HomeMy WebLinkAbout2023-12-06 Historic PACKET
HPACCommittee Agenda
Note: Anyone wishing to speak at any HPAC meeting is encouraged to do so. If you wish to speak, please rise and, after you have been
recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public
testimony may be limited by the Chair.
December 6, 2023
AGENDA
(5:00)CALLTOORDER:Meeting heldin personat 51 Winburn Wayandvia Zoomat:
READING OF LAND ACKNOWLEDGEMENT
I.(5:05) APPROVAL OF AGENDA
II.(5:10) APPROVAL OF MINUTES
Minutes of November 8, 2023
III.(5:15) PUBLIC FORUM
IV.(5:30) LIASON REPORTS
A.Council Liaison - Jeff Dahle
B.Staff Liaison – Derek Severson
V. (5:40) PLANNING ACTION REVIEW:
PLANNING ACTION: PA-T1-2023-00220
SUBJECTPROPERTY: 38 E Main St
APPLICANT/OWNER: Cynthia Guthrie for Bingham Sacks LLC
DESCRIPTION: A request for a Site Review for an exterior change to a Historic Contributing building.
Changes include adding a roll up window with a new counter on the left side of the entrance and
removing existing planter boxes at the corner window to the right of the entrance. The entrance itself
is to remain unchanged. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1-D; MAP: 39 1E 09
TAX LOT: 99001
BB;
VI.(6:00) DISCUSSION ITEMS
A. Review Board
VII. (6:15) ADJOURNMENT
Next Meeting Date: January 3, 2023
Page 1 of 1
HPAC Committee Minutes (Draft)
November 8, 2023
5:00PM – 6:00PM
Community Development/Engineering Services Building – 51 Winburn Way
5:00PM CALL TO ORDER
Hovenkamp called the meeting to order at 4:57PM
Commissioners Present: Council Liaison:
Shostrom Jeff Dahle – Absent
Hovenkamp Staff Present:
Emery Derek Severson; Planning Manager
Bonetti Regan Trapp; Admin Support
Scharen
Whitford
Commissioners Absent: Skibby
Repp
READING OF LAND ACKNOWLEDGEMENT
Land Acknowledgement was read by Hovenkamp.
(5:05) APPROVAL OF AGENDA (5 min)
Commissioner suggested amendments to Agenda.
(5:10) APPROVAL OF MINUTES (5 min)
Historic Commission meeting of September 6, 2023
- Recommendation for Roll-up window at
Martoli’s Pizza:
HPAC Committee Minutes (Draft)
(5:15) PUBLIC FORUM (15 min)
There was no one in the audience wishing to speak.
(5:30) LIAISON REPORTS (5 min)
Councilor Dahle was not in attendance, so no liaison report was given.
Severson gave the staff report. Items discussed were:
Council Meeting on 12/18/23 – All Committee members should attend to listen to the
discussion regarding workplans for all Commissions.
(5:40) PLANNING ACTION REVIEW (20 min)
PLANNING ACTION:PA- T1-2023-00216
SUBJECT PROPERTY: 263/265 Sixth Street
OWNER / APPLICANT: Justin Hymas, Ashland Builders
DESCRIPTION: A request for Site Design Review approval to construct one new 635 square foot
residential unit at 263/265 Sixth Street. There are currently two residences on the lot. Site
Design review is required for development of three or more units. The area east of the
proposed residence will be designated Open Space. The main access to the proposed unit is
from the alley. The applicant is requesting exceptions to the Historic District Development
Standards for a metal roof and awning windows. COMPREHENSIVE PLAN DESIGNATION: Multi
Family Residential; ZONING: R-2; MAP: 39 1E 09 AD; TAX LOT: 4400
There were no conflicts of interest or ex-parte contact indicated.
There were no applicants present for PA-T1-2023-00216.
Recommendations for PA-T1-2023-00216
1)That if metal roofing is used, it be standing seam metal roofing rather than corrugated
metal, and that it be a darker color to match the roofing of the other two buildings on
site (i.e., bronze, gray or charcoal).
2)That the roof pitch on the new unit matches the roof on the existing middle unit.
3)That the windows, including the proposed awnings windows for the bedroom and
bathroom, shall generally match the windows on the middle unit in size, proportion and
trim.
4)That the exterior siding should match the existing middle unit in terms of type, exposure
and trim.
(6:00) DISCUSSION ITEMS (10 min)
HPAC Committee Minutes (Draft)
A.Map II Project – Scharen
3 locations chosen for hub – Bluebird Park, Downtown Plaza, or at the entrance to
o
Lithia Park.
B. Review Board
(6:15) ADJOURNMENT
Next meeting is scheduled December 6, 2023, at 4:00pm at, 51 Winburn Way
There being no other items to discuss, the meeting adjourned at 5:46pm
Respectfully submitted by Regan Trapp
Jackson
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NOTICE OF APPLICATION
PLANNING ACTION:PA-T1-2023-00220
SUBJECT PROPERTY:38 E Main St
APPLICANT/OWNER:Cynthia Guthrie for Bingham Sacks LLC
DESCRIPTION:A request for a Site Review for an exterior change to a Historic Contributing building. Changes include adding
a roll up window with a new counter on the left side of the entrance and removing existing planter boxes at the corner windowto the right
of theentrance. The entrance itself is to remain unchanged. COMPREHENSIVE PLAN DESIGNATION:Commercial; ZONING: C-1-D;
MAP: 39 1E 09 BB;TAX LOT: 99001
NOTE:The Ashland Historic Commission will review this Planning Action on Wednesday, December 6, 2023at 5:00 PMat 51 Winburn Way.
NOTICE OF COMPLETE APPLICATION: November 22, 2023
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: December 6, 2023
COMMUNITY DEVELOPMENT DEPARTMENT
51 Winburn Way Tel: 541.488.5305
Ashland, Oregon 97520 Fax: 541.552.2050
ashland.or.usTTY: 800.735.2900
The Ashland Planning Division Staff has received a complete application for the property noted onPage 1of this notice.
A copy of the application, including all documents, evidence and applicable criteria are available online at “What’s Happening in
my City” at https://gis.ashland.or.us/developmentproposals/.Copies of application materialswill be provided at reasonable cost, if
requested. Application materials may be requested to be reviewed in-person at the Ashland Community Development &
Engineering Services Building, 51 Winburn Way, via a pre-arranged appointment by calling (541) 488-5305 or emailing
planning@ashland.or.us.
Any affected property owner or resident has a right to submit written comments within the 14-day comment period to
orto the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m.
planning@ashland.or.us
on the deadline date shown on Page 1.
Ashland Planning Division Staff determine if a land use application is complete within 30 days of submittal.Upon determination of
completeness, a notice is sent to surrounding properties within 200 feet of the property submitting the application. After the
comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a
final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the
Planning Commission of the Planning Division Staff’s decision must be made in writing to the Ashland Planning Division within 12
days from the date of the mailing of final decision. (AMC 18.5.1.050.G)
The ordinance criteria applicable to this application are attached to this notice.Oregon law states that failure to raise an objection
concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond
to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which
ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant
to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow thisDepartment
to respond to the issue precludes an action for damages in circuit court.
If you have questions or comments concerning this request, please feel free to contactVeronica Allenat 541-552-2042 or
veronica.allen@ashland.or.us
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City
Administrator’s office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I).
SITE DESIGN AND USE STANDARDS
18.5.2.050
The following criteria shall be used to approve or deny an application:
A.Underlying Zone:The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to:building and
yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable
standards.
B. Overlay Zones:The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards:The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as
provided by subsection E, below.
D. City Facilities:The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water,
sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject
property.
E.Exception to the Site Development and Design Standards:The approval authority may approve exceptions to the Site Development and Design
Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist.
1.There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect
of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and
approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum
which would alleviate the difficulty.; or
2.There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves
the stated purpose of the Site Development and Design Standards.
COMMUNITY DEVELOPMENT DEPARTMENT
51 Winburn Way Tel: 541.488.5305
Ashland, Oregon 97520 Fax: 541.552.2050
ashland.or.usTTY: 800.735.2900
December 2023
HPAC Review Board
Meet at 3:00pm - Lithia Room
DATE COMMITTEE MEMBERS ATTENDING
Dec 7th Hovenkamp Shostrom
Dec 14th
Dec 21st
Dec 28th
Jan 4th
*Call 541-488-5305 to verify there are items on the agenda to review