HomeMy WebLinkAbout2024-04-25 Housing & Human Services PACKET
Housing And Human ServicesCommittee Agenda
Community Development Building
51 Winburn Way
Note: Anyone wishing to speak at any Housing and Human Services Advisory Committee meeting is encouraged to do so. If
you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for
the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
April 25, 2024
AGENDA
I.CALL TO ORDER:
4:00 p.m.
II.APPROVAL OF THE AGENDA
III.CONSENT AGENDA
A.Approval of March 28, 2024, Minutes
IV.PUBLIC FORUM (4:05-4:10 p.m.)
A.Public Forum.
V.NEW BUSINESS
Home Share Presentation
A. (4:10-4:35 p.m.).
CDBG Grant Annual Action Plan Review and Approval
B. (4:35-5:00p.m.).
Homeless Services Masterplan Subcommittee Update (
C.5:00-5:20 p.m.).
Workforce Housing Subcommittee Update (
D.5:20-5:40 p.m.).
VI.UNFINISHED BUSINESS
A.None
VII.INFORMATIONAL ITEMS
A.Liaison Reports
B.General Announcements
VIII.AGENDA BUILDING Future Meetings
IX.ADJOURNMENT: 6:00 p.m.
Next Meeting Date: May 23, 2024
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Page 1 of 1
Housing And Human ServicesCommittee
Draft Minutes
Community Development Building
51 Winburn Way
March 28, 2024
Draft Minutes
Commissioners Present: Council Liaison:
Bob Kaplan
Echo Fields
Jonah Linden Dylan Bloom
Deb Price Staff Present:
Alan Ackroyd Linda Reid; Housing Program Specialist
Rich Rohde Kendall Escuin; Admin Support
Crystal Munoz
Jason Mendoz
Kathy Kali
Brittney Bass
I.CALL TO ORDER:
4:00 p.m.
II.APPROVAL OF THE AGENDA
III.CONSENT AGENDA
A.Approval of February 22, 2024, Minutes
Rohde/Price M/S. Voice Vote: ALL AYES.
IV.PUBLIC FORUM (4:05-4:10 p.m.)
A.Public Forum.
N/A
V.NEW BUSINESS
CDBG Grant Presentations
A. (4:10-4:30 p.m.).
Maslow representative Cheyenne Nichols requesting $18,000.
Sunstone representatives Krista Palmer and Jill Franko request the full grant
amount of $143,666.
Page 1 of 3
Housing And Human ServicesCommittee
Draft Minutes
CDBG Grant Award Discussion and Recommendations
B. (4:30-4:50 p.m.).
The Committee made a motion to allocate the grant funds as follows.
Maslow to be awarded $20,000.
Sunstone to be awarded $ 123,666.
Fields/Price M/S. Voice Vote: ALL AYES and 1 abstention by Rohde.
AHTF Grant Presentations (
C.4:50-5:30 p.m.).
Ashland Community Land Trust representative Chris Barrett requesting $40,000 in
matching funds.
OHRA representative Jackie Agee requesting $200,000.
Sunstone representative Krista Palmer requesting $100,000.
Habitat for Humanity had no representative present. Requesting $100,000.
AHTF Grant Award Discussion and Recommendations (
D.5:30-5:50 p.m.).
The Committee made a motion to accept recommendation for the grant
allocation as follows.
$40,000 to Ashland Community Land Trust
$100,000 to Habitat for Humanity
$155,000 to OHRA
$55,000 to Sunstone
Fields/Mendoza M/S. Voice Vote: ALL AYES and 1 abstention by Rohde.
VI.UNFINISHED BUSINESS
A.None
VII.INFORMATIONAL ITEMS
A.Liaison Reports
Councilor Kaplan reported that the city council voted to decline state funding and
end the 24/7 sheltering at the 2200 Ashland St. site. Staff will be directed to work with
Access on any close-out issues.
B.General Announcements
Fields gave the Committee an update on the Subcommittee master plan. There is a
Study Session presentation on Monday April 1 at 5:30pm at the city council chambers.
HB-1537, regarding the urban growth boundary, will be discussed.
Reid shared that we received the grant for the mobile homes.
Page 2 of 3
Housing And Human ServicesCommittee
Draft Minutes
VIII.AGENDA BUILDING Future Meetings
Inviting Home Share to present for A.
Community Wildfire Protect Plan and Fire Wise. Requesting Brian Hendrix to present for
.
IX.ADJOURNMENT: 6:00 p.m.
Next Meeting Date: April 25, 2024
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Page 3 of 3
˝˵˽˿
DATE: April 25, 2024
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: Home Share Program Presentation
Toni Wallack will be providing an educational presentation on the Home
Share Oregon Program.
ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
FINAL ACTION PLAN: ONE YEAR USE OF FUNDS
Program Year 2024
(July 1, 2024 June 30, 2025)
Prepared for:
The U.S. Department of Housing and Urban Development
By:
The City of Ashland
Department of Community Development
Planning Division
Ashland, Oregon
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
Mission Statement:
Plan.
Housing
The City has a responsibility to ensure that proper amounts of land are set aside to accommodate the
various housing needs in the City, and that its land development ordinances are broad enough to allow
for variation in housing type and density.
Economy
The City seeks to provide opportunities for a variety of economic activities in the City, while continuing to
reaffirm the economic goals of Ashland citizens. Economic development in Ashland should serve the
purpose of maintaining and improving the local quality of life.
Social and Human Services
To ensure that all people in Ashland live in a safe, strong, and caring community, the City seeks to
enhance the quality of life and promote self-reliance, growth and development of people. To these ends,
the City will strive to provide resources and services to meet basic human needs.
2. Summarize the objectives and outcomes identified in the Plan
The City of Ashland is an Entitlement Community for Community Development Block Grant Funds. The
city anticipates an annual allocation of $179,575 in Community Development Block Grant funds for
Program Year 2024 (July 1, 2024-June 30, 2025) by the Department of Housing and Urban Development
(HUD).
This document, the CDBG Action Plan for Program Year 2024, describes the project(s) that the City will
undertake and the manner in which the project(s) are consistent with the priorities of the Five-Year
Consolidated Plan. Within this document is a table summarizing the projects to be funded by CDBG
dollars in Program Year 2024 (page 16).
The City Council has identified that a total of $143,660 in grant funds in the 2024 grant year is to be
awarded to two projects: $125,660 to Sunstone Housing Collective for the acquisition of land on which
Annual Action Plan 2
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
to develop affordable housing, $18,000 to Maslow Project for outreach and case management for
homeless youth enrolled in the Ashland School District.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
The City of Ashland's Five-Year Consolidated Plan for 2020-
community. These goals demonstrate that the highest priority need is the provision of affordable
housing. Issues of homelessness and the provision of social services to low and extremely low-income
households were also identified as high priority needs and thus the City maintains a 15% set aside for
such activities. The administration of the program utilizes 20% of the annual allocation. Outside of the
CDBG Program the City allocates over $100,000 per year of general funds to address social services and
an additional $100,000 to address the provision of affordable housing. Ashland is a small city with
limited resources and receives a small number of applications; it is unlikely that each of the identified
goals can be addressed in any single program year, due in part to the small amount of funding, but also
due to the limited capacity of service providers within the community. Furthermore, while Ashland
experiences a broad range of needs similar to larger communities, the resources and services available
to assist low- to moderate-income people in the Rogue Valley is limited and comparable to other rural
areas. The City offers innovative incentives to promote protect and support affordable housing
including System Development Charge deferrals for new units affordable to low-moderate income
households thereby reducing development costs for affordable housing projects. The City also has a
bonus density program that promotes the development of affordable units in market rate developments
and a Condominium Conversion ordinance that works to slow the conversion of rental units to
ownership units.
In recent years the City has been able to make headway on the goals that address the needs of homeless
populations due to additional resources made available as a consequence of the Pandemic. Options for
Homeless Residents of Ashland received a Project Turnkey Grant to purchase a hotel to turn into a non-
congregate Emergency Shelter and resource center for homeless populations in 2021. The City provided
funding from program years 2021, 2022, and 2023 as well as some
assist OHRA in completing work to transition the hotel into an emergency shelter and resource
center. With the added resources now available, the city will be on track to meeting many of the
outcomes proposed in the 2020-2024 Consolidated plan.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
A Public hearing was held on March 25, 2024, to consider comments on the potential uses of the 2024
CDBG allocation. Additionally, at that meeting the Ashland Housing and Human Services Advisory
Annual Action Plan 3
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
Committee reviewed the applications submitted for CDBG grant awards. After opening a hearing to
solicit comments about how the City should apply the CDBG funds (no public testimony was provided),
the Housing and Human Services Advisory Committee forwarded an award recommendation to the City
Council. The City Council held a public hearing on April 16, 2024, at which time the Council selected
award recipients. No public testimony was provided at the City Council public hearing.
The Housing and Human Services Commission held a public hearing on April 25, 2024, to elicit
comments on the Action Plan. The public comment period on the 2024 one-year Action Plan began on
April 19, 2024, and will run through May 19, 2024.
All meetings are noticed in the Ashland News and posted on the City of Ashland website. The availability
of the draft plan was also posted on the City of Ashland web page on April 19, 2024, and an Adobe
Portable document (PDF) of the Action Plan was available for download throughout the public comment
period.
A legal notice notifying the public of the availability of the draft Action Plan and the comment period
was published on April 19, 2024, in The Ashland News.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
A public comment period for the 2024 Action plan began on April 17, 2024, and will run through May 19,
2024. The plan availability was published in a legal notice in the Ashland Press on April 19,
2024. Information about the funding allocations was posted on the City's website on April 19, 2024. As
of April 19, 2024, no comments have been received.
6. Summary of comments or views not accepted and the reasons for not accepting them
Not Applicable
7. Summary
Not Applicable
Annual Action Plan 4
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator Linda Reid Community Development/Housing
Division
Table 1 Responsible Agencies
Narrative (optional)
City of Ashland Housing Program Staff administers the Community Development Block Grant
program for the City of Ashland. Administration of the CDBG program aligns well with the work
of administering the City of Ashland's Affordable Housing Program, as well as administration of
the City's Social Service Grant program, and the City's Affordable Housing Trust fund. The City's
Housing Program Specialist is tasked with coordinating and leveraging the three funding
sources and the regulatory mechanisms and incentives offered through the City's Affordable
Housing Program to encourage the development of needed housing types and supportive
services.
Consolidated Plan Public Contact Information
Linda Reid, Housing Program Specialist, reidl@ashland.or.us, or 541-552-2043
20 E. Main Street, Ashland, OR 97520
Annual Action Plan 5
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation 91.100, 91.200(b), 91.215(l)
1. Introduction
as examine and implement expanded opportunities for intergovernmental cooperation.
Jackson County who signed on to the Regional Problem-Solving process have coordinated to explore and
in some cases to implement strategies identified through the regional housing plans to increase the
development of needed housing types in a comprehensive and coordinated manner throughout the
region. Similarly, the City of Ashland has representation on the Jackson County Continuum of Care,
which works to assess the needs of homeless populations and work on regional coordination and
planning to address the changing needs as they arise. City of Ashland Staff will continue to; work with
providers of public, private and assisted housing in an effort to promote the development of affordable
ownership and rental housing; with social service agencies to maintain, expand, or bring needed services
to homeless, at-risk, low-income and special needs populations, and with other municipalities and
government entities to coordinate services, maximize resources, avoid duplication and serve the
identified needs of low-income populations throughout the region. City staff will provide technical
assistance about City programs, regulatory requirements, and incentives as well as the CDBG program to
area non-profits and social service providers. The staff will also continue to work closely with and offer
support to the City of Ashland Housing and Human Services Advisory Committee.
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l))
The City of Ashland established a Housing and Human Services Commission in October 2013. The
Housing and Human Services Commission was established to address issues relating to housing
accessibility and affordability and the resource needs of vulnerable citizens within the City. In 2022 the
and Human Services Commission changing it to an Advisory Committee. The Housing and Human
Services Advisory Committee previously, and currently serves in an advisory capacity to the City Council
on housing and human services related issues, the Housing and Human Services Advisory Committee is
charged with review and recommendation on all CDBG related activities undertaken by the City. The
Housing Program Specialist is the staff liaison to the Housing and Human Services Advisory Committee
and works closely with that body in disseminating information regarding fair housing and the needs of
the community with regard to housing and services. Similarly, staff and the Commissioners act as a
conduit between the residents and the city government allowing for public input and participation on
issues of affordable housing, social service needs and the CDBG program. Housing Program staff serves
as a member of the Jackson County Homeless Task Force which facilitates coordination across agencies
promoting communication and regional planning. The Homeless Task Force has representation from
Annual Action Plan 6
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
several sectors including; private entities, non-profit agencies, government agencies, providers of
mental health and addiction services, as well as providers of homeless services.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The City of Ashland has a representative that is a member of the Continuum of Care (CoC) Board. The
CoC board is undertaking several activities to address the needs of homeless persons throughout
Jackson County, including addressing strategic planning and coordination on the development of the
continuum of shelter needs and other resources. The City is working in partnership with the CoC board
to coordinate and plan for regional approaches to meeting identified needs.
Program Manager continues to be active with the Jackson County Homeless Task Force, which
coordinates the efforts of city and county governments, social service agencies, federal agencies, non-
profit organizations, and individuals with lived experience, to address affordable housing and homeless
issues on a regional levelManager also regularly attends the Continuum of
Care board meetings and now the Multi-Agency Coordination team meetings to coordinate around the
the Homelessness State of Emergency.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City of Ashland has representation on the Jackson County Continuum of Care Board (CoC) which is
the entity that oversees the continuum of care grant process and strategic planning on homelessness in
the County. The CoC works with representatives of agencies and jurisdictions to develop performance
standards and to evaluate the outcomes of the projects assisted with CoC funding. Similarly, the CoC
Board works with Access, the CoC lead agency, to establish and update the policies and procedures for
the operation and administration of the HMIS database. City of Ashland general funds help to support
coordination activities undertaken by the Housing Program Staff and are also utilized to contribute
toward CDBG program administration as well as staff support of non-profit organizations and
intergovernmental cooperation. The City does not receive ESG funding, and the City does not
participate in the HMIS system, as the City is not a direct service provider.
2. Describe Agencies, groups, organizations and others who participated in the process
entities
Annual Action Plan 7
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2 Agencies, groups, organizations who participated
1 Agency/Group/Organization HOUSING AUTHORITY OF JACKSON COUNTY
Agency/Group/Organization Type Housing
PHA
Services - Housing
Regional organization
What section of the Plan was addressed by Public Housing Needs
Consultation? Homeless Needs - Families with children
Homelessness Needs - Veterans
Briefly describe how the Consulted through the CoC process.
Agency/Group/Organization was consulted.
What are the anticipated outcomes of the
consultation or areas for improved
coordination?
2 Agency/Group/Organization ACCESS
Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Regional organization
What section of the Plan was addressed by Housing Need Assessment
Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Access is the local community Action Agency for
Agency/Group/Organization was consulted. Jackson County and the and the lead agency for
What are the anticipated outcomes of the the Jackson County Continuum of Care. The City
consultation or areas for improved communicates regularly with access regarding
coordination? CDBG funding as well as homeless issues.
Annual Action Plan 8
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
3 Agency/Group/Organization Maslow Project
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-homeless
Services-Education
Regional organization
What section of the Plan was addressed by Homeless Needs - Chronically homeless
Consultation? Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Maslow Project's executive director is a Jackson
Agency/Group/Organization was consulted. County Continuum of Care board member and a
What are the anticipated outcomes of the City of Ashland CDBG grantee. The members of
consultation or areas for improved the Jackson County Continuum of care are
coordination? regularly consulted regarding the availability
and use of CDBG funds.
4 Agency/Group/Organization Options for Helping Residents of Ashland
Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Employment
Regional organization
What section of the Plan was addressed by Homeless Needs - Chronically homeless
Consultation? Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Consulted through the CoC process as well as
Agency/Group/Organization was consulted. constant communication.
What are the anticipated outcomes of the
consultation or areas for improved
coordination?
Annual Action Plan 9
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
Identify any Agency Types not consulted and provide rationale for not consulting.
Not Applicable
Other local/regional/state/federal planning efforts considered when preparing the Plan.
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the
goals of each plan?
The City's priorities identified in the 2020-2024
Continuum of Consolidated Plan are consistent with the strategies
Access
Care identified in the Jackson County 10-year plan to end
homelessness.
Table 3 Other local / regional / federal planning efforts
Narrative (optional)
Annual Action Plan 10
2024
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal setting.
A Public hearing was held on March 28, 2024, to consider comments on the potential uses of the 2024
CDBG allocation. Additionally, at that meeting the Ashland Housing and Human Services Advisory
Committee reviewed the applications submitted for CDBG grant awards. After opening a hearing to
solicit comments about how the City should apply the CDBG funds (no public testimony and one public
comment via email was provided), the Housing and Human Services Advisory Committee forwarded an
award recommendation to the City Council. The City Council held a public hearing on April 16, 2024, at
which time the Council selected award recipients.
The Housing and Human Services Advisory Committee held a public hearing on April 25, 2024, to solicit
comments on the 2024 Annual Action Plan. The public comment period on the 2024 one-year Action
Plan began on April 19, 2024, and ran through May 19, 2024.
All meetings are noticed in the Ashland News and posted on the City of Ashland website. The availability
of the draft plan was also posted on the City of Ashland web page on April 19, 2024, and an Adobe
Portable document (PDF) of the Action Plan was available for download throughout the public comment
period.
A legal notice notifying the public of the availability of the draft Action Plan and the comment period
was published on April 19, 2024, the Ashland News.
As of April 18th, no comments have been received.
Annual Action Plan 11
2023
OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources
AP-15 Expected Resources 91.220(c)(1,2)
Introduction
Anticipated Resources
Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative
of Amount Description
Annual Program Prior Year Total:
FundsAvailable
Allocation: Income: Resources: $
Remainder
$$$
of ConPlan
$
CDBG public Acquisition
- Admin and
federal Planning
Economic
Development
Housing
Public
Improvements
Public
Services 179,575 0 24,511 204,086 179,575
Table 4 - Expected Resources Priority Table
Explain how federal funds will leverage those additional resources (private, state and local
funds), including a description of how matching requirements will be satisfied.
The City expects to leverage more funding than was granted in the 2024 program year. Both Maslow
and Sunstone Housing Collaborative bring more matching funds from other sources than they are
requesting. All grantees are required to provide a 10% match.
Annual Action Plan 12
2023
OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publicly owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan.
In 2023, the City applied for and was granted funding from the State to assist in the acquisition of a
building to be used as a nightly low barrier shelter and an inclement weather shelter, and which is
ultimately anticipated to be a community resource hub for homeless and disaster resiliency services.
From November 2023 to March 31, 2024, the City contracted with Opportunities for Housing Resources
and Assistance, (OHRA) to offer nightly low-barrier shelter to house up to 30 individuals and families
each night. The City also contracted with OHRA to manage the inclement weather shelter which is
opened in times of inclement weather in accordance with City Resolution 2022-33 throughout the
winter months. The building, which is located at 2200 Ashland Street, had the capacity to house and
additional 28 people for severe weather shelter. The City Council has created two Ad-Hoc committees
to work on master planning for both the development of a homeless services masterplan to guide the
the issues of homelessness. Both master planning processes should be concluded before the
Consolidated Annual Performance Evaluation Report is drafted, consequently, the recommendations
that come out of those committees will be detailed in that report.
Discussion
The City established an Affordable Housing Trust Fund (AHTF) in 2008 and over the years has dedicated
a variety of revenue sources to the fund. In 2017, the City Council dedicated $100,000 of revenues
raised from the Marijuana tax to the fund. In January 2018 the City made Affordable Housing Trust
Funds available through a Request for Proposals process. The AHTF RFP and the CDBG RFP were run
concurrently as the AHTF was designed to complement the CDBG program and support those aspects of
affordable housing development projects which could not be supported with CDBG funding. In 2018 the
City offered a total of $366,000 in AHTF, one affordable housing project, a 30-unit affordable housing
development proposed by Columbia Care, was awarded funding, and the project has since been
completed and is providing much needed permanent supportive housing within the Community. In
2020 the City once again offered AHTF. Due to issues related to the pandemic, the City granted
Affordable Housing Trust Funds to several projects; the majority of which addressed the need for non-
congregate shelter for homeless populations and victims of the wildfires. The City again offered AHTF
funding in 2022, that funding was used to support the development of an eight-unit homeownership
development as part of a public-private partnership between Habitat for Humanity and a private market
development company. For 2024, the City awarded funding to three affordable housing entities, and to
one homeless service provider.
Annual Action Plan 13
2023
OMB Control No: 2506-0117 (exp. 09/30/2021)
Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort Goal Start End Category Geographic Needs Funding Goal Outcome
Order Name Year Year Area Addressed Indicator
1 Homeless 2020 2024 Homeless City Wide Homeless CDBG: Public service
Goals Goals $18,000 activities for
Low/Moderate
Income Housing
Benefit: 100
Households Assisted
2 Housing 2020 2024 Housing City Wide Affordable CDBG: Low/Moderate
Goal Housing $124,660 Income Housing
Benefit:
100 households
Assisted
Table 5 Goals Summary
Goal Descriptions
1 Goal Name Homeless Goals
Goal Case management and resources for homeless youth and families and families
Description at risk of homelessness.
2 Goal Name Housing Goal
Goal Land acquisition for the development of affordable rental and ownership
Description housing.
Annual Action Plan 14
2023
OMB Control No: 2506-0117 (exp. 09/30/2021)
Projects
AP-35 Projects 91.220(d)
Introduction
The City received two applications for projects serving low- and moderate-income populations in
2024. One of the projects is targeted to serving homeless households and households at risk of
homelessness. The other project targets the development of affordable housing.
Projects
# Project Name
2023-1 Program Administration
2023-2 Maslow Project School Based Services
2023-3 Sunstone Housing Collaborative
Table 6 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs.
The City has allocated funding to these projects primarily because they were eligible activities that serve
an identified need within the community. One of the biggest obstacles to addressing underserved needs
within the community is the capacity of providers and the limitations on CDBG funding.
Annual Action Plan 15
2023
OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-50 Geographic Distribution 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed.
The City received two applications for projects serving low- and moderate-income populations in
2024. One of the projects is targeted to serving homeless households and households at risk of
homelessness, which is a citywide activity, and does not target specific geographic areas. The other
project targets low- and moderate-income households for rental housing and potentially
homeownership opportunities.
Geographic Distribution
Target Area Percentage of Funds
N/A
Table 7 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
Not Applicable
Discussion
Not Applicable
Annual Action Plan 16
2023
OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing 91.220(g)
Introduction
The City supported one activity that will primarily serve homeless households and those at risk of
homelessness, and one activity that will primarily serve low- and moderate-income households by
providing affordable rental housing. The total expected to be served from the affordable housing
activity, which only provides an estimate of households.
One Year Goals for the Number of Households to be Supported
Homeless 100
Non-Homeless 0
Special-Needs 0
Total 100
Table 8 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 100
Rehab of Existing Units 0
Acquisition of Existing Units 0
Total 0
Table 9 - One Year Goals for Affordable Housing by Support Type
Discussion
The City is providing a provisional recommendation to support the development of affordable housing.
This activity is not expected to get underway for the next several months and is not expected to be
completed within the next year. Consequently, the one-year goal for the number of households
supported by this activity is not likely to report beneficiary data within the 2024 program year.
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AP-60 Public Housing
91.220(h)
Introduction
There are no Public Housing Units within the City of Ashland
Actions planned during the next year to address the needs of public housing.
There are no Public Housing Units within the City of Ashland
Actions to encourage public housing residents to become more involved in management and
participate in homeownership.
There are no Public Housing Units within the City of Ashland
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance.
Not Applicable
Discussion
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AP-65 Homeless and Other Special Needs Activities 91.220(i)
Introduction
Oregon Housing and Community Services receives federal and state resources to be used to support
services benefiting homeless populations. These funds include Emergency Housing Account, Emergency
Shelter grants, State Homeless Assistance Program, Shelter plus Care, and Supplemental Assistance for
Facilities to Assist Homeless populations, and many others. The City of Ashland does not directly receive
any funds to assist homeless people or persons at risk of becoming homeless. However, during the
pandemic the City received several additional resources to address issues related to the pandemic,
including issues specific to homeless populations. The City received a grant to assist with the provision
of non-congregate shelter, and OHRA, a non-profit homeless service provider located in Ashland,
received funding to establish a year-round emergency shelter which is now well established and has
been operating successfully for a few years now. However, operating funds to continue operations of
shelters for those with the greatest needs continues to be a challenge. City of Ashland residents can
also still access available services, programs and funds through ACCESS, Inc. the regional Community
Action agency that serves Jackson and Josephine Counties. Similarly, many non-profit agencies that
provide housing or support services for homeless populations are eligible to apply for funds through
Oregon Housing and Community Services or through the Jackson County Continuum of Care.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including: Reaching out to homeless persons (especially unsheltered persons) and assessing
their individual needs
For Program Year 2024, the City has awarded public service funding to Maslow Project. Maslow Project
has staff that does outreach and programming to target unsheltered individuals and households with
children. While the City did not fund OHRA with CDBG funding this year, the City did provide funding for
navigation services with OHRA through the Social Service Grant fund and Affordable Housing Trust funds
utreach twice a week at the laundry shower
program, which sees approximately 80 individuals each week. Both OHRA and Maslow are very involved
in community planning and coordination, as well as having constant interactions with homeless
populations and other providers of services to homeless populations. Consequently, both organizations
are well positioned to benefit from community-wide and agency specific assessments of the needs of
homeless populations. Both organizations coordinate with other organizations to provide wrap around
services based on the individual needs of the homeless household.
Addressing the emergency shelter and transitional housing needs of homeless persons
The city continues to support regional service providers with direct funding and staff coordination as
well as through participation in the Jackson County Continuum of Care. Over the years the City has
provided funding to organizations serving a variety of populations: funded organizations provide
services to homeless, at-risk, and special needs populations; as well as minority populations, and victims
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of domestic violence. As mentioned previously, community volunteers and local faith-based
organizations organized and staff emergency shelters in churches and public buildings on a weekly basis
and in times of extreme weather conditions for several years.
For Program Year 2024, the City committed considerable financial and staff resources to purchase and
operate a low-barrier emergency shelter, as well as an inclement weather shelter though contractual
services with OHRA. The City supported OHRA through other grant funding to support operations at
the OHRA shelter and resource center along with housing navigation services.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
Populations needing assistance not offered locally have the ability to access a variety of safety net
services through Access, the regional provider of Community Action Programs including overseeing the
Both Maslow and OHRA, two organizations
working directly in the City of Ashland, provide rental assistance, and offer some rapid rehousing
funding to avoid and limit instances of homelessness. Rapid rehousing funds to place households into
housing from homelessness or from shelter and provide case management and navigation services to
support the full continuum of housing from placement into shelter to permanent housing with supports.
Lastly, both agencies provide referrals to other social service providers located inside and outside of the
City to address needs and remove barriers to obtaining and maintaining housing. The city continues to
partner with other governmental jurisdictions, agencies and organizations, in an effort to address
homelessness and other special needs populations. The city continues to be an active member in the
Homeless Task Force, a sub-group Care and works to address the
needs of the homeless on a regional scale and make referrals to the appropriate agencies when
necessary.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
Each year the Jackson County Continuum of Care conducts a one-night homeless survey, through a
coordinated effort of Task Force and Continuum members, emergency shelters, social service agencies,
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and organizations that provide support services to homeless and special needs populations. This annual
survey allows jurisdictions and agencies to track the progress in addressing the issues of homelessness in
the region as well as to recognize changing needs of the populations and gaps in services. The city
expects to attain the goals as outlined in the goal summary of the 2020-2024 Consolidated Plan for
staf
The City does not specifically prioritize activities that focus on serving the needs of chronically homeless
populations. -Year Plan to end homelessness, a document created and
carried out by the Jackson County Homeless Task Force, of which the City of Ashland is an active
member, does prioritize several strategies to address the needs of the chronically homeless throughout
the region. The six strategies identified by the Ten-Year plan provided action steps to end chronic
homelessness. These action steps include; promoting the housing first model, providing coordinated
and consistent case management, increase financial assistance/incomes for those who are the most
vulnerable, provide life skill training, and coordinate discharge planning. Lastly, the Ten-Year plan
prioritizes the development and increase of emergency and transitional shelters, and permanent
supportive housing options open to those with the lowest incomes.
Discussion
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AP-75 Barriers to affordable housing 91.220(j)
Introduction:
Over the years the City has spent considerable resources identifying and working to remove or mitigate
barriers to the development of affordable housing. As with the housing market, barriers to affordable
housing development are an ever-changing target and consequently require ongoing work to identify
and remediate. The City of Ashland struggles with several barriers to addressing the need for affordable
housing; some of which are related to public policies, and some of which are related to market
conditions.
A lack of affordable rental and ownership housing units has been the single biggest barrier to addressing
issues of homelessness and addressing the needs of low- and moderate-income households in general.
Though the State of Oregon has been working to implement several new regulations to encourage and
increase the development of affordable housing and other needed housing types. Related to this are
the barriers and difficulties of developing affordable housing, chief among these is the high cost of land
and overall development, and the lack of subsidies to offset the high costs of development, and the
Similarly, l
limited capacity in the valley of housing development entities. and and housing costs make it
difficult for low-income housing developers to compete with market rate developers.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment.
Over the years the city has explored many strategies and taken several steps to reduce the barriers
identified above. Some of these actions include allowing Accessory Residential Units without a land use
process, removing barriers to the placement and inclusion of Manufactured Housing within Single
Family zones, and evaluating further land use incentives to promote the development of affordable
single family and multi-family development. These actions are further detailed in the 2020-2024
Consolidated Plan.
Some of the barriers to affordable housing identified above, also serve as barriers to addressing
impediments to fair housing choice. Primarily the lack of multi-family inventory which tends to
concentrate low-income and/or minority populations in the areas of town which contain the largest
supply of multi-family and rental housing, which also happens to be the census block groups near the
university. The City has completed an update of the Analysis of Impediments to fair housing choice and
has identified issues and actions steps. The City has also continued to work with the Fair Housing
Council of Oregon to provide ongoing fair housing education, outreach, and training to citizens, elected
and appointed officials and other populations as identified. The City recently completed the process of
updating the housing needs analysis document, which is now known as the Housing Capacity
Analysis. The City also recently underwent a lengthy process with several opportunities for public and
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.
The City also recently adopted a Housing Production Strategy, which identifies and prioritizes regulatory
changes and other actions to incentivize the development of needed housing types identified through
the Housing Capacity Analysis.
Education and Outreach is a significant role of the Housing and Human Services Advisory Committee and
such activities often have the benefit of not just disseminating information but collecting information as
well. Such a dialogue within the City facilitates an awareness of the barriers to affordable housing and
highlights mechanisms available to address such barriers. In the 2022 and 2023 CDBG program year the
Housing and Human Services Advisory Committee has undertaken several activities which helped to
address some aspects of this goal, including participating in the Housing Production Strategy process
and helping to identify actions to encourage the development of needed housing types. And hosting the
annual Rent Burden Community Forum to highlight issues that are impacting the residents of rental
housing.
Discussion:
Not Applicable.
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AP-85 Other Actions 91.220(k)
Introduction:
The City has no actions planned directed specifically toward meeting underserved needs that are not
identified elsewhere in this document.
Actions planned to address obstacles to meeting underserved needs.
The City continues to prioritize the provision of affordable housing development, rehabilitation, and
preservation as the highest priority use of CDBG funding. However, the City's allocation of funding is
extremely limited; land prices and development costs far outweigh the amount of funding that the City
has available (including incentives) to direct toward the development or preservation of new or existing
affordable housing, consequently, very few applicants apply to utilize City of Ashland CDBG funds to
further the provision of affordable housing.
Actions planned to foster and maintain affordable housing.
The City adopted a Housing Production Strategy and is actively working to implement actions identified
in that document to encourage the development of needed housing types. These actions will require
further exploration and policy changes and will be brought forward for adoption over the next several
years.
Actions planned to reduce lead-based paint hazards.
The City of Ashland is acutely aware of the dangers posed by lead-based paint poisoning. The five-year
Consolidated Plan identifies actions for assuring that CDBG funded activities would be in compliance
with all state and federal laws regarding Lead Based Paint safe work practices in federally assisted
projects. In an effort to reduce the number of housing units containing Lead Based Paint Hazards and
thereby reduce the number of children affected by lead based paint poisoning, the city provides
information regarding lead-based paint hazards in the home, and information regarding lead-based
paint safe work practices as requested. The City of
lead-based paint safe work practices. Any City sponsored housing rehabilitation program utilizing
program income has the potential to involve issues of lead-based paint. The City has, in the past, and
will continue to ensure that lead testing and remediation is completed on any federally funded project
involving a structure built prior to 1979.
Actions planned to reduce the number of poverty-level families.
The Housing and Community Development Act of 1992 requires communities to include in their
Consolidated Plan a description of an anti-poverty strategy. This strategy takes into consideration
factors over which the City has control. The City of Ashland has limited resources for addressing the
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issues involved in reducing poverty and improving the self-sufficiency of low-income
residents. Affordable housing is one of the factors directly related to poverty that the City of Ashland
does have some ability to influence. In addition, the City supports housing, social service, and economic
development programs targeted at the continuum of care needs of the homeless.
The five-year consolidated plan identifies several goals aimed at reducing the number of people living in
poverty. To this end the City adopted a Living Wage Ordinance in 2001 that stipulated that all
employees, contractors, or recipients of city grants or funds must meet minimum living wage
requirements adjusted annually to the Consumer Price Index. The Living wage ordinance continues to
provide the benefits of a higher wage scale for all people working to provide the City with services or
working on City-funded projects.
General Fund provide support for non-profit organizations that create living wage employment
opportunities and fund programs that provide job training for low-income, at-risk, and special needs
populations as well as supporting humanities and the arts.
The City of Ashland for many years has provided funding to agencies that address the needs of low
income and homeless residents through a Social Service Grant program. The goal of the program was to
improve living conditions and self-sufficiency for residents by meeting such basic needs as food, shelter,
clothing, counseling, and basic health care. The goal was carried out by providing funds in excess of
$135,000 every year to various area agencies whose focus meets one or more of these targeted
needs. In 2021, due to a substantial budget shortfall, the City Council opted to fund the program for
only the first year of the biennium, and that practice has continued in the next budget and grant cycle.
T-Income Energy Assistance Program
(ALEAP) provides reduced cost energy bills and bill payment assistance to qualifying low-income, elderly,
and disabled residents in an effort to reduce cost burden. Both of these programs are funded out of the
C
An Affordable Housing Committee was formed in 1990 and reconvened in 1994 to search for ways to
provide economical housing in Ashland. In 1995 a formal Housing Commission was formed. In 2013 the
Housing Commission was disbanded and many of its duties were assigned to a new commission, the
Housing and Human services commission, to address both housing and human services needs within
Ashland, in recognition that both housing and services are needed to address issues of poverty. In 2022
the many commissions, including the Housing and Human Services Commission, were changed to
Advisory Committees.
Actions planned to develop institutional structure.
The City has no actions planned toward further developing institutional structure during program year
2024.
Actions planned to enhance coordination between public and private housing and social
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service agencies.
The City Continues to work toward enhancing coordination with community partners that provide
housing and services. The City has limited resources in terms of both funding and staff, consequently
the City must rely on coordination of services to meet the housing and resource needs of the
citizenry. City staff continues to be an active participant in several regional groups that work to
coordinate services in support for low-income and special needs populations.
Discussion:
Not Applicable.
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Program Specific Requirements
AP-90 Program Specific Requirements 91.220(l)(1,2,4)
Introduction:
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income. Overall Benefit - A consecutive
period of one, two or three years may be used to determine that a minimum
overall benefit of 70% of CDBG funds is used to benefit persons of low and
moderate income. Specify the years covered that include this Annual Action Plan. 100.00%
The City's has only funded projects in the 2024 program year which are serving either presumed benefit
or limited clientele populations.
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˝˵˽˿
DATE: April 28, 2024
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: Action Plan Public Hearing Review and Approval
The City of Ashland is an Entitlement Community for Community Development Block
Grant Funds. The city anticipates a revised allocation of $179,575 in Community
Development Block Grant funds for Program Year 2024 (July 1, 2024-June 30, 2025) by
the Department of Housing and Urban Development (HUD).
This document, the CDBG Action Plan for Program Year 2024, describes the project(s)
that the City will undertake and the manner in which the project(s) are consistent with
the priorities of the Five-Year Consolidated Plan. Within this document is a table
summarizing the projects to be funded by CDBG dollars in Program Year 2024.
The City Council made a recommendation that was consistent with the HHSACs
recommendation and has identified that a total of $143,660 in grant funds in the 2024
grant year to two projects: $125,660 to Sunstone Housing Collective for the acquisition of
land on which to develop affordable housing, and $18,000 to Maslow Project for outreach
and case management for homeless youth enrolled in the Ashland School District
This is the second of two public hearings required by HUD regarding the use of CDGB
funding for the 2024 program year. Public Comment on the 2024 CDBG Action Plan can
be submitted any time prior to May 19, 2024, or be presented to the Ashland Housing and
Human Services Advisory Committee at the public hearing on the plan. Upon closing the
public hearing, the Housing and Human Services Advisory Committee must review and
approve the 2024 Action Plan for the use of CDBG funds.
ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
˝˵˽˿
DATE: April 25, 2024
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: Homeless Services Masterplan Subcommittee (HSMS) Update
The HHSAC to the HSMS will provide an update to the Committee
on the Subcommittees community engagement activities.
ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
˝˵˽˿
DATE: April 25, 2024
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: Workforce Housing Subcommittee Update
The HHSAC subcommittee on Workforce housing will provide an update to
the Committee.
ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900