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HomeMy WebLinkAbout2024-03-28 Housing & Human Services PACKET Housing And Human ServicesCommittee Agenda Community Development Building 51 Winburn Way Note: Anyone wishing to speak at any Housing and Human Services Advisory Committee meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. March 28, 2024 AGENDA I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA III.CONSENT AGENDA A.Approval of February 22, 2024, Minutes IV.PUBLIC FORUM (4:05-4:10 p.m.) A.Public Forum. V.NEW BUSINESS CDBG Grant Presentations A. (4:10-4:30 p.m.). CDBG Grant Award Discussion and Recommendations B. (4:30-4:50 p.m.). AHTF Grant Presentations ( C.4:50-5:30 p.m.). AHTF Grant Award Discussion and Recommendations ( D.5:30-5:50 p.m.). VI.UNFINISHED BUSINESS A.None VII.INFORMATIONAL ITEMS A.Liaison Reports B.General Announcements VIII.AGENDA BUILDING Future Meetings IX.ADJOURNMENT: 6:00 p.m. Next Meeting Date: April 25, 2024 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 1 of 1 Housing And Human ServicesCommittee Draft Minutes February 22, 2024 Draft Minutes Commissioners Present: Council Liaison: Echo Fields Bob Kaplan Brittney Bass Dylan Bloom Kathy Kali Alan Ackroyd Staff Present: Crystal Munoz Linda Reid; Housing Program Specialist Rich Rohde Kendall Escuin; Staff Absent: Jason Mendoza Deb Price I.APPROVAL OF THE AGENDA II.CONSENT AGENDA A.Approval of January 25, 2024, Minutes Rohde/ Ackroyd M/ S. Voice Vote: ALL AYES III.PUBLIC FORUM (4:05-4:10 p.m.) A.Public Forum. N/A IV.NEW BUSINESS Social Service Grant Presentations A. (4:10-5:20 p.m.). Presentations were given by the following applicants. 1.Ashland Emergency Food Bank representative Stef Seffinger 2.Ashland Food Angels representative Pamela Joy 3.Community Works, Dunn House representative Sonja Herbold 4.RVCOG- Food and Friends representatives Kelly Owens and Jon Pfefferle 5.Jackson County SART representative Susan Moen 6.OHRA representative Cass Sinclair 7.Peach House representative Elizabeth Hallett 8.Southern Oregon Jobs with Justice representative Jason Houk 9.Sunstone Housing Collaborative representative Krista Palmer 10.St. Vincent De Paul representative Vicky Weiss Page 1 of 3 Housing And Human ServicesCommittee Draft Minutes B.Social Service Grant Award Evaluation and Recommendations (5:20-5:50 p.m.). The Committee had a robust conversation on the grant funding allocation. Rohde declared that he had a conflict of interest with both Sunstone Housing Collaborative and Peace House. The social service grant funds were divvied up and allotted as follows. (Please note that these amounts are recommendations to the City Council and the final decision will be made on March 19, 2024). Ashland Emergency Food Bank $4,333 Ashland Food Angels $10,667 Community Works Inc. (Dunn House) $8,000 RVCOC- Food and Friends $6,333 Jackson County SART $6,667 La Clinica $13,333 OHRA $34,333 Peace House $12,500 Southern Oregon Jobs with Justice $11,667 Sunstone Housing Collaborative $7,500 St. Vincent De Paul $13,333 Unite Way $5,333 Bass/ Ackroyd M/ S. Voice Vote: ALL AYES. The grant recommendations have been approved by the Committee and will be presented to The City Council for a final vote. V.UNFINISHED BUSINESS A.None VI.INFORMATIONAL ITEMS A.Liaison Reports Councilor Kaplan reported to the Committee that the City Council approved a fee waiver of $10,000 to Habitat for Humanity for 2 homes in the Beach Creek subdivision. Also, the Croman Mill cleanup started this week. There are three key steps for this project; clean up, acquisition and building. The homes built will be high density housing. Also, The Council voted unanimously to keep the temperature thresholds the same for the severe weather shelter. Councilor Bloom shared a summary of HB 4126 which repeals the prohibition on local rent control. HB4126.pdf. Councilor Bloom also recommended the Committee read HB 4134. This bill involves the Oregon Department of Administrative Services. To provide grants to cities for specified infrastructure projects that will benefit housing developments that will make at least 30 percent of the dwelling units affordable to workforce income households. HB4134.pdf Reid informed the Committee that The Continuum of Care Board did vote to adopt Page 2 of 3 Housing And Human ServicesCommittee Draft Minutes their new governance charter. They then went to Jackson County Homeless Taskforce who is also interested in adopting it but would like to take some time to review. B.General Announcements Fields announced that the Homeless Services Masterplan Subcommittee is meeting the second Tuesday and fourth Wednesday of each month at 5:30PM in the Siskiyou room. All are welcome. VII.AGENDA BUILDING Future Meetings VIII.ADJOURNMENT: 6:00 p.m. Next Meeting Date: March 28, 2024 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 3 of 3 ˝˵˽˿ DATE: March 28, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: CDBG Applicant Presentations and Grant Application Review and Discussion. The City of Ashland Received two applications for the CDBG funding available. The City received one application from Maslow Project and one application from Sunstone Housing Collaborative. Attachments: Maslow Project Public Services Application Sunstone Housing Collaborative Application Staff Evaluation Memo ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 CITY OF ASHLAND 2024 Program Year Community Development Block Grant (CDBG) Application These completed Sheets shall be included as the first pages on all submittals. I. APPLICANT INFORMATION Applicant Organization Name: Maslow Project Mary Ferrell Executive Name(s): Board Member Names (attach separate sheet) Applicant Mailing Address: PO BOX 999 Medford, OR. 97504 Applicant Street Address: 500 Monroe Street, Medford, OR. 97504 501c3 IRS Classification: ____________ 27-0734969 Federal Tax ID#: Mission Statement: (may be attached) We empower homeless youth and families to engage and thrive independently in all aspects of life by providing supports that stabilize and strengthen resiliency. ____ Total Employees: 14 Total Volunteers45 : II. CONTACT PERSON (designate a contact person who is familiar with the project) Name: Mary Ferrell Title: Executive Director Phone Number: 541-608-6868 Fax Number: 541-608-6869 E-mail Address: Mary@maslowproject.com III. PROJECT INFORMATION SUMMARY Project Name or Title: Wrap Around Services for Unhoused Youth and Families Expected Completion Date: June 30, 2025 Requested CDBG Funds: $ 18,000 Organizational Match: $ 14,209 Funds from Other Sources: $ 178,000 Total Project Cost: $ 210,209 2) Maslow Project Summary Maslow Project provides wrap-around, multi-lane services to meet clients where they are to provide the necessary services for their specific challenges. We have over twenty years of providing services to youth and families experiencing homelessness in Jackson County. The needs for CDBG funds are great. Maslow was not a recipient of emergency order funding and heavily relies on CDBG funding to deliver services in the Ashland community. Multi-lane, wrap-around services include: 1) Stabilization: offered throughout all our programs (centralized at our Resource Center and deliveries) provides food, hygiene, & essential needs, active navigation & facilitated referrals; promote safety and stabilization so people can focus on higher level life goals. 2) Case Management offered to those most vulnerable - is the anchor to all our goal-based programming, offering intensive QMHA level services in support of individualized goals (education, wellness, employment, housing, etc. 3) Advocacy: advocates remove educational barriers & connect families with resources; keeping homeless students engaged with school & earning credit toward graduation. 4) Outreach-In unsheltered youth/families street & rural outreach; delivery & mobile supports. 5) School Based Services: Provide school supplies, help with transportation, & enrollment. 6) Permanent Supportive Housing: housing navigation, life skills, and ongoing case management and support to ensure success once housed. 7) Transitional Housing- emergency hotel stays. We work to stabilize youth and families by providing resources for basic needs and services. Once stabilized, we can begin to start working on a client driven goal plan for education, employment, and housing. These services are stabilizing, provide a safety-net, and form the foundation of our relationship with our youth and families. Case Managers are the anchor to all of the services and supports. We proactively connect those we serve to other community-based programs, our work is client centered and is collaborative in design to accomplish their goal plan. Case Managers work with clients on navigating community resources and supports that can otherwise be overwhelming and cumbersome. This individualized support addresses their specific needs to stabilize and move forward in their goals related to housing, education, and employment for the best possible outcome for the client. We are often the communication link between and among providers to ensure efficiency and avoidance of duplication of services, to stretch every dollar as far as possible. Our work is rooted in trauma informed practices and with our staff having extensive training along with being QMHA certified. Our program is holistic in nature; providing a true client- centered approach that meeting them literally and figuratively Navigation/Resource One-Stop Center (commonly called our Drop-In Center) provides a centralized point of access to case management, advocacy, and resource distribution. Our work is through the federal McKinney Vento law, lacking a fixed, regular, adequate nighttime residence. Inflation has caused many families on an elevated level of crisis over the past several years. With funding from CDBG we will be able to provide resource and support for those facing the most barriers to get help and support, but are often left off homeless counts. As a homeless youth and family service provider, Maslow Project responded immediately to the crisis. Most of our clients do not qualify for the funding through the state that addresses homelessness because they do not meet the HUD federal definition of homelessness. This leaves a huge gap in services for families with children. If we do not respond they are at risk for ending up in the street. Depression, isolation, and hunger are upleading to growing safety concerns. Our programs, weave together community resources with a hands-on approach to referrals and navigation leveraging & maximizing community partnerships & resources, especially for populations with language or access barriers, and using our resources to address gaps and barriers. Maslow continues collaborations to effectively respond quickly in our community, schools, social service providers, health/mental health providers, law enforcement to facilitate safe camping & emergency shelter, & more housing opportunities with local Housing Authority, to name a few. Additionally, we have added bi-lingual/bi-cultural staff to respond to the growing need of Spanish speaking clients. During the 22-23 program year we assisted 260 individuals find permanent housing through financial assistance, which is 85 families that had are now housed. Additionally, 127 people were sheltered in a hotel. 42 families are in our permanent supportive housing program. During Fall 2019 we began our partnership with the Housing Authority of Jackson County. We are currently providing Permanent Supportive Housing in Section 8 Project-based vouchers in Medford with 12 units, 8 in Central Point, and 15 units recently with Snowberry II in Ashland, and an additional 6 in White City this past fall. This new partnership helps our clients jump through a 3-4 year Section 8 HUD waiting list and will provide them with ongoing case management post housing to work toward skill and income building. We propose a continuation of our partnership with the City of Ashland to add on to our comprehensive services for Unhoused Youth and Families. A new position to the Ashland based programming is a Permanent Supportive Housing Case Manager. She will work in coordination with our Ashland Case Manager and Family Advocate to work with students and families who are experiencing homelessness or at risk of homelessness to navigate the rental market, address existing barriers to attaining housing, the application process, and for those in our HAJC units, ongoing case management working toward self-sufficiency. There is complex trauma associated with homelessness. Maslow is helping mitigate the effects of adverse childhood -term impact of chronic homelessness, as a result, our program provides both a high return on investment and long-term positive impact on the community. Wrap-Around Services to Unhoused Youth and Families addresses the high outreach, prevention services and transition. We will provide rent/security deposit assistance to prevent or alleviate homelessness and provide outreach/ direct service to homelessness populations. Additionally, we collaborate with over 40 agencies and the Executive Director sits on the Board of the Continuum of Care which addresses the goals and priorities set forth by HUD; aligning with the Ci community partners (e.g.: medical/dental/mental health, domestic violence, treatment/recovery programs, shelter) in a coordinated effort. Our school-based programs operate from a drop-in center inside Ashland High School allowing us to get upstream and help stabilize youth and ensure educational attainment thus decreasing the number of youth who become chronically homeless adults. Further, our Street Outreach Team is a source of information and resources to homeless youth and families living on the street. They coordinate Project Objective: Provide stability to homeless youth and families experiencing or at risk of homelessness in the city of Ashland. Objective 1: Improved safety, health, problem solving skills, and resiliency. 100% of those contacted will have increased access to basic needs, linkages to community-based services, and a safety plan. Target: 100 individuals (youth & families) Objective 2: 50 clients will receive intensive case management service, service & resource navigation. Objective 3: 80% of the 50 clients in case management will develop two or more Positive, healthy and supports connections, & increased linkages Objective 4: 70% of the 50 clients in case management will make measurable growth on their self-sufficiency score Objective 5: 100% of the 15 families (45 -55 individuals) remain permanently housed in PSH housing Total project for wrap-around case management and safety-net services, housing deposit/move in assistance, and readiness to rent through our Permanent Supported Housing is estimated at $210,209. 3) Property and Project Information N/A 4) Services to be Provided Eligible Target Population: consists of youth between the ages of 0-21 (and their families) residing in Ashland and meeting the McKinney-Vento definition of homelessness - defined by the McKinney- student who lacks a fixed, regular, and adequate nighttime unaccompanied, or homeless with their entire family. Youth participating in this program are identified in several ways: at point of enrollment in school, by school staff throughout the school year, through self-referral, by Maslow Project outreach staff, and through referrals from partnering agencies. 100% of this population are presumed by HUD to be LMI. 100% of the homeless youth and - earn 30% or less of the Area Median Income. Services: In addition to the comprehensive services listed above: 1) Stabilization 2) Case Management 3) Advocacy 4) Outreach 5) School Based Services 6) Permanent Supportive Housing Program 7) Transitional Housing we will do the following: Case Management and Basic Needs: food boxes, clothing, hygiene supplies, baby supplies, emergency assistance, etc. These services are inherently preventative and stabilizing, Case Managers also collaborate closely with other providers to ensure seamless wrap-around supports (crisis counseling, health care, employment, addiction, domestic violence, scholarships) of clothing, food, hygiene supplies and emergency items that can be immediately provided come to us; Advocacy: Remove barriers & connect families with resources; Develop individualized client goal plans, assist with accessing emergency/transitional housing, track relevant academic data, assist with educational and/or post-secondary goals; School Based Services: Provide school supplies, help with transportation, enrollment, and connect families to relevant resources. 5) Work Program and Timeline The program outlined in this application is ongoing; the activities will be conducted for the Wrap-Around Services funds from the Ashland CDBG during the time period of July 1, 2024 to June 30, 2025. Please see attached project schedule (Form A-2) for more details. 6) Financial Information Project Expenses: Payroll is based on compensation for a 1) 1 FTE Case Manager (this is an increase in time from prior years), $49,920; 2) 1 FTE Permanent Supportive Housing Case Manager $49,920 3); 0.5 FTE Advocate, $20,080, 5) Payroll tax and benefits are estimated at 26% of total wages, $31,179.20. These costs are based on actual payroll reports. Payroll costs are based on agency salary schedules and in alignment with market rates. Barrier removal, safety-net needs, emergency hotels stays, deposit/security assistance funds: $40,000. Indirect/admin rate of 10% of personnel costs estimated at $19,110 and covered entirely by other non-CDBG sources. Total cost of this project is $210,209. The amount requested from the Ashland Community Development Block Grant represents 16% of our Ashland program budget, and is an essential part of our program support. All other program costs are being leveraged with other funds, including administration and overhead. Please refer to Forms B-2 and C for more information. 7) Eligibility for Federal Funding Our proposed program delivers the following Federally-eligible activities: Client Services a.The proposed project is within the Ashland City Limits, and will take place at Ashland public schools; in public community gathering spots; and at our Resource Center as COVID allows. b.Clients are classified as homeless under the McKinney-Vento Act. Homeless people are presumed by HUD to be principally persons of low and moderate incomes. As noted above, 100% of the individuals Maslow Project has worked . c.- 8) Maslow Project empowers youth to thrive independently through supports that stabilize and engage in all aspects of their life. We do this by providing resources for basic needs, removing barriers to education & employment, and fostering self-sufficiency in a collaborative & empowering environment. Our services include: 1) Stabilization; 2) Case Management; 3) Advocacy; 4) Outreach; 5) School Based Programs; 6) Permanent Supportive Housing; and 7) Temporary Emergency/Transitional Housing. Maslow Project has almost two decades of experience providing evidence-based programs: grounded in best practices and producing life changing, outcome-driven results. Our work has always been trauma-ram model is intentionally youth-centered (a best practice). Other best practices we utilize include Trauma- Informed Care, Positive Youth Development - strength-based approaches that foster resiliency. These practices are woven throughout all our programs (low barrier, safe/calming spaces, client rights and responsibilities, milieu style rapport-building and gold-standard client-care), and are designed to address the specific challenges facing our youth and their families. We also actively utilize evidence-informed approaches, including: Wrap-Around (holistic & integrated), co-case congregate (school-based programs, street outreach, drop-in centers). We currently coordinate with over 40 community-based organizations to promote optimal outcomes and stability of our clients - both on-site at our Resource Center and throughout Jackson County. Executive Director Mary Ferrell founded Maslow Project in 2000 and oversees all programs at participates in federal efforts that inform and address trends and best-practices for homeless youth-serving agencies across the nation. 9) Self-Sufficiency Wrap Around Services for Unhoused Youth and Families program helps our clients (100% LMI) gain stability & move toward self-sufficiency and helps prevent adult homelessness. Our integrated, wrap-around services stabilize youth and families. Once stabilized clients can engage with case managers and begin the process of working on client driven goals to self-sufficiency related to education, employment, and housing. We coordinate with local agencies to ensure a comprehensive, unduplicated approach to providing services to our clients. Our services are preventive in nature and help to engage clients by using a strengths-based approach when working with individual client goal plans. We also leverage additional resources to support this program: our Client Assistance Fund provides essential and lifesaving needs, our Graduate Fund provides Maslow youth an opportunity to continue once they have graduated and provide an opportunity to attend college, trade school or job training. Collectively, this approach helps individuals progress from being in crisis to becoming self-sufficient. The population served through this project consists of youth between the ages of 0-21 (and their families) who reside in Ashland and meet the Federal Education McKinney-Vento definition of homeless, and are eligible for school enrollment. As noted above, all youth in this population are presumed by HUD to be low or moderate income. In our experience, 100% of 30% or less of the Area Median Income. 10) Benefits to Extremely Low, Low, and Moderate Income Individuals Youth homelessness takes a heavy toll on those it impacts. According to the National Center on Family Homelessness, homeless youth go hungry at twice the rate of other youth, are sick four times more often and have three times the rate of emotional and behavioral problems. In addition, 47% of homeless children experience anxiety, depression and withdrawal, as compared to 18% of other school-aged children; and homeless youth are 87% more likely to drop out of school (USDE). 100-145 unduplicated individuals during the 2024-2025 year approximately 50 of whom will participate in intensive Case Management and 15 Families in PSH services. These extremely low-income individuals will benefit from the following services: Project Objective: Provide stability to homeless youth and families experiencing or at risk of homelessness in the city of Ashland. Objective 1: Improved safety, health, problem solving skills, and resiliency. 100% of those contacted will have increased access to basic needs, linkages to community-based services, and a safety plan. Target: 100 individuals (youth & families) Objective 2: 50 clients will receive intensive case management service, service & resource navigation. Objective 3: 80% of the 50 clients in case management will develop two or more Positive, healthy and supports connections, & increased linkages Objective 4: 70% of the 50 clients in case management will make measurable growth on their self-sufficiency score Objective 5: 100% of the 15 families (45 -55 individuals) remain permanently housed in PSH housing under the McKinney-Vento definition of homelessness. Homeless people are presumed by HUD to be principally persons of low and moderate incomes. Enrolled extremely-low or low-income homeless youth qualifying for services always have priority in our program, and will be able to access services regardless of the number of qualifying moderate-income individuals. 12) Demolition of Low and Moderate Income Housing N/A 13) Project Feasibility 14) Impact on Significant Properties 15) Other Materials Please see attached letters of support from Housing authority of Jackson County and the The CDBG Application Checklist and Forms A-2, B-2, C and D follow this 16) CDBG Application Checklist CITY OF ASHLAND 2024 Program Year CDBG APPLICATION CHECKLIST In order to determine compliance with all applicable HUD regulations and to help to ensure that projects will be eligible for CDBG funding, the City of Ashland will need to address all HUD requirements. The purpose of this checklist is to point out areas where potential problems could arise. Obviously, this is a comprehensive list, which must evaluate a wide array of different kinds of proposals. Therefore, not every item will be applicable to every project. Please fill it out entirely indicating all items which are not applicable and include it as part of your proposal application. Yes No N/A 1. Is the applicant a legal non-profit organization or unit of X government? 2. Do the proposed clients or users of the project meet HUD X Income Guidelines (see page 10 for guidelines)? 3. Does applicant have the capability to maintain written X income documentation? 4. Has the applicant made a legal or financial commitment to X a proposed project? 5. Is the applicant primarily a religious organization? X 6. Has the applicant administered a CDBG project X previously? 7. Is your agency willing and able to provide all required X reports and accountability to the City as required by HUD? B. Project Location and Land Use Issues Yes No N/A 1. Has a location for the project been selected? X 2. Is the proposed project within the Ashland City limits? X 3. Does the proposed project meet local zoning and land use X laws? 4. Are any land use permits such as a Site Review, partition, X annexation or Conditional Use Permit required? 5. Have these approvals been obtained? X 6. Does the project comply with current building code X requirements? 7. Does the project meet handicapped accessibility X requirements? C. Environmental Issues Yes No N/A 1. Is the project located in the 100-year floodplain? X 2. Is a wetland located on the project site? X 3. Has any environmental contamination been identified on X the project site? 4. Has asbestos been identified on the project site? X 5. If project involves an existing structure, was it built 1978 X or earlier? If year built is known, please specify. 6. Is the proposed project located on a major arterial or near X the railroad? 7. Is the proposed project located adjacent to an above X ground flammable storage tank? 8. Does the proposed project involve a structure that is 50 X years or older? 9. Will the applicant complete a Phase I environmental X review upon receiving a CDBG award? Yes No N/A D. Labor Requirements 1. Does the project involve construction over $2,000 in cost? X X 2. Will the project trigger Davis-Bacon wage requirements? X 3. Will the project trigger BOLI wage requirements? 4. Does the project involve over $18,703 in City awarded grants or X contracts? Yes No N/A E. Displacement and Relocation 1. Will tenants be displaced by the project? X 2. Will a business be displaced by the project? X 3. Will housing units be demolished or converted? X Yes No N/A F. Property Data 1. Does the applicant own the property by fee simple title? X 2. Are taxes on the property current? X 3. Is insurance current? X 4. What is the current debt against the property? X 5. What is the current use of the property? X 6.Has an appraisal on the property been conducted? X If yes, what is the assessed value of the property? Form A-2 To be completed for Social Service Proposals Social Services Proposals Activity Start Completion Date Date Case Management and Advocacy: Identify homeless students, provide 7/1/24 6/30/25 services/referrals/ basic needs, track academic data, establish client goals. Case Manager and Advocate will work with homeless youth and families on client driven goal plans related to employment, health, education, and housing to improve self-sufficiency. 100% of those contacted will have increased access to basic needs, linkages to community-based services, and/or educational advocacy. (Target: 100-150 homeless Ashland youth/family members). 45 individuals that are most at need for services will receive resource and service navigation, linkage and warm-referrals to other organizations for the best possible outcome of the client 15 families (45-55 individuals) will receive PSH case management services Collect Outcome Data: Individuals & Families are assessed at start of 7/1/24 6/30/25 case management with an intake appointment (improved employment and/or education) through on-going advocacy & case management: 80% of the 45 clients in case management will develop two or more Positive, healthy and supports connections, & increased linkages 70% of the 45 clients in case management will make measurable growth on their self-sufficiency score 100% of the 15 families will remain permanently housed in PSH We have extensive intake, tracking, and documentation procedures in place. ClientTrack is our database for documenting assessments, demographics, tracking client services and program enrollments, and monitoring client progress. Social service providers should list key benchmarks in the table above for their proposed projects (IE hire of personnel, application for further funding, initiation of direct client services, etc.) Form B-2 To be completed for Social Service Proposals Social Service Proposals Total Cost CDBG Request Other Source(s) Client Assistance / & Barrier $40,000 $0 $40,000 Removal Funds / Deposits Wages and benefits (of personnel providing direct client services) $151,099 $18,000 $133,099 Case Manager, PSH Case Manager, & Advocate Materials/Supplies $0 $0 $0 Marketing/Outreach $0 $0 $0 Program Administration Includes overhead and general staffing necessary to CDBG Funds are administer the program not available for (accounting, management, $19,110 $19,110 program grant administration) but that administration does not provide direct benefits to the client. Total Project Cost $210,209 $18,000 $192,209 Form C SOURCE(S) OF FUNDS FOR OPERATING EXPENSES WORKSHEET Completeness of this worksheet establishes the capacity of the organization to sustain the operations of the program(s). Sources Secured Conditional Tentative Commitment (awarded Date with conditions) Federal Grants $15,000 SOP $0 $0 $15,000 State Grants YEHP $20,000 $20,000 YDC & YEHP 7/1/23 $20,000 YDC $0 Local Grants $20,000 ACCESS Secured 12/23 $18,000 Ash. CDBG $5,000 Su -23 $15,000 $20,000 ACCESS $15,000 10/23 $0 Carpenter $5,000 Butler CDBG- Spring Oregon 24 Community: $17,000 OCF- $17,000 8/24 Non-$25,000 Ford Governmental Family Found. $25,000 TFF Grants Secured 8/21 (3 year grant) $15,000 2/23 Miller Foundation secured $10,000 $15,000 ( 2 year $10,000 Providence grant) Providence 4/24 Mental Health Donations/Gifts $0 $0 $14,209 FY 2024-2025 Applicant $0 $0 $0 N/A Contribution Program Income $0 $0 $0 N/A Loans $0 $0 $0 N/A Other (specify) $6,000 Ashland $6,000 Secured $0 $0 School District 7/2023 Other (specify) $0 $0 $0 N/A TOTAL $106,000 $0 $104,209 $210,209 Please provide a description the timeline of loan and grant application dates as related to the proposed project. Specifically, for any tentative funding sources please provide application dates, award dates and funding availability dates. Funds listed above include: Ashland School District: $6,000 secured; Ford Family Foundation: $25,000 secured; Miller Foundation: $15,000 Secured; Oregon YEH: $20,000 Secured;: Secured $10,000; Carpenter: $15,000 Secured, Federal SOP: $15,000 secured; ACCESS SHAP rental deposits: $20,000 secured 12/23. Tentative: Ashland CDBG: $18,000-applied; GS Butler Fund: $5,000 (renewed annually); Providence Partners in Health: $20,000,000 applied; OCF Community: $17,000 will apply; Individual Donations: $14,209 to be raised in fiscal year. Form D DISCLOSURE OF INTERESTS To assist the City of Ashland in determining whether there may be a potential conflict of interest related to the expenditure of Community Development Block Grant funds we request the following information be provided by applicants: ORGANIZATION NAME: Maslow Project Organization is: 1. Corporation ( ) 2. Non-Profit 501C3 (X) 3. Partnership ( ) 4. Sole Owner ( ) 5. Association ( ) 6. Other ( ) ____________________ DISCLOSURE QUESTIONS If additional space is necessary, please attach a separate sheet. 1. State the names of each "employee" of the City of Ashland having a financial or personal interest in the above mentioned "organization" or project proposed. Name, Job Title and City Department ____ _____________________________ 2. State the name(s) of any current or prior elected or appointed "official", of the City of Ashland having a potential "financial interest" in the organization or project. Name/Title ____N/A__________ 3. Provide the names of each "board member" of the Organization seeking CDBG funding Name Board, Commission, or Committee (may be attached as a separate Sheet) 1 Scott Clauson, Board Chair Executive/Development Committee 2 Jamie Hazlett, Past Chair - Executive/Program Committees 3 Lisa Morris, Vice Chair Executive/Development Committee 4 Sharilyn Cano, Secretary Executive/Development Committees 5 Amy Zarosinski, Treasurer Executive/Finance Committees 6 Eric Maxwell- Program Committee_______________________________ 7___________________________________ 8_______________________________ If the applicant has provided names in question 1 or 2, please provide details regarding any known potential conflicts of interest in an attached narrative. HOUSING AUTHORITY OF JACKSON COUNTY 2251 TABLE ROCK ROAD MEDFORD OR 97501 PH/TDD (541) 779-5785 FAX (541) 857-1118 January 22, 2024 The Housing Authority of Jackson County is pleased to support this application from Maslow Project in support of their work with homeless youth and families in the Rogue Valley. Maslow helps this population overcome the numerous barriers to become stabilized and securing permanent housing. The work they do meets a critical and growing need in our community to help families address those barriers, navigate the steps and process for finding and securing housing, and often supporting the costs associated with application fees, deposits, and emergency hotels as a bridge resource to permanent housing. The case management and navigation services Maslow Project offers to individuals both prior and post housing, help ensure skills are developed to promote better outcomes for both tenants and landlords. The Housing Authority of Jackson County currently partners with Maslow Project on 40 project based units in Jackson County and we look forward to supporting their work and growing our partnership to serve even more low income and homeless families. Should you have any questions please contact me. Sincerely, Cara Carter Cara Carter Director of Housing Programs Ext. 1002 cara@hajc.net CITY OF ASHLAND 2024Program YearCommunity DevelopmentBlock Grant (CDBG) Application These completed Sheets shall be included as the first pages on all submittals. I.APPLICANT INFORMATION Applicant Organization Name: TvotupofIpvtjohDpmmbcpsbujwf ________________________________________________________________ LsjtubQbmnfs Executive Direc(s):___________________________________________________ Board Member Names (attach separate sheet) KjmmGsbolp-EboSvcz Applicant Mailing Address: :2:!Cfmmwjfx!Bwf!$2 Btimboe-!PS! :8631 Applicant Street Address: :2:!Cfmmwjfx!Bwf!$2 Btimboe-!PS! :8631 Qvcmjd!Dibsjuz!Tubuvt!281)c*)2*)B*)wj* IRS Classification: _____________________________ Federal Tax ID#: ______________________________ Mission Statement:(may be attached) TvotupofIpvtjohDpmmbcpsbujwfxbtftubcmjtifejoEfdfncfs3134uptvqqpsuuif fevdbujpobmnjttjpopgBtimboeTdippmEjtusjduboeuifbttpdjbufeIpvtjohQspevdujpo TusbufhzpgBtimboeczvujmj{johejtusjdupxofemboeupefwfmpqbggpsebcmfipvtjoh joufoefegpsejtusjdutubggboempxupnpefsbufjodpnfgbnjmjftxjuidijmesfojopsefsup jodsfbtfmpohufsntvtubjofefospmmnfouboesfubjotubggnfncfst/ Total Employees: ______________ Total Volunteers : ______________ 2 II.CONTACT PERSON (designate a contact person who is familiar with the project) Name:__________________________________________________ Lsjtub!Qbmnfs Title:___________________________________________________ Fyfdvujwf!Ejsfdups Phone Number:________________________________________ Fax Number:________________________________________ E-mail Address:________________________________________ III.PROJECT INFORMATIONSUMMARY Project Name or Title: ________________________________________________________________ Bggpsebcmf!Ipvtjoh!Efwfmpqnfou!bu!F/!Nbjo!boe!T/!Npvoubjo!Bwf!jo!Btimboe-!PS` Qibtf!2;!Kbovbsz!3137 Expected Completion Date: ________________________ Requested CDBG Funds: $___________________ Organizational Match:$___________________ 288-611/11!gspn!Bmmdbsf Funds from Other Sources:$___________________ Total Project Cost:$___________________ jojujbm!ftujnbufe!fyqfotft!gps!mboe!bdrvjtjujpo!%811-111 3 TVOTUPOF!IPVTJOH!DPMMBCPSBUJWF BTIMBOE!BOE!HSFBUFS!KBDLTPO!DPVOUZ-!PS 4 5 6 7 8 9 : 21 Form A-1 To be completed for Development or Rehabilitation Proposals Housing Proposals ActivityStart DateCompletion Date Site Planning & UCE!qfs!SGQ!Sftqpoebou! Development Option Site Acquisition Plan Development Pre-application Land Use Approval Construction Plans Final Bids Contractor Selection Building Permits Grant applications local Djuz!pg!Btimboe!!TT!Hsbou!2035 state federal Non-government Bmmdbsf!sfdfjwfe!303135 other Loan Applications Construction loan Permanent Construction Phase Construction Certificate of Occupancy Please provide your best (realistic)date estimates regarding the project schedule 22 Form B-1 To be completed for Development or Rehabilitation Proposals Uses of Funding Housing Proposals Total CostCDBG RequestOther Source(s) Acquisition Costs Land 254-771/11 %288-611!gspn!Bmmdbsf Improvements Liens and other Taxes Closing costs Off-Site costs Other Qfoejoh!Djuz!pg!Btimboe!TT!Hsbou SUBTOTAL Development Costs Bmm!efwfmpqnfou!dptut!uce!cbtfe!po!tfmfdufe!sftqpoefou!up!SGQ/!Xjmm!qspwjef!sfqpsu!vqpo!sfdfjqu Land Use Approvals Building Permits/fees (Include Engineering and CommunityDevelopment Fees) System Development Charges (SDCs) Relocation Costs Environmental Report / Lead Based Paint Clearance Soils Report Survey Marketing Insurance Other Fees Bmm!beejujpobm!gfft!uce!cbtfe!po!tfmfdufe!sftqpoefou!up!SGQ/!Xjmm!qspwjef!sfqpsu!vqpo!sfdfjqu/ Architectural/Engineering Legal/Accounting Appraisals Lender fees Construction Loan Permanent Loan Tax Credit Fees Developer Fee Consultant Fee Other TOTAL 254-771/11 ftu/!%211-111-111 ftu/!%288-611/11 23 Form C SOURCE(S) OF FUNDS FOR OPERATING EXPENSES WORKSHEET Completeness of this worksheet establishes the capacity of the organization to sustain the operations of the program(s). SourcesSecuredConditionalTentativeCommitment (awarded with Date conditions) Federal Grants State Grants MJGU!qsphsbn!gvoejoh Local Grants Djuz!pg!Btimboe!TT! Hsbou Non-Governmental Bmmdbsf!%288/611 Grants Donations/Gifts Applicant Contribution Program Income Loans Other (specify) PDG!Sffe!'!Dbspmff! Xbmlfs!Hsbou Other (specify) VT!Cbol!Dpnnvojuz! Gvoejoh!Hsbou TOTAL Please provide a description ofthe timeline of loan and grant application dates as related to the proposed project. Specifically, for any tentative funding sources please provide application dates, award dates and funding availability dates. Djuz!pg!Btimboe!TT!Hsbou;!Bqqmjdbujpo!tvcnjuufe!203703135 Bmmdbsf!hsbou!bxbsefe!203135-!gvoejoh!bwbjmbcjmuz!403135 PDG!Sffe!boe!Dbspmff!Xbmlfs!Hsbou!bqqmjdbujpo!evf!Gfc!!23-!bxbsefe!603135 VT!Cbol!Dpnnvojuz!Gvoejoh!Hsbou!bqqmjdbujpo!evf!803135-!bxbsefe!!2303135 Psfhpo!MJGU!gvoejoh!qspqptbm!evf!:03135 24 Form D DISCLOSURE OF INTERESTS To assist the City of Ashland in determining whether there may bea potential conflict of interest related to the expenditure of Community Development Block Grant funds we request the following information be provided by applicants: ORGANIZATION NAME: _________________________________________________ Tvotupof!Ipvtjoh!Dpmmbcpsbujwf Organization is: 1. Corporation ( ) 2.Non-Profit 501C3 ( ) 3.Partnership ( ) 4.Sole Owner ( ) 5.Association ( ) 6.Other ( ) ____________________ DISCLOSURE QUESTIONS If additional space is necessary, please attach a separate sheet. 1.State the names of each "employee" of the City of Ashland having a financial or personal interest in the above-mentioned"organization" or project proposed. Name,Job Title,and City Department _______________________________________________________________ 2 .State the name(s) of any current or prior elected or appointed "of the City of Ashland having a potential "financial interest" in the organization or project. Name/Title _______________________________ _______________________________ 3. Provide the names of each "board member" of the Organization seeking CDBG funding Name Board, Commission, or Committee(may be attached as a separate Sheet) 1_______________________________ Kjmm!Gsbolp 2_______________________________ Ebo!Svcz Ibwjoh!sfdfoumz!sfdfjwfe!bqqspwbm!gps!opoqspgju!tubuvt!gspn!uif!JST!po!202:-!Tvotupof! 3_______________________________ Ipvtjoh!Dpmmbcpsbujwf!jt!jo!uif!efwfmpqnfou!tubhf!pg!bttfncmjoh!b!cpbse!pg!ejsfdupst/!! 4_______________________________ 5_______________________________ 6_______________________________ 7_______________________________ 8_______________________________ 9_______________________________ 10_______________________________ 11_______________________________ 12_______________________________ additional_______________________________ If the applicant has provided names in question 1 or 2, pleaseprovide details regarding any known potential conflicts of interest in an attached narrative. 25 CITY OF ASHLAND 2024Program Year CDBG APPLICATION CHECKLIST In order to determine compliance with all applicable HUD regulations and to help to ensure that projects will be eligible for CDBG funding, the City of Ashland will need to address all HUD requirements. The purpose of this checklist is to point out areas where potential problems could arise. Obviously, this is a comprehensive list, which must evaluate a wide array of different kinds of Please proposals. Therefore, not every item will be applicable to every project. fill it out entirely indicating all items which are not applicable and include it as part of your proposal application. YesNoN/A 1.Is the applicant a legal non-profit organization or unit of government? 2.Do the proposed clients or users of the project meet HUD Income Guidelines (see page10 for guidelines)? 3.Does applicant have the capability to maintain written income documentation? 4.Has the applicant madea legal or financial commitment to a proposed project? 5.Is the applicant primarily a religious organization? 6.Has the applicant administered a CDBG project previously? 7.Is your agency willing and able to provide all required reports and accountability to the City as required by HUD? B.Project Location and Land Use IssuesYes NoN/A 1.Has a location for the project been selected? 2.Is the proposed project within the Ashland City limits? 3.Does the proposed projectmeet local zoning and land use laws? 4.Are any land use permits such as a Site Review, partition, annexation or Conditional Use Permit required? 5.Have these approvals been obtained? 6.Does the project comply with current building code requirements? 7.Does the project meet handicapped accessibility requirements? 26 C.Environmental IssuesYesNoN/A 1.Is the project located in the 100-year floodplain? 2.Is a wetland located on the project site? 3.Has any environmental contamination been identified on the project site? 4.Has asbestos been identified on the project site? 5.If project involves an exiting structure, was it built 1979or earlier? If year built is known, please specify. 6.Is the proposedproject located on a major arterial or near the railroad? 7.Is the proposed project located adjacent to an above ground flammable storage tank? 8.Does the proposed project involve a structure that is 50 years or older? 9.Will theapplicant complete a Phase I environmental reviewupon receiving a CDBG award? D.Labor RequirementsYesNoN/A 1.Does the project involve construction over $2,000 in cost? 2.Will the project trigger Davis-Bacon wage requirements? 3.Will the project trigger BOLI wage requirements? 4.Does the project involve over $18,703in City awarded grants or contracts? E.Displacement and RelocationYesNoN/A 1.Will tenants be displaced by the project? 2.Will a business be displaced bythe project? 3.Will housing units bedemolished or converted? F.Property DataYesNoN/A 1.Does the applicant own the property by fee simple title? 2.Are taxes on the property current? 3.Is insurance current? 4.Whatis the current debt against the property? 5.What is the current use of the property? 6.Has an appraisal on the propertybeen conducted? If yes, whatis the assessed value of the property? 27 DATE: March 28, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: CDBG Application Staff Evaluation The City of Ashland is expecting a total of $179,575 in Community Development Block Grants (CDBG) for the 2024 Program Year. The City of Ashland may not receive final notification of the annual CDBG award amount from the Department of Housing and Urban Development until after awards have been made. The estimate is included to provide guidance to applicants regarding the expected amount of available funds. The City will reserve the right to award more or less than this estimate depending on the final entitlement amount authorized by Congress and the Department of Housing and Urban Development. Under CDBG regulatory limits only 15% of the anticipated 2024 allocation is available for social services and thus such awards are limited to approximately $26,936. The City also utilizes 20% of the annual allocation for administrative costs. The amount of funding available for award to capital improvement projects is approximately $143,660. The City of Ashland Housing and Human Services Advisory Committee will review the grant requests and make a recommendation for grant awards to the City Council. Subsequently, the City Council will hold a public hearing and make a final decision on the grant award(s) at their regular meeting held on April, 19, 2024. The City of Ashland has received one application for capital funding (the entire amount of funding less administrative costs are eligible for capital projects). The city received one application for public service funding (which can be 15% of the total allocation). regarding the allocation of the 2024 CDBG funds are provided on the following pages. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Proposals Received Organization Proposed Project CDBG Goal Consolidated Plan Funds Goal Requested Maslow Encourage $18,000 Homeless Goals: Public service activities Project stability, self-Provide access to other than sufficiency, and basic needs, Low/Moderate Income school information, and Housing Benefit: achievement for referral. Provide case 100 Persons Assisted homeless youth. management and *Public Service housing to improve Public service activities stability to for Low/Moderate approximately 100 Income Housing identified homeless Benefit: youth ages 0-24. 50 Households Assisted Sunstone Affordable $143,660 Access to housing Rental Units Housing Housing units that are Constructed: 15 Collaborative Development affordable and Household Housing Units intended for suitable to low-, and district staff and moderate-income Homeowner Housing low to moderate and special needs Rehabilitated: income families households. Approx. 15 Household Housing with children. 92 units of housing Units. *Capital Project anticipated to be created. Funding Requested/Available A total of $143,660 in regular CDBG funding is available to distribute to eligible recipients for projects meeting the CDBG national objectives, and which are consistent with the City of Ashland 5-year Consolidated Plan. CDBG funds will be available upon approval of the 2024 Action Plan, and upon the completion of any regulatory requirements including but not limited to environmental review clearance. Upon completion of the Action Plan a public hearing for review and Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 approval will be held before the Housing and Human Services Advisory Committee to ensure consistency with the awards designated by the City Council. The U.S. Department of Housing and Urban Development (HUD) must review the Annual Action Plan submitted by the City to ensure the activities funded are consistent with federal requirements, and with the local Consolidated Plan. The City will reserve the right to award more or less than this estimate dependent on the final entitlement amount authorized by Congress and the Department of Housing and Urban Development. Assessment Criteria Staff has assessed the proposals to determine whether they meet the Federal CDBG regulations and address the priorities identified within the City of Ashland 5-year Consolidated Plan. Three areas are evaluated for each proposal regarding compliance with federal regulations. Projects must meet the National Objective of the Community Development Block Grant Program. Community Development Block Grant Program. If a project meets all federal requirements and is selected for award, then federal regulations must be met throughout the course of the project. Some examples of federal regulations which pertain to Community Development Block Grant funded projects are: all projects funded in whole or in part, with CDBG dollars require an environmental review in accordance with the National Environmental Policy Act (NEPA). Certain construction projects must use federal Davis-Bacon wage rates. Housing involving structures built prior to 1978 must be tested for the presence of Lead Based Paint and if found steps to mitigate Lead Based Paint must be taken. Any project involving the displacement of residents or businesses as a result of the federally funded project are entitled to assistance under the Uniform Relocation Act. Most importantly the beneficiaries from the application of CDBG funds must qualify as eligible populations under the Federal requirements for the CDBG program. Areas of concern are described for each proposal received. The Housing and Human Services Advisory Committee and the City Council can only award CDBG Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 funds to projects that can meet all federal requirements and meets an objective -year Consolidated Plan. -year Consolidated Plan are given a priority ranking of High, Medium, or Low. The rankings are intended to assist in directing CDBG funds to the greatest needs. In cases where there are competing projects for limited funds, the projects(s) that are ranked the highest will be funded. Public Service Proposal Evaluation Maslow Project-School Based Services for Ashland Homeless Youth Staff has reviewed the Maslow Project, School Based Services for Ashland Homeless Youth Proposal to determine whether it meets the Federal CDBG regulations, and if the proposal addresses the priorities within the City of Ashland 2020-2024 Consolidated Plan. Maslow Project requested $18,000 in Public Service Grant funds to continue to support a case manager in the elementary, middle, and high schools, providing outreach to high-risk homeless youth and providing them with immediate needs, case management to keep youth engaged in school and promote stability and self-sufficiency for the homeless youth and their families, and to provide temporary housing to homeless youth and families engaged in services. This project proposal qualifies under the Low-Moderate Income (LMI) benefit national objective; homeless populations are a presumed benefit population under the CDBG program. Services to homeless and at-risk populations are an eligible use of CDBG funds. identified homeless school children currently enrolled in the Ashland School District. Maslow Project has proven capacity to administer CDBG grant funds-this ninth year of undertaking this activity in Ashland. -year Consolidated Plan. consistent with the City of Ashland Strategies as outlined in the 5-year Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Consolidated Plan. This activity assists in the prevention of homelessness for low-income households. Maslow has successfully administered this program within the Ashland School District for the several years. Furthermore, this project program and leveraging funding from other sources. Capital Improvement Proposals Sunstone Housing Collaborative Staff has reviewed the Sunstone Housing Collaborative Proposal to determine whether it meets the Federal CDBG regulations, and if the proposal addresses the priorities within the City of Ashland 2020-2024 Consolidated Plan. SHC requested $143,660 in Capital Grant funds to buy down the cost of land to offer to and affordable housing provider through a Request for Proposals process. This project proposal qualifies under the Low-Moderate Income (LMI) benefit national objective. Acquisition of land on which to develop housing for low-moderate income populations is an eligible use of CDBG funds. SHCis expected to support the development of approximately 92 housing units. SHC has not previously administered CDBG funding, this would be their first CDBG funded project. Staff finds that SHC 20-2025 Consolidated Plan. While the acquisition of land for affordable housing development could be disaggregated from the Environmental Review process with justification, in this particular instance, the RFP would need to state that the selected developer would be required to complete an Environmental Review prior to the start of any development. The City could complete an the Authority it Use Grant Funds form, that clarifies that no work can happen on the site until another ER is completed that includes the housing construction portion of the project. If the site is disturbed before that ER is complete, then it is considered by HUD as a Choice-Limiting Action and the city would be subject to possible repayment of the CDBG funds. The Applicant would need to complete an agreement with the school district prior to the award of funds. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 While the timeline provided for the activity is reasonable and relatively short, the timing of the completion of the development is important because land banking is not an eligible activity with CDBG funding, as beneficiary data must be provided to show eligibility for low-,mod- income benefit. Staff sees that SHC consistent with the City of Ashland Strategies as outlined in the 5-year Consolidated Plan. This activity is expected to provide a needed housing type Analysis and represents a level of commitment to the provision of affordable housing from the Ashland School District, which has not been seen before. This project is expected to create both workforce housing as well as providing affordable housing, both of which are very needed. This activity is expected to leverage several sources of funding CDBG program. STAFF RECOMMENDATIONS five-year Consolidated Plan Goals, agency experience and capacity, and readiness to proceed. Public Service Projects: The City received one public service project proposal. Maslow Project has a successful track record of providing resource referrals and, case management to homeless populations and those at risk of homelessness. y would continue to provide needed services to alleviate and prevent homelessness. Maslow Project staff have the proven experience and capacity to administer CDBG grant funds and have exceeded the matching requirements of the grant. Staff understands that this project is a proven and effective strategy for addressing and preventing homelessness and provides a needed and valuable service to the community. Staff is supportive of fully funding this activity. Capital Projects: The City received one capital project proposal, SHCland acquisition project. The project qualifies as eligible uses of CDBG funds, the project, has some environmental and beneficiary outcome issues in the short Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 term, which will be addressed further into the implementation timeline (at identification and contract with an affordable housing provider). Consequently, City staff would recommend providing a provisional funding award of the remaining funding to the project contingent upon a couple of specific items: The identification of the Affordable Housing developer and the completion of an agreement that the developer will meet the environmental review conditions required by the grant. A timeline from the affordable housing developer identifying the expected completion date for the project in order to meet the eligibility criteria required by HUD. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 SUNSTONE Capital N/A 3222233 MASLOW Public Service N/A 3333333 The Project provides benefit to a demographic group that has a need documented in the City income households in substantially improving their living conditions. The proposed project must have or be part of a comprehensive approach that heir living conditions. demonstrated that clients receiving those benefits are part of a program that will eventually to this requirement are projects targeted at The project is a proven effective strategy to improve conditions or solve an identified problem. If the project is related to affordable housing, the project retains the units as affordable. The longer the period of time the units remain affordable, the higher ranking the project shall be income people, income people. The longer period gher the ranking the income persons matching funds. The larger the amount of 50%=2, 50%+=3) The project utilizes already existing resources in effective and innovative ways. The project Ratings: High=3, Medium=2, Low=1, Not Applicable=0 - - If the project is related to economic development for jobs for low and moderate project shall be given. The larger percentage of jobs held by low and moderate - (10%=1, 20 income persons, the hi takes clients from the beginning to the end of the process that improves t matching funds the higher the ranking the project shall be given shall not duplicate service provided by another organization. - and moderate The project maximizes partnerships in the community. The project has at least 10% of the total project in - . Exceptions the higher the ranking the project shall be given. 2024 CDBG Consolidated Plan of time the jobs are held by low and moderate - at least 51% of the jobs shall be held by low - The project assists low and moderate helping people with special needs. sufficiency - self help them obtain - 2020 of Ashland given. F E BC ADGH 24 12211 36 33333 The proposal demonstrates CDBG funds are the most appropriate funding source for the The organization proposing the project has the experience and capacity to undertake the notification. The agency submitting the proposal has the capacity to carry out the project. The project is ready for implementation within a year of a CDBG award The budget and timeline are well thought out and realistic. proposed activity. project. I J L K M ˝˵˽˿ DATE: March 28, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: AHTF Applicant Presentations and Grant Application Review and Discussion. The City of Ashland Received four applications for the AHTF funding available. Attachments: Ashland Community Land Trust Organizing Committee Application Habitat for Humanity Rogue Valley Application Options For Helping Residents of Ashland Application Sunstone Housing Collaborative Application Staff Evaluation Memo ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 February 21, 2021 Leigh Madsen Ashland Community Land Trust Organizing Committee lmc@ccountry.net Community Land Trusts Re: Dear Leigh, Kathryn and I are the developers of New Spirit Village, a new community of 87 homes in Medford, using a Land Trust model. By utilizing the Land Trust, homeowners will own their own home, but not the land under it, which is held in perpetuity. The Land Trust contract allows homeowners to keep their home for as long as they like, and pass it on to their children, but they cannot rent it to others. If they choose to sell, it must be re-sold at a formulated affordable price. The Land Trust model allows working families to achieve the American Dream of home ownership while maintaining home affordability for future generations. In New Spirit Village, we are partnered with Proud Ground, a not-for-profit corporation that will manage the Land Trust permanently. Wesupport this model for developing affordable housing as a way to create a permanently affordable new home community. Good luck in your endeavors to build affordable housing in Ashland. Sincerely, Barry Thalden 550 Ashland Loop Road Ashland, Oregon 97520 (702) 860-5000 bthalden@thalden.com *%&& '/,$%. 34!4% SENATOR $)342)#4 Β /2%'/. 34!4% 3%.!4% &¤¡±´ ±¸ ΑΑǾ ΑΏΑΓ $¤ ± !¥¥®±£ ¡«¤ (®´²¨­¦ 4±´²³ &´­£ #¨³¸ ®¥ !²§« ­£Ǿ ¯±®¯®² « ¥±®¬ ³§¤ !¥¥®±£ ¡«¤ (®´²¨­¦ 4±´²³ &´­£ȁ ) ´±¦¤ ¸®´±  ¯¯±®µ « ®¥ ³§¨² ¦± ­³  ¯¯«¨¢ ³¨®­ ¨­ ®±£¤± ³® ²´¯¯®±³ ³§¤¨± ²´²³ ¨­ ¡«¤ §®´²¨­¦ ¤¥¥®±³²ȁ !² ¸®´ ¬ ¸ ª­®¶Ǿ ³§¤ !²§« ­£ #®¬¬´­¨³¸ , ­£ 4±´²³ ¶ ² ¢±¤ ³¤£ ¡¸  ­  ¢³¨µ¤ ¦±®´¯ ®¥ «®¢ « ¢®¬¬´­¨³¸ «¤ £¤±² ¶§®  ±¤ £¤£¨¢ ³¤£ ³® ¨¬¯±®µ¨­¦  ­  £¤°´ ³¤ §®´²¨­¦ ²´¯¯«¸ ¥®± #®¬¬¨³³¤¤ § ²Ȁ $¤µ¤«®¯¤£   ¬¨²²¨®­ ²³ ³¤¬¤­³ ¥®± ³§¨² ®±¦ ­¨¹¨­¦ ¯§ ²¤ ®¥ ³§¤ ¤¥¥®±³  ² ¶¤««  ²   ¦¤­¤± « µ¨²¨®­ ²³ ³¤¬¤­³ ³§ ³ ³§¤ ¥¨±²³ "® ±£ ®¥ $¨±¤¢³®±² ¶¨«« ¡´¨«£ ®´³ ¨­ ¦±¤ ³¤± £¤³ ¨«  ² ³§¤ ¤¥¥®±³ ³ ª¤² ®­   ¬®±¤ ¥®±¬ « ²³±´¢³´±¤ǿ $¤³¤±¬¨­¤£ ³§ ³ ³§¤ ¢®¬¬´­¨³¸ « ­£ ³±´²³ ¶¨«« ®¥¥¤±  ­£ ¬ ­ ¦¤ ¡®³§ ±¤­³ «  ­£ ³® ²´¯¯®±³ ±¤­³¤±² ¨­ ¡¤¢®¬¨­¦ §®¬¤®¶­¤±²ǿ 2¤²¤ ±¢§¤£ µ¨ ¡«¤ ¯ ³§¶ ¸² ¥®± ³§¤ ²³±´¢³´±¤ ®¥ ³§¤ ¤¥¥®±³Ǿ ¨­¢«´£¨­¦ ¨­µ¤²³¨¦ ³¨­¦ ³§¤ ¯®³¤­³¨ « ®¥ ¡¤¨­¦   ² ³¤««¨³¤ ®¥   « ±¦¤± ²³ ³¤¶¨£¤ « ­£ ³±´²³Ǿ ¡¤¥®±¤ £¤¢¨£¨­¦ ³§ ³ £¤µ¤«®¯¨­¦   ²³ ­£ «®­¤ ΔΏΐȨ¢ȩȨΒȩ ®±¦ ­¨¹ ³¨®­ ¨² ³§¤ ¡¤²³ ¯ ³§ǿ 3¤¢´±¤£  ­ ¨­¨³¨ « ¦± ­³ ®¥ ͡ΖǾΔΏΏ ¥±®¬ ³§¤ ­ ³¨®­ « ®±¦ ­¨¹ ³¨®­ ³§ ³ ³§¤ !²§« ­£ #®­¦±¤²²¨®­ « 5­¨³¤£ #§´±¢§ ®¥ #§±¨²³ ¨²  ¥¥¨«¨ ³¤£ ¶¨³§ Ȩ¬ ­ ¦¤£ ¡¸ ³§¤ !#5##ȩǿ 0 ±³¨¢¨¯ ³¤£ ¨­   §®´²¨­¦ £¨²¢´²²¨®­ ®±¦ ­¨¹¤£ ¡¸ - ¸®± '± § ¬ ¶¨³§ ³§¤ #¨³¸ ®¥ !²§« ­£Ǿ 3®´³§¤±­ /±¤¦®­ 5­¨µ¤±²¨³¸Ǿ  ­£ ³§¤ !²§« ­£ 3¢§®®« $¨²³±¨¢³ ¶§¤±¤ ³§¤ ®±¦ ­¨¹ ³¨®­² ²§ ±¤£ ³§¤¨± ¤¥¥®±³² ³® £¤µ¤«®¯ §®´²¨­¦  ­£ £¨²¢´²²¤£ ³§¤ ­¤¤£ ¥®±   ¢®¬¬´­¨³¸ « ­£ ³±´²³ǿ  ­£ )­¨³¨ ³¤£ ¢®­³± ¢³ ­¤¦®³¨ ³¨®­² ¶¨³§ * ¢ª¨¤ +¤®¦§Ǿ %·¤¢´³¨µ¤ $¨±¤¢³®± ®¥ 2®®³¤£ (®¬¤² ȃ  ¢®¬¬´­¨³¸ « ­£ ³±´²³ ³§ ³ ²¤±µ¤² ³§¤ "¤­£  ±¤  ³® §¤«¯ ³§¤ ¦±®´¯ ¥®±¬ «¨¹¤ ¨³² «¤¦ « ²³ ³´²  ­£ ¯´³ ®±¦ ­¨¹ ³¨®­ « ²³±´¢³´±¤² ¨­ ¯« ¢¤ȁ /¥¥¨¢¤Ȁ ΘΏΏ #®´±³ 3³ȁ .%Ǿ 3ȃΓΑΐǾ 3 «¤¬Ǿ /2 ΘΖΒΏΐ ȨΔΏΒȩ ΘΗΕȃΐΖΏΒ ²¤­ȁ©¤¥¥¦®«£¤­͔®±¤¦®­«¤¦¨²« ³´±¤ȁ¦®µ *%&& '/,$%. 34!4% SENATOR $)342)#4 Β 4§¤ !²§« ­£ #®¬¬´­¨³¸ , ­£ 4±´²³ /±¦ ­¨¹¨­¦ #®¬¬¨³³¤¤ ¨² ¨­µ®«µ¤£ ¨­ ¨¬¯®±³ ­³ ¶®±ª ¶¨³§¨­ ®´± ¢®¬¬´­¨³¸ȁ ) § µ¤ ¤µ¤±¸ ¢®­¥¨£¤­¢¤ ¨­ ³§¤¨± ¬¨²²¨®­  ­£ ³§¤¨± ®±¦ ­¨¹ ³¨®­ « £¨±¤¢³¨®­ȁ ) ²³±®­¦«¸ ±¤¢®¬¬¤­£ ³§ ³ ¸®´ ²´¯¯®±³ ³§¤¨± ¦± ­³ ¯±®¯®² «ȁ 3¨­¢¤±¤«¸Ǿ 3¤­ ³®± *¤¥¥ '®«£¤­Ǿ /±¤¦®­ 3¤­ ³¤ $¨²³±¨¢³ Β /¥¥¨¢¤Ȁ ΘΏΏ #®´±³ 3³ȁ .%Ǿ 3ȃΓΑΐǾ 3 «¤¬Ǿ /2 ΘΖΒΏΐ ȨΔΏΒȩ ΘΗΕȃΐΖΏΒ ²¤­ȁ©¤¥¥¦®«£¤­͔®±¤¦®­«¤¦¨²« ³´±¤ȁ¦®µ Linda Reid Housing Program Specialist City of Ashland 51 Windburn Way St. Ashland, OR 97501 February 7, 2024 Dear Linda: Attached please find the proposal to the City of Ashland in request for funds from the City of Ashland Affordable Housing Trust Fund from the Rogue Valley affiliate of Habitat for Humanity. The request is in the amount of $100,000 which will be used to purchase land located at 452 Williamson Way in Ashland. Habitat has the ability to convert the zoning from commercial and employment use to affordable housing, based on recent legislature changes encouraging affordable housing. The land has an estimated value of over $500,000 and has been significantly discounted by owner, Alan DeBoer for the specific use of building affordable housing. Four homes will be built on the property, and the city planning department has provided preliminary approval of the site plan to accommodate the four-house project. The property will be developed for zero lot lines, and two groups of two attached homes will be built. A purchase agreement has been developed although a closing date has not been determined which is dependent on funding opportunities. Mr. DeBoer is comfortable with a verbal agreement. m for the deed restriction of a 30-year period as well as monitoring and administration of future sales throughout that restricted period. The project will have perfect timing for community volunteerism as the Beach Creek project of two homes should be complete. In addition, a national partnership with Thrivent Financial has been facilitating traveling groups of volunteers to assist Habitat with house building projects. Groups from around the nation will visit Ashland, participate in cultural activities and recreation while in the area. Thank you for all your support, and please reach out to me if I can add information or answer questions. Sincerely, Denise James Denise James Executive Director Introduction Habitat for Humanity/Rogue Valley is a non-profit volunteer organization dedicated to building affordable homes in partnership with those in need serving all of Jackson County. The organization is an independent affiliate of the parent company, Habitat for Humanity International located in Atlanta, Georgia. The primary activities include the construction of new homes built to a simple and decent standard and then sold to low-income people in need of housing. Community volunteers provide the necessary labor for each project, and when complete the home is sold to a qualified selected applicant with an affordable mortgage. Habitat carries the note for each project and the monthly repayment income is used for future projects. Since inception in 1987 the affiliate has completed and sold 80 homes providing an affordable and stable to over 400 people. Additionally, a small repair program helps low-income homeowners with a variety of repair needs, with and focus on seniors, veterans and more recently, fire survivors. Over 100 projects have been completed including ramps, porch repair as well as more critical issues. The qualifications for the Habitat program include several requirements such as an income level between 40-70% of the federal median income, a substantial need for housing and applicants must be willing to commit to and complete a minimum of 500 hours of sweat equity towards the completion of their home. A variety of volunteers participate in the construction of each program and are the backbone of the organization. Volunteers participate as a group within their faith community and church, business, and social service agencies as well as women eager to learn valuable skills. Students from local high schools and vocational programs participate in Habitat projects as an opportunity for skills building and career training. Over 50 students have participated annually in various ways with the Habitat for Humanity program. housing and assist them in becoming new homeowners in the Rogue Valley; 2) to form relationships with individuals and groups who will be committed to providing labor to achieve our goals; and 3) to increase awareness of the housing needs of low-income people in our community, and ways the community can support the mission. tƩƚƆĻĭƷ 5ĻƭĭƩźƦƷźƚƓ The need for affordable housing in Ashland is critical, including the very low-income population as well as workforce housing. The organization continually seeks opportunities of partnership within the community to provide affordable housing. To build homes, land is either purchased at market value, or at times donated or discounted. Funds necessary for the purchase of building material for each project must be secured. Funds are received from individuals, businesses, churches, foundations, and various fundraising activities. The project is the purchase of land on which four homes will be built located on Williamson Way in Ashland. The property is currently zoned for commercial use and employment and is within a residential neighborhood. Due to a state housing affordability ruling, zoning for the land can easily be converted to use for affordable housing. Four homes will be constructed and sold to qualifying households with incomes between 40-80% of the median income. The homes will be built with a zero-lot line, allowing each homeowner to own the land under the house, and constructed in two groups of two townhouse style homes. The project will also comply with the city of Ashland program, maintaining affordability for a restricted 30-year period. The land is currently privately owned with an agreement to purchase at a significant discount. The house design and plans have been developed with site approval from the Ashland planning department. Infrastructure required for the project includes an alley for entry, streetlights, and sidewalks. The application period will open in May 2024 seeking interested and qualified applicants. Construction is expected to begin in the fall of 2024 and be completed by summer of 2025. An estimated twenty people will receive direct benefit from the housing project becoming homeowners, including those living in the households. There is a ripple effect of benefit as the project moves forward. Habitat for Humanity will hire additional construction staff to oversee the construction work. Material for the project will be purchased locally as much as possible, as well as subcontractor work. Children within the homes will go to school in Ashland, increasing the diversity and stability of low-income residents. All four homes will be built to exceedingly high energy efficiency standards, allowing for a reduced carbon footprint as well as substantial cash savings for the homeowner. tƩƚƆĻĭƷ 9ǣƦĻƩźĻƓĭĻ Habitat for Humanity/Rogue Valley (HfH/RV) has completed the construction and sold 80 homes since 1986, providing affordable housing to over 400 people. Applicants are qualified through a rigorous application process facilitated by an all-volunteer committee. Applicants strong need for housing. Houses are built using volunteer labor, and donated materials and services as available and sold for the cost of construction with a no-interest 30-year mortgage. In addition, Habitat facilitates a program for low- income people in need of ramps, fencing, and other home improvement repairs. Over 100 repairs have been completed for people in need of a variety of services. This has included several in Ashland in the past utilizing the CDBG program. Currently the HfHRV organization is building two homes within the Beach Creek Subdivision in partnership with KDA homes and the city of Ashland. Following Ashland policy of inclusionary zoning, two homes within the subdivision will comply with the Ashland affordable housing program, providing safe, decent housing to qualified households. House construction within the Beach Creek project is estimated to be complete by fall of 2024 allowing for an easy transition to another location in Ashland. The HfHRV organization developed a strategic plan with the intent to grow capacity serving more households in need each year. Growth of the organization includes building and selling more homes, a commitment to complete more critical home repairs, serve more veterans and others in need, as well as increase the number of ramps for accessibility. Often after a hospital stay people arento their homes without adequate access; a ramp is an easy and inexpensive method of assistance. Specific funding awarded for home repair in Ashland has led to a continued effort of seeking applicants for small projects. Within the service area of Jackson County, over twenty-five small home improvement projects have been completed in the last year. The Habitat affiliate is currently building homes in Ashland, completing two in Rogue River and in the process of developing a subdivision in Medford. Three staff members oversee the construction of homes, repair, and renovation projects. Each member of the team of construction staff has over 30 years of experience in construction and are all licensed contractors as well. Over one thousand individuals volunteer their time each year assisting the organization with construction projects as well as administrative support, fundraising, program administration as well as time spent helping in the ReStore. There is significant tenure with Habitat staff, all department managers have been with the organization between five and twenty years. Applicants are selected through an application process which is compliance with all federal and state mortgage laws. Sweat equity is a requirement of each selected applicant and includes house construction and a pre-homeowner education program. This prepares homeowners for the unexpected and the bond developed throughout the process is beneficial after the home is sold if the homeowner needs assistance or can provide support to future applicants. Homeowners learn to take care of their homes, inside and outdoors, as well as learning how to be a good neighbor, the nuances of homeowners insurance as well as budgeting and are directed to other community resources if needed. CǒƓķźƓŭ wĻƨǒĻƭƷ Funds are requested in the amount of $100,000 which will be used for the purchase of the property located at 452 Williamson Way. Based on the Jackson County tax assessment, the property is valued at $506,700. The opportunity to buy land in Ashland to build affordable housing is extremely difficult and rare. A verbal agreement with Ashland resident, Alan DeBoer to sell the land to Habitat has been established. A purchase agreement is in process, waiting for the appropriate timeline to complete the sale. Each home within the project will cost approximately $120,000 to build, utilizing minimal labor costs due to volunteerism, and with donated and discounted products and services. Funds to build each home will be developed and pledged from a variety of resources. The homes will all be sold to qualified applicants with an affordable monthly mortgage payment; the note is held by HfHRV and repayment income is used to build future projects. Habitat for Humanity/Rogue Valley Project Budget 452 Williamson Way, Ashland Oregon Land506,700Land Donation406,700 Development Costs25,000Architect/Developer Fees15,000 Infrastructure80,000Ashland Housing Trust100,000 House ConstructionFoundations: 120,000 x four480,000 Oregon Community Foundation20,000 Community Based45,000 Government Grant Programs100,000 Gift in Kind: Various Corporations80,000 Individuals50,000 Church/Faith Collaborations75,000 Corporate Support100,000 Special Event50,000 Mortgage Repayment25,000 ReStore25,000 Total Costs1,091,7001,091,700 Opportunities for Housing, Resources and Assistance Ashland AHTF 23-34 Application 1. Opportunities for Housing, Resources and Assistance (OHRA) is an Ashland organization with the mission of “helping low-income people build better lives. By offering hope and access to social service resources, we encourage those in need on the path to self-sufficiency. By helping people move from crisis to stability, OHRA builds more capable individuals, stronger families and a better community”. To accomplish this mission OHRA operates the OHRA Center, a social services hub that houses the only walk-in resource center in Jackson County co-located with a 52-room low barrier non-congregate shelter and a laundry/shower trailer that serves our community. These facilities are staffed by resource navigators who work with unhoused, housing threatened and other economically challenged people assisting them to identify and surmount barriers to stability. The OHRA Center also houses a Federally Qualified Health Center operated by La Clinca and space where other community partners serve our guests. Given its history and its services described below, OHRA is ideally situated to help homeless families and individuals transition toward stability. OHRA has 3 programs: a. The OHRA Community Resource Center, the only drop-in resource center in Jackson County where unhoused and other economically stressed people can meet acute needs and/or find resources for long-term sustainability. At the Resource Center, guests can receive immediate assistance including but not limited to access to bathrooms, telephones or computers; laundry vouchers; or referrals to community resources. The Center also receives mail for people without an address. For more complex issues including but not limited to assistance finding housing, financial assistance to avoid eviction or utilities shutoff, or help obtaining birth certificates, IDs or other important documents, guests can meet with resource navigators. b. The OHRA Shelter, is a low-barrier, 52 room non-congregate facility open 24 hours per day, 365 days per year with resource navigation designed to promote stability. Guests are admitted based upon their vulnerability and can stay up to 6 months. While staying at the shelter, they receive a hot evening meal and, if needed, help obtaining SNAP benefits which they can use to prepare other meals using an in-room microwave and refrigerator. Shelter staff are on-site around the clock and resource navigators are present during the day. The navigators and other staff help guests plan for permanent housing after they leave the shelter, including finding the resources to be sustainable. Many guests use the opportunity provided by free, stable housing to become employed and build their savings. 1 As a low-barrier facility, the OHRA Shelter accepts any adult regardless of current or past substance use or justice system involvement. The shelter provides a safe, substance-free, weapons free environment for both men and women. Since opening on April 1, 2021, it has housed over 540 individuals with more than 100 of these moving from the shelter directly into permanent housing. c. The OHRA Shower Trailer, where unhoused people can access basic hygiene service. The trailer is deployed in the community and currently operates 4 days per week. In addition to volunteers who manage the shower program, the trailer is staffed by an Outreach Navigator who can help guests obtain other services. In addition to these core OHRA programs, in 2023-24, the City of Ashland has contracted with OHRA to staff the city’s winter shelter and severe weather shelter. 2. OHRA is requesting funds for its resource navigation service that supports homeless individuals and families move toward self-sufficiency. Resource navigators are trauma- informed professionals who work with guests to identify and resolve barriers to stability so that guests can move forward. Navigators work by building a trusting relationship with the guest and helping the guest identify the most pressing problems the guest needs to work on. With that relationship as a basis, the guest and navigator make a plan for the guest to move forward. The service is available to anyone for as long as they wish to use it. The core components of our approach are: a. Relationship: Our work is based on building trusting relationships with the guests so they know they can count on the navigator. At its base that trust comes from respecting the guest’s definition of what they need. We also build relationships with landlords, other organizations that serve our guests. In a tight housing market having a personal connection with a landlord allows navigators to find housing opportunities that may not be available through a computer search. Relationships with other service providers allow our navigators to advocate for each guest and collaborate on providing the best service. b. No Time Limit: We will work with a person for as long as they want to work with us. We may help a person get into housing and then continue to work with them to build life skills such as budgeting and bill paying so they can stay housed. We also do not require a person to maintain a continuous relationship with us. A person might come in to request a voucher to buy a pair of shoes and a year later for help with housing. c. Trauma Informed: Most of the people we serve have had severe trauma in their lives: Family violence/substance abuse/mental illness; their own substance abuse or mental illness; severe injury; long-term poverty. We understand that these experiences impact a person’s ability to navigate in the world and operate accordingly. One of the things this means is that we do not give up on a person simply because they do not succeed immediately. We also stress diversity equity and inclusion recognizing that 2 people of color, LGBTQ+ people or others who have experienced discrimination and exclusion have particular trauma that we must understand. d. Strengths Based Approach: All OHRA programs start with the assumption that each guest is capable of improving their life. Our navigation process starts by asking the guest what issue they want to work on. The guest and navigator together explore resources and possible solutions on which the guest can follow-up. e. Barrier Reduction: Our resource navigation includes financial assistance for things like birth certificates and ID cards or work permits, purchase of items needed for employment, emergency car repairs or other goods or services a guest needs to move toward sustainability. The target populations for this program are unhoused and housing threatened community members who need assistance overcoming their barriers to stability. Each guest comes to OHRA with a unique history and set of circumstances. Some may have been living comfortably when an acute situation such as illness, injury or loss of a job undermined their stability. At the other extreme are people who have been living unhoused for years. In all cases, our guests are under stress but a common finding among chronically unhoused people is a history of trauma, particularly in childhood. While “bad things” happen to many people, multiple studies have shown that up to 85% of women and 77% of men experiencing homelessness have a history of at least one of these adverse childhood events (ACEs) compared to 50% of the general population. Based on our experience in FY 2022-23 we anticipate that at least 1,600 people will use the OHRA Resource Center and at least 190 individuals will be housed in the OHRA Shelter during the project period. Not applicable OHRA’s programs are ongoing. All staff are hired and trained. Services will begin as soon as funds are awarded. The project will last for one year. See Attached 3 3. As described in the introduction, OHRA has three programs that directly serve unhoused people. All three are staffed by Resource Navigators. Having these multiple means of contacting unhoused people, combined with our extensive history and established processes for helping people move from crisis to stability make OHRA uniquely qualified to perform this work. From OHRA’s founding in 2014 through July of 2023 OHRA navigators helped 692 unhoused families move into housing and prevented 1,186 families from being evicted. During that time, they saved more than 600 children from homelessness. Between July 1 and October 1 of 2023, navigators, using funds from the Governor’s Homeless Emergency Order, OHRA Navigators prevented 288 individuals from being evicted and moved 175 unhoused individuals into housing. Children accounted for 204 of those served. OHRA has operated continuously since 2014 providing navigation and other services to unhoused, housing threatened and other economically challenged community members. In 2020, the COVID pandemic created unprecedented demand for OHRA’s services. In response, we dramatically expanded our staff which now include 9 resource navigators serving guests in the Resource Center, Emergency Shelter, Laundry/Shower Trailer, and beginning this year, the City of Ashland Winter Shelter and Severe Weather Shelter. In its 10-year history the Resource Center has received more than 75,000 visits and served more than 8,000 unique individuals. OHRA recognizes that each guest has a unique set of barriers that have made them homeless. Our job is to help guests identify and overcome those barriers. Our staff have some of the necessary skills but often need to work with others to help our guests stabilize their lives. To do that we collaborate with more than 60 partners. We make referrals to others and, where possible, invite partners to serve guests at our site so that guests do not need to travel to obtain assistance (a list of our primary service delivery partners is attached). One of our main partners is La Clinica Health Center which provides medical and behavioral health services to all OHRA guests at our on-site clinic. 4. $200,000 4 Not Applicable See Attached The total projected cost of resource navigation in the attached budget is $642,400. This grant, if fully funded, will provide 31.1% of that amount. Thus, the matchfor this grant will provide 68.9% of the total project. Not Applicable 5 -COLETTE MEYER, MAI - NEIGHBORHOOD MAP SUBJECT 17 -COLETTE MEYER, MAI - AERIAL MAP OF SUBJECT NEIGHBORHOOD SUBJECT 18 OHRA Resource Navigation Budget FY 24-25 INCOME Pending Secured City of Medford Funds $51,964$0 City of Ashland Funds $34,333 $200,000 State Funds $0 $46,190 Foundation Funds $122,500$87,900 Federal Funds $0 $0 Community/Corporate Funds $0 $171,190 Private Donations $98,323$30,000 Total Pending and Secured Income$472,787$369,613 EXPENSES Resource Center Resource Center Operations$72,647 Resource Center Personnel Resource Navigators$400,100 Office Staff$64,231 Supervision$123,638 Total Resource Center Personnel$587,969 Total Resource Center Cost$660,616 Shelter Shelter Operations $315,132 Shelter Personnel Resource Navigators$242,300 Shelter Staff$624,394 Housekeeping$96,014 Supervision$39,367 Total Shelter Personnel$1,002,075 Total Shelter Cost$1,317,207 Total Resource Center+Shelter Cost$1,977,823 NOTES: This project budget presents the cost of resource navigation in the context of the total cost of the Resource Center and the OHRA Shelter. Numbers presented are estimates based on FY 23-24 budget with cost of living adjustments. They have not been vetted through OHRA's budget development process. Costs of Laundry Shower/Trailer are included in Resource Center budget. Onsite/Remote Currently onsiteCurrently onsiteCurrently onsiteCurrently onsiteCurrently onsiteCurrently onsiteCurrently onsiteCurrently onsiteCurrently onsiteCurrently onsite Negotiating to bring on site. RemoteRemote Mobile clinic 2 days/wk. Will begin 5 Enroll veterans in services. Meet with Reciprocal referrals. Meet clients on 2023. eferrals Provide service on site and in September eciprocal r Meet with clients on site. Role referrals.Reciprocal referrals.Reciprocal referrals. Reciprocal referralsReciprocal referrals vets about housing. in r Enroll guests, k ee Reciprocal community ReferralsReferrals day per/w site. OHRA Service Delivery Partners HIV and HCV testing, vaccinations and - Naloxone and harm reduction services Addiction recovery planning and long Housing, healthcare substance use Foot clinic and street medical and services, childcare, other services. Primary and behavioral healthcare mental health outreach, telehealth Addiction and behavioral health OHP/SNAP, domestic violence Aging and disability resources Substance abuse disorder care 4 treatment/recovery services. 2 Help applying for SSI/SSDI - 3 Dual diagnosis treatment 202 Service harm reduction services Behavioral healthcare disorder treatment term support Oregon Department of Human Oregon Senior and Disability Jackson County Public Health Options for Southern Oregon Southern Oregon Disability Addictions Recovery Center Administration La Clinica Health Center OHSU School of Nursing Partner Columbia Care Recovery Café Max's Mission US Veterans Consulting Services nTrack Services O 10.11.12.13. 1.2.3.4.5.6.7.8.9. Onsite/Remote RemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemote Reciprocal referrals and collaboration Collaboration on discharge planning Provide vouchers for OHRA to Role Reciprocal ReferralsReciprocal Referrals Reciprocal referralsReciprocal referralsReciprocal referrals distribute to guests for OHRA guests. Reciprocal ReferralsReferralsReferralsReferrals Referral services to people affected by domestic Tax services, food services, bus passes Collaborate to find housing for OHRA income people other Refer to OHRA for services. Emergency food. Funding for OHRA Gas cards for people passing through Business selling used clothing, shoes Provide drivers licenses and state ID Housing and employment services assistance. and need Crisis support, safe housing - Clothing for children in nutrition program Service Free cell phones for low Housing and utilities Discharge planning assistance and other items. Emergency food for seniors Ashland. Legal aid violence Shelter Utility guests cards. Commercial Property Management Ashland Emergency Food Bank ACCESS (Community Action Department of Motor Vehicles Ashland and Medford Asante profit Legal Ashland Police Department Ashland Senior Center Partner Earth Friendly Kids Community Works Ashland Goodwill Crickit Wireless - City of Ashland Center for Non Easter Seals Hospitals Agency) Services 14.15.16.17.18.19.20.21.22.23.24.25.26.27. Onsite/Remote RemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemote collaboration cost supply of items to OHRA Reciprocal referrals and Role Reciprocal referralsReciprocal referralsReciprocal referralsReciprocal referralsReciprocal referralsReciprocal referrals ReferralsReferralsReferralsReferralsReferralsReferrals Referral guests. - Low women and Outreach to unhoused people. Bring to Homeless shelter and services for youthCollaborate to find housing for OHRA reenter Comprehensive support for unhoused Business selling used clothing, shoes Assistance with utility bills, firewood Accept vouchers for guests to wash children and families with children. term care for Mobile computers. Social worker Subsidized housing, Section 8, Help people involved in CCJS emergency housing vouchers. Emergency Housing (men, sexual assault survivors. Mental health crisis line Service - Immediate and long and outdoor gear. Eye glasses children) Legal aid services shelter. clothes society guests Jackson County Library ServicesJackson County Fuel Committee Jackson County Sexual Assault Housing Authority of Jackson Jackson County Mental Health Help Now Legal Services Medford Gospel Mission Medford Livability Team Lions Sight and Hearing Hearts With A Mission Golden Rule Reentry Henry's Laundromat Partner Pacific Properties Maslow Project Response Team Get N Gear County 28.29.30.31.32.33.34.35.36.37.38.39.40.41.42. Onsite/Remote RemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemoteRemote Collaboration on discharge planning Role Reciprocal referrals. Reciprocal Referrals Reciprocal referralsReciprocal referralsReciprocal referralsReciprocal referrals for OHRA guests. Reciprocal ReferralsReferralsReferralsReferrals Emergency and transitional housing for services assistance. Assistance with all aspects Supportive services to veterans and Supportive housing for women and Emergency shelter and transitional Small business owner mentoring Food, veterinary care and other Help applying for prescription Emergency funding for guests Consumer Credit Counseling for pets of unhoused people. Service Employment Services Discharge planning healthcare their families of Medicare Primary families children housing Service Corps of Retired Executives Senior Health Insurance Benefits Rogue Valley Consumer Credit Rogue Valley Veteran Services United Way of Jackson County Salvation Army Hope House Rogue Community Health Providence HospitalAssistance (SHIBA) Partner WorkSource Oregon Rogue Retreat Parker House Street Dogs Counseling (SCORE) 43.44.45.46.47.48.49.50.51.52.53.54. ˝˵˽˿ DATE: February 22, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Social Service Grant Presentations and Committee Evaluation and Recommendations The City of Ashland has received three applications for $350,000 in competitively available Affordable Housing Trust Funds (AHTF). The City of Ashland Housing and Human Services Advisory Committee will hold a public hearing on March 28, 2024, to review the grant requests and make a recommendation to forward to the City Council for consideration. The Council will make the final award selections at a public hearing and recommendations regarding the allocation of the 2024 AHTF funds are provided on the following pages. Proposals Received Organization Proposed Project AHTF Funds Resolution 2008-Consolidated Plan City Council Vision and Requested 34 Preferences Goal and Rank* Values Ashland Consulting and $40,000 4.1a-New High-Provision of Community affordability, Community Land other affordable housing Affordable including available Trust Organizing progressional units Housing housing and childcare. Committee services to establish a Belonging through mutual Community Land respect and openness, Trust to develop inclusion and equity housing for households Quality of life that earning less than underpins the City's 120% of the AMI. economic vibrancy Habitat for Land Acquisition $100,000 4.1a-New High-Provision of Community affordability, Humanity Rogue for the affordable housing Affordable including available Valley development of units Housing housing and childcare four affordable homeownership units targeted to Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 ˝˵˽˿ households Belonging through mutual earning between respect and openness, inclusion, and equity 40-80% AMI. Quality of life that underpins the City's economic vibrancy Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 ˝˵˽˿ Options for Funding to $200,000 4.1i-Sponsored by High-Addressing Regional cooperation, Homeless support a non-profit issues of including in support for Residents of Resource homelessness public safety and Ashland Navigation homelessness. services to homeless and at-risk households. Sunstone Funding to $100,000 4.1a-New High-Provision of Community affordability, Housing purchase a four-affordable housing Affordable including in available Collaborative acre property units Housing housing and childcare from the Ashland School District to Belonging through mutual sell to a respect and openness, developer to inclusion and equity develop affordable Quality of life that housing targeted underpins the City's to households economic vibrancy earning less than 120% AMI Funding Requested/Available A total of approximately $350,000 in AHTF is expected to be available to distribute to applicants for projects meeting the priorities of the AHTF policies as defined by resolution 2008-34, and which are consistent with the City of Ashland 5-Year Consolidated Plan priorities. Assessment Criteria Staff has assessed the proposals to determine whether they meet the guidelines established by resolution 2008-34. Three areas are evaluated for each proposal. Applicants must meet the criteria outlined in Section 2; Eligible Applicants. Proposed activities must be eligible as detailed in Section 3; Eligible Uses and Activities. Is the activity a preferred activity as defined in Section 4; Preferences. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 ˝˵˽˿ Preferences within resolution 2008-34 are not given a priority. There are ten preferences identified in Section 4. Projects that meet an identified preference are noted in the preference column. Resolution 2008-34 also states that proposed activities should meet a priority identified -Year Consolidated Plan. Consolidated Plan priorities are given a priority ranking of High, Medium, or Low. Those priorities are shown in the table above. Proposal Evaluation ACLTOC: Staff has reviewed the Ashland Community Land Trust Organizing Committee proposal to determine whether it meets the eligibility criteria for uses and for applicants and if the proposal addresses the preferences within section 4 of resolution 2008-34. The project is aimed at the long-range development of new housing units. The entity submitting the proposal has the capacity to carry out the project as the project is limited in scope. The project is easily implemented and is ready to proceed. The budget and timeline are thorough and realistic. The project addresses unmet housing needs as identified in the Housing Capacity Analysis. The project would eventually deed restrict property to develop and retain housing units as affordable to a population with a documented need. HfHRV: Staff has reviewed the Habitat Housing proposal to determine whether it meets the eligibility criteria for uses and for applicants and if the proposal addresses the preferences within section 4 of resolution 2008-34. The project is providing new housing units. The developer submitting the proposal has the capacity to carry out the project and has had demonstrated success completing projects of similar scope. The project is ready for implementation, has secured planning approval. The budget and timeline are thorough and realistic. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 ˝˵˽˿ The project addresses unmet housing needs as identified in the Housing Capacity Analysis. The project retains a unit as affordable to a population with a documented need. OHRA: Staff has reviewed the OHRA Proposals to determine whether they meet the eligibility criteria for uses and for applicants and if the proposal addresses the preferences within section 4 of resolution 2008-34. The agency submitting the proposal has the capacity to carry out the project and has had demonstrated success completing projects of similar scope. The project maximizes partnerships in the community. SHC: Staff has reviewed the Sunstone Housing Collective proposal to determine whether it meets the eligibility criteria for uses and for applicants and if the proposal addresses the preferences within section 4 of resolution 2008-34. The project is aimed at providing new housing units. The project addresses unmet housing needs as identified in the Housing Capacity Analysis. The project retains a unit as affordable to a population with a documented need. STAFF RECOMMENDATIONS -year Consolidated Plan Goals, agency experience and capacity, and readiness to proceed with the activity. Staff recommends award of the 2024 AHTF funds as follows: $40,000 to Ashland Community Land Trust Organizing Committee $100,000 to Habitat Housing Proposal $155,000 to OHRA $55,000 to Sunstone Housing Collective Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 ˝˵˽˿ Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900