Loading...
HomeMy WebLinkAboutAirport Packet August 2021 AIRPORT COMMISSION A GENDA Virtual Zoom Meeting A u g u s t 3 , 202 1 9 : 3 0 A M CALL TO ORDER: 9:30 AM 1. ROLL CALL – MEETING RECORDED 2. APPROVAL OF MINUTES: JULY 6, 2021 MEETING 3. COMMISSIONER ANNOUNCEMENTS: 4. PUBLIC FORUM: 1. Public Forum Comments to be submitted in writing by 10am August 2nd, 2021 to chance.metcalf@ashland.or.us 2. Comments on agenda items to be submitted in writing by 10am August 2nd, 2021 to chance.metcalf@ashland.or.us 3. If you are interested in watching the meeting via zoom please contact chance.metcalf@ashland.or.us by 10am August 2nd, 2021. Interested parties will be sent a zoom link and admitted into the meeting on mute with no video. 5. UNFINISHED BUSINESS: A. Airport Security B. Action Item List: a. Airport Commission Member Vacancy b. Airport Maintenance Plan c. Airport Flight Path Trees d. Airport Emergency Preparedness 6. NEW BUSINESS: A. Good Neighbor Items 7. FBO REPORT(S): A. Attached 8. NEXT MEETING AGENDA ITEMS: 9. NEXT MEETING DATE: September 7, 2021 9:30 AM 10. ADJOURNMENT: Call Chance at 541-552-2448 if you will be unable to attend! In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). Ashland Airport Commission 2019 Name Title Telephone Mailing Address Email Address Term George Schoen Jeff Dahle Commission Member Commission Chair 415-298-4516 775-843-0996 610 Ashland St. 348 Pearl St. George.schoen@sbcglobal.net 2023 jrdahle@gmail.com 2022 Daniel Palomino Commission Member 541-488-1964 2020 Jasmine Ave. Dpal71@gmail.com 2023 Patricia Herdklotz Commission Vice Chair 541-552-0592 384 Clinton St. revpatt@jeffnet.org 2022 Bernard Spera Commission Member 541-488-7461 260 Skycrest Dr. SpBRN3@aol.com 2024 David Wolske Commission Member 541-482-3233 1390 Frank Hill Rd. david@davidwolske.com 2024 Jerry Campbell Commission Member 760-583-9873 124 Alida St. jerry@jlcampbell.net 2023 Open Commission Member Open Open Open.com 2022 Andrew Vandenberg Commission Member 509-703-3591 2029 Grey Eagle Dr. andrew@skinneraviation.com 2024 Shaun Moran Council Liaison None 20 E. Main Street shaun.moran@council.ashland.or.us 2022 Bob Skinner Fixed Base Operator 403 Dead Indian Memorial Rd. bob@skinneraviation.com Staff Support Scott Fleury Public Works Director 541-488-5347 20 E. Main Street scott.fleury@ashland.or.us Kaylea Kathol Project Manager 541-552-2419 20 E. Main Street kaylea.kathol@ashland.or.us Chance Metcalf Project Manager 541-552-2448 20 E. Main Street chance.metcalf@ashland.or.us Open Permit Technician 541-552-2428 20 E. Main Street Open@ashland.or.us ASHLAND AIRPORT COMMISSION MINUTES July 6th, 2021 Ashland Airport Commission June 1st, 2021 Page 1 of 4 These Minutes are pending Approval by the Commission CALL TO ORDER: @ 9:30am Roll Call: Meeting Recorded Members Present: Andrew Vandenberg, Jeff Dahle, Jerry Campbell, George Schoen, Patricia Herdklotz, Daniel Palomino, Bernard Spera, David Wolske FBO Present: Bob Skinner Members Absent: None Council Member Present: Shaun Moran Staff Present: Chance Metcalf Guests: None 1. APPROVAL OF MINUTES - 06/01/21 Wolske moves to approve minutes as corrected by Herdklotz that “the Airport Emergency Plan would also be shared with other Airports”. Herdklotz seconds, All ayes, motion carries. 2. Commissioner Announcements – Herdklotz mentions that she would like to see Ashland Airport provide youth programs similar to Medford in the future. Wolske apologizes for missing last meeting. 3. Public Forum – None 4. Unfinished Business A. Airport Security – Dahle stated that this topic has been brought up due to theft on the airport premises as well as non-airport personnel/users on the airfield side of the airport. Dahle Mentions that he knows the Airport Master Plan addresses security in future projects but asks the commission if anything needs addressed now. Skinner states that he doesn’t think there has been major issues with Security but mentions that he has noticed smaller incidents such as the dumpster getting filled over the weekend. Skinner suggests if we had usable video footage of these incidents it would help. Skinner states that they are equipped with alarm systems but have no video. Palomino Sates that we should pursue this further and mentions that they have had incidents at Brim Aviation as well. Dahle agrees that we should keep this on the agenda and suggests that Commissioners review the Master Plan and come back next meeting to discuss creating a work group to move forward with this topic. Skinner asks if the City can confirm the Airport patrols with the Police Department. Metcalf states he will reach out to confirm and get back to the Commission. Wolske reiterates that gates have been brought up in the past but thinks its not an attractive solution and would like to see more effort with the electronic surveillance solution. B. Action Item List- a. Commission Member Vacancies – Spera states that he worked with Elizabeth Taylor to provide information in the July City Source to recruit for the Airport Commission. Dahle reminds the Commission that we still have one opening and to continue with public outreach. b. Airport Maintenance Plan – Metcalf mentions that he spoke with Administration and they stated they would not be able to provide a resolution to this agreement at this time or in the near future as we have had too much staff turnover as well as multiple other hurdles for the pandemic. Metcalf mentions that Administration stated that it is not just with the Airport agreement as its with all things regarding the City. Their priority is to get through the ASHLAND AIRPORT COMMISSION MINUTES July 6th, 2021 Ashland Airport Commission June 1st, 2021 Page 2 of 4 These Minutes are pending Approval by the Commission pandemic changes and bring the staff level back to maintain City infrastructure then they will come back to the agreement discussions. Metcalf states he was reassured from Parks that they will maintain the level of service they have been able to provide thus far. Skinner mentions he would like a document including a schedule to follow but states the service has been managed well thus far. Dahle states he doesn’t want it to be forgotten about and would like to revisit the agreement sooner rather than later but understands the Cities situation. Herdklotz asks if a volunteer group can assist with maintenance. Metcalf answers yes but would be required to fill out forms with the City to do so. Metcalf suggests giving Parks the opportunity and see how it goes. c. Flight Path Trees - Metcalf presents the completed survey and states that it just has basic information in it. Metcalf mentions that he was presented with old information that could help put specific tree data on our survey and suggests moving forward with it. Dahle asks if It will impact the original financial agreement with the surveyor. Metcalf states that it will but it shouldn’t be a significant increase as he already has some of the data. d. Airport Emergency Preparedness – Campbell mentions that after review and edits of the Airport Commission it would then go to the City for review. Wolske suggests naming CERT as a possible stakeholder within the document. Wolske also mentions that because the Fire Department and Police Department play a large role in the document, he would like them to review it as well. Dahle mentions that we should add the Airport Commission as an additional reviewer every twelve months. Schoen asks for clarification on who gets to decide whether the runway gets closed. Skinner wants to make sure its better defined that the Incident Command role would work in conjunction with him on the needs of the Airport. Schoen asks if the radio communication would be maintained in an emergency situation. Skinner confirms that yes, they would maintain some form of radio communication. Dahle confirms next steps are to make the recommended changes and bring back to the Airport Commission. Dahle states that after next meeting with the Commission support it would go to the City for review. e. Airport Riparian Restoration – Wolske states his intention with this is to get the City to recognize and take action with the needs of the Riparian area along the Airport Property. Palomino asks if the pedestrian bridge laying along the side of the riparian area can be removed from the property. Palomino mentions that Brim is willing to assist if need be. Metcalf asks about the background of how it was placed there. Wolske stated that it was placed there years ago with the idea they would eventually use it to go across the creek, but it has since been decided that it’s not an option. Skinner states it has been there for 28 years with nothing done. Metcalf mentions that he will investigate seeing if it can be moved and get back to the Commission. Dahle mentions that we need to make sure that the riparian area is within the purview of the Airport Commission or within the Cities. Dahle asks if this is something that should be on the action item list. Wolske responds that he has no problem with it not being on the action item list but wants it to stay in our minds and not be forgotten. Dahle asks if the Commission is interested in having an Airport Commission mission statement with values and goals. The Commission provided support and in return Dahle stated that he would start working on that and bring it back for review. ASHLAND AIRPORT COMMISSION MINUTES July 6th, 2021 Ashland Airport Commission June 1st, 2021 Page 3 of 4 These Minutes are pending Approval by the Commission 5. New Business A. Airport Budget Presentation – Metcalf presents the biennium Airport budget related to material and services off the documents provided in the packet. Metcalf states that the Airport Commission does not oversee the materials and services accounts within the Airport budget but wanted to give the commission a better understanding of what items came out of these accounts. Metcalf states that staff time, utility bills, parks maintenance, surveyors, consultants, and all infrastructure maintenance are just a few bigger item examples of what comes out of these accounts. Dahle asks what the best way to find out the background of the material services account. Metcalf states that he will get back to the Commission after the meeting via email. Metcalf presented the Capital Outlay budget based on the document in the packet. B. Review Airport Capital Project List – Metcalf presented the Project list based on the document in the packet. Metcalf listed scheduled and unscheduled projects. Metcalf mentions the backup generator project listed on the project list could possibly be done in-house and will look into costs and bring it back. Skinner mentions that Grants Pass received grants for their back up generator. Metcalf asks if he had a contact. Skinner states that it is Larry Graves, and he sees him on a regular basis. Skinner states he will catch up with him and get back to Metcalf. C. Airport Commission Meeting Policy (virtual vs in-person) – Dahle reminds the Commission that no matter their decision today they will need to stay virtual at least until October due to limited staff. Wolske stated that he would like to stay virtual as it is less intrusive to his schedule. Metcalf states that when they get staff there and trained, they could elect to do a combination of both or of all one or the other as long as they were consistent as in all members virtual or all members in person. Dahle asks if that is a requirement or a preference. Metcalf responds that he is not sure and will get back to the commission following the meeting via email. Dahle asks if the commission would like to go back to in person. The Commission was not responsive to it. Dahle suggested that he would like to see the commission meet in person at least once a year. Dahle suggests bringing this back for a decision in September to give everyone some time to think on it. The commission was supportive. D. Airport: Good Neighbor Items – Skinner mentioned the Airport had one complaint about helicopter operations on the Airport. The citizen called with a concern to the amount of helicopter use towards the northwest section of the Airport. Skinner responded that he would contact the operator to see if they could move their operation to the other side of the Airport and the citizen was very responsive to the idea as was the operator. Skinner mentioned that he issued NOTAMS for the geo ex work needed for the Taxiway Rehab project. Skinner mentioned that the City was able to mow down the majority of the higher brush along the runway which has been a big improvement. Dahle mentioned that he responded to a citizen that is not happy with the new approach pattern for Medford Airport as the are flying over an area of Ashland they previously did not. Dahle stated he explained to the citizen why that is and included some approach charts for him to reference. Metcalf mentioned that Dahle’s response was outstanding and easy to follow. Skinner mentioned that he has been working with Cascade Approach for flyers to provide info to the local pilots that are now available at the FBO. 6. FBO Report – Skinner states that nothing out of the ordinary to report. Skinner states that the May figure is about the average take in per month and that it should be going up slightly in July. ASHLAND AIRPORT COMMISSION MINUTES July 6th, 2021 Ashland Airport Commission June 1st, 2021 Page 4 of 4 These Minutes are pending Approval by the Commission 7. Next Meeting Agenda Items – Metcalf states that he has Airport Security and Airport mission statement and goals. Dahle confirmed and asked the commission if there was anything to add. Heard none. 8. Next Meeting Date - 08/03/21 ADJOURNMENT: @ 11:20am Respectfully submitted, Chance Metcalf Project Manager (Recording Available by Request) Airport Landscape Maintenance - Basic Level of Services Items in red italics will begin in year 2 of the contract, and will persist thereafter AREA DESCRIPTION The areas to be maintained includes the following categories and approximate total areas: Irrigated lawn around FBO office 0.01 acres (443 sf) Non-irrigated grass or scrub areas 38 acres (1,658,394 sf) Planter beds around FBO office 0.02 acres (1,879 sf) Planter beds along entrance road 0.4 acres (16,614 sf) Hard surfaces (paths, sidewalks, patios) 0.08 acres (3,315 sf) Ashland Municipal Airport entrance sign minimal (200 sf) BASE BID SCOPE OF WORK A. Maintaining Irrigated and Landscaped Areas 1) Every two weeks during the growing season (April 1 – December 1): a) Mow irrigated lawn around the FBO, and trim and edge around trees, rocks, signs, sidewalks, etc. (443 sf) b) Weed and remove dead material from the planter beds around the FBO (1,879 sf) c) Weed and remove dead material from the planter beds along the entrance road, (16,614 sf) d) Clean landscape-related debris, trash, etc from hard surfaces (3,315 sf) e) Remove leaves from irrigated lawn, planter beds, and hard surfaces around FBO - November only (8637 sf) f) Remove leaves from planter beds along entrance road - November only (16,614 sf) g) Weed whack around the entrance sign (200sf) 2) Twice a year in the spring and fall: a) Fertilize the grass area around the FBO (443 sf) b) Fertilize the planter beds around the FBO (1,879 sf) c) Fertilize the planter beds along the entrance road, (16,614 sf) d) Winterize irrigation in late fall and prepare irrigation in early spring 3) Once each year: a) Aerate the grass area around the FBO (443 sf) b) Apply mulch in the planter beds around the FBO (1,879 sf) c) Apply mulch in the planter beds along the entrance road, (16,614 sf) d) Prune bushes and trees in planter beds around the FBO (1,879 sf) e) Prune bushes and trees in planter beds along the entrance road, (16,614 sf) B. Maintaining Non-Irrigated Grass/Scrub Areas 1) Once a month during the growing season (April 1 – December 1): a) Mow non-irrigated areas along runways and taxiways. This may require weed whacking along fence lines where mowers are not effective (38 acres) ALTERNATE BID 1) Annually, perform weed abatement, 18 acres. Internal comment: I suggest we continue to have our regular applicator do this work. It is a complex and sensitive job, politically and environmentally, requiring special products and procedures to avoid contaminating nearby Neil Creek. It costs a little less than $5,000 when performed by our regular applicator. He does an excellent job and has developed good relationships with the businesses. 2) Annually, prune, thin, and chip trees and brush behind 468 Applegate Way for safety hazard to parking areas. Internal comment: This refers to taxlot 391E13BB – 100, the 2.3-acre triangle-shaped parcel on the southeast corner of the airport. Vegetation management was performed by Public Works in 2019, in which they just mowed a lot of herbaceous and shrub/scrub wetland plants. It is almost all jurisdictional wetland. We’ll need to avoid migratory bird nesting season. If I recall correctly, I believe it was the County who asked us to clean it up for road safety. DSL gave us the green light to mow a wetland. I’m not convinced we need to contract this out – seemed like an easy morning job for PW staff. Legend Landscape_ZonesCategory Hard surface Irrigated lawn Non-irrigated Planter I Figure A: Landscape around FBO 0 20 4010 Feet Legend Landscape_ZonesCategory Hard surface Irrigated lawn Non-irrigated Planter I Figure B: Non-Irrigated Area at Ashland Municipal Airport 0 1,000 2,000500 Feet Legend Landscape_ZonesCategory Hard surface Irrigated lawn Non-irrigated Planter I Figure C: Entry Road Planters 0 50 10025 Feet FBO Office Ashland Municipal Airport-Sumner Parker Field AIRPORT EMERGENCY PLAN Table of Contents Basic Plan ........................................................................................................................................... Purpose .................................................................................................................................2 Introduction ..........................................................................................................................2 Basic Assumptions ...............................................................................................................2 Organization and Assignment of Responsibility .................................................................3 Administration and Review .................................................................................................5 Functional Areas ................................................................................................................................ 1. Command and Control .....................................................................................................6 2. Communication ................................................................................................................6 3. Alert Notifications and Warning ......................................................................................6 4. Emergency Public Information ........................................................................................7 5. Protective Actions ............................................................................................................7 6. Law Enforcement .............................................................................................................7 7. Firefighting and Rescue ...................................................................................................7 8. Health and Medical Services ...........................................................................................8 9. Resource Management .....................................................................................................8 10. Airport Operations and Maintenance .............................................................................9 2 Purpose The purpose of this plan is to ensure the safe and efficient handling of any emergency situation that may arise at Ashland Municipal Airport-Sumner Parker Field when the airport is directly affected, or when there is an emergency impacting the City of Ashland and the airport might serve as a valuable resource. It is intended to maximize collaboration between the Airport Manager, airport staff, and emergency organizations so that they can carry out their responsibilities efficiently in either case. Note that, in addition to this document, a brief reference guide titled Airport Emergency Procedures is included in the emergency kit located at the airport, which provides additional guidance to specific emergency situations. Introduction We recognize that all emergency situations cannot be anticipated. If an emergency situation arises that is not covered in this plan, the Airport Manager has the authority to direct such actions as he or she may deem necessary. This plan was approved and adopted on _________________________________. Airport Emergency Plan Coordinator Consistent with the Emergency Plan for the City of Ashland, the coordinator of this plan will be the Fire Chief or a designated representative, who will be responsible for the administration and review processes of this plan and who will ensure full implementation of these procedures during any emergency or disaster condition. Emergency response will vary depending on hazard- specific conditions as contained herein, and Incident Command will be established consistent with Ashland, Oregon and Jackson County emergency response procedures and National Incident Management System (NIMS) guidelines. Basic Assumptions In developing this plan, we considered the following: § How best to work together as a team and use the resources of the city, county, and airport. § How to manage communications at the airport during an emergency. § How to hand off control as the availability of staff and the nature of the emergency changes. § How to coordinate radio frequencies so that all emergency responders can communicate effectively with each other. § Where to go during an emergency. § How to inform tenants and other airport users about the emergency. § How to restrict access and control bystanders during an emergency. 3 Organization and Assignment of Responsibility The individuals and agencies that have a role in an emergency at the Ashland Municipal Airport- Sumner Parker Field are listed in Table 1. This list is not meant to be all-inclusive in terms of the agencies or individuals involved, as others may be needed. Table 1. Airport Emergency Responsibilities Position or Description Responsibilities for Airport Emergency FBO Manager: Bob Skinner • Coordinate the closing of the airport when necessary and initiate the dissemination of relevant safety-related information to aviation users (NOTAMs). Air Carrier/Aircraft Operator • Provide full details of aircraft-related information, as appropriate, to include number of persons, fuel, and dangerous goods on board. • Coordinate transportation, accommodations, and other arrangements for uninjured passengers. • Coordinate use of air carrier/aircraft personnel and other supplies and equipment for all types of emergencies occurring at the airport. Adam Hanks: Interim City Manager • Provide access to city resources. Ralph Sartain: Fire Chief • Serve as Emergency Coordinator • Assume Incident Command Responsibility for all response and recovery operations, as appropriate. • Establish, promulgate, coordinate, maintain, and implement the Airport Emergency Plan (AEP). • Contact 911 and provide appropriate alerts and notifications. • Manage and direct firefighting and rescue operations. • Direct search and rescue or hazardous materials response. • Assist with search and rescue or evacuations. Tighe O’Meara: Police Chief • Manage and direct police operations. 4 • Assist with traffic control and scene security. • Assist with search and rescue or evacuations. • Respond as needed for activities involving crowds or assemblies of people. • Respond to bomb threats or acts of terrorism. • Assume Incident Command as appropriate. Jackson County Emergency Management: John Vial, Interim Director Office Phone: (541) 774-6790 Office Fax: (541) 774-6774 Email: beltsa@jacksoncounty.org • Assist airport with obtaining all resources offered by the state or federal governments. • Assist the county in obtaining any state or federal government resources that may be needed as a result of an emergency situation. Asante Ashland Community Hospital • Provide emergency medical services to the airport during emergency conditions to include triage, stabilization, first aid, medical care, and transportation of the injured. • Coordinate planning, response, and recovery efforts with hospitals, fire and police departments, airport operator, etc. • Coordinate the hospital disaster plan with the airport and community Emergency Operations Plan (EOP). Tenants and FBOs • Coordinate the use of their available equipment and supplies. • Coordinate the use of their workers. The tenants usually have information about the airport, aircraft, and other technical knowledge. County Sheriff • Provide primary law enforcement for off-airport events. • Coordinate scene security. • Assist with investigations. • Assist with search and rescue efforts. Public Works Department • Coordinate use of resources for debris removal or building maintenance. • Coordinate restoration of utilities. • Provide equipment for emergency response and recovery. 5 Administration and Review The Fire Chief, in collaboration with the members of the Airport Commission, is responsible for reviewing this document annually and for making recommendations for updates and changes to the Airport Emergency Plan. As part of this review, local emergency and medical personnel will conduct a tabletop exercise to assist with identifying needed changes. At least once every three years, the Fire Chief will conduct a full-scale emergency plan exercise. Emergency plan reviews and exercises will involve all the agencies that have responsibilities in the execution of the emergency plan. After the updated emergency plan has been submitted to the Airport Commission, by the Fire Chief, the City Council will have final approval of the revised plan. In the event of a major emergency or disaster that exceeds the resources and capabilities of the airport, and which requires immediate state and/or federal assistance contact: 6 Functional Areas This section provides information on tasks and core responsibilities that may be applied to all airport emergencies. Detailed information particular to specific emergency situations is found in the standard operating procedures for hazard-specific areas. Note: Many general aviation airports do not have enough staff to designate an individual to cover each function. FAA Advisory Circular 150/5200-31C recognizes this and states that in many instances these roles may need to be combined or may include off-airport expertise. 1. Command and Control Command and control of an airport emergency situation will vary depending on the type of emergency and the response required. The Incident Command System (ICS) will be utilized consistent with Jackson County emergency procedures. In case of emergency, the Fire Chief will be the main point of contact for the duration of the incident with respect to the implementation of this plan in coordination with the Airport Manager and Incident Command. The FBO office located at the airport, will be the first choice for the Emergency Operations Center (EOC). The Jackson County Emergency Management Director will assist in providing resource coordination between government agencies and the private sector as needed per Incident Command. 2. Communication Primary communication for responding agencies will be through the use of communication radios using Jackson County emergency frequencies. In the event secondary communications are needed, equipment may include electronic communications, cell phones, amateur radio, or secondary Jackson County communication equipment. As appropriate, the UNICOM frequency (122.8) for the Ashland Municipal Airport-Sumner Parker Field as well as the standard civilian aircraft emergency frequency of 121.5 will be actively monitored. 3. Alert Notifications and Warning The airport manager, representative, or airport tenants will be responsible for initiating a 911 call in the event of an emergency. Note: Notifications regarding airport emergencies may also be reported by the general public in some cases. The Airport Manager will coordinate with Incident Command to notify the appropriate aviation agencies. Incident Command will be responsible for ensuring that notifications are made to protect the general public. 7 The Fire Chief will notify the appropriate key Jackson County government and private organization officials. Dispatch of emergency personnel will be the responsibility of Jackson County dispatch after alert notification is received. 4. Emergency Public Information Airport management will coordinate with Incident Command to ensure actions are taken to protect the public in the event of an emergency. Instructions will be delivered to the public through the following methods: ____________________________________________________ ____________________________________________________ ____________________________________________________ Incident Command may assign a public information officer (PIO) to work within the Incident Command System (ICS) and coordinate public information. Media briefings will be coordinated through Incident Command and the PIO per implementation of the media plan on page ________. 5. Protective Actions The Airport Manager will coordinate with Incident Command to ensure actions are taken to protect the public in accordance with procedures for Jackson County emergency management and airport operations. Evacuation/protect-in-place procedures will be coordinated through Incident Command. The Airport Manager will work through the ICS to assist with evacuations of airport buildings. 6. Law Enforcement Law enforcement agencies, including the City of Ashland Police Department and the Jackson County Sheriff’s Department, will ensure the availability of sufficient numbers of qualified and trained law enforcement personnel to support an airport emergency. Law enforcement will coordinate multijurisdictional law enforcement response and any required mutual aid. Law enforcement will establish security for all airport emergency scenes and coordinate the control of traffic control points and access with the Airport Manager. Law enforcement agencies will assume Incident Command for situations involving bomb threats or terrorism and coordinate with Incident Command for all other emergencies. 7. Firefighting and Rescue In collaboration with other local districts, the Ashland Fire Department will ensure the availability of sufficient numbers of qualified and trained personnel in aircraft rescue operations to support an airport emergency. The Ashland Fire Department will coordinate appropriate response and recovery operations including any mutual aid needed. Fire department personnel will assume Incident Command for all fire suppression, search and rescue, or coordinate with Incident Command as required. 8 8. Health and Medical Services The Asante Ashland Community Hospital will provide emergency medical services to include triage, stabilization, first aid, medical care, and the transportation of the injured to the airport during an emergency. ________________________ will be responsible for ensuring that the coordination of any other mutual aid agency is accomplished through Incident Command. Hospital: __________________________________________________________________ (List addresses of participating hospitals and capabilities—e.g., level 2 trauma center, ER capacity.) EMS: _____________________________________________________________________ (List EMS services responsible for response and transport and their capabilities.) The following are pre-determined areas that may be utilized at the discretion of Incident Command for uninjured, injured, and deceased: ________________________________________________ ________________________________________________ ________________________________________________ 9. Resource Management Incident Command will be responsible for ensuring that the appropriate resources are obtained for the emergency situation including response and recovery operations. The following is a list of resources to support potential emergencies: Community Emergency Response Team (CERT) ________________________________________________ ________________________________________________ An airport emergency kit is located in the FBO. The contents are: § Laminated copy of Table 1 § Laminated copy of the airport map § Copies of forms that address the hazards contained in this plan § A handheld radio tuned to the required frequency of ____________ § Four high-powered flashlights § Blanket § First aid kit § List and contact information for all airport tenants § Laminated copy of the “Immediate Action Guide” § Caution tape § Two ventilator masks § Directions for where to find X’s to close a runway, as well as the hazardous spill containment pads and other items used in responding to these hazards (City has lighted X’s) Each agency, department, or service of Jackson County government will provide for the maintenance of records during an emergency. These records should include work hours, 9 equipment hours, supplies and materials consumed, injuries to personnel, and damage to public facilities and equipment. This information will be provided to the finance section of the ICS when applicable. 10. Airport Operations and Maintenance The Airport Manager or representative will be responsible for the control of the airport during an emergency that directly impacts the operation of the airport. The Airport Manager will determine if the airport needs to be closed. If the airport is closed, yellow Xs for runway closure will be placed and lighted as appropriate. The Airport Manager or representative will be responsible for issuing NOTAMs for airport conditions and closures as well as any required coordination with air traffic control facilities. The Airport Manager or representative will make the appropriate notifications to all airport tenants. A contact list of all tenants is included in the airport emergency kit. The Airport Manager will coordinate airport operations with Incident Command as required and make available all necessary equipment and facilities. FBO MONTHLY REPORT June, 2021 AMOUNT ITEM RATE 1,828.89$ 29 @ 7.00$ =203.00$ 0 @ 11.00$ =-$ 5 @ 49.00$ =245.00$ 0 @ 60.00$ =-$ 0 @ 5.83$ =-$ 14 @ 314.00$ =4,396.00$ 1 @ 245.00$ =245.00$ 11 @ 245.00$ =2,695.00$ 3 @ 314.00$ =942.00$ 7 @ 195.00$ =1,365.00$ 6 @ 416.00$ =2,496.00$ 1 @ 801.63$ =801.63$ 1 @ 497.89$ =497.89$ 1 @ 487.74$ =487.74$ 1072 Fuel Flowage Fee Brim @ 0.07$ =75.04$ 1 @ 163.00$ =163.00$ @ 8,088.34$ =-$ Brim Land Lease @ 960.36$ -$ Private Hangars Land Lease @ 345.00$ =-$ @ 2,745.60$ =-$ TOTAL RENTS =14,612.30$ X 0.75 10,959.23$ =65.00$ Price Per Gallon $5.60 100LL 2940 Gallons Price Per Gallon 4.49$ JET A 215 Gallons Total Gallons 3155 x 0.07 220.85$ Water Credit -$213.60 Garbage Credit -$60.33 Battery for AWAS / Filter for drinking fountain.-684.30$ TOTAL DUE TO CITY BY 20TH =12,115.74$ For City Use Only 2 Private Expires 07/21/23 Valley Investments Lease Expires 06/30/20 Jeff Nielson Mark Freeborn Expires 06/01/37 Brim Lease Expires 12/31/23 Sky Research Expires 03/14/26 FBO FLOWAGE FEE CREDITS DEBITS DAILY Daily Tie-Downs- Small Daily Tie-Downs- Large Monthly Tie-Downs- Small Monthly Tie-Downs- Large Freight Operations (x1000) New T-Hangars Sky Research Land Lease Nielsen Land Lease FBO RENTAL MONTHLY ANNUAL NOTES: UTILITY CHARGE NEW CLOSED HANGARS Valley Inv. Land Lease Brim Storage Area Helicopter Hangars Closed Hangars Large Closed Hangar Open Hangar Commercial Hangar-JLC Commercial Hangar-Sorenson Box Hangar FBO MONTHLY REPORT June, 2021 Safety Inspection by FBO Runway Lights:OK VASI:OK REIL:OK Pavement:OK TAXI: Parking Weeds:OK Pavement:OK Marking:OK Tie-Downs:OK Mowing:OK Fencing:OK Wind Cones:(3)OK Wind Lights OK Fire Extinguishers:OK Other Recommendations or Problems: Aircraft Based on Field:Hangars 30 Tie-Downs 5 13 Private Hangars 17 Maintenance Hangar 4 Skinner 5 TOTAL AIRCRAFT:74 Other Items:Current # of Students 4 # of Charter Flights 1 Special Events:None Airport Users Group:None DeBoer Hangars Page 1 of 5 G:\Facilities\Airport\01. Processes\Airport Communications Plan_FINAL.docx Updated: 6/1/2021 Airport Users Communication Plan for the Ashland Municipal Airport Statement This plan establishes communication paths between users of Ashland Municipal Airport, the fixed base operator (FBO), and City of Ashland staff. The Plan was developed by the City of Ashland Facilities Division, and is therefore tailored to the structure of that division. Contact information and suggested communication paths are provided for other City departments for convenience, but this plan does not necessarily govern communication between airport users and other departments or divisions. Purpose The purpose of this plan is to improve the City’s ability to receive service requests for maintenance or repair and effectively assign its resources to provide the necessary services. In doing so, the City will be able to better prioritize staff workloads and provide the best service possible to the airport. Definitions The following definitions have been established for the purpose of this plan: • Airport Users include anyone who participates in aviation-related activities. This includes users who fly in from elsewhere, users who rent hangars, tie-downs, or pay land leases, or any business that operates on the grounds of the Ashland Municipal Airport. • FBO is Skinner Aviation. • Staff, for the purposes of this plan, include all individuals who work for the City of Ashland and provide maintenance and repair services to the airport. • Supervisors, for the purposes of this plan, includes City Staff who supervise employees in the following departments and divisions: Facilities, Parks and Recreation, Streets, and Electric. Procedure In general, the FBO shall be the communications hub between Airport Users and City Supervisors. All communications regarding Airport maintenance and repair must go through the FBO, including service requests from Airport Users and notifications of upcoming work by Staff. Page 2 of 5 G:\Facilities\Airport\01. Processes\Airport Communications Plan_FINAL.docx Updated: 6/1/2021 General Work Requests General requests for work shall be made via email by the FBO to the appropriate supervisor, as identified in the Contacts section below. The email shall CC appropriate staff (also detailed in the Contacts section). The flowchart shown in Scenario 1, below, demonstrates the communication process that has been established for addressing general service requests. Grounds maintenance requests may need to be made periodically to obtain services from Ashland Parks and Recreation Department beyond scheduled maintenance events at the Airport. Scenario 2 establishes the communication path for grounds maintenance. Similar processes shall be followed for requesting work from the Electric Department or Streets Division. Notice of Upcoming Work Any notifications of upcoming work performed or overseen by Staff shall be provided to the FBO. The FBO will disseminate notifications to affected Airport Users in the manner deemed most appropriate by the FBO. Notifications may include postings if the maintenance event could affect many users (e.g. herbicide spraying) or targeted emails or phone calls to specific users (e.g. a roof repair on a single hangar). The flowchart shown in Scenario 3 establishes the communication path for services to be performed or managed by Staff. Emergency Repairs Emergency repairs are limited to work required to eliminate imminent hazards to life, health and safety, or to prevent imminent damage to equipment or property. Requests for emergency repairs must first go through the FBO, unless the FBO is not immediately available. Once Staff receives the emergency repair request, they may shorten the processes that follow to ensure the emergency is addressed imminently. Improper Communications Users requesting service must provide their requests to the FBO. Users who voice requests directly to Staff will be asked to redirect their requests to the FBO. Except for emergency situations described above, requests made directly to staff without involving the FBO first will only be addressed after the FBO has issued the request to appropriate Staff. Services by Other City Departments and Divisions Facilities staff has little control over or knowledge of schedules of other City departments and divisions performing work at the airport. Facilities Supervisors will encourage the managers of other departments and divisions to provide notification to the FBO in advance of any work they will perform at the airport. Contacts Email shall be the primary method of communicating service requests and schedules. Telephone calls are appropriate where additional discussion is needed but shall not replace email as the primary means of communicating requests. Table 1 provides a list of primary and secondary contacts for communicating service requests. Page 3 of 5 G:\Facilities\Airport\01. Processes\Airport Communications Plan_FINAL.docx Updated: 6/1/2021 Table 1. List of contacts for airport maintenance and repair communications Org. Primary/Supervisor CC Staff FBO/Skinner Aviation Lisa McCoy, lisa@skinneraviation.com Office: (541) 482-7675 Bob Skinner, bob@skinneraviation.com Cell: (541) 601-1065 City of Ashland Facilities Wes Hoadley wes.hoadley@ashland.or.us (541) 552-2355 facility_repair@ashland.or.us kaylea.kathol@ashland.or.us chance.metcalf@ashland.or.us City of Ashland Streets Chuck Schweizer chuck.schweizer@ashland.or.us (541) 488-5313 facility_repair@ashland.or.us kaylea.kathol@ashland.or.us chance.metcalf@ashland.or.us City of Ashland Electric Thomas McBartlett III (typically CC this supervisor) thomas.mcbartlett@ashland.or.us (541) 552-2307 Mike Cook (typically will be the primary contact) mike.cook@ashland.or.us (541) 552-2311 City of Ashland Water Department Steve Walker, steve.walker@ashland.or.us (541) 488-5353 facility_repair@ashland.or.us kaylea.kathol@ashland.or.us chance.metcalf@ashland.or.us Ashland Parks and Recreation Bill Miller bill.miller@ashland.or.us (541) 552-2078 facility_repair@ashland.or.us kaylea.kathol@ashland.or.us chance.metcalf@ashland.or.us City After-Hour Emergencies: Water, Wastewater, Stormwater Spills and Backups (541) 552-2268 Communication Flowcharts Non-emergency service requests are anticipated to be the most common type of communication. Such items include, but are not limited to, things like roof leaks, malfunctioning or poorly functioning hangar doors, hot water heater failures, fallen signs, plumbing problems, potholes, and storm drain blockages. Page 4 of 5 G:\Facilities\Airport\01. Processes\Airport Communications Plan_FINAL.docx Updated: 6/1/2021 Scenario 1. Communication path for non-emergency service requests by airport users Scenario 2. Communication path for grounds maintenance Airport User identifies service request Airport User calls or emails FBO with request FBO emails the Facilities Supervisor to explain the request in as much detail as possible Facilities Supervisor assesses validity of request (e.g. whether the request is the responsiblity of the Airport User), and assigns task to staff based on type of work and work load Faclities Supervisor or Staff communicates schedule and method of work to FBO Assigned staff will complete service request and notify FBO of completion FBO identifies grounds maintenance need FBO calls or emails Parks Supervisor to explain the request in as much detail as possible Parks supervisor schedeules parks staff and provides FBO with schedule for completion FBO notifies affected users if deemed necessary Parks staff completes work and notifies FBO of completion. Page 5 of 5 G:\Facilities\Airport\01. Processes\Airport Communications Plan_FINAL.docx Updated: 6/1/2021 Scenario 3. Communication path for City Activities that may affect airport users Staff identifies scope of work and date(s) work will be peformed Staff calls or emails FBO and provides description of work and dates work will be occuring FBO determines appropriate method for notifying affected Airport Users, and provides notice accordingly Staff completes work and reports completion to FBO If necessary, FBO reports completion to affected users AIRPORT MAINTENANCE POLICY 1) General maintenance/ Construction projects A) Notify FBO 3 days prior if maintenance action will be operating in aircraft movement areas. B) Check in office at beginning, must have flags or beacon on equipment. C) If maintenance will be in areas other than aircraft movement areas. 1-day notification so FBO can notify other airport personnel if they may be affected. 2) Maintenance/ Construction involving runway or taxiways A) 3-day notice, notam issued. B) Schedule maintenance/ repairs in low usage times weather days, early mornings. Coordinate with FBO for these types of projects. Ch. 2.23 Ashland Airport Commission | Ashland Municipal Code Page 1 of 2 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. Chapter 2.23 ASHLAND AIRPORT COMMISSION Sections: 2.23.010 Established - Membership 2.23.015 Qualifications 2.23.040 Powers and Duties Generally 2.23.010 Established - Membership There is established an Ashland Airport Commission which shall consist of nine (9) voting members and two (2) nonvoting ex officio members who shall be the Director of Public Works and the Council person appointed by the Mayor as liaison to the Commission. (Ord. 3003, amended, 02/18/2010) 2.23.015 Qualifications In making the appointments, the Mayor and Council shall appoint members such that the majority of the Commission has either education, training, experience or other expertise in airports, aircraft, aeronautics or engineering. A member shall not be disqualified for purposes of appointment or official action simply by being a member of a class of airport users, including but not limited to pilots, airplane owners or airport lease holders. (Ord. 3003, amended, 02/18/2010) 2.23.040 Powers and Duties Generally The powers and duties of the Ashland Airport Commission shall be as follows: A. To advise the Mayor and City Council on all matters relating to the management, operation, and further development of the Ashland Airport. B. To investigate Federal, State, County, and private funding for airport improvements in relation thereto the requirement of City participation in financing. Ch. 2.23 Ashland Airport Commission | Ashland Municipal Code Page 2 of 2 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. C. To review and recommend project applications for funding to the City Council. (Ord. 3003, amended, 02/18/2010) The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. Disclaimer: The City Recorder’s office has the official version of the Ashland Municipal Code. Users should contact the City Recorder’s office for ordinances passed subsequent to the ordinance cited above. City Website: www.ashland.or.us City Telephone: (541) 488-5307 Code Publishing Company Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 1 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. Chapter 2.10 UNIFORM POLICIES AND OPERATING PROCEDURES FOR ADVISORY COMMISSIONS AND BOARDS Sections: 2.10.005 Purpose 2.10.010 Created or Established 2.10.015 Appointment 2.10.020 Terms, Term Limits and Vacancies 2.10.025 Meetings and Attendance 2.10.030 Removal 2.10.035 Public Meeting Law 2.10.040 Quorum and Effect of Lack Thereof 2.10.045 Council Liaison 2.10.050 Election of Officers, Secretary, and Subcommittees 2.10.055 Role of Staff 2.10.060 Agendas and Minutes 2.10.065 Goals 2.10.070 Rules and Regulations 2.10.080 Code of Ethics 2.10.090 Council as Final Decision Maker 2.10.095 Gifts 2.10.100 Budget, Compensation and Expenses 2.10.105 Reports 2.10.110 Lobbying and Representing the City 2.10.005 Purpose Advisory commissions and boards (advisory bodies) require uniform rules, policies and operating procedures to assure maximum productivity and fairness for members and the public. Except where otherwise provided in this Code, the following policies and procedures govern all the City’s commissions and boards, as well as ad hoc entities. Nothing herein removes the requirement for compliance with more specific regulations and guidelines set forth by state statute, administrative Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 2 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. rule, ordinance, or resolution specific to the advisory body. These rules do not apply to the elected Parks and Recreation Commission. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) 2.10.010 Created or Established See individual Commission or Board Code Chapters codified between AMC 2.11 and AMC 2.25. (Ord. 3003, added, 02/18/2010) 2.10.015 Appointment See AMC 2.04.090.C. (Ord. 3003, added, 02/18/2010) 2.10.020 Terms, Term Limits and Vacancies All successors to original members of an advisory commission or board, shall have a three (3) year term, except as otherwise provided in the appointment order and except for certain members of the Municipal Audit Commission, as provided in AMC 2.11.015. Notwithstanding the three year limitation, Planning Commissioners shall serve for terms of four (4) years with terms expiring on April 30 of the fourth year, and Budget Committee members not on City Council shall serve for terms of four (4) years, with terms expiring on June 30 the fourth year. All other regular terms shall commence with appointment and shall expire on April 30 of the third year, unless otherwise provided in the appointment order. The appointing authority may stagger terms in the original appointment order as necessary. Members may serve two (2) terms on any single commission or board, after which time the Mayor and Council will give due consideration to other qualified candidates before making a reappointment. Any vacancy shall be filled by appointment by the Mayor, with confirmation by the City Council, for any unexpired portion of the term as provided in AMC 2.04.090.C. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 3 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. 2.10.025 Meetings and Attendance A. Unless otherwise provided by law, the number of meetings related to business needs of an advisory commission, or boards may be set by the advisory body. B. The Planning Commission and Budget Committee shall set their own meeting attendance requirements. All members of other Regular or ad hoc advisory bodies must attend at least seventy-five percent (75%) of the full advisory body’s noticed meetings, study sessions and special meetings in each full year of their tenure. A person removed from the advisory body for noncompliance with attendance requirements subsequently may be appointed to fill the vacancy on the advisory body by means of the normal appointment process of that advisory body. C. A member should provide at least 48-hour notice to both the chair of the advisory body and the staff liaison regarding any planned absence from a scheduled meeting of the advisory body. In the event an unexpected emergency will cause a member to be absent from the meeting, the member must, if possible, notify the chair or the staff liaison within a reasonable time in advance of the meeting. D. Generally, advisory bodies may not allow alternates to represent or stand in for a member at a meeting. Notwithstanding the foregoing preclusion of alternates, on Regular and ad hoc advisory bodies with some members who are appointed by an entity other than the Mayor and City Council and who serve as a representative of the appointing entity, an alternate may participate and vote for the named member by proxy at any meeting of the advisory body. Such participation by the alternate will be deemed to be attendance by the named member. Individuals directly appointed by the Mayor and approved by the Council may not be represented by alternates. E. Each advisory body should review member attendance and report to the City Recorder approximately every six months. City Recorder will advise the Mayor on the need for appointments or re-appointments, if necessary. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) 2.10.030 Removal See AMC 2.04.090.F. (Ord. 3003, added, 02/18/2010) Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 4 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. 2.10.035 Public Meeting Law All meetings of advisory commissions and boards are subject to strict compliance with public meeting laws of the State of Oregon. Notwithstanding notice requirements under Oregon law, advance notice of at least 36 hours shall be provided for all meetings. Notice shall be sent to a newspaper with general local circulation and posted on the City’s website. In the case of emergency or when a state of emergency has been declared, notice appropriate to the circumstances shall be provided and reasons justifying the lack of 36-hour notice shall be included in the minutes of such meeting. (Ord. 3003, added, 02/18/2010) 2.10.040 Quorum and Effect of Lack Thereof A meeting quorum shall consist of more than one-half of the total number of authorized members of the body, including any vacant positions. Nonvoting ex officio members, staff and liaisons do not count toward the quorum. Members need not be physically present at a meeting if another means of attendance (e.g. telephonic, internet etc.) has been established by the membership and public meetings law requirements are met. At least a majority of the quorum is necessary to adopt any motion; some motions require the affirmative vote of at least two-thirds of the members present. If the members in attendance do not constitute a quorum, staff or invitees may make informational presentations provided (1) Notes describing the presentations and discussions are made and posted on the City website; (2) no motion, debate or vote or any other official business other than adjournment takes place; and (3) all topics advertised are automatically added to the agenda for the next regularly scheduled meeting. (Ord. 3050, amended, 11/18/2011; Ord. 3003, added, 02/18/2010; Ord. 3100, amended, 2014) 2.10.045 Council Liaison See AMC 2.04.100. (Ord. 3003, added, 02/18/2010) Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 5 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. 2.10.050 Election of Officers, Secretary, and Subcommittees At its first meeting following the appointment or reappointment of members each year, the advisory commission or board shall elect a chair and a vice-chair who shall hold office at the pleasure of the advisory body. Neither the chair nor vice-chair shall serve as an officer for more than three consecutive annual terms. Without the need for an appointment, the head of the City Department staffing the commission, committee or board shall be the Secretary and shall be responsible for keeping an accurate record of all proceedings. The Department head may delegate such tasks to a staff liaison. Subcommittees may be formed for the purpose of gathering information and forming a recommendation to be brought forward to the full advisory body. Only the full body can make recommendations to the City Council. Subcommittees must comply fully with the requirements of Oregon Public Meetings law. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) 2.10.055 Role of Staff At least one staff person is assigned to work with each advisory commission or board. The staff liaison provides professional guidance, continuity, and insight into City policy and attends all regular and special meetings and workshops. The staff liaison supports the group as a whole and shall not do work at the request of individual members. Each staff liaison has a limited amount of time to devote to the group. If additional staff time is needed the request should be made to the City Administrator or appropriate Department Head. (Ord. 3003, added, 02/18/2010) 2.10.060 Agendas and Minutes The chair or staff liaison will be responsible for timely preparation and posting in advance the agendas of all meetings of advisory commissions and boards on the City’s website. A member or staff liaison will be responsible for taking minutes and getting them posted on the City’s website, generally within a few days after the minutes have been approved. Members are encouraged to access those documents from the web site. Staff will email or mail documents to members upon request. If the advisory body has a current Council Liaison, the Liaison should be given the opportunity to report to the commission or board periodically. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 6 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. 2.10.065 Goals Advisory commissions and boards are encouraged to establish annual goals and action items that reflect the body’s charge as stated in the specific commission ordinance. Advisory bodies are expected to suggest, support and advance Council goals and are encouraged to look for ways within their own unique responsibilities to do so. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) 2.10.070 Rules and Regulations The advisory commission or board may make such rules and regulations as are necessary for its governance, including the conduct of meetings, when not inconsistent with Ashland City Charter, Ashland Municipal Code or Oregon law. These rules may be less formal than the meeting procedure rules in AMC 2.04.040. In the event of conflicts that cannot be resolved less formally, AMC 2.04.040 shall be used as the standard for meeting rules and procedures. Failure to strictly comply with the rules on meeting procedure in AMC 2.04.040 shall not be cause to void or otherwise disturb a decision or action. The body will strive to be clear in its proceedings. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) 2.10.080 Code of Ethics The City of Ashland is committed to the highest ethical standards for its public officials. To ensure public confidence, all members of advisory commissions and boards must be independent, impartial, responsible and not use their position for personal gain or to benefit or harm others. Advisory commissions and boards shall operate in the general public interest serving the community as a whole and shall serve no special interests. Advisory commission and board members shall not endorse in their official capacity any commercial product or enterprise. Members should be aware the criminal codes, ethics and conflict of interest laws set forth in state statutes and city ordinances, including but not limited to the State of Oregon Criminal Code, ORS 244 and in AMC Chapter 3.08. (Ord. 3003, added, 02/18/2010) Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 7 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. 2.10.090 Council as Final Decision Maker With the exception of certain delegated quasi-judicial actions, most advisory commissions and boards do not make final decisions subject to appeal but rather make recommendations to, or act in an advisory capacity to the council. The City Council is the final decision-maker on all city policies and the use of city resources. Proposals by boards and commissions for endorsement or sponsorship of events, activities or programs must receive approval by City Council as provided by Resolution. (Ord. 3057, amended, 04/03/2012) 2.10.095 Gifts Subject to the acceptance of the City Council, an advisory body may receive gifts, bequests or devises of property in the name of the City to carry out any of the purposes of the advisory commission or board, which funds, if required by the terms of the gift, bequest or devise, shall be segregated from other funds for use with the approval of the City Council. (Ord. 3003, added, 02/18/2010) 2.10.100 Budget, Compensation and Expenses Money is set aside in department budgets for Commission and Board expenses. Should an advisory body require additional funds, requests should be submitted to the department head through the staff liaison. Regular members of the advisory commissions and boards shall receive no compensation for services rendered. Members must receive permission and instructions from the staff liaison in order to be reimbursed for training or conferences and associated travel expenses related to official business. Procedures and criteria for boards and commissions to obtain approval of expenditures are established by Resolution. (Ord. 3057, amended, 04/03/2012; Ord. 3003, added, 02/18/2010) 2.10.105 Reports A. Each advisory body shall submit copies of its meeting minutes to the City Recorder for presentation to the City Council. Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 8 of 8 The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. B. The chair of each advisory body is expected to give at least one report to the City Council each year on the advisory body’s accomplishments, work in progress, and planned activities. In addition, the Mayor or City Council may from time to time ask chairs for information and recommendations on matters within the scope of their advisory bodies. Chairs’ reports to the Council are to be objective and representative of the majority views of the memberships of their advisory bodies. C. Council Liaisons may report to the entire Council on significant and important activities of any advisory body to which they have been assigned. D. Staff Liaisons to the advisory bodies may assist in preparing such reports. E. Unless otherwise expressly provided in the Ashland Municipal Code or State Law, all reports or recommendations of City advisory bodies committee shall be considered advisory in nature and shall not be binding on the Mayor or City Council. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) 2.10.110 Lobbying and Representing the City An individual advisory body member is free to express personal views on any issue in any forum as long as the individual makes clear that he or she is not speaking as a member of the advisory body and that the views expressed are personal and do not represent the position of the City or of the City advisory body. Advisory body members are prohibited from engaging in political activity in accordance with ORS 260.432. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018. Disclaimer: The City Recorder’s office has the official version of the Ashland Municipal Code. Users should contact the City Recorder’s office for ordinances passed subsequent to the ordinance cited above. City Website: www.ashland.or.us City Telephone: (541) 488-5307 Code Publishing Company Public Works Engineering Tel: 541-488-5587 20 East Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us Adopted Airport Policies and Procedures The administrative polices presented below are for the benefit of all users of the Ashland Municipal Airport. 1.RIGHT OF FIRST REFUSAL When an airport lessee is granted a right of first refusal according to the terms of their lease the City Administrator will make an initial offer to the lessee that includes the lease price, term, and other applicable provisions. If the lessee declines the offer and chooses not to enter into the lease on the proposed terms, the City will then extend that same offer to interested parties in the order established by the airport’s waiting list, if there is an applicable waiting list. If the lessee declines the offer and the City is unable to rent the property under the terms presented in the offer for a period of four months because the rental price is too high for the current market, the Airport Commission may recommend to the City Council that the rental rate for the hangar should be decreased. If the City Council approves a decrease in the rental price for the hangar, the hangar will be re-offered under the newly established rates to the lessee that received the first offer. 2.WAIVING OF TIE DOWN FEES When a non-profit or public service group requires use of the Ashland Municipal Airport tie downs it is the will of the Airport Commission to waive the fees associated with the City Council approved fee chart. Secondly all fees associated with fire fighting activities on site will be waived. 3.Bi-Annual Hangar Inspection The Public Works Department in conjunction with the Fire Marshal, building official and FBO will conduct an onsite inspection of all hangars on a biannual basis. The inspection should be scheduled in spring with a follow up inspection in summer to verify issues have been remedied. 4.Hangar Waiting List The hangar waiting list is split into two distinct sections, one a general tenant list and two a commercial hangar waiting list. General tenant waiting list individuals will be given hangar rental opportunities based on their position of order. If there is an opening in a closed hangar tenants in a shade hangar, by length of stay, will be given first right to move into a closed hangar. Commercial hangar waiting list is meant specifically for City owned hangars other than T- hangars. Current commercial hangar tenants who by length of stay will be given first right to rent a hangar of larger size than their current rental. After first right is given to current commercial hangar renters the FBO will move onto the commercial hangar waiting list. Public Works Engineeering Tel: 541-488-5587 20 East Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us 5.Long Term Parking Any vehicle parking over 48 hours in the public lot will be required to check in with the Fixed Base Operator who will make a determination if the vehicle should stay in its current location or be moved to another location onsite for a specified time period. 6.Hangar Parking No vehicle shall park adjacent to a hangar within 39’ of centerline of a taxilane. 7.Camping Camping permitted for airport users in appropriate area as specified by FBO. Anyone interested in camping onsite is required to check in with the FBO. FBO will determine acceptable time frame and location for camping activities. All fire season restrictions to be followed. 8.Pets Pets are not permitted on any asphalt surfaces including aprons, taxilanes, taxiways and runways without a leash. Any pets onsite that will travel in an aircraft are required to be leashed at all times. 9.Commercial Tie Down Parking One tie down parking space to be made available as part of SASO lease agreement for commercial operators onsite. Parking space will be for customers only. One tie down space per month or the equivalent of 31 days of total parking time (i.e. 2 aircraft for 15 days). FBO will determine ramp tie down spot for operators.