HomeMy WebLinkAbout2023-08-24 Housing & Human Services PACKET
Housing And Human ServicesCommittee Agenda
Community Development Building
51 Winburn Way
Note: Anyone wishing to speak at any Housing and Human Services Advisory Committee meeting is
encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give
your name and complete address for the record. You will then be allowed to speak. Please note the public
testimony may be limited by the Chair.
August 24, 2023
AGENDA
I.CALL TO ORDER:
4:00 p.m.
II.APPROVAL OF THE AGENDA
III.CONSENT AGENDA
A.Approval of July 27, 2023, Minutes
IV.PUBLIC FORUM (4:05-4:10 p.m.)
A.Public Forum.
V.NEW BUSINESS
A.Inclement Weather Shelter Efforts Update and Discussion (4:10-4:35 p.m.).
B.Workgroup Report-Exploration of Issues and Solutions in Rental Housing (4:35-4:55
p.m.).
C.Overview of the Consolidated Plan for the Use of CDBG funding (5:55-5:15 p.m.).
D.Planning Discussion for the Annual Rent Burden Forum (5:15-5:40 p.m.)
VI.UNFINISHED BUSINESS
A.None
VII.INFORMATIONAL ITEMS
A.Liaison Reports
B.General Announcements
VIII.AGENDA BUILDING Future Meetings
IX.ADJOURNMENT: 6:00 p.m.
Next Meeting Date: September 28, 2023
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Housing And Human ServicesCommittee Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
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Housing And Human ServicesAdvisoryCommittee
Draft Minutes
July 27, 2023
Commissioners Present: Council Liaison:
Echo Fields Bob Kaplan (via Zoom)
Brittney Bass Dylan Bloom
Deb Price Staff Present:
Kathy Kali Linda Reid; Housing Program Specialist
Rich Rohde Kendall Escuin; Admin Support
Crystal Munoz Derek Diamond; Planning Manager
SOU Liaison:
Heidi Parker Reese Rosenburg (Absent)
Alan Ackroyd
Jason Mendoza
I.APPROVAL OF THE AGENDA
II.CONSENT AGENDA
A.Approval of June 22, 2023, Minutes
Bass/Rohde m/s. Voice Vote: All AYES. The minutes from June 22, 2023, are approved.
III.PUBLIC FORUM (4:05-4:10 p.m.)
A.Public Forum.
N/A
IV.NEW BUSINESS
A.Overview from Derek Severson, Planning Manager, on Middle Housing, Cottage
Housing, Affordable Housing Policies related to annexation and Zone changes
and Vacation Rental rules. (4:10-4:40 p.m.).
The Committee discussed the Kestrel parkway project, the Coffee Lane subdivision,
climate friendly and equitable land use, City parking regulations, and various zoning
allowances and differences in Ashland.
B.Workgroup Report-Exploration of Issues and Solutions in Rental Housing (4:40-5:00
p.m.).
The workgroup, which is made up of Rohde, Bass and Munoz is in research mode
right now. one meeting so far.
C.Discussion about Planning the Annual Rent Burden Forum (5:00-5:25 p.m.)
The Committee had a robust conversation on what they would like included at this forum.
Ideas included:
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Housing And Human ServicesAdvisoryCommittee
Draft Minutes
A strong emphasis on education for local renters.
reative housing opportunitiesinviting prominent people in
the development community, along with manufactured home suppliers to present.
The location was discussed with the majority leaning towards using the Gresham
room at the Ashland library.
Creating a flyer to use as a tool for street outreach.
The budget is $300.
Reach out to Liz Adkisson, coordinator of SOU Sustainability Council, to get them
involved.
D.Housing Related 2023 Legislative Updates (5:25-5:45 p.m.)
2023-0725 Legistlative Update-Revised.pptx
Reid reviewed a slide show on the 2023 Legislative Housing Bills that passed. She gave a
description of what the bills do, and why they matter for our community.
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V.UNFINISHED BUSINESS
A.None
VI.INFORMATIONAL ITEMS
A.Liaison Reports
Council Liaison Reports
Bloom gave a brief report of the Council retreat. Touching on the following topics:
The University district and revitalizing the businesses in that area of town.
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The South Ashland district and housing opportunities. The possibilities of
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housing over the I-5 freeway.
Croman mill district.
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Bloom gave feedback on the first Housing issues were
a dominant topic of conversation. This will be a monthly meeting where 2 council
members will be present to answer any questions or concerns the public may have.
Kaplan reported that the City is working with Southern Oregon University because
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Housing And Human ServicesAdvisoryCommittee
Draft Minutes
they have land that could possibly be developed into mixed use properties. The space
in consideration is a piece of land off Walker Ave.
Staff liaison:
Reid reported that we will be applying for a grant to help with the manufactured home
ordinance. In September we will know if we were awarded the grant.
B.General Announcements
Rohde reports we may have a new ally in the Innovation committee. This committee is
within the Ashland school district.
VII.AGENDA BUILDING Future Meetings
VIII.ADJOURNMENT: 6:00 p.m.
Next Meeting Date: August 24, 2023
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
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DATE: August 24, 2023
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: Inclement Weather Shelter Efforts Update and Discussion
Emergency Manager, Kelly Burns, will provide an update on the Inclement
Weather Shelter Efforts and discuss some of the challenges to shelter
activations.
ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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DATE: August 24, 2023
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: Workgroup Report-Exploration of Issues and Solutions in Rental
Housing
Workgroup members will provide a brief update.
ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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DATE: August 24, 2023
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: CDBG Consolidated Plan Overview
The City of Ashland is an entitlement jurisdiction, receiving an annual allocation of
Community Development Block Grant (CDBG) funds from the U.S. Department of Housing
and Urban Development (HUD). As a recipient of CDBG funds, the City is required to
prepare a five-year strategic plan that identifies housing and community needs,
prioritizes these needs, identifies resources to address needs, and establishes annual
goals and objectives to meet the identified needs.
The City of Ashland 2025-2029 Consolidated Plan is a five-year strategic plan to provide
an outline of action for the community as it works toward meeting the housing and
community development needs of its low- and moderate-income households. The
assessment of the housing, community development and public service needs of its
residents, and sets out long-range strategies to meet those needs.
The consolidated plan serves the following functions:
A planning document for the jurisdiction, which builds on a participatory process
among citizens, organizations, businesses, and other stakeholders.
A submission for federal funds under HUD's formula grant programs for
jurisdictions.
A strategy to be followed in carrying out HUD programs; and
A management tool for assessing performance and tracking results.
The Department of Housing and Urban Development has set guidelines regarding the
be compiled in
accordance with federal regulations and will contain tables required by HUD. The stated
goals and objectives for the use of CDBG funds must be in accordance with proscribed
HUD performance and outcome reporting guidelines.
The City is required to update the Consolidated Plan every five years in order to continue
receiving CDBG funds and to modify the plan according to changing conditions if
-1999, and was
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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adopted in June 1995. The current plan, the 2020-2024 Consolidated Plan, was drafted in
2019, and expires on June 30, 2025. The plan generally takes 6-8 months to complete the
process consultation, community outreach, research, drafting the narrative and taking
the completed document through the public hearing process. A final plan is required to
be sent to HUD by May 15 2025.
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portions of the Plan over the next several months in order to meet the requirements for
public input on the plan. An outline of those consultation and public input requirements
is detailed below. Staff would like to begin the planning process for the community
engagement and consultation portion of the planning process and determine a timeline
and list of tasks.
1.Consultation
a.CoC: regarding the jurisdiction's homeless strategy and the resources
available to address the needs of homeless persons (particularly
chronically homeless individuals and families, families with children,
veterans and their families, and unaccompanied youth) and persons at
risk of homelessness.
b.Public and private agencies that address housing, health, social service,
victim services, employment, or education needs of low-income
individuals and families; homeless individuals and families, including
homeless veterans; youth; and/or other persons with special needs;
c.Publicly funded institutions and systems of care that may discharge
persons into homelessness (such as health-care facilities, mental health
facilities, foster care and other youth facilities, and corrections programs
and institutions); and
d.Business and civic leaders.
e.State or local health and child welfare agencies and examine existing
data related to lead-based paint hazards and poisonings, including
health department data on the addresses of housing units in which
children have been identified as lead poisoned.
f.The jurisdiction also should consult with adjacent units of general local
government, including local government agencies with metropolitan-
wide planning responsibilities, particularly for problems and solutions that
go beyond a single jurisdiction.
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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g.Housing Authority Certification of Consistency with Con Pla. (we have this
already).
h.Describe the Citizen Participation Plan, the opportunities for Citizens to
provide input on the use of CDBG Funds and the needs of the community.
Describe how the City encourages participation by minorities and peoples
with disabilities.
i.Residents of Public and Assisted Housing
ˤ˸˵ ˺̅̂˹̃˴˹˳̄˹˿˾ ̃˸˿̅˼˴ ˵̈̀˼˿̂˵ ˱˼̄˵̂˾˱̄˹̆˵ ̀̅˲˼˹˳ ˹˾̆˿˼̆˵˽˵˾̄ ̄˵˳˸˾˹́̅˵̃ ˱˾˴
́̅˱˾̄˹̄˱̄˹̆˵ ̇˱̉̃ ̄˿ ˽˵˱̃̅̂˵ ˵˶˶˿̂̄̃ ̄˸˱̄ ˵˾˳˿̅̂˱˷˵ ˳˹̄˹̊˵˾ ̀˱̂̄˹˳˹̀˱̄˹˿˾ ˹˾ ˱ ̃˸˱̂˵˴
̆˹̃˹˿˾ ˶˿̂ ˳˸˱˾˷˵ ˹˾ ˳˿˽˽̅˾˹̄˹˵̃ ˱˾˴ ˾˵˹˷˸˲˿̂˸˿˿˴̃ʼ ˱˾˴ ̄˸˵ ̂˵̆˹˵̇ ˿˶ ̀̂˿˷̂˱˽
̀˵̂˶˿̂˽˱˾˳˵ˋ ˵ʾ˷ʾʼ ̅̃˵ ˿˶ ˶˿˳̅̃ ˷̂˿̅̀̃ ˱˾˴ ̄˸˵ ˙˾̄˵̂˾˵̄ʾ
2.The plan shall also include a concise summary of the citizen participation
process, public comments, and efforts made to broaden public participation in
the development of the consolidated plan. The citizen participation plan must
include the following minimum requirements for the development of the
consolidated plan.
a.before the jurisdiction adopts a consolidated plan, the jurisdiction will
information that includes
i.the amount of assistance the jurisdiction expects to receive
(including grant funds and program income) and
ii.the range of activities that may be undertaken, including the
estimated amount that will benefit persons of low- and moderate-
income.
iii.The citizen participation plan also must set forth the jurisdiction's
plans to minimize displacement of persons and to assist any
persons displaced, specifying the types and levels of assistance
the jurisdiction will make available (or require others to make
available) to persons displaced, even if the jurisdiction expects no
displacement to occur.
iv.The citizen participation plan must state when and how the
jurisdiction will make this information available.
v.The citizen participation plan must require the jurisdiction to
publish the proposed consolidated plan in a manner that affords
citizens, public agencies, and other interested parties a reasonable
opportunity to examine its contents and to submit comments. The
citizen participation plan must set forth how the jurisdiction will
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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publish the proposed consolidated plan and give reasonable
opportunity to examine the contents of the proposed consolidated
plan. The requirement for publishing may be met by publishing a
summary of the proposed consolidated plan in one or more
newspapers of general circulation, and by making copies of the
proposed consolidated plan available at libraries, government
offices, and public places. The summary must describe the
contents and purpose of the consolidated plan, and must include
a list of the locations where copies of the entire proposed
consolidated plan may be examined. In addition, the jurisdiction
must provide a reasonable number of free copies of the plan to
citizens and groups that request it.
vi.The citizen participation plan must provide for at least one public
hearing during the development of the consolidated plan. See
paragraph (e) of this section for public hearing requirements,
generally.
vii. The citizen participation plan must provide a period, not less than
30 days, to receive comments from citizens on the consolidated
plan.
viii. The citizen participation plan shall require the jurisdiction to
consider any comments or views of citizens received in writing, or
orally at the public hearings, in preparing the final consolidated
plan. A summary of these comments or views, and a summary of
any comments or views not accepted and the reasons therefor,
shall be attached to the final consolidated plan.
ix. Amendments(1) Criteria for amendment to consolidated plan.
The citizen participation plan must specify the criteria the
jurisdiction will use for determining what changes in the
jurisdiction's planned or actual activities constitute a substantial
amendment to the consolidated plan. (See § 91.505.) It must
include among the criteria for a substantial amendment changes
in the use of CDBG funds from one eligible activity to another.
x. The citizen participation plan must provide citizens with
reasonable notice and an opportunity to comment on substantial
amendments. The citizen participation plan must state how
reasonable notice and an opportunity to comment will be given.
The citizen participation plan must provide a period, not less than
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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30 days, to receive comments on the substantial amendment
before the amendment is implemented.
xi. The citizen participation plan shall require the jurisdiction to
consider any comments or views of citizens received in writing, or
orally at public hearings, if any, in preparing the substantial
amendment
3. Housing and Homeless Needs Assessment: The consolidated plan must provide
a concise summary of the jurisdiction's estimated housing needs projected for
the ensuing five-year period. Housing data included in this portion of the plan
shall be based on U.S. Census data, as provided by HUD, as updated by any
properly conducted local study, or any other reliable source that the jurisdiction
clearly identifies, and should reflect the consultation with social service agencies
and other entities. The plan shall estimate the number and type of families in
need of housing assistance for:
a.Extremely low-income, low-income, moderate-income, and middle-
income families;
b.Renters and owners;
c.Elderly persons;
d.Single persons;
e.Large families;
f.Public housing residents;
g. Families on the public housing and Section 8 tenant-based waiting list;
h.Persons with HIV/AIDS and their families;
i.Victims of domestic violence, dating violence, sexual assault, and stalking;
j. Persons with disabilities; and
k. Formerly homeless families and individuals who are receiving rapid re-
housing assistance and are nearing the termination of that assistance.
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
12
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Below are examples of a past outreach schedules and tasks:
2020 Outreach Effort timeline for citizen participation and consultation
August H&HSC plan and implement outreach plan and materials.
September - Housing Developers (surveys/key informant interviews/forum?)
October Agencies (surveys/key informant interviews/forum?)
November - Public (potentially combine with annual rent burden public meeting)
Draft Plan-Establish goals.
August - December Research, Draft, Review, and finalize plan narrative (staff)
January - Housing and Human Services Commission Review
Public Hearings
February - Housing and Human Services Commission Public Hearing on Draft Plan
(review and recommendations)
March Final revisions based on H&HSC feedback and public testimony.
April - City Council Public Hearing on draft Plan-Adoption
Submit to HUD for review and approval.
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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May 15, 2020 - Must be submitted 45 days before the start of the new grant Cycle
(July 1).
st
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
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˝˵˽˿
DATE: August 24, 2023
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: Discussion and Planning for the Annual Rent Burden Meeting Part 2
At the last regular meeting the Committee discussed ideas for the annual rent burden
meeting. Ideas included:
An Open House Format to be held from 4:30-6:30.
The Meeting would take place in November and would take the place of
the regular Committee meeting.
Committee members requested that Reid see when the Gresham Room
was available in November.
The Forum should have a strong emphasis on education for local renters.
The format could be a world café style event with different tables
representing different topics and led by a subject matter expert at each
table.
A reative housing opportunitiesinviting prominent
people in the development community, along with manufactured home
suppliers to present/be a table host.
Creating a flyer to use as a tool for street outreach.
Outreach to potential table hosts to include Liz Adkisson, coordinator of
SOU Sustainability Council, CASA of Oregon, The Fair Housing Council of
Oregon (Jamie Greenwood), Coalition Fortaleza, are a few organizations
mentions.
Attached to this memo are some examples of from previous that might be helpful in
planning for the 2023 event.
ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
15
The City of Ashland Housing and Human Services Commission in collaboration with Oregon Action and
the Interfaith Social Justice Coalition will be hosting a forum on Affordable Housing on Wednesday
August 10 th from 6-9 PM in the Gresham Room of the Ashland Public Library. The focus of the forum will
be current and emerging housing issues and new tools for local affordable housing solutions. Included
in the forum will be a presentation on preliminary findings from a local survey completed by Oregon
Action with a grant from Meyer Memorial Trust. Come and join the discussion. For more information
please contact Linda Reid, Housing Program Specialist for the City of Ashland. 541-552-2043 or
reidl@ashland.or.us.
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Notes sent on July 9
Recap:
Dates: available at Ashland Hills Hotel Monday, October 22 nd 2019 (please confirm the date
with me, no cost for the room).
Time 6:30pm – 8:00pm
Name of event: Rent Burden / Rent Control … the Solution
Sarah, suggested Pam Phan as our presenter (Sarah will check in with Pam to see if she is
interested)
The meeting will be a combination of 608 and rent burden
We will have the amazing video that Rich brought to the table on “608” . Sarah if you can share
that with the commissioners at our next meeting?
Having information that the audience can take with them. On this sheet or rack card there will
be resources for our rent burden tenants and the Landlords.
We want the community to bring their questions and ideas with them to share on the evening of
the event. This ask can be on the invitation - information.
How do we get the word out?
Social media
We have some suggested information which we will share with Linda Reid. Pulling verbiage
from the video “Rent Burden Community Discussion” and adding some catchy pictures. The City
will create the event page and we will run with it. Through Facebook, city site and
collaborations with others. We want something that will draw your eye to this very important
information.
Audience:
To be discussed more
The Flow:
Intro
Pam speak
Video presentation
Ask the audience about their questions they brought Q&A
Guest break up into 3-4 different groups with 2 commissioners in each group
Discuss the solutions, and moving forward.
Goals as the commission “Moving Forward”.
Notes from July 22, 2019
What we discussed:
Pam said yes (thank you Sarah)
Three people on the panel
Ask Linda to get us the legal person to sit on the panel
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I will reach out to Southern Oregon Rental Owner Association. 541-842-7676 info.soroa@gmail
to get a landlords voice
Flow of the event:
Welcome
Why we are here and what we want people to take away from tonight
Video
Panel (Pam, Landlord, Law)
CDBG positive
Break out into groups with 2 commissioners per group
Come back to the forum
Q&A
Conclusion
What do you think?
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