HomeMy WebLinkAbout2023-06-07 Historic PACKET
HPACCommittee Agenda
Note: Anyone wishing to speak at any HPAC meeting is encouraged to do so. If you wish to speak, please rise and, after you have been
recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public
testimony may be limited by the Chair.
June 7, 2023
AGENDA
CALL TO ORDER: Meeting held in person at 51 Winburn Way and via Zoom at:
READING OF LAND ACKNOWLEDGEMENT
I.(6:05) APPROVAL OF AGENDA
II.(6:10) APPROVAL OF MINUTES
Minutes of May 3, 2023
III.(6:15) PUBLIC FORUM
IV.(6:30) LIASON REPORTS
A.Council Liaison - Jeff Dahle
B.Staff Liaison – Derek Severson
V.(6:40) DISCUSSION ITEMS
A. Mural at NW Nature Shop
B. HPW Debrief
C. HPAC Priorities Discussion
- Meeting Times & Scheduling
- Preservation Plan Working Group
D. Review Board sign ups
VI.ADJOURNMENT
Next Meeting Date: July 5, 2023
Page 1 of 1
HPAC Committee Minutes (Draft)
May 3,2023
6:00PM – 7:00PM
Community Development/Engineering Services Building – 51 Winburn Way
6:00PM CALL TO ORDER
Hovenkamp called the meeting to order at 6:00 p.m.
Commissioners Present: Council Liaison:
Shostrom Jeff Dahle
Hovenkamp Staff Present:
Emery Derek Severson; Planning Manager
Bonetti Jennifer Chenoweth; Associate Planner
Scharen
Whitford
Repp
Commissioners Absent: Von Chamier
Skibby
READING OF LAND ACKNOWLEDGEMENT
Land Acknowledgement was read by Chair Hovenkamp.
APPROVAL OF AGENDA
Commissioners approved the agenda by unanimous consent.
APPROVAL OF MINUTES
PUBLIC FORUM
There was no one in the audience wishing to speak.
LIAISON REPORTS
After a round of introductions, newly appointed Council Liaison Jeff Dahle gave a brief
council liaison report touching on the progress of the budget process, how things may
HPAC Committee Minutes (Draft)
settle following the election, the adoption of the Housing Production Strategy, and
progress in hiring to fill remaining vacancies.
Severson gave the staff report noting that Brandon Goldman had been named
Community Development Director and that Severson would be filling the role of
Planning Manager. Severson introduced Associate Planner Jennifer Chenowith, and
noted that with another Associate Planner starting Monday the Planning Division was
back to pre-pandemic staffing levels. Severson also noted that Bonetti, Repp, Scharen
and Emery were reappointed at Tuesday’s Council meeting.
DISCUSSION ITEMS
In considering the order of items at the awards ceremony, Committee members
indicated they would prefer if the two distinguished service awards were moved to
the end of the agenda.
Committee members and staff discussed the schedule of events and how they would
be promoted. Severson noted that the walking tours would require preregistration
and would be capped at 20 participants for each tour, but that Peter Finkle had
indicated a list of interested parties beyond 20 would be kept and he would arrange
alternate tour times for them as well.
Severson noted that Public Works has indicated that the first Marking Ashland Places
(MAP) medallion will be installed beginning on May 8, and that the work should be
th
complete in approximately one week meaning that the medallion could be viewed on
Saturday’s Railroad District walking tour.
Severson noted that there were no items to review for May 4.
th
Committee members discussed the purpose of Review Board, whether the
Committee should hold meetings for months when there are no planning actions to
review, and whether meeting times could be shifted into the workday.
Severson noted that postage funds were available, and that staff would mail merge
the list provided by Bonetti to prepare the first mailing. Committee members agreed
that the letters did not need to be signed by an individual, but should include the names
of all current committee members. The pamphlet “Caring for your Historic Home”
would be included.
HPAC Committee Minutes (Draft)
Repp/Shostrom m/s to approve the letter as presented in the packet for mailing to
new homeowners in the historic districts every three months. Voice vote: All AYES.
Motion passed.
ADJOURNMENT
There being no other items to discuss, the meeting adjourned at 7:04 p.m.
The next meeting is scheduled for June 7, 2023, at 6:00pm at, 51 Winburn Way
Respectfully submitted by Regan Trapp
MAY 2023
HPAC Review Board
Meet at 2:00pm - Lithia Room
DATE COMMITTEE MEMBERS ATTENDING
May 4th
No items. Review Board No items. Review Board No items. Review Board
Canceled 5/4/23. Canceled 5/4/23. Canceled 5/4/23.
May 11th
Katy Repp Bill Emery Dale Shostrom
May 18th
Shelby Scharen Sam Whitford Katy Repp
May 25th
Katy Repp Beverly Hovenkamp Dale Shostrom
June 1st
Eric Bonetti Katy Repp (Piper?)
*Call 541-488-5305 to verify there are items on the agenda to review
Public Art Mural Packet
Thank you for your interest in theprocess forexecutingexterior murals on public or private
property in within the City of Ashland. The attached documents are intended to assistapplicants
through the approvaland installationprocess.
Guidelines and Process for executing/installing an exterior mural in the City of
Ashland
Public Art Mural Application
Art Agreement between City of Ashland and Property Owner
Updated Nov. 2016
Public Art Murals
Guidelines and Process
The Ashland Municipal Coderequires that exterior murals must be approved by the Public Art
Commission (PAC)whose role is to ensure that each project aesthetically enhances its location
and surroundings.The costs associated with developing and executing/installing a muralare the
responsibility of the applicantand/or property owner of the wall where the proposed mural will
be installed.
To simplify this document, the word ‘mural’refers to artwork that is painted onan exterior wall
and other works of art affixed to an exterior wall.
Overview
The approval process for executing/installing murals on public or private property within
the City of Ashland is administered by the City of Ashland staff liaison to the Public Art
Commission.
Applicants without professional mural experience may apply but should partner with a
professional muralist.
Applicant must provide a budget for the project and if the project is approved funding
must be in place before work can begin.
Proposed murals are reviewed by the PAC, by the Historic Commission if required, andif
recommended by the PAC, approved by the City Council.
Murals shall not be considered for installation on buildingfacades with a public entrance
in historic districts.
Murals may be considered for installation on building with a public entrance outside
historic districts.
Muralsshall not be proposed for installation on an unpainted façade surface (natural
brick, stone) of a historic building.
All property owners must sign anArt Agreement to be included with the Public Art
Mural application agreeing to transfer ownership of the mural to the City pending
approval of the proposed mural by the City Council.
All murals approved through this process become part of the City’s public art collection
for as long as the Art Agreement remains in effect.
Updated Nov. 2016
The number of muralsper block may be limited.
Historically significant murals (including historic advertisements) shall not be painted
over, even if faded.
To the extent practicable, murals shall be applied only to the flat planes of walls.
Imitative materials including but not limited to asphalt siding, wood textured aluminum,
and artificial stone should be avoided onmurals within historic districts.
All applicants are required to meet with the staff liaison at least one month prior to
submitting an application. To schedule an appointment,contact Public Arts Commission
Staff Liason at 541-488-5305.
Murals on Historic Buildings
Murals proposed for installation on the exterior of structures listed on the National
Register of Historic Places or to a contributing property within a Historic District on the
National Register of Historic Places will be forwarded to the Historic Commission for
review.
The Historic Commission will review the proposal using criteria standards stated in the
Ashland Municipal Code and provide their comments to the City Council and to the
Public Art Commission.
Criteria for Approval of Wall Murals
The mural should be a professionally designed, original work of exceptional qualitywith
consideration of the following criteria:
Work thatis of enduring value for includingin the City’s public art collection.
Visual imagery that enhances the aesthetic experience within the City and the character
and nature of the site.
Visual imagery that is appropriate for all audiences (not reflecting partisan politics or
containing sexual or religious content or expressing a commercial aspect, etc.).
Artwork that is appropriatelydesignedfor all view points to the mural (by pedestrians,
from moving vehicles, seated audiences, etc.).
Artwork that is appropriately sited for directional exposure to minimize fading of colors.
Suitability of the wall surface to receive all materials that are to be used to executethe
mural including the wall preparation material.
Work that is appropriate in scale to the building and to the site.
All installation and technical issues.
Mural Design Application
Applicants(artist, property owner, etc.) intending to execute/installa mural on an exterior wall
that is visible from a public-right-of-way and within the boundaries of the City of Ashland must
apply for approval through the following process.Applicant shall:
Updated Nov. 2016
a.Schedule an appointment and meet with the staff liaison to the PAC for an informational
overview of the process and initial review of the proposed project.
b.Complete and submit aPublic Art Mural application.
c.Submit a signed Art Agreement from the property owner.
d.Prepare a mural presentation package as described in Mural Design Presentation and
Review.
e.Schedule an appointment for PACreview of mural packageat a public Commission
meeting.
f.Submit a complete Mural Presentation package to staff 10 days prior to PAC review.
Only packages that are totally complete will be accepted for review.
Mural Design Presentation and Review
The proposed mural application will be presented to the Public Art Commission at their monthly
public meeting.
Initial PAC PresentationMeeting
Presentation materials for the initial meeting must include:
a.Photos of the proposed location of the mural including all wallfeatures and features
immediately adjacent to the proposed mural site; complete wall measurements.
b.Professional portfolio of the lead artist’s mural work including examples of the
artist’s demonstrated ability from prior projects to carry out theproject as designed.
c.A colordrawingat½ inchscalethat adequatelyillustratesthe proposed mural
includingactual color, finishes and materials samples with their locations designated
on the mural drawing,
d.Verbal explanation of imagery concept including:
how the artwork enhances the existing character of the site through scale, color,
material, texture, and content,
how the mural considers the social dynamics of the location, and
how the artwork considers the historical, geographical and cultural features of the
site as well as its relationship to existing architecture and landscaping.
e.Statementregarding the durability of the artwork and its potential to require ongoing
maintenance.
f.Art Agreementsigned by the property owner.
Preliminary Design Approval
Generally, the PAC review and preliminary approval for the applicant to move forward
with the proposed mural concept occurs at the regularly scheduled monthly PAC meeting
Updated Nov. 2016
following theapplicant’sinitialpresentation.Staff will notify the applicant ofthe
Commission’s decision and if necessary, schedule a date for the second design meeting.
NOTE: If the mural is proposed for installation on the exterior of structures listed on the
National Register of Historic Places or to a contributing property within a Historic District
on the National Register of Historic Places the proposal will be forwarded to the Historic
Murals on Historic Buildings
Commission for review. See above.
Second PAC PresentationMeeting
Following preliminary approval of the mural concept,the applicant may be asked to
attend ameeting to presentthe following:
a.Acolor elevation drawn and gridded to ½ inch scale to illustrate how the mural
concept will be translated to the site wall.
b.Any additional information requested by the PAC.
Design Approvalby City Council
Following final design approval by the PACand review by the Historic Commission,if
required, the Commission will forward the mural concept to the City Council for
approval.
Oncefinal approval is granted by the City Council,the applicant must:
a.Provide staff withthe installation schedule. Applicant will be responsible for
implementing all safety requirementsper direction from staff (if work is occurring
within the public right of way).
b.Provide a$500 deposit to the City,if required. This deposit is held in reserve until the
completed muralreceives final installation approval by the PAC.
c.Enter into a contract between the applicant and the City of Ashland.
Review of Project during Installation
In order to facilitate timely PAC reviews throughout the mural prep and painting process, the
applicant must provide staff a schedule of dates for completion of each mural stage addressed
below.
The PAC will review the project three separate times during the mural installation. The
applicantmust notify staff at the end of each of the following steps:
a.After the wall is prepped and ready for application. At this step, the PAC will also
reviewpaint colors and medium as well as other materials to be applied to the wall to
ensure they are the same colorsand materialsapproved during the review process and
the medium is appropriate and durable.
b.Halfway through the applicationprocess for review of compliance with the drawings,
materials and finishes.
c.Within seven days of completion.
Updated Nov. 2016
Following the third review, the PAC willdetermine if the completed muralis in
compliance with the approved documents, drawings, materials and finishes.
Note: If the PAC finds that there are areas of the mural that are not rendered according
to the approved design documents, the PAC may request the applicant adjust the mural to
comply with the approved design. The PAC also recognizes that an artist may wish to
make minor changes during the process that deviate from the approved concept but that
enhance the overall project. The PAC and artist will agree on any changes to the
approved design drawing.
Once the PACand applicant are satisfied that the mural is complete, the mural must be
coated with a clear UV protectant paint to protect the mural from graffiti and ultra violet
rays.
The PAC will vote to accept the mural into the City’spublic art collection and forward
their recommendation to the City Council for approval.
Other Things to Know
The City will contract with the applicant forthe execution/installation of the mural.
The contract will require the applicant to submit proof of liability insurance.
The Art Agreement will be in place for a period of five years. At the expiration of the
five years, theArtAgreement may be terminated or extended byeither party upon 30-day
written notice.
The City retains the right to remove the mural if the mural is not executed according to
the approved concept documents.
The City is responsible for the maintenance of the mural during the existence of the Art
Agreement.
Updated Nov. 2016
Public Art Commission
Mural Application
Applicant(City contracts with)
Applicant Name:
Marie Caballero Uhtoff
marieuhtoff@gmail.com
Applicant phone and email:
541-908-1013
Applicant Address Line 1:
154 Oak St
City:State:Zip:
97520
OR
Ashland
Lead Artist
Artist Name:
Vivi Design Co
Artist phone and email:
503-928-1930
Artist’s Address Line 1:
1030 SE 3rd St #3
Artist’s Mailing Address (if different):
City: State: Zip:
OR
97702
Bend
Artist website:
www.vividesignco.com
Proposed Mural Building
Name of Property Owner of proposed mural building (if different from applicant):
Owner phone and email:
Marie Caballero Uhtoff shop: 541-482-3241
Proposed Mural Building Street Address:
154 Oak St
Property Owner mailing address:
154 Oak St
City:State:Zip:
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Dimensions of proposed mural wall:
Has the owner given permission for a mural to be painted on the proposed wall and is the owner
willing to enter into an Agreement with the City?
The wall is:
brick cinderblock stucco wood other
X
Questions
1.Please describe the project, the specific location of the mural and why a mural will
enhance the area.
We have a solid cedar fence 5 ft 10 inches tall and approx 96 feet long that runs alongside an alley in front of our
retail shop in Ashland. We are looking for 1-3 murals to attach to the fence that depict wildlife, plants,
or geography of southwest Oregon.
2.Can the wall be seen from the public right of way (e.g. sidewalk, alley, street etc.)?
YES
3.Describe the process you used to select a professional mural artist?
We saw a mural painted by this muralist in the Old Mill District in Bend, OR
The mural was of local Bend wildlife and we would like a mural of local Ashland area wildlife and geography
4.Describe the theme/image you envision for this mural if known at this time.
Local wildlife and unique geography
5.Why do you want a mural at this location? How will the mural benefit the
neighborhood? Community?
We are working to improve the aesthetics of the area around our business.
We want to provide a visually attractive and inviting area to encourage pedestrians in our alley.
6.Please attached a detailed budget for the project. What funding do you have for the
DESIGN: $1200.
project?
PAINTWORK: $3000-4000.
SUPPLIES AND MATERIALS: $1000-1200.
TIME AND MATERIALS FEE: $200.
TRAVEL AND INSTALL: $279.
APPROX ESTIMATE: $5679-6879.
7.Describe the ground in front of the wall (condition, debris etc.) and surrounding features.
mix of
cement, asphalt,
pavers
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Public Art Mural Agreement
Kathy Uhtoff
The Agreement is between _____________________ (Property Owner) and the City of Ashland (City).
RECITALS
1.The City has adopted a process for the placement of public art murals (Mural) on public and
private buildings throughout Ashland.
154 Oak St
2.The Property Owner owns the real property situated at __________________________ (physical
address) and is willing to make an exterior wall (Wall) available for a public art mural.
3.After final approval by the PAC of the installed mural,it becomes the property of the City of
Ashland and may be removed by either party after a period of five years.
The parties agree as follows:
This agreement is in effect for at least five years. After the five year minimum, the agreement may be
terminated by either party upon 30 days written notice. Upon termination, the Wall will be restored to its
prior condition at the expense of the party who initiated the termination.
The City is responsible for the maintenance and if necessary repair of the Mural during the life of the
agreement. The City shall have the right to access the Mural and the Wall for maintenance purposes. The
City may remove the Mural, if in the sole judgement of the City, the Mural cannot be maintained.
In the event of any dispute in any manner relating to this agreement, the parties shall submit the dispute to
be resolved by binding arbitration. The arbitration award shall be final and binding on the parties on the
parties in the same manner as the final judgment of a court.
City of Ashland, OR
Name and Title: _______________________________________________
Date: _______________________________
Property Owner
Kathy Uhtoff154 Oak St
Name: ________________________________Mailing Address: _______________________________
541-482-3241northwestnatureshop@gmail.com
Phone: _______________________________ Email Address: __________________________________
April 20, 2023
Date: ________________________________
Public Art Mural Agreement
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!22
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!
!23
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!
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Tjtljzpv.Ibshbejof!Ejtusjdu!385!297!
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!
!24
Btimboe!Qsftfswbujpo!Qmbo!!!
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6
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7
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8
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6
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7
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8
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!25
Btimboe!Qsftfswbujpo!Qmbo!!!
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!
9
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!26
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!27
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Dpnnjttjpo/!!
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!
!28
Btimboe!Qsftfswbujpo!Qmbo!!!
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!29
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:
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!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!
:
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!
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!31
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Mboe!Vtf!dpef/!!
3
2
June 2023
HPAC Review Board
Meet at 2:00pm- Lithia Room
DATE COMMITTEE MEMBERS ATTENDING
June8th
June 15th
June 22nd
June 29th
July 6th
*Call 541-488-5305 to verify there are items on the agenda to review