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Home My WebLink About2023-11-08 Historic PACKET HPACCommittee Agenda Note: Anyone wishing to speak at any HPAC meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. November 8, 2023 AGENDA (5:00)CALLTOORDER:Meeting heldin personat 51 Winburn Wayandvia Zoomat: READING OF LAND ACKNOWLEDGEMENT I.(5:05) APPROVAL OF AGENDA II.(5:10) APPROVAL OF MINUTES Minutes of September 6, 2023 III.(5:15) PUBLIC FORUM IV.(5:30) LIASON REPORTS A.Council Liaison - Jeff Dahle B.Staff Liaison – Derek Severson V. (5:40) PLANNING ACTION REVIEW: PLANNING ACTION: PA- T1-2023-00216 SUBJECT PROPERTY: 263/265 Sixth Street OWNER / APPLICANT: Justin Hymas, Ashland Builders DESCRIPTION: A request for Site Design Review approval to construct one new 635 square foot residential unit at 263/265 Sixth Street. There are currently two residences on the lot. Site Design review is required for development of three or more units. The area east of the proposed residence will be designated Open Space. The main access to the proposed unit is from the alley. The applicant is requesting exceptions to the Historic District Development Standards for a metal roof and awning windows. COMPREHENSIVE PLAN DESIGNATION: Multi Family Residential; ZONING: R-2; MAP: 39 1E 09 AD; TAX LOT: 4400 VI.(6:00) DISCUSSION ITEMS A. MAP II Project B. Review Board VII. (6:15) ADJOURNMENT Next Meeting Date: December 6, 2023 Page 1 of 1 HPAC Committee Minutes (Draft) September 6,2023 4:00PM – 5:00PM Community Development/Engineering Services Building – 51 Winburn Way 6:00PM CALL TO ORDER Chair Hovenkamp called the meeting to order at 4:03 Commissioners Present: Council Liaison: Shostrom Jeff Dahle - Zoom Hovenkamp Staff Present: Bonetti - Zoom Derek Severson; Planning Manager Repp - Zoom Regan Trapp; Admin Support Scharen Whitford Commissioners Absent: Skibby Emery READING OF LAND ACKNOWLEDGEMENT Land Acknowledgement was read by Hovenkamp. (4:05) APPROVAL OF AGENDA (5 min) Commissioner suggested amendments to Agenda. (4:10) APPROVAL OF MINUTES (5 min) Historic Commission meeting of June 7, 2023 (4:15) PUBLIC FORUM (15 min) There was no one in the audience wishing to speak. HPAC Committee Minutes (Draft) (4:30) LIAISON REPORTS (5 min) Councilor Dahle gave liaison report. Items discussed were: The council advisory committee workplan will be updated to the Committee at the next meeting in October. Council moving forward with the shelter at 2200 Ashland Street. They will be canvasing the neighborhood on Monday 9/11 and having a neighborhood meeting on Wednesday 9/13. Letters will be going out to neighbors on Friday 9/8. No staff report was given by Severson. (4:40) DISCUSSION ITEMS (10 min) A.Roll-Up Window at Martolli’s Pizza/38 East Main Street Cynthia Guthrie, architect on the project, was present to discuss the proposal. Cynthia wanted to clear up the confusion that the project is a roll up window, and NOT a door. The window will be custom fit, to fit the height and width of the area. The base will be pushed back to accommodate the countertop under the window will fill the framed area with stucco. Severson reminded the Committee that this is just at the pre-application stage and a formal submittal will be forthcoming. This meeting is just to address comments and recommendations for the applicant. Committee recommendations and discussion Committee members were generally supportive of the idea and of the specific proposal. Committee members recommended looking at the height of the bar stools relative to the height of the bar surface and suggested that there might be a need to have off-set or stepped bar surface heights for the street-side and restaurant-size seats. Committee members also suggested that the stools for the sidewalk-side seating might need to be movable or removable rather than a permanent/fixed installation. HPAC Committee Minutes (Draft) B.Marking Ashland Places (MAP) II Project Next Steps (See item C) C.Plaque highlighting history of Siskiyou Boulevard This item should go hand in hand with the MAP II Project Next Steps. We should denote some of the history of Siskiyou Blvd and make this a priority per Brent Thompson’s letter. The details will be sorted out within the subcommittee, which will be made up of HPAC members, Hovenkamp, Shostrom, Scharen, 2 committee members from PAC, Peter Finkle, and a Parks Representative. D.Council Advisory Committee Workplan Direction This item has been tabled until October meeting. E.Review Board sign-ups . Sept 7 – Canceled Sept 14 – Repp, Whitford Sept 21 – Repp, Shostrom, Hovenkamp Sept 28 - Repp, Scharen, Shostrom ITEMS NOT ON THE AGENDA Hovenkamp alerted the Committee that Jeff Lalande is teaching an architecture class at Olli. Hovenkamp is registered and more are invited to sign up. She suggested that maybe Mr. Lalande would waive the registration fee for Committee members. Classes will start the week of Sept 10 and run for 10 sessions. th ADJOURNMENT Next meeting is scheduled for October 4, 2023, at 4:00pm at, 51 Winburn Way There being no other items to discuss, the meeting adjourned at 4:50 pm Respectfully submitted by Regan Trapp th at 265 6 St. Density-- - Discussion – - 55910 - 3 Site Review - Discussion – All MPFA Discussion – Historic District - Discussion – Open Space Discussion – Parking- Discussion – Parking/Parking Lot Treatment Discussion – Parking Area Screening Discussion – Trash & Recycling Discussion – located in - its Street Improvements/Street Trees Discussion – Alley Improvements-- - Discussion – - Discussion – unit - - the height Discussion – unit 10 18.5.2.050 Approval Criteria: a A. Underlying Zone Discussion – B. Overlay Zones Discussion – C. Site Development and Design Standards Discussion – Discussion – unit 1 2 3 Discussion – the and the second ed Not - th th its to the th Timelines: - a 2- - Other Department’s Comments FIRE DEPARTMENT -- Discussion – ue BUILDING DEPARTMENT: - Discussion – CONSERVATION DEPARTMENT - - - Discussion – PUBLIC WORKS DEPARTMENT- -. Discussion – ELECTRIC DEPARTMENT - - -site plan. Discussion – WATER AND SEWER SERVICE-552-- Discussion – ZONING DISTRICT REQUIREMENTS -2 Zoning District Zoning-2 - Landscaping Requirements- - Discussion – - - -site. Discussion – Lot Coverage Discussion – Standard Setbacks- - Discussion – November 2023 HPAC Review Board Meet at 3:00pm - Lithia Room DATE COMMITTEE MEMBERS ATTENDING Nov 2 Nov 9 Nov 16 Nov 30 *Call 541-488-5305 to verify there are items on the agenda to review