HomeMy WebLinkAbout2024-04-09 Planning MIN
Planning CommissionMinutes
Note: Anyone wishing to speak at any Planning Commission meeting is encouraged to do so. If you wish to speak, please rise and, after you
have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the
public testimony may be limited by the Chair.
April 9, 2024
REGULAR MEETING
Minutes
I.CALL TO ORDER:
Chair Verner called the meeting to order at 7:00 p.m. at the Civic Center Council Chambers, 1175 E.
Main Street. She noted that Commissioner Phillips was attending the meeting remotely via Zoom.
Commissioners Present: Staff Present:
Lisa Verner Brandon Goldman, Community Development Director
Doug Knauer Derek Severson, Planning Manager
Kerry KenCairn Aaron Anderson, Senior Planner
Eric Herron Michael Sullivan, Executive Assistant
Russell Phillips
Gregory Perkinson
Susan MacCracken Jain
Absent Members: Council Liaison:
Paula Hyatt
II.ANNOUNCEMENTS
Community Development Director Brandon Goldman made the following announcements:
The City Council chambers have been equipped with a new audio/visual apparatus.
The Council will be reviewing three items relating to Community Development at their April 16,
2024 meeting: the award of housing trust funds; community development block grants
(CDBG); and social service funds.
Neither the Transportation Advisory Committee nor the Public Works Director will be able to
attend the April 23, 2024 Study Session, and have requested to have the planned
Transportation Element and Comprehensive Plan discussion at the May 28, 2024 Study
Session.
III.CONSENT AGENDA
1.Approval of Minutes
a.February 27, 2024 Study Session
b.March 12, 2024 Regular Meeting
c.March 26, 2024 Study Session
Page 1 of 7
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email
planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Planning CommissionMinutes
Commissioners Perkinson/Phillips m/s to approve the consent agenda as presented. Voice Vote:
All AYES. Motion passed 7-0.
IV.PUBLIC FORUM – None
V.UNFINISHED BUSINESS
A. Approval of Findings for PA-T2-2024-00046
Commissioners KenCairn/Perkinson m/s to approve the Findings as presented. DISCUSSION:
Commissioner Perkinson pointed out that section 3, paragraph 3.1.2 of the Findings referred to a 6ft
buffer with a 6inch curb, stating that it should be a 6.5ft buffer and 6inch curb, totaling 7ft.
Commissioner MacCracken Jain asked a clarifying question regarding the definition of “pedestrian-
friendly access.”
Commissioners Perkinson/Knauer m/s to amend the motion to include the 6inches omitted from
the buffer in Condition #2 of the Findings. Roll Call Vote: All AYES. Motion passed 7-0.
Roll Call Vote on Motion as Amended: All AYES. Motion passed 7-0.
VI.TYPE II PUBLIC HEARING
A. PLANNING ACTION: PA-T2-2024-00047
SUBJECT PROPERTY: 452 Williamson Way
OWNER/APPLICANT: Rogue Planning & Development Services for DeBoer
DESCRIPTION: An application is for a four-lot subdivision to allow for the
construction of four residential dwelling units. There are four units proposed in two
attached wall groups. The proposed residences would be deed restricted affordable
housing units for ownership to families with incomes of less than 80% of the area
median income. This use of the Employment Zoned property as deed restricted
affordable housing is allowed without a zone change per Oregon Revised Statutes
(ORS) 197.308. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; MAP: 39
1E 04 DC, TAX LOT: 3630
Ex Parte Contact
Commissioners Knauer, KenCairn, and Verner conducted site visits. Commissioner KenCairn stated
that she had considered developing the lot in the past but had not pursued it. No ex parte contact
was declared.
Page 2 of 7
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email
planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Planning CommissionMinutes
Staff Presentation
Senior Planner Aaron Anderson briefly outlined the location and zoning of the lot near the north side
of the railroad, stating that all utilities had already been built out after the lot was subdivided in 1999.
He explained that a curb was installed along the subject property but that there is currently no
sidewalk in place. Mr. Anderson detailed how the core of the application was predicated on a
change in state law that requires affordable housing to be allowed in Employment zones, which
would typically require a residential overlay. The affordable housing units are proposed to be at 80%
Area Median Income (AMI). He noted that the application is subject to Preliminary Subdivision Plat
Criteria rather than Performance Standard Subdivision criteria, and would also require a Site Design
Review. Mr. Anderson stated that the application includes a deferred landscape plan, and that the
two proposed buildings would be accessed by a shared driveway.
Mr. Anderson informed the Commission that the staff findings had been revised from those
presented in the packet (see attachment #1).
Applicant Presentation
Applicant Amy Gunter stated that she also serves on the board for Habitat for Humanity, while her
associate Elijah Jordan of KSW Architects assisted with the development of the project.
Ms. Gunter began by outlining the proposed driveway from the existing curb, stating that a new
public pedestrian curb was also being proposed, which would include a pedestrian light and street
trees that would be in accordance with City codes.
Ms. Gunter stated that the Site Plan had also been adjusted to address some of the concerns raised
by neighbors (see attachment #2). Ms. Gunter explained that the proposed plan originally included
a closed-ground drainage swale in front of the property, but which was now relocated between the
two buildings. This allowed the buildings to be moved forward, reducing the front-yard setback and
lengthening the driveways in back. She related how the roof-pitch was adjusted to 4-and-12, and the
shared porches on each building were separated to provide more privacy for each tenant and to
have each dwelling more closely resemble a townhome. Aesthetic changes were also made to
further match the homes with the rest of the neighborhood, and the garage was widened from the
initial proposal.
Questions of the Applicant
The Commission asked the following questions of the applicant team:
Is there a pathway accessing the garage door at the rear of the property?
The door will be a covered back entry into the garage from the rear of the property.
Are there individual, private back yards for each unit?
There will not be functional backyards based on the lot layout, the main yard will be located
Page 3 of 7
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email
planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Planning CommissionMinutes
at the front of the property.
Will there be fences along Williamson Way or Rogue Place?
No, neighborhood Covenants, Conditions and Restrictions (CC&Rs) do not allow fences.
The storm drain has been relocated between the buildings?
Yes, it was originally in the front of the property. There is no formal Homeowners Association
(HOA) to regulate maintenance, but a maintenance agreement will be reached for the storm
drain and all common elements of the development. Ms. Gunter elaborated that the deferred
landscaping plan will address the storm drain more fully.
What effect did moving the buildings forward 5ft due to the relocation of the swale have on
the driveways in the back of the lot?
The driveway was lengthened which provided greater access to the rear garage.
Can you park behind the garage?
Not indefinitely.
How will the inhabitants be prohibited from using the garage for storage instead of utilizing
it as parking space?
No. The Commission could place conditions of approval requiring this, or the neighborhood
could rely on CC&Rs to ensure it is enforced.
Public Comments
Brooke Clifford/Ms. Clifford thanked staff and Ms. Gunter for their assistance prior to the meeting,
and stated that all neighbors of the property support Habitat for Humanity and the need for
additional housing. She related how the applicant had been receptive to feedback and adjusted
aspects of the proposal, such as including slatted railings on the porches, based on neighborhood
input. Ms. Clifford stated that current CC&Rs prohibit residents from utilizing the garage as a
bedroom and require cars to be parked in the garage or assigned driveway. She remarked that this,
coupled with a prohibition on fences, resulted in the neighborhood being clean and quiet. Ms. Clifford
thanked the applicant for adjusting the roof-line of the development. She requested that a condition
of approval be added to require that the applicant ensure that cedar siding is used on the dwellings.
Cliff Williams/Mr. Williams spoke to the importance of porches in fostering a safe neighborhood, but
that frequent speeding can make the street unsafe for children.
Norman Hale/Mr. Hale explained that he resides in the property adjacent to the subject lot, and that
he purchased his property based on the information that the zone was mixed-use residential. He
stated that he would not have purchased his residence if he knew a four-dwelling development was
possible. Mr. Hale remarked that he did not receive notice of the planning action and requested
information regarding its development timeline.
John Fields/Mr. Fields spoke in support of the development, citing the City’s need for affordable
housing. He stated that his team worked with Habitat for Humanity on the Beach Creek Subdivision
Page 4 of 7
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email
planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Planning CommissionMinutes
to provide affordable housing. Mr. Fields explained that the deed restriction included in the
development ensures that Habitat for Humanity retains the properties.
Jason Raehl/Mr. Raehl expressed appreciation to the applicant team for addressing the concerns of
the community. He spoke to the clean nature of the neighborhood and requested that the
development include pillars on their porches, similar to those found elsewhere in the neighborhood
and were included in an artist rendering of the proposed development that was disseminated by
Habitat for Humanity (see attachment #3). Mr. Raehl also requested that additional hardscaping be
included in the development, citing the City’s own lawn replacement program.
Mary Devlin/Ms. Devlin expressed support for the development and Habitat for Humanity, and
thanked the applicant for addressing concerns from the neighborhood. She drew attention to a
discrepancy in the plans, stating that the sidewalk is 5ft-wide while the plans show a 6ft-wide
sidewalk.
Staff Rebuttal
Mr. Goldman informed the Commission that the subject development would be reviewed by clear
and objective standards, and that any substantial changes after approval are prohibited. He
confirmed that all of the applicant’s proposals constitute conditions of approval, but that elements
of the proposal, such as color and siding, would not be subject to staff review.
Commissioner KenCairn asked if CC&Rs would effect this property. Mr. Anderson responded that
CC&Rs are relationship agreements that the City does not enforce, elaborating that the
neighborhood CC&Rs prohibit fences but that the City would be compelled to issue a fence permit if
one were applied for.
Applicant Rebuttal
The applicant proposed a 6ft sidewalk, while adjacent sidewalks in the neighborhood have sidewalks
that are 5.5ft.
Ms. Gunter stated that deed restrictions would require that any new residents qualify for affordable
housing considerations and undergo an income-qualification review.
Ms. Gunter explained that the flier presented by Mr. Raehl represented a preliminary design of the
dwellings that depicted columns that would not be present in the final design. She stated that all
materials and elements proposed are intended to be used.
Ms. Gunter requested that condition 7.b be amended to require a 3-4ft residential walkway rather
than the 5ft pathway originally required.
Page 5 of 7
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email
planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Planning CommissionMinutes
Questions of the Applicant
Commissioner Knauer asked for clarification regarding the potential inclusion of pillars. Ms. Gunter
responded that they were considered but ultimately rejected due to cost.
Commissioner Herron noted that the sidewalk depicted on the revised site plan stops at the
driveway and does not achieve connectivity with Rogue Place and asked if that was the applicant’s
intention. Ms. Gunter responded that the apron of the driveway and the adjoining sidewalk would
provide connectivity to the south end of the property.
Commissioner MacCracken Jain asked if the applicant would use columns in their development if
they were donated, Ms. Gunter responded that they would.
Chair Verner closed the Public Hearing and Record at 8:28pm.
Deliberation and Decision
Commissioner Perkinson expressed appreciation to Habitat for Humanity for developing a
commercial lot into affordable housing and taking the wishes of the neighborhood into
consideration.
Commissioner KenCairn asked if the lots adjacent to the Falcon Heights subdivision could be built as
a residential development. Mr. Goldman responded that those properties could be an affordable
residential development. He noted that this property could have been developed as a 25,000sqft
commercial building, and that all the properties around Falcon Heights and utilities installed for the
subdivision were in anticipation of a future commercial/mixed-use development.
Citing his history of working with the organization, Commissioner Knauer expressed appreciation to
Habitat for Humanity for continuing to develop in Ashland and providing affordable housing and
making an attempt to integrate the development with the neighborhood.
Commissioners KenCairn/Perkinson m/s to approve the application with the conditions of
approval and the amended findings provided by staff. DISCUSSION:
Commissioner Knauer asked if anything regarding the sidewalk needed to be incorporated into the
motion. Mr. Goldman responded that the sidewalk standard, per code, stipulates that a 5ft-wide
pedestrian connection to the street be provided. Regarding the sidewalk adjacent to Williamson
Way, Mr. Goldman stated that a 6ft standard is established by code and met by the applicant. Mr.
Goldman noted that the applicant’s assertion that a residential lighting standard would be
appropriate for the development would be relayed to the Public Works Department.
Roll Call Vote: All AYES. Motion passed 7-0.
Page 6 of 7
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email
planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Planning CommissionMinutes
V.OPEN DISCUSSION
Commissioner Herron reminded the Commission to register with the Oregon Ethics Committee to
avoid incurring a fine.
Mr. Goldman stated that staff would develop alternative materials for discussion in absence of the
planned speakers for the April 23, 2024 Study session.
VI.ADJOURNMENT
Meeting adjourned at 8:38 p.m.
Submitted by,
Michael Sullivan, Executive Assistant
Page 7 of 7
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email
planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).