HomeMy WebLinkAbout2023-12-14 Housing & Human Services PACKET
Ashland Housing and Human
Services Commission
Special Meeting Agenda
December 14, 2023: 4:00– 7:00pm
Annual Goal Setting Retreat-Gresham Room,Ashland Public Library
1.(4:00) Public Forum
(HHSAC goals only)(10 min)
2.(4:10) Grant Schedule for Next Year
(15 min)
Linda Reid, Housing Program Manager
3.(4:25)Review and Discuss Goals from 2022 and 2023
(20 minutes)
Linda Reid, Housing Program Manager
4.(4:45) Brainstorm and Refine Goals for 2024
(20 min)
5.(5:05)Break-Dot Excersize
(30 min)
6. (5:35) Goal Prioritization Discussion
(25 min)
7.(5:55) Brief Update on other HHSC related items
(15 min)
8. (6:10) Homeless Services Master Plan Subcommittee-a Brief Update
(15 min)
Echo Fields, Committee Chair and Linda Reid, Housing Program Specialist
9. (6:20) Wrap up and Adjournment
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the
Housingand Human Services
Commission Memo
TITLE: Grant Updateand Meeting Schedule Discussion
DEPT:Community Development
DATE: December 14, 2023
Linda Reid, Housing Program Specialist
SUBMITTED BY:
Below is a spreadsheet that outlines the various timelines for CDBG, Social Service and Affordable
Housing Trust Fund Grants for the 2024 grant year as well as other required commission business.
MONTH H&HS CDBGAHTFSocial Service
MEETINGGrant
Goal Review and RFP Issued-first RFP Issued-second RFP Issued-second
Jan.
Adoption week of January week of January week of December.
Consolidated Plan Proposals Due Jan.
Schedule Review 31
Regular meeting RFP Due- February Proposals Due HHSAC-Receive
Feb.
th
(receive CDBG, 1February 28th SS grant apps for
HTF and SS apps review and Feb. 22-
for review). recommendations
Make
Recommendations
on SS Grant Apps
ththth
CDBG and HTF March 28-Public March 28-Review March 19-City
Mar.
App. Review and Hearing/Recommenand Make Council Review
Recommendation dationsRecommendations and Final Grant
Award
st
Consolidated Plan April 21 Council April 21- Review SS Grant Award
Apr.
Process Check-in, review and final and final allocation Contracts
HSMP allocation/Annual by Council
Subcommittee Action Plan Public
Update Notice
thth
May 28 -Annual May 28 -Annual
May
Action Plan Public Action Plan Public
Hearing/Approval Hearing/Approval
HSMP
June
Subcommittee
Recommendations
to Council
Consolidated Plan CDBG Contracts AHTF Contracts
July
Public
Engagement Event
Review and
Sept.
Approval of the
CDBG CAPER
Review of First Quarter Mid Cycle
Oct.
Consolidated Plan Reporting Due Reporting Due
Public
Engagement input
Annual Rent
Nov.
Burden Event
Annual
Dec.
Presentation to the
Council, Goal
Setting Retreat
Memo
DATE: December 14, 2023
TO: Housing and Human Services Advisory Committee
FROM: Linda Reid, Housing Program Manager
DEPT: Planning
RE: December Goal Setting
Last year the Housing and Human Services Commission held their annual
goal setting retreat on December 15, 2022, at the Ashland Hills Inn and
th
Suites. At that time, the following goals were established:
2023 Goals for the Housing and Human Services Committee
Workforce and Affordable Housing
Housing Production Strategy Education Events/Affordable Housing
Education Events/ Partner with SERJ on Fair Housing and Equity,
Diversity, and Inclusion trainings and translation of City of Ashland
information and handouts
Encourage collaboration and communication for emergency
shelter participate in planning and coordination.
Construction Excise Tax
Explore impacts and opportunities for the development of more
Manufactured Home parks (barriers and inducements) and
manufactured home park ownership.
2022 Goals for Housing and Human Services Commission
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
Memo
Emergency Shelter,
Move the Severe Weather Shelter
o
recommendations/resolution forward to adoption.
Establish a location for emergency shelter.
o
Establish a coordinator for shelter-dedicated funding.
o
Build Cooperation and systems of communication at both the
o
executive and operational levels.
Workforce Housing:
Ask Brandon to educate the Commission on the UBG
o
expansion process.
Promote capacity building and encourage new workforce
o
housing partnerships.
Work with SOU on potential housing opportunities on
o
identified surplus properties.
Increase capacity for more mobile home parks
o
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900
Memo
Barrier Removal/to promote infill housing and group housing
o
options
Food Resources: (lower priority)
Address the need for a commercial kitchen in Ashland
o
Planning Department
20 East Main Street Tel: 541.488.5300
Ashland, Oregon 97520 Fax: 541.552.2059
ashland.or.usTTY: 800.735.2900