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HomeMy WebLinkAbout2021-01-15 Public Arts MIN PUBLIC ART COMMISSION - REGULAR MEETING January 15, 2021 MEETING NOTES I. CALL TO ORDER 8:30 a.m. via zoom In Attendance: Chair Stallman, Longshore, Friend, Smith, Bloom Staff and Liaisons: Anderson, Hanks, Jensen (Council), Lewis (APRC) Absent: Phillips Members of the Public: Paige Gerhard (Fringe Festival), Bridgette Bottinelli, Ann Seltzer II. ADDITIONS TO THE AGENDA None III. APPROVAL OF MINUTES Public Arts Commission Study Session of December 16, 2020 Public Arts Commission regular meeting of December 18, 2020 Friend/Longshore M/S to approve the minutes, correcting the spelling of Tony Heald’s name under ‘Project updates’ on page 1, unanimous. IV. LIAISON REPORTS  PAC Financials – Adam Hanks Adam outlined the funding for public art from the TOT tax. July 1 is the date those funds are allocated based on a resolution that is done earlier in the year. Roughly 38-40k per year allocated to public art. Adam pointed out that related site work for art installations are also billed against TOT funds. The resolution for TOT funds split to other categories as well including “other tourism funds” Due to a technical error the recording was started mid-way through public forum. V. PUBLIC FORUM  Fringe Festival - Paige Gerhard is here to request an endorsement to allow for a banner permit over main street. She gave a presentation highlighting the details of the Fringe Festival. Friend/Longshore M/S to endorse the Fringe Festival for a street Banner, unanimous. VI. LIAISON REPORTS (con’t)  Council Liaison – Stephen Jensen – Updated the PAC on the new mayor and council, the upcoming budget process, the city manager recruiting process, the fire chief recruitment process, and the new commission on racial justice and social equity. Finally, Councilor Jensen touched on the general workload of the city at large. Friend asked Jensen what the status of the Black Lives Matter display along railroad park. Councilor Jensen stated that it continues to be a work in progress, and essentially is currently on an uncomfortable pause.  Community Development Liaison – Aaron Anderson – nothing to report. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).  APRC Liaison – Jim Lewis was introduced as the new liaison to the PAC, and gave a brief overview of ongoing parks projects. VII. PAC WORKPLAN  Selection Panel – Stallman said that he had proposed a slate of five potential candidates for the selection panel. The selection panel will have a total of seven positions. Four applications were received from the mailing / newspaper. The remaining two positions need to be filled. Friend began the discussion by bringing up J. Cordova’s application and suggested that she be one of the two to be selected. Stallman asked Longshore regarding concerns she had previously expressed about diversity. Stallman suggested that the last two spots be Jody and Destiny. Friend remarked that she was in favor of Stallman’s suggestion. Smith agreed as well. Stall man asked for a motion to confirm the following list as a selection panel 1. Ann Seltzer 2. Jim Lewis (APRC) 3. Dale Shostrom (historic) 4. Mike Morrison (PW) 5. Carlos Delgato 6. Jody Cordova 7. Destiny Young Smith/Longshore M/S to approve the above list as the selection panel, unanimous Stallman wanted to discuss the selection of two alternates. Peter Finkle was suggested as an alternate Longshore/Friend M/S to select Peter Finkle as an alternate to the selection panel, unanimous Bruce Bayard was suggested as an alternate Smith/Friend M/S to select Bruce Bayard as an alternate to the selection panel, unanimous thth Selection panel is scheduled to meet between March 9 – March 12. Date not set. Stallman suggested 3/10 @ 8:30 am for the selection panel meeting. There was no objection. Andy reviewed the considerations for evaluating that design (item in the packet).  HUB Artwork - Stallman touched on railroad centric language and the requirement to trust in the selected artists to be free with their design. Discussion followed regarding all of the aspects under that umbrella including the changes that the railroad brought to the area, including immigrants etc. Smith stated that he was not concerned about ‘getting a locomotive’ due to the fact that the RFQ was very clear. Stallman brought up the reference checks for the three selected artists. There was no discussion. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Stallman mentioned the letters to go out today to the finalists. Friend brought up the one-on- one conversation with the artists. Friend suggested that a statement be created to put a fine point on what it is that we want for the benefit of the artist. e.g. can it be climbed on, is it kinetic. Longshore expressed concern about giving direction to the artists. Friend replied that it was more to ensure that there was consensus among the PAC and to clarify any questions for the artist. Smith stated that he doesn’t feel that we need to add to the RFQ. Discussion about when to schedule an initial call with the artists. To be via zoom. Friend suggested that the artists could be scheduled at half hour intervals. Friend suggested next week, either Thursday or Friday. Stallman suggested a start time of 8:30am, with the first artist at 9am. Stallman suggested 1/20 @ 8:30am. Friend stated that is the inauguration. Stallman suggested Fri 1/22. It was agreed that a study session will be convened 1/22/21 at ndrd 8:30am with the first artist at 9am, 2 at 9:45, 3 at 10:30, and then concluding at 11am. The balance of the agenda is tabled. VIII. PROJECT UPDATES  The Power of Art IX. OTHER BUSINESS  MAP Phase 3 and beyond  Strategic Goals  Commissioner Recruitment X. ADJOURNMENT – 10:36 am Next Meeting: February 19, 2021 XI. ATTACHMENTS PAC Minutes from 12/16 - Draft PAC Minutes from 12/18 - Draft Hub Artwork Schedule Hub Artwork Criteria Reference Checks In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).