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Home My WebLink About2023-07-27 Housing & Human Services PACKET Housing And Human ServicesCommittee Agenda Community Development Building 51 Winburn Way Note: Anyone wishing to speak at any Housing and Human Services Advisory Committee meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. July 27, 2023 AGENDA I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA III.CONSENT AGENDA A.Approval of June 22, 2023, Minutes IV.PUBLIC FORUM (4:05-4:10 p.m.) A.Public Forum. V.NEW BUSINESS A.Overview from Derek Severson, Planning Manager, on Middle Housing, Cottage Housing, Affordable Housing Policies related to annexation and Zone changes and Vacation Rental rules. (4:10-4:40 p.m.). B.Workgroup Report-Exploration of Issues and Solutions in Rental Housing (4:40-5:00 p.m.). C.Discussion about Planning the Annual Rent Burden Forum (5:00-5:25 p.m.) D.Housing Related 2023 Legislative Updates (5:25-5:45 p.m.) VI.UNFINISHED BUSINESS A.None VII.INFORMATIONAL ITEMS A.Liaison Reports B.General Announcements VIII.AGENDA BUILDING Future Meetings IX.ADJOURNMENT: 6:00 p.m. Page 1 of 2 Page 1 Housing And Human ServicesCommittee Agenda Next Meeting Date: 2, 2023 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 2 of 2 Page 2 Housing And Human ServicesAdvisory Committee Draft Minutes June 22, 2023 Commissioners Present: Council Liaison: Echo Fields Bob Kaplan (Absent) Brittney Bass Dylan Bloom Deborah Price Staff Present: Heidi Parker Linda Reid; Housing Program Specialist Rich Rohde Kendall Escuin; Admin Support SOU Liaison: Kathy Kali Reese Rosenburg (Absent) Alan Ackroyd Jason Mendoza I.CALL TO ORDER: 4:05 p.m. II.ANNOUNCEMENTS N/A III.CONSENT AGENDA A.Approval of May 25, 2023, Minutes Fields recommends that we add a sentence under the SOU Liaisons presentation to include that we had a robust conversation about the rent- ACCESS. Rhode/Price m/s Voice vote: ALL AYES. The minutes will be adopted as amended. IV.PUBLIC FORUM (4:05-4:10 p.m.) A.Public Forum. Sidney Brown, Committee Member of CEPAC came to share that the electrification resolution language is being worked on currently and actively by the World Climate Action Team. They are working with the City Manager and City Attorney to evolve the language that will withstand the Berkley ruling. The city has voted to move with a resolution that will mandate all new housing to not include natural gas. V.NEW BUSINESS A.Discussion of Topics related to SOU Student Liaison Presentation on Housing Insecurity (4:15-4:35 p.m.). a.Engaging younger people in City Government. Page 1 of 3 Page 3 Housing And Human ServicesAdvisory Committee Draft Minutes Bloom District. Bloom also went into the plans for construction of the Cascade building b.Possible Solutions to address rental application fees. The Committee had an in-depth conversation on Ors.90.295. https://oregon.public.law/statutes/ors_90.295 . The Committee also discussed the Rent well program classes offered through ACCESS and OHRA https://rentwell.org/ and reviewed the Oregon Real Es https://www.oregon.gov/rea/pages/index.aspx Rohde would like to establish a workgroup that would be part of addressing property management issues in Ashland. Munoz would like to research what is already working and functioning in Portland, OR. regarding property management issues and present ideas of how to recreate that system in Ashland to the City Council at an upcoming meeting. Reid recommends to the Committee that we hone down our goals to 5 items we can work on in this fiscal year and present those to the City Council. Fields initiated a voice vote to create a workgroup focused on property management issues in Ashland. VOICE VOTE: ALL AYES. The workgroup will be made up of Committee Member Rohde and Vice Chair Munoz. B.Housing Program Webpage Review and Suggestions for Updates and Changes (4:35-5:05 p.m.). Reid gave a presentation on the Housing section of the City of Ashland page and what documents are available. The Committee discussed ways to make the Housing section more appealing and user friendly. Perhaps hire a web designer. Fields recommends creating a workgroup in the future to discuss ways to improve the Housing section of the C.Multi-Agency Coordination Group Update (5:05-5:25 p.m.) Fields wanted to touch on 3 topics for this meeting. The Committee had discussions on the following topics. 1.Budget/ funding stream related information. 2.ACCESS article about the various funding streams. 3.The status for certain social service groups. Reid gives a detailed recap for projects funded with E.O. 2023-02 funding. D.HPS Timeline Review (5:25-5:45 p.m.) Fields gave a review of the DLCD timeline and recommended we submit comments. https://www.oregon.gov/lcd/pages/index.aspx Page 2 of 3 Page 4 Housing And Human ServicesAdvisory Committee Draft Minutes Price would like Reid to get in contact with someone in the DLCD offices to let us know what their struggles and successes are. Recommends that we all comment on the DLCD website. VI.UNFINISHED BUSINESS A.None VII.INFORMATIONAL ITEMS A.Liaison Reports Reid reminds the group that at the July 18, 2023, Council Meeting, the City Council will 5 priority goals for the next fiscal year. B.General Announcements Rohde shared that Peace House was celebrating their 40 anniversary on 6/22/2022 th from 4-7pm. There is also a Pride event on Saturday June 24 at the Medford Commons. VIII.AGENDA BUILDING Future Meetings IX.ADJOURNMENT: 6:05 p.m. Next Meeting Date: July 27, 2023 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 3 of 3 Page 5 ˝˵˽˿ DATE: July 27, 2023 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Overview of Middle Housing, Cottage Housing, Affordable Housing Policies related to annexation and Zone changes and Vacation Rental rules Planning Manager Derek Severson will provide an overview of City of Ashland land use code that allows for and supports the development of middle housing types including cottage housing. Derek will also go over the Citys annexation and zone change regulations as they pertain to the inclusion of affordable housing. Lasty, Derek will clarify the Citys regulations on vacation rentals. ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Page 6 ˝˵˽˿ DATE: July 27, 2023 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Workgroup Report-Exploration of Issues and Solutions in Rental Housing Workgroup members will provide a brief update on the outcomes of their first meeting. ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Page 7 ˝˵˽˿ DATE: July 27, 2023 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Discussion and Planning for the Annual Rent Burden Meeting HB 4006 was passed in 2018 and required Cities with a population over 10,000 whose residents that experience severe rent burden at a rate greater than 25% annually hold a public meeting to discuss the issue of rent burden, and opportunities for addressing and reducing rent burden. Oregon Housing and Community Services annually evaluates and provides data on the percentage of residents within a City that experience severe rent burden. The information provided by Oregon Housing and Community Services is provided as an attachment to this memo. Severe rent burden is defined by the Department of Housing and Urban Development as those who pay 50% or more of their income toward rent costs. Year # of Severely # Severe Rent Total Renter Total Renter Burdened Households Population Burdened HH 2018 35% 1,472 4,178 21,002 2019 33.6% 1,416 4,217 20,815 2020 31.7% 1,475 4,256 20,960 2021 32.3% 1,360 4,216 21,105 2022 32.2% 1,299 4,032 21,554 2023 31.0% 1,230 3,962 21,642 Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Page 8 ˝˵˽˿ 813-112-0000 Purpose and Objectives OAR chapter 813, division 112 establishes the responsibilities of Oregon Housing and Community Services (OHCS) for the assessment and identification of cities with populations greater than 10,000 experiencing severe rent burden. These rules provide guidance pursuant to House Bill 2003 of the 2019 Oregon Legislative Assembly and section 1, chapter 47, of the Oregon Laws of 2018. Statutory/Other Authority: Section 1, chapter 47, Oregon Laws 2018 & HB 2003 (2019) Statutes/Other Implemented: Section 1, chapter 47, Oregon Laws 2018 & HB 2003 (2019) History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 813-112-0010 Definitions Terms used throughout OAR chapter 813, division 112 may be defined in Oregon Revised Statute (ORS) or in the OHCS General Definitions (OAR 813-005-0005). Terms used within this division observe those definitions except as defined below: r group of citizens or employees, most senior administrative employee(s), or the delegate(s) thereof, who formulate(s) the policy and direct(s) the affairs of the city. means those households that spend more than 50% of the household income on gross rent for housing. Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Page 9 ˝˵˽˿ Statutory/Other Authority: HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 Statutes/Other Implemented: HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 813-112-0020 Designation and Reporting No later than the March 1 of each year, OHCS must: (1) Gather the most current data available from the United States Census Bureau, or any other source OHCS considers at least as reliable, to determine the percentage of severely rent burdened households for each Oregon city with populations greater than 10,000; and (2) Provide a report of the data described in subsection (1) to each Statutory/Other Authority: HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 Statutes/Other Implemented: HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 813-112-0030 Public Meeting Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Page 10 ˝˵˽˿ (1) The governing body of each applicable city identified by OHCS, as determined by the data and analysis described in OAR 813-112-0020, must conduct at least one public meeting no later than December 31 of the year in which OHCS provided the qualifying data. The purpose of such public meeting shall be to discuss: (a) The causes and consequences of severe rent burdens within the city; (b) The barriers to reducing rent burdens; and (c) Possible solutions to reduce the number of severely rent burdened households within the city. (2) In order to conduct the public meetings as identified in subsection (1) above, each governing body must: through 192.690). (b) Provide notice of the public meeting in accordance with ORS 192.640 providers; and households experiencing severe rent burden, or their representatives, including the c (defined in ORS 456.005), Community Action Agency (described in OAR 813-230-0000), and nonprofit housing and service providers. (c) Submit the public meeting agenda, together with a list of attendees and their affiliation and geographic location within the city, to the Public Affairs Division of OHCS by February 1 of the following year. Statutory/Other Authority: HB 2003 (2019) & Section 1, chapter 47, Oregon Laws 2018 Statutes/Other Implemented: HB 2003 (2019), Section 1, chapter 47, Oregon Laws 2018, ORS 192.610 - 192.690, ORS 456.005 & OAR Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Page 11 ˝˵˽˿ 813-230-0000 History: OHCS 2-2020, amend filed 01/27/2020, effective 01/27/2020 OHCS 18-2018, adopt filed 10/25/2018, effective 10/25/2018 Planning Department 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 Page 12 Page 13