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Home My WebLink About2024-02-15 Public Arts PACKET Public Arts Advisory CommitteeAgenda February 15, 2024 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way I.CALL TO ORDER: a)Introductions b)Quorum count II.LAND ACKNOWLEDGMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize - - that is now the III.APPROVAL OF MINUTES a)January 18, 2024 regular meeting b)January 19, 2024 study session IV.PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) V.LIAISON REPORTS Liaisons: a)City Council Liaison, Gina DuQuenne; b)APRC Liaison, Stef Seffinger; and c)Community Development Liaison, Jennifer Chenoweth VI.DISCUSSION ITEMS and MOTIONS a)Tasks Group Proposals Prioritize study session task groups proposals and acknowledge volunteers on each. Discuss what will be worked on over the next year/expected date of project completion. b)Placemaking Motion Chair Engelund to bring forward a motion to recommend to City Administration to identify a department and defined role in the charter with supporting the values adopted by the City Council and Administration to provide leadership and Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 2 Public Arts Advisory CommitteeAgenda direction. c)Public Works Appointment Motion Chair Engelund to bring forward a motion to recommend to the City Administration the appointment of a Public Works Ex Officio or Liaison to PAAC. d)Pulse Check open discussion of ideas (5-10 minutes total). I.OTHER BUSINESS and UPDATES a)Student Representatives Update on request to Ashland High School and Southern Oregon University Art Departments for nominating student representatives b)Marking Ashland Places (MAP) II Update from the task group c)ODOT Controller Boxes Update from the selection committee meeting; artists selected announcement d)Golden Connections Update on celebration event this Spring for the completion of the 5 medallions spokes project; may include a walking tour; HPAC and PAAC to collaborate e)Box Dive & Google Drive Jenn and Tessa to provide an update on items in the shared drives f)Velocity (bouncing ball sculpture) repairs Update g)Crosswalk Project Update h)Micah - Crystalizing Our Call - Update i) - Update II.ADJOURNMENT - Next Meeting Date: Thursday, March 21 @ 4:00pm Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 2 ASHLAND PUBLIC ARTS ADVISORY COMMITTEE MEETING TIMES: Committee meets the 3rd Thursday of the month at 4:00 p.m. at the Community Development Building, 51 Winburn Way. TERM LIMITS: Members serve 3-year terms expiring April 30 of each year. th COUNCIL LIAISON: Gina DuQuenne Phone: 541-890-3548 Email: gina.duquenne@council.ashland.or.us STAFF LIAISON: Jennifer Chenoweth, Associate Planner Phone: 541-552-2045 Email: jennifer.chenoweth@ashland.or.us PARKS LIAISON: Stefani Seffinger Phone: 541-324-6414 Email: commissioner_seffinger@external.ashland.or.us MEMBERS Ken Engelund, Chair Term Expires: 04/30/2024 Cassie Preskenis Term Expires: 04/30/2024 71 Water St. #304 118 E. Nevada St. Phone: 541-488-0859 Phone: 541-326-8112 Email: kjengelund@gmail.com Email: cassie@ashlandstudioz.com Laura Bloom Term Expires: 04/30/2024 Stanley Smith Term Expires: 04/30/2024 695 Mistletoe Rd Suite C 786 Park Street Phone: 541-944-5533 Phone: 310-418-8013 Email: laura@laurabloomdesign.com Email: stanley@artauthority.net Heather Warden Term Expires: 4/30/2026 Beca Blake Term Expires: 04/30/2026 1467 Siskiyou Blvd #508 Address: 1467 Siskiyou Blvd #253 Phone: 541-708-6930 Phone: 808-214-8884 Email: gypsyroadstudio4125@gmail.com Email: Beca@BecaBlake.com Tessa Elbettar Term Expires: 4/30/2026 19 Gresham Street Phone: 541-531-0398 Email: tessa.elbettar@gmail.com Public Arts Advisory CommitteeMinutes January 18, 2024 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way Minutes - DRAFT I.CALL TO ORDER: a)Introductions and other news Carol and John Davis, owners of 552 A Street (potential mural art); Michael Dotson, Executive Director of KS Wild (proposing mural); Peter Finkle, WalkAshland; Mike Morrison, Public Works; Susan Jain, Conference Idea. b)Quorum count quorum achieved. Committee Members Present: Liaisons & Staff Present: Chair, Ken Engelund Jennifer Chenoweth, Associate Planner Beca Blake Councilor Gina DuQuenne (via Zoom) Tessa Elbettar Cassie Preskenis Stanley Smith Liaisons & Staff Absent: Heather Warden Stef Seffinger, Parks and Rec Commissioner Special Guests: Committee Members Absent: Carol & John Davis Laura Bloom Michael Dotson Peter Finkle Susan Jain Mike Morrison Susie Smith II.LAND ACKNOWLEDGEMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present, and future indigenous inhabitants of the Shasta, Takelma, Athabaskan - - Read by Chair, Ken Engelund Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 4 Public Arts Advisory CommitteeMinutes III.APPROVAL OF MINUTES a)November 16, 2023 regular meeting (December 21 meeting canceled) Stanley Smith motioned to approve the draft November 16, 2023 meeting minutes with no corrections. Beca Blake seconded the motion; All approved to adopt the November 16 meeting minutes. IV.PUBLIC FORUM (for items not on the agenda; up to 3 minutes per speaker) V.LIAISON REPORTS Liaisons: City Council Liaison, Gina DuQuenne; Council DuQuenne notes that she has been reassigned at the City Council liaison to PAAC. Ashland Parks and Recreation Commission Liaison, Stef Seffinger; no update, not in attendance. Community Development Liaison, Jennifer Chenoweth; Chenoweth recently attended an initial meeting for the proposal of a Playwright Walk in Ashland. The inspiration is from the Iowa City, Iowa Lit Walk. This is not a city-initiated project but would need to be vetted by the PAAC and HPAC and ultimately approved by City Council to move forward. A concept plan is drafted, and a presentation will be coming to the PAAC and HPAC soon. VI.DISCUSSION ITEMS a)KS Wild Street Mural Concept Presentation - Michael Dotson, Executive Director, to present conceptual plan for public mural this proposal by KS Wild is to install a mural on a building within the Historic Railroad District (552 A Street) to building owners, Ridges to Riffles Indigenous Conservation Group (tribal support), Roger Peet (a Portland based artists & muralist who has managed dozens of endangered species mural installations), the Center for Biological Diversity (funding for project), and KS Wild (coordination and in support of the project). Overall, PAAC is in favor of the project and looks forward to reviewing the artist renderings. b)Heritage Tourism Workshops Chair Engelund attended the workshop with the HPAC Chair, Beverly Hovenkamp and Chamber of Commerce representatives; presentations were well received. c)PAAC Study Session Planning the study session is scheduled for January 19, 8:30 am 1:00 pm. d)PAAC Volunteer Position Openings total of 9 positions; recruitment and recommendations can include student (high school/college) representatives. Chair Engelund made a proposal for a motion to fill all 9 positions of the Public Art Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 4 Public Arts Advisory CommitteeMinutes Advisory Committee per Resolution No. 2023-06 and to include two student representatives (1 year term); one from AHS and one from SOU. Tessa moved to approve the motion and Cassie seconded the motion. All AYES voice vote approved. Next steps: Ken will draft a letter to the Superintendent and reach out to the AHS art teacher. Tessa will reach out to SOU students. e)Marking Ashland Places (MAP) II update from the task group and proposed motion for presentation with HPAC and APRC meeting in February by Chair Engelund. The MAP II task group has selected the Lithia Park entrance for the MAP II hub location. Chair Engelund made a motion to approve the hub sculpture location to be located at the entrance of Litha Park and work with HPAC and meeting with Ashland Park and Recreation to present idea. Stan approved the motion, and it was seconded by Cassie. All AYES voice vote to approve the motion. f)Crosswalk Project Update and motion by Chair Engelund. Chair Engelund motioned to move the crosswalk project. The proposal is to install a crosswalk at the entrance of Litha Park. The cost estimate is around $10,000 and the Call for Artist announcement will include $850 for the artist selected and the artist will be asked to consult with Public Works for an additional $150. Heather motioned to approve the crosswalk proposal; Stanley seconded the motions. All AYES voice vote to approve. g)ODOT Controller Boxes Update on selection panel; advertising upcoming projects/ notifications; and how to inform interested artists on future opportunities. The Selection Committee is meeting on February 2 to select the artist for each box location. They will report on the selection process and who was selected during the next PAAC meeting. h) Chair Engelund was asked to present at the Ashland Public Library on March 5. The committee suggested and agreed that Gina could collaborate with Ken on the presentation. i)The Power of Public Art video PAAC to review and make recommendations for use and modifications/edits for upcoming presentation No suggestions were made for modifications of the video to make it more useful in presentations. VII.OTHER BUSINESS AND UPDATES a)Velocity (bouncing ball sculpture) repairs; update by Mike Morrison The sculpture Velocity has several cracks at the base and has been closed off to public access for several weeks. Morrison is working with the original engineer who assisted with the design of this sculpture, and an aluminum welder. The costs of the repairs are expected to be around $2,500. The City will assist with the contract and lifting the sculpture so the welding can be completed. The work is expected to occur within the next few weeks. b)Public Arts Map Virtual Walking Tour the link is live and updated c)Golden Connections Medallions final four were installed on 12/13/2023 d)- Update Ken to bring Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 4 Public Arts Advisory CommitteeMinutes posters of the proposed art the upcoming Town Hall. e)John Pugh Mural Update - Ken to bring posters of the proposed art the upcoming Town Hall. f)City Council Commissions & Committees Appreciation Event, December 18 Jenn has items to handout to those who were not able to attend. Jenn handed out notebooks to those who were not able to attend the event. VIII.ADJOURNMENT - Next Meeting Date: ˤ˸̅̂̃˴˱̉ʼ ˖˵˲̂̅˱̂̉ ˁ˅ ː ˄ˊˀˀ̀˽ Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 4 of 4 Public Arts Advisory CommitteeMinutes -DRAFT January 19, 2024 Study Session 8:30 am1:00 pm, Siskiyou Conference Room 51 Winburn Way Minutes ˤ˸˹̃ ˳˿˾˴˵˾̃˵˴ ˱˷˵˾˴˱ ˵˾̃̅̂˵̃ ̄˸˱̄ ̄˸˵ ˳˿˽˽˹̄̄˵˵ ˳˿̆˵̂̃ ˳̂˹̄˹˳˱˼ ˱̂˵˱̃ ̇˹̄˸˹˾ ˱ ̄˹˷˸̄ ̇˹˾˴˿̇ʼ ̂˵̆˹˵̇˹˾˷ ̀˱̃̄ ˱˳˸˹˵̆˵˽˵˾̄̃ʼ ̃̄̂˱̄˵˷˹˳ ̀˼˱˾˾˹˾˷ʼ ˱˾˴ ˳˿˽˽̅˾˹̄̉ ˵˾˷˱˷˵˽˵˾̄ʾ ˙˾̄˵˷̂˱̄˹˿˾ ˿˶ ˼̅˾˳˸ ̇˹̄˸ ˷˿˱˼ʽ̃˵̄̄˹˾˷ ˴˹̃˳̅̃̃˹˿˾ ˽˱˻˵̃ ˵˶˶˹˳˹˵˾̄ ̅̃˵ ˿˶ ̄˹˽˵ʼ ˳̂˵˱̄˵̃ ˱ ˲˱˼˱˾˳˵ ˲˵̄̇˵˵˾ ˶˿̂˽˱˼ ˱˾˴ ˹˾˶˿̂˽˱˼ ˹˾̄˵̂˱˳̄˹˿˾̃ʾ Committee Members Present: Liaisons & Staff Present: Chair, Ken Engelund Jennifer Chenoweth, Associate Planner Beca Blake Brandon Goldman, Director Community Development Tessa Elbettar Cassie Preskenis Liaisons & Staff Absent: Stanley Smith Councilor Gina DuQuenne Heather Warden Stef Seffinger, Parks and Rec Commissioner Committee Members Absent: Special Guests: Laura BloomPeter Finkle 8:30 Welcome and Brief Introductions (30 minutes) Grab coffee/tea and pastries, and get settled Welcome by Chair Engelund Select note taker (whiteboard) Pre-request to Jenn) ˜˹̃̄ ˿˾ ̇˸˹̄˵˲˿˱̂˴ Condensed presentation on key achievements Brief discussion on successes and processes List projects in progress and brief updates 1.Neighborhood Public Art ODOT Boxes (3 Locations) Call for Artist templates created 2.MAP I - medallions installed 3.Micah Blacklight sculpture events Library forum Rotary Club presentation Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 5 Public Arts Advisory CommitteeMinutes -DRAFT Juneteenth fundraiser Parks Foundation funding and support 4.John Pugh Mural Events John Pugh Studio events and fundraisers Rotary Club presentation Fiscal sponsor found 5.Rack Cards distributed 6.StoryMap revised 7.Crosswalk art initiated, task group formed 8.MAP II task group formed and actively meeting 9. 10.Butler-Perozzi Fountain restoration endorsed 9:30 Stretch Break ------------15 minutes---------------------- 9:45 Challenges and Frustrations (15 minutes) ˜˹̃̄ ˿˾ ̇˸˹̄˵˲˿˱̂˴ Note specific challenges and issues (not a gripe session) 1.Funding (25K?) a)No maintenance budget i.Should have maintenance of art in reserve fund ii.Next budget cycle would be good opportunity to create line item for maintenance under Administrative Budget iii.There is no line item specifically for Public Art; it is only funded through General Funds iv.Makes it difficult to plan for specific projects b)No clarity general funds a)Would be good to have clarification of how much funding PAAC can spend in a given year 2.Lack of Community Engagement a)Help with posting and notifying public of projects b)Lack of community engagement c)News items posted by Dorinda via Community Development Staff Liaison (Jenn) i.Monthly newsletter sentin utility bill ii.Daily news items on website iii.Idea: submit monthly update from PAAC 3.Policies a)Are there any policies that are barriers to art? Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 5 Public Arts Advisory CommitteeMinutes -DRAFT Adaptations and areas to pursue a)PAAC to submit monthly update to City News for community engagement b)Get clarification on budget; how much funding is available for given year and encourage creation of line item for supporting future public artwork projects and ongoing maintenance of existing and future public artwork 10:00 Visioning for 2024: New and Ongoing Projects (1 hour 30 minutes) List on whiteboard Bring your ideas to present (10 minutes per each new project) Visioning Bainstorming Session 1.Formal maintenance plan for public artwork (PAAC collection) 2.Promote public art by presenting proposals, processes, and update to City Council every month 3.General public art outreach to the community a)First Friday -engage with this event b)Engage with school district, SOU, and create videos (for StoryMap) c)Social media presence? 4.Ephemeral art installations a)Art activations i.Site specific sculptures ii.Mailbox art iii.Fiber art 5.Grant for mailboxes art a)Could be a policy issue with something we 6.Focused responsibility for Placemaking 7.Gain a Public Works ex-officio liaison to PAAC 8.Proposal for PAAC to receive regular budgeting updates for known and planned expenditures 9.Strategic partnership with the businesses for additional murals a)Networking through Chamber b)Some potential resources to support this c)Individual networking 10.Ashland Art Week 11.10,000 Feet Ashland as an at destination a)Bringing in younger artist b)Host an art month Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 5 Public Arts Advisory CommitteeMinutes -DRAFT c)Example, Johua tree visual arts festival d)Burning man artwork by Ashland locals 12.Define the Culture a)Mainstreet America b)Further focusing on Main Street Main Street art festival c)Temporary street art d)Communicating ideas e)Using strategic plan to lobby the council f) 11:30 12:15 Lunch with Discussion Enjoy Delivered Lunch Informal Lunch Discussion Round table discussion and conversation Continue discussion of projects, strategies, visioning, and community engagement goals 12:15 Stretch Break ------------15 minutes---------------------- 12:30 Prioritize Importance of and Order of 2024 Projects/Activities (20 minutes) List on whiteboard Tie for first: Public Art Outreach, Engagement, and Strategic Partnerships (#3) Non-profits Businesses Jurisdictions Educational institutions Proposal for PAAC to receive regular budgeting (#8) 10,000 Feet Ashland as an Art (#11) Tie for second: Formal maintenance plan for public artwork (#1) Ephemeral art installations (#4) Placemaking (#6) Define the Culture (#12) 12:50 Wrap Up (10 minutes) Tie up loose ends and ideas Could we get a generic PAAC business card for outreach? o o Talent, Medford, Grants Pass, etc. to discuss Placemaking Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 4 of 5 Public Arts Advisory CommitteeMinutes -DRAFT Collaboration with SOU o Finge Festival uses SOU facilities could other events be hosted at these o facilities? ***Collaboration with other organizations and building relationships and o partnerships is important*** Form two new tasks groups: o 1.Outreach and Community Engagement Task Group Heather and Peter 2.Art Activation Task Group Tessa, Cassie, Beca Important Artwork to be Completed: o 1.Building from and promoting visibility for ODOT boxes 2.John Pugh and Micah Blacklight privately funded event 3.Medallion event in the Spring (MAP II Task Group to plan event Heather is interested in assisting) Potential February Agenda Items: o 1.Task group proposals of what will be worked on over the next year or timeline (Task Groups) 2.Box/Google Drive Information Review (Jenn) 3.ODOT Utility Box artists selections 4.Motions 1) Public Works ex-officio or liaison to PAAC and 2) Focused Responsibility for Placemaking 5.Maintenance Plan Development Copy (take photo) whiteboard notes to review All round table feedback on Study Session Closing comments by Chair 1:00 Conclude Thank you for your public service, participation, and time. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 5 of 5 ƷŷĻƒ͵ tğźƓƷ ͪ ƭğŅĻƩ ƭƷƩĻĻƷƭ ğƓƷ