HomeMy WebLinkAboutAirport Packet September 2021
AIRPORT COMMISSION
A GENDA
Virtual Zoom Meeting
September 7, 202 1 9:30 AM
CALL TO ORDER: 9:30 AM
1. ROLL CALL – MEETING RECORDED 2. APPROVAL OF MINUTES: JULY 6, 2021 MEETING (August meeting canceled)
3. COMMISSIONER ANNOUNCEMENTS: 4. PUBLIC FORUM: 1. Public Forum Comments to be submitted in writing by 10am September 3rd,
2021 to chance.metcalf@ashland.or.us 2. Comments on agenda items to be submitted in writing by 10am September 3rd, 2021 to chance.metcalf@ashland.or.us 3. If you are interested in watching the meeting via zoom please contact chance.metcalf@ashland.or.us by 10am September 3rd, 2021. Interested parties
will be sent a zoom link and admitted into the meeting on mute with no video. 5. UNFINISHED BUSINESS: A. Airport Security B. Back Up Generator
C. Action Item List: a. Airport Commission Member Vacancy b. Airport Maintenance Plan c. Airport Flight Path Trees
d. Airport Emergency Preparedness
6. NEW BUSINESS: A. Airport 5 Year CIP B. Airport Commission Mission Statement
C. Airport Commission Goals
D. Good Neighbor Items 7. FBO REPORT(S):
A. Attached
8. NEXT MEETING AGENDA ITEMS:
9.NEXT MEETING DATE:October 5, 2021 9:30 AM
10.ADJOURNMENT:
Call Chance at 541-552-2448 if you will be unable to attend!
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
Ashland Airport Commission
2019
Name Title Telephone Mailing Address Email Address Term
George Schoen
Jeff Dahle
Commission Member
Commission Chair
415-298-4516
775-843-0996
610 Ashland St.
348 Pearl St.
George.schoen@sbcglobal.net 2023
jrdahle@gmail.com 2022
Daniel Palomino Commission Member 541-488-1964 2020 Jasmine Ave.Dpal71@gmail.com 2023
Patricia Herdklotz Commission Vice Chair 541-552-0592 384 Clinton St.revpatt@jeffnet.org 2022
Bernard Spera Commission Member 541-488-7461 260 Skycrest Dr.SpBRN3@aol.com 2024
David Wolske Commission Member 541-944-1885 1390 Frank Hill Rd.david@davidwolske.com 2024
Jerry Campbell Commission Member 760-583-9873 124 Alida St.jerry@jlcampbell.net 2023
Open Commission Member Open Open Open.com 2022
Andrew Vandenberg Commission Member 509-703-3591 2029 Grey Eagle Dr.andrew@skinneraviation.com 2024
Shaun Moran Council Liaison None 20 E. Main Street shaun.moran@council.ashland.or.us 2022
Bob Skinner Fixed Base Operator 403 Dead Indian Memorial Rd. bob@skinneraviation.com
Staff Support
Scott Fleury Public Works Director 541-488-5347 20 E. Main Street scott.fleury@ashland.or.us
Kaylea Kathol Project Manager 541-552-2419 20 E. Main Street kaylea.kathol@ashland.or.us
Chance Metcalf Project Manager 541-552-2448 20 E. Main Street chance.metcalf@ashland.or.us
Open Permit Technician 541-552-2428 20 E. Main Street Open@ashland.or.us
ASHLAND AIRPORT COMMISSION
MINUTES
July 6th, 2021
Ashland Airport Commission
June 1st, 2021
Page 1 of 4
These Minutes are pending Approval by the Commission
CALL TO ORDER: @ 9:30am
Roll Call: Meeting Recorded
Members Present: Andrew Vandenberg, Jeff Dahle, Jerry Campbell, George Schoen, Patricia Herdklotz,
Daniel Palomino, Bernard Spera, David Wolske
FBO Present: Bob Skinner
Members Absent: None
Council Member Present: Shaun Moran
Staff Present: Chance Metcalf
Guests: None
1. APPROVAL OF MINUTES - 06/01/21
Wolske moves to approve minutes as corrected by Herdklotz that “the Airport Emergency
Plan would also be shared with other Airports”. Herdklotz seconds, All ayes, motion carries.
2. Commissioner Announcements – Herdklotz mentions that she would like to see Ashland Airport provide youth
programs similar to Medford in the future. Wolske apologizes for missing last meeting.
3. Public Forum – None
4. Unfinished Business
A. Airport Security – Dahle stated that this topic has been brought up due to theft on the airport
premises as well as non-airport personnel/users on the airfield side of the airport. Dahle Mentions
that he knows the Airport Master Plan addresses security in future projects but asks the
commission if anything needs addressed now. Skinner states that he doesn’t think there has been
major issues with Security but mentions that he has noticed smaller incidents such as the dumpster
getting filled over the weekend. Skinner suggests if we had usable video footage of these incidents
it would help. Skinner states that they are equipped with alarm systems but have no video.
Palomino Sates that we should pursue this further and mentions that they have had incidents at
Brim Aviation as well. Dahle agrees that we should keep this on the agenda and suggests that
Commissioners review the Master Plan and come back next meeting to discuss creating a work
group to move forward with this topic. Skinner asks if the City can confirm the Airport patrols with
the Police Department. Metcalf states he will reach out to confirm and get back to the
Commission. Wolske reiterates that gates have been brought up in the past but thinks its not an
attractive solution and would like to see more effort with the electronic surveillance solution.
B. Action Item List-
a. Commission Member Vacancies – Spera states that he worked with Elizabeth Taylor to
provide information in the July City Source to recruit for the Airport Commission. Dahle
reminds the Commission that we still have one opening and to continue with public outreach.
b. Airport Maintenance Plan – Metcalf mentions that he spoke with Administration and they
stated they would not be able to provide a resolution to this agreement at this time or in the
near future as we have had too much staff turnover as well as multiple other hurdles for the
pandemic. Metcalf mentions that Administration stated that it is not just with the Airport
agreement as its with all things regarding the City. Their priority is to get through the
ASHLAND AIRPORT COMMISSION
MINUTES
July 6th, 2021
Ashland Airport Commission
June 1st, 2021
Page 2 of 4
These Minutes are pending Approval by the Commission
pandemic changes and bring the staff level back to maintain City infrastructure then they will
come back to the agreement discussions. Metcalf states he was reassured from Parks that
they will maintain the level of service they have been able to provide thus far. Skinner
mentions he would like a document including a schedule to follow but states the service has
been managed well thus far. Dahle states he doesn’t want it to be forgotten about and would
like to revisit the agreement sooner rather than later but understands the Cities situation.
Herdklotz asks if a volunteer group can assist with maintenance. Metcalf answers yes but
would be required to fill out forms with the City to do so. Metcalf suggests giving Parks the
opportunity and see how it goes.
c. Flight Path Trees - Metcalf presents the completed survey and states that it just has basic
information in it. Metcalf mentions that he was presented with old information that could help
put specific tree data on our survey and suggests moving forward with it. Dahle asks if It will
impact the original financial agreement with the surveyor. Metcalf states that it will but it
shouldn’t be a significant increase as he already has some of the data.
d. Airport Emergency Preparedness – Campbell mentions that after review and edits of the
Airport Commission it would then go to the City for review. Wolske suggests naming CERT
as a possible stakeholder within the document. Wolske also mentions that because the Fire
Department and Police Department play a large role in the document, he would like them to
review it as well. Dahle mentions that we should add the Airport Commission as an
additional reviewer every twelve months. Schoen asks for clarification on who gets to decide
whether the runway gets closed. Skinner wants to make sure its better defined that the
Incident Command role would work in conjunction with him on the needs of the Airport.
Schoen asks if the radio communication would be maintained in an emergency situation.
Skinner confirms that yes, they would maintain some form of radio communication. Dahle
confirms next steps are to make the recommended changes and bring back to the Airport
Commission. Dahle states that after next meeting with the Commission support it would go
to the City for review.
e. Airport Riparian Restoration – Wolske states his intention with this is to get the City to
recognize and take action with the needs of the Riparian area along the Airport Property.
Palomino asks if the pedestrian bridge laying along the side of the riparian area can be
removed from the property. Palomino mentions that Brim is willing to assist if need be.
Metcalf asks about the background of how it was placed there. Wolske stated that it was
placed there years ago with the idea they would eventually use it to go across the creek, but
it has since been decided that it’s not an option. Skinner states it has been there for 28 years
with nothing done. Metcalf mentions that he will investigate seeing if it can be moved and get
back to the Commission. Dahle mentions that we need to make sure that the riparian area is
within the purview of the Airport Commission or within the Cities. Dahle asks if this is
something that should be on the action item list. Wolske responds that he has no problem
with it not being on the action item list but wants it to stay in our minds and not be forgotten.
Dahle asks if the Commission is interested in having an Airport Commission mission
statement with values and goals. The Commission provided support and in return Dahle
stated that he would start working on that and bring it back for review.
ASHLAND AIRPORT COMMISSION
MINUTES
July 6th, 2021
Ashland Airport Commission
June 1st, 2021
Page 3 of 4
These Minutes are pending Approval by the Commission
5. New Business
A. Airport Budget Presentation – Metcalf presents the biennium Airport budget related to material
and services off the documents provided in the packet. Metcalf states that the Airport Commission does not
oversee the materials and services accounts within the Airport budget but wanted to give the commission a
better understanding of what items came out of these accounts. Metcalf states that staff time, utility bills,
parks maintenance, surveyors, consultants, and all infrastructure maintenance are just a few bigger item
examples of what comes out of these accounts. Dahle asks what the best way to find out the background of
the material services account. Metcalf states that he will get back to the Commission after the meeting via
email. Metcalf presented the Capital Outlay budget based on the document in the packet.
B. Review Airport Capital Project List – Metcalf presented the Project list based on the document in
the packet. Metcalf listed scheduled and unscheduled projects. Metcalf mentions the backup generator
project listed on the project list could possibly be done in-house and will look into costs and bring it back.
Skinner mentions that Grants Pass received grants for their back up generator. Metcalf asks if he had a
contact. Skinner states that it is Larry Graves, and he sees him on a regular basis. Skinner states he will
catch up with him and get back to Metcalf.
C. Airport Commission Meeting Policy (virtual vs in-person) – Dahle reminds the Commission
that no matter their decision today they will need to stay virtual at least until October due to limited staff.
Wolske stated that he would like to stay virtual as it is less intrusive to his schedule. Metcalf states that
when they get staff there and trained, they could elect to do a combination of both or of all one or the other
as long as they were consistent as in all members virtual or all members in person. Dahle asks if that is a
requirement or a preference. Metcalf responds that he is not sure and will get back to the commission
following the meeting via email. Dahle asks if the commission would like to go back to in person. The
Commission was not responsive to it. Dahle suggested that he would like to see the commission meet in
person at least once a year. Dahle suggests bringing this back for a decision in September to give
everyone some time to think on it. The commission was supportive.
D. Airport: Good Neighbor Items – Skinner mentioned the Airport had one complaint about
helicopter operations on the Airport. The citizen called with a concern to the amount of helicopter use
towards the northwest section of the Airport. Skinner responded that he would contact the operator to see if
they could move their operation to the other side of the Airport and the citizen was very responsive to the
idea as was the operator. Skinner mentioned that he issued NOTAMS for the geo ex work needed for the
Taxiway Rehab project. Skinner mentioned that the City was able to mow down the majority of the higher
brush along the runway which has been a big improvement. Dahle mentioned that he responded to a citizen
that is not happy with the new approach pattern for Medford Airport as the are flying over an area of Ashland
they previously did not. Dahle stated he explained to the citizen why that is and included some approach
charts for him to reference. Metcalf mentioned that Dahle’s response was outstanding and easy to follow.
Skinner mentioned that he has been working with Cascade Approach for flyers to provide info to the local
pilots that are now available at the FBO.
6. FBO Report – Skinner states that nothing out of the ordinary to report. Skinner states that the May figure is
about the average take in per month and that it should be going up slightly in July.
ASHLAND AIRPORT COMMISSION
MINUTES
July 6th, 2021
Ashland Airport Commission
June 1st, 2021
Page 4 of 4
These Minutes are pending Approval by the Commission
7. Next Meeting Agenda Items – Metcalf states that he has Airport Security and Airport mission statement and
goals. Dahle confirmed and asked the commission if there was anything to add. Heard none.
8. Next Meeting Date - 08/03/21
ADJOURNMENT: @ 11:20am
Respectfully submitted,
Chance Metcalf
Project Manager
(Recording Available by Request)
Airport Landscape Maintenance - Basic Level of Services
Items in red italics will begin in year 2 of the contract, and will persist thereafter
AREA DESCRIPTION
The areas to be maintained includes the following categories and approximate total areas:
Irrigated lawn around FBO office 0.01 acres (443 sf)
Non-irrigated grass or scrub areas 38 acres (1,658,394 sf)
Planter beds around FBO office 0.02 acres (1,879 sf)
Planter beds along entrance road 0.4 acres (16,614 sf)
Hard surfaces (paths, sidewalks, patios) 0.08 acres (3,315 sf)
Ashland Municipal Airport entrance sign minimal (200 sf)
BASE BID SCOPE OF WORK
A. Maintaining Irrigated and Landscaped Areas
1) Every two weeks during the growing season (April 1 – December 1):
a) Mow irrigated lawn around the FBO, and trim and edge around trees, rocks, signs,
sidewalks, etc. (443 sf)
b) Weed and remove dead material from the planter beds around the FBO (1,879 sf)
c) Weed and remove dead material from the planter beds along the entrance road, (16,614 sf)
d) Clean landscape-related debris, trash, etc from hard surfaces (3,315 sf)
e) Remove leaves from irrigated lawn, planter beds, and hard surfaces around FBO - November
only (8637 sf)
f) Remove leaves from planter beds along entrance road - November only (16,614 sf)
g) Weed whack around the entrance sign (200sf)
2) Twice a year in the spring and fall:
a) Fertilize the grass area around the FBO (443 sf)
b) Fertilize the planter beds around the FBO (1,879 sf)
c) Fertilize the planter beds along the entrance road, (16,614 sf)
d) Winterize irrigation in late fall and prepare irrigation in early spring
3) Once each year:
a) Aerate the grass area around the FBO (443 sf)
b) Apply mulch in the planter beds around the FBO (1,879 sf)
c) Apply mulch in the planter beds along the entrance road, (16,614 sf)
d) Prune bushes and trees in planter beds around the FBO (1,879 sf)
e) Prune bushes and trees in planter beds along the entrance road, (16,614 sf)
B. Maintaining Non-Irrigated Grass/Scrub Areas
1) Once a month during the growing season (April 1 – December 1):
a) Mow non-irrigated areas along runways and taxiways. This may require weed whacking
along fence lines where mowers are not effective (38 acres)
ALTERNATE BID
1) Annually, perform weed abatement, 18 acres.
Internal comment: I suggest we continue to have our regular applicator do this work. It is a
complex and sensitive job, politically and environmentally, requiring special products and
procedures to avoid contaminating nearby Neil Creek. It costs a little less than $5,000 when
performed by our regular applicator. He does an excellent job and has developed good
relationships with the businesses.
2) Annually, prune, thin, and chip trees and brush behind 468 Applegate Way for safety hazard to
parking areas.
Internal comment: This refers to taxlot 391E13BB – 100, the 2.3-acre triangle-shaped parcel on
the southeast corner of the airport. Vegetation management was performed by Public Works in
2019, in which they just mowed a lot of herbaceous and shrub/scrub wetland plants. It is almost
all jurisdictional wetland. We’ll need to avoid migratory bird nesting season. If I recall correctly, I
believe it was the County who asked us to clean it up for road safety. DSL gave us the green light
to mow a wetland. I’m not convinced we need to contract this out – seemed like an easy
morning job for PW staff.
Legend
Landscape_ZonesCategory
Hard surface
Irrigated lawn
Non-irrigated
Planter
I
Figure A: Landscape around FBO
0 20 4010 Feet
Legend
Landscape_ZonesCategory
Hard surface
Irrigated lawn
Non-irrigated
Planter
I
Figure B: Non-Irrigated Area at Ashland Municipal Airport
0 1,000 2,000500 Feet
Legend
Landscape_ZonesCategory
Hard surface
Irrigated lawn
Non-irrigated
Planter
I
Figure C: Entry Road Planters
0 50 10025 Feet
FBO Office
0 150 300 45075Feet
Electrical
Tree
Airport_Stationing_Pts
BOUNDARY
STATION CENTERLINE
OVERHEAD UTILITIES
20:1 Elevation
1884.8'-1904.8'
1904.8'-1914.8'
1914.8'-1924.8'
1924.8'-1934.8'
1934.8'-1944.8'
1944.8'-1954.8'
1954.8'-1964.8'
1964.8'-1974.8'
1974.8'-1984.8'
Polaris Land Surveying LLC
P.O. Box 459
Ashland, Oregon 97520
(541) 482-5009
PROJECT NO.. 1058-16
DATE: JULY 27, 2021
SURVEYED BY:
THE BASIS OF VERTICAL CONTROL FOR THIS SURVEY IS A CITY OF
ASHLAND BENCHMARK, BEING A 3" BRONZE DISK IN A MONUMENT
WELL LOCATED AT THE SOUTH END OF RUNWAY 30 AT THE ASHLAND
MUNICIPAL AIRPORT. BENCHMARK ELEVATION = 1884.79' BASED ON
THE NATIONAL GEODETIC VERTICAL DATUM OF 1929, ADJUSTED IN
1956 (NGVD 29/56).
SURVEY NOTES
ASHLAND AIRPORT RUNWAY
APPROACH ZONE SURVEY
LOCATED AT
Ashland Municipal Airport
400 Dead Indian Memorial Road
Ashland, Oregon
FOR
City of Ashland
20 East Main Street
Ashland, Oregon 97520
POLARIS LAND SURVEYING
1 INCH = 120 FEET
(541) 913-2245 Date: July 27, 2021
Point ID Northing Easting Elevation Description Station 20:1 Slope Cut Ht (-10')Source Survey Date
1013 158938.2901 348308.8459 1894.1 24" COTTONWOOD 11+60 102 L 1942.8 38.7 Polaris 2021
1014 158992.1168 348284.4258 1894.1 5-10" MAPLE 11+3 117 L 1940.45 36.35 Polaris 2021
1015 158977.9432 348327.5655 1895.3 10" ASH 11+42 141 L 1941.9 36.6 Polaris 2021
1016 158978.3873 348330.0788 1895.8 10" ASH 11+43 144 L 1941.95 36.15 Polaris 2021
1017 159032.0770 348280.0760 1893.4 12" ALDER 10+70 139 L 1938.3 34.9 Polaris 2021
1018 159026.3335 348280.5626 1894.0 12" ALDER 10+74 136 L 1938.5 34.5 Polaris 2021
1019 159033.2573 348277.2898 1892.3 12" ALDER 10+67 137 L 1938.15 35.85 Polaris 2021
1020 159022.6351 348281.4799 1894.3 10" ALDER 10+78 134 L 1938.7 34.4 Polaris 2021
1021 158792.6602 348362.6067 1892.9 2-10" ALDER 13+07 52 L 1950.15 47.25 Polaris 2021
1022 158781.0617 348346.8025 1896.2 12" DEC 13+06 32 L 1950.1 43.9 Polaris 2021
1023 158769.2159 348348.4814 1896.4 14" PINE 13+16 26 L 1950.6 44.2 Polaris 2021
1024 158755.6390 348325.6680 1897.6 10" WILLOW 13+13 0 R 1950.45 42.85 Polaris 2021
1025 158753.7136 348351.0314 1897.3 3-12" CEDAR 13+30 18 L 1951.3 44 Polaris 2021
1029 158596.1932 348389.4849 1894.9 2-14" ASH 14+77 52 R 1958.65 53.75 Polaris 2021
1031 158643.5650 348411.2381 1893.4 12" WALLNUT 14+54 5 R 1957.5 54.1 Polaris 2021
1032 158615.3057 348425.7607 1893.7 11" WALLNUT 14+85 11 R 1959.05 55.35 Polaris 2021
1033 158643.6491 348445.5434 1889.9 2-7" ALDER 14+75 22 L 1958.55 58.65 Polaris 2021
1034 158650.3614 348441.2950 1889.8 6" ALDER 14+67 23 L 1958.15 58.35 Polaris 2021
1035 158635.3414 348448.1420 1889.9 11" ALDER 14+83 19 L 1958.95 59.05 Polaris 2021
1036 158654.2108 348448.4038 1890.0 10" ASH 14+69 31 L 1958.25 58.25 Polaris 2021
1037 158634.1147 348466.6499 1891.3 13" ASH 14+96 32 L 1959.6 58.3 Polaris 2021
1038 158620.8930 348465.8986 1890.5 9" ASH 15+06 23 L 1960.1 59.6 Polaris 2021
1039 158616.7159 348470.6012 1890.6 9" ASH 15+12 24 L 1960.4 59.8 Polaris 2021
1040 158609.4432 348472.3679 1889.8 9" ASH 15+19 21 L 1960.75 60.95 Polaris 2021
1041 158601.3914 348470.9364 1888.4 8" ASH 15+24 15 L 1961 62.6 Polaris 2021
1045 158556.6401 348420.3898 1900.5 ASH CLUMP 15+27 53 R 1961.15 50.65 Polaris 2021
1046 158505.7523 348439.2567 1902.1 3-14" LONDON PLANE 15+78 70 R 1963.7 51.6 Polaris 2021
1047 158491.3637 348447.2383 1902.3 14" WILLOW 15+94 73 R 1964.5 52.2 Polaris 2021
1049 158531.3979 348479.4412 1899.4 8" ASH 15+84 23 R 1964 54.6 Polaris 2021
1050 158521.8300 348463.5973 1900.0 12" ALDER 15+81 41 R 1963.85 53.85 Polaris 2021
1051 158546.8190 348468.2298 1898.0 8" ASH 15+65 22 R 1963.05 55.05 Polaris 2021
1052 158457.9093 348496.9251 1899.2 ALDER CLUMP 16+52 56 R 1967.4 58.2 Polaris 2021
1053 158442.0442 348488.2390 1900.9 21" ALDER 16+58 72 R 1967.7 56.8 Polaris 2021
1054 158569.8010 348545.8969 1904.5 2-24" COTTONWOOD 15+96 53 L 1964.6 50.1 Polaris 2021
1055 158580.4260 348543.2617 1904.5 2-20" COTTONWOOD 15+86 58 L 1964.1 49.6 Polaris 2021
1056 158585.0866 348543.9741 1904.4 2-16" COTTONWOOD 15+83 61 L 1963.95 49.55 Polaris 2021
1057 158603.9192 348535.1988 1904.3 20" COTTONWOOD 15+63 66 L 1962.95 48.65 Polaris 2021
1058 158619.7855 348526.3879 1904.1 13" COTTONWOOD 15+45 69 L 1962.05 47.95 Polaris 2021
1059 158625.7643 348524.5676 1904.1 14" COTTONWOOD 15+39 72 L 1961.75 47.65 Polaris 2021
1060 158637.0800 348516.7698 1903.2 12" COTTONWOOD 15+25 73 L 1961.05 47.85 Polaris 2021
1061 158643.9137 348514.2514 1903.0 12" COTTONWOOD 15+18 75 L 1960.7 47.7 Polaris 2021
1062 158657.3614 348504.3516 1903.0 7" COTTONWOOD 15+02 76 L 1959.9 46.9 Polaris 2021
1063 158660.6327 348499.7532 1902.9 2-6" COTTONWOO 14+96 75 L 1959.6 46.7 Polaris 2021
1064 158680.4135 348496.6523 1902.6 8" COTTONWOOD 14+79 85 L 1958.75 46.15 Polaris 2021
1065 158678.2508 348484.8956 1902.7 18" COTTONWOOD 14+73 74 L 1958.45 45.75 Polaris 2021
1066 158703.3094 348459.5937 1899.2 16" ALDER 14+38 70 L 1956.7 47.5 Polaris 2021
1067 158899.5986 348404.6864 1900.6 12" MAPLE 12+51 152 L 1947.35 36.75 Polaris 2021
1068 158507.3695 348548.8818 1904.0 13" COTTONWOOD 16+46 16 L 1967.1 53.1 Polaris 2021
1069 158503.4482 348545.7925 1903.9 14" COTTONWOOD 16+47 11 L 1967.15 53.25 Polaris 2021
1070 158476.7013 348533.7385 1900.8 14" ALDER 16+60 15 R 1967.8 57 Polaris 2021
1071 158477.1434 348531.7377 1900.6 14" ALDER 16+59 17 R 1967.75 57.15 Polaris 2021
1072 158489.0159 348518.5603 1898.4 10" COTTONWOOD 16+41 19 R 1966.85 58.45 Polaris 2021
1073 158497.4704 348518.2455 1897.5 10" COTTONWOOD 16+34 14 R 1966.5 59 Polaris 2021
1074 158501.7341 348515.3137 1897.2 12" COTTONWOOD 16+29 14 R 1966.25 59.05 Polaris 2021
1075 158443.2750 348533.4247 1901.2 14" COTTONWOOD 16+86 37 R 1969.1 57.9 Polaris 2021
1076 158402.2849 348557.9885 1904.7 14" COTTONWOOD 17+33 43 R 1971.45 56.75 Polaris 2021
1077 158403.4957 348555.4491 1904.9 27" COTTONWOOD 17+31 45 R 1971.35 56.45 Polaris 2021
1078 158398.2465 348548.3011 1902.5 21" COTTONWOOD 17+30 54 R 1971.3 58.8 Polaris 2021
1079 158414.0730 348503.2219 1897.4 12" ALDER 16+90 78 R 1969.3 61.9 Polaris 2021
1080 158428.2783 348508.4348 1896.4 8" ALDER 16+82 65 R 1968.9 62.5 Polaris 2021
1081 158405.2360 348519.0438 1898.2 6" ASH 17+06 72 R 1970.1 61.9 Polaris 2021
1082 158391.9529 348520.2560 1898.2 24" COTTONWOOD 17+18 79 R 1970.7 62.5 Polaris 2021
1083 158384.2632 348518.0734 1898.6 30" COTTONWOOD 17+22 86 R 1970.9 62.3 Polaris 2021
1084 158376.5018 348515.0955 1899.5 13" COTTONWOOD 17+26 93 R 1971.1 61.6 Polaris 2021
1085 158312.0348 348559.0284 1905.9 24" CYPRESS 18+04 100 R 1975 59.1 Polaris 2021
1086 158309.2264 348561.4028 1906.1 12" CYPRESS 18+08 100 R 1975.2 59.1 Polaris 2021
1087 158297.1097 348554.3217 1905.7 10" CYPRESS 18+13 113 R 1975.45 59.75 Polaris 2021
1088 158284.4626 348556.7865 1906.3 12" MAPLE 18+24 119 R 1976 59.7 Polaris 2021
1089 158236.8432 348554.0855 1907.1 14" CYPRESS 18+59 151 R 1977.75 60.65 Polaris 2021
1090 158239.5535 348553.2908 1906.1 8" CYPRESS 18+56 150 R 1977.6 61.5 Polaris 2021
1091 158240.9111 348552.8934 1906.1 6" CYPRESS 18+55 149 R 1977.55 61.45 Polaris 2021
1092 158216.3934 348554.7375 1907.0 18" CYPRESS 18+75 163 R 1978.55 61.55 Polaris 2021
1093 158223.2009 348533.9412 1897.0 10" ALDER 18+57 175 R 1977.65 70.65 Polaris 2021
1094 158212.0225 348533.5258 1897.0 20" ALDER 18+65 183 R 1978.05 71.05 Polaris 2021
1095 159156.2621 348249.4481 1894.1 15" ALDER 9+54 194 L 1932.5 28.4 Polaris 2021
1096 159161.2668 348256.0272 1894.1 13" ALDER 9+54 202 L 1932.5 28.4 Polaris 2021
1097 159157.3138 348255.3007 1893.0 3-11" ALDER 9+57 199 L 1932.65 29.65 Polaris 2021
1098 159142.1428 348260.5477 1891.9 16" ALDER 9+72 193 L 1933.4 31.5 Polaris 2021
1099 159126.2882 348258.2260 1893.2 4-16" ASH 9+83 181 L 1933.95 30.75 Polaris 2021
1100 159183.3611 348251.5648 1892.4 12" MAPLE 9+34 212 L 1931.5 29.1 Polaris 2021
1117 159211.4546 348246.0420 1893.4 15" ASH 9+09 226 L 1930.25 26.85 Polaris 2021
1118 159270.7927 348239.1346 1894.9 22" COTTONWOOD 8+59 258 L 1927.75 22.85 Polaris 2021
*REFER TO POLARIS MAP
Offset (Left/Right )
POLARIS LAND SURVEYING, LLC PO BOX 459 ASHLAND OREGON, 97520 Project No. 1058-16
Coordinate System:OCRS Grants Pass-Ashland Zone, NGVD 29/56, (S) End Runway Benchmark 1884.79'
(541) 913-2245 Date: July 27, 2021
Point ID Northing Easting Elevation Description Station 20:1 Slope Cut Ht (-10')Source Survey Date
*REFER TO POLARIS MAP
Offset (Left/Right )
POLARIS LAND SURVEYING, LLC PO BOX 459 ASHLAND OREGON, 97520 Project No. 1058-16
Coordinate System:OCRS Grants Pass-Ashland Zone, NGVD 29/56, (S) End Runway Benchmark 1884.79'
1121 159289.2248 348203.4631 1931.0 POWER POLE 8+22 242 L 1925.9 N/A Polaris 2021
1122 159301.2792 348169.5164 1897.2 12" COTTONWOOD 7+91 223 L 1924.35 17.15 Polaris 2021
1124 159165.2962 348195.2071 1925.2 POWER POLE 9+13 157 L 1930.45 N/A Polaris 2021
1125 159115.4200 348153.1904 1919.4 OHP 9+25 93 L 1931.05 N/A Polaris 2021
1130 159056.4834 348153.6902 1920.5 OHP 9+71 56 L 1933.35 N/A Polaris 2021
1131 159043.9697 348197.5931 1926.7 POWER POLE 10+8 82 L 1890.2 N/A Polaris 2021
1132 159011.5384 348223.2333 1920.3 OHP 10+50 82 L 1937.3 N/A Polaris 2021
1133 159109.1346 348263.2409 1890.9 2-12" ASH 9+99 174 L 1934.75 33.85 Polaris 2021
1508 158223.9387 348491.5533 1901.2 2-8" ASH 18+30 208 R 1976.3 65.1 Polaris 2021
1509 158195.3020 348482.0946 1901.5 2-18" ASH 18+46 233 R 1977.1 65.6 Polaris 2021
1510 158192.4806 348484.9727 1901.5 12" ASH 18+50 233 R 1977.3 65.8 Polaris 2021
1511 158195.3508 348487.8212 1901.5 2-10" ASH 18+49 229 R 1977.25 65.75 Polaris 2021
1512 158168.9362 348483.6948 1904.3 16" ASH 18+67 248 R 1978.15 63.85 Polaris 2021
1513 158138.6843 348501.5248 1903.2 20" ALDER 19+02 254 R 1979.9 66.7 Polaris 2021
1514 158165.4921 348467.2416 1904.6 16" COTTONWOOD 18+60 263 R 1977.8 63.2 Polaris 2021
1515 158157.0506 348504.6346 1906.1 20" ALDER 18+90 240 R 1979.3 63.2 Polaris 2021
1516 158117.8833 348460.4664 1903.6 18" ASH 18+92 299 R 1979.4 65.8 Polaris 2021
1517 158109.2851 348463.5575 1901.3 18" ASH 19+01 302 R 1979.85 68.55 Polaris 2021
1518 158102.7495 348491.6230 1901.8 24" ASH 19+24 284 R 1981 69.2 Polaris 2021
1519 158049.5006 348512.5822 1903.6 40" COTTONWOOD 19+78 301 R 1983.7 70.1 Polaris 2021
1520 158060.5441 348521.2492 1900.6 11" ALDER 19+75 288 R 1983.55 72.95 Polaris 2021
1521 158070.9349 348534.3366 1899.6 11" ALDER 19+75 271 R 1983.55 73.95 Polaris 2021
1522 158068.7078 348508.9141 1904.5 11" ALDER 19+61 292 R 1982.85 68.35 Polaris 2021
1523 158046.2899 348498.6688 1904.3 26" ASH 19+72 314 R 1983.4 69.1 Polaris 2021
1524 158080.8296 348483.6320 1904.8 2-12" COTTONWOOD 19+36 304 R 1981.6 66.8 Polaris 2021
1525 158816.6950 348095.6363 1905.0 12" CATALPA 11+20 140 R 1940.8 25.8 Polaris 2021
1526 158805.4584 348089.4476 1905.6 7" PLUM 11+25 152 R 1941.05 25.45 Polaris 2021
1527 158777.2109 348096.2411 1908.0 2-11" COTTONWO 11+51 165 R 1942.35 24.35 Polaris 2021
1528 158761.1076 348094.7216 1907.9 30" COTTONWOOD 11+62 176 R 1942.9 25 Polaris 2021
1529 158747.5537 348093.7145 1907.8 26" COTTONWOOD 11+72 185 R 1943.4 25.6 Polaris 2021
1530 158737.7638 348098.7725 1906.4 3-12" COTTONWO 11+83 188 R 1943.95 27.55 Polaris 2021
1531 158721.9285 348099.2041 1905.7 24" COTTONWOOD 11+96 197 R 1944.6 28.9 Polaris 2021
1532 158712.4351 348099.1051 1906.6 20" COTTONWOOD 12+03 203 R 1944.95 28.35 Polaris 2021
1533 158674.8699 348095.2165 1910.6 30" COTTONWOOD 12+30 230 R 1946.3 25.7 Polaris 2021
1534 158670.2340 348089.7568 1911.5 8" FIR 12+30 237 R 1946.3 24.8 Polaris 2021
1535 158655.5758 348088.8427 1911.5 10" COTTONWOOD 12+41 247 R 1946.85 25.35 Polaris 2021
1536 158646.0911 348092.7536 1913.4 11" CYPRESS 12+50 250 R 1947.3 23.9 Polaris 2021
1537 158835.2416 348185.3130 1900.1 16" WALLNUT 11+62 59 R 1942.9 32.8 Polaris 2021
1538 158813.7246 348185.3954 1900.7 10" WALLNUT 11+79 72 R 1943.75 33.05 Polaris 2021
1539 158789.9461 348185.5270 1901.6 14" WALLNUT 11+98 87 R 1944.7 33.1 Polaris 2021
1540 158762.5119 348184.6775 1902.2 14" WALLNUT 12+18 105 R 1945.7 33.5 Polaris 2021
1541 158736.9755 348183.6003 1902.7 14" WALLNUT 12+37 122 R 1946.65 33.95 Polaris 2021
1542 158732.2234 348185.0876 1902.7 2-20" WALLNUT 12+42 124 R 1946.9 34.2 Polaris 2021
1543 158706.4206 348184.9211 1902.8 16" WALLNUT 12+62 141 R 1947.9 35.1 Polaris 2021
1544 158600.0398 348157.5553 1907.4 4-8" CYPRESS 13+27 229 R 1951.15 33.75 Polaris 2021
1545 158594.6240 348132.3614 1910.1 5-10" CYPRESS 13+15 252 R 1950.55 30.45 Polaris 2021
1546 158594.8596 348115.1731 1911.6 CYPRESS CLUMP 13+04 265 R 1950 28.4 Polaris 2021
1547 158645.4532 348309.1397 1901.0 2-14" SPRUCE 13+88 83 R 1954.2 43.2 Polaris 2021
1549 158614.1706 348110.2395 1926.5 OHP 12+86 257 R 1949.1 N/A Polaris 2021
1551 158667.6246 348312.9871 1913.1 OHP 13+72 66 R 1953.4 N/A Polaris 2021
1552 158620.4829 348295.5593 1930.7 POWER POLE 13+98 109 R 1954.7 N/A Polaris 2021
1553 158533.9222 348359.7717 1936.4 POWER POLE 15+6 114 R 1892.6 N/A Polaris 2021
1918 158427.1536 348439.9010 1906.5 24" PINE 16+40 119 R 1966.8 50.3 Polaris 2021
1919 158382.3777 348409.6862 1907.5 19" OAK 16+55 171 R 1967.55 50.05 Polaris 2021
1101 159016.0304 348272.4312 1893.4 30" ASH 10+77 123 L 1938.65 35.25 TerraSurvey 2012
1102 158956.0024 348300.6263 1891.3 24" ALDER 11+41 107 L 1941.85 40.55 TerraSurvey 2012
1104 159008.9763 348315.2109 1889.8 18" ASH 11+10 151 L 1940.3 40.5 TerraSurvey 2012
1105 159011.0598 348313.8194 1891.3 10" ASH 11+07 152 L 1940.15 38.85 TerraSurvey 2012
1106 158998.8129 348323.1793 1891.2 10" ASH 11+23 151 L 1940.95 39.75 TerraSurvey 2012
1107 158986.9905 348319.9740 1891.3 29" ALDER 11+30 141 L 1941.3 40 TerraSurvey 2012
1108 158936.9681 348351.2243 1895.5 15" ASH 11+88 134 L 1944.2 38.7 TerraSurvey 2012
1110 158975.6426 348382.5861 1895.9 36" COTTONWOOD 11+78 183 L 1943.7 37.8 TerraSurvey 2012
1111 159005.4512 348370.0841 1895.9 36" COTTONWOOD 11+47 192 L 1942.15 36.25 TerraSurvey 2012
1112 159010.3240 348361.8856 1895.9 36" COTTONWOOD 11+38 189 L 1941.7 35.8 TerraSurvey 2012
1113 159017.5082 348373.6443 1895.9 36" COTTONWOOD 11+40 202 L 1941.8 35.9 TerraSurvey 2012
1114 159014.5496 348376.3213 1895.9 36" COTTONWOOD 11+44 202 L 1942 36.1 TerraSurvey 2012
1115 158940.7332 348308.7911 1889.5 18" COTTONWOOD 11+58 103 L 1942.7 43.2 TerraSurvey 2012
1116 158954.6305 348349.3951 1892.8 15" ASH 11+73 144 L 1943.45 40.65 TerraSurvey 2012
1135 158910.5339 348352.6792 1891.5 15" ASH 12+10 118 L 1945.3 43.8 TerraSurvey 2012
1138 158895.5584 348379.6250 1896.1 15" ASH 12+38 130 L 1946.7 40.6 TerraSurvey 2012
1140 158854.8483 348381.8452 1894.4 17" ASH 12+71 106 L 1948.35 43.95 TerraSurvey 2012
1141 158854.6591 348392.9759 1895.4 3-10" ASH 12+78 114 L 1948.7 43.3 TerraSurvey 2012
1142 158811.0607 348425.8450 1896.7 37" COTTONWOOD 13+33 112 L 1951.45 44.75 TerraSurvey 2012
1301 158819.3444 348350.3004 1892.3 19" ALDER 12+79 59 L 1948.75 46.45 TerraSurvey 2012
1302 158723.3245 348288.3061 1898.3 21" WALNUT 13+14 50 R 1950.5 42.2 TerraSurvey 2012
1303 158791.0003 348361.6398 1894.4 54" COTTONWOOD 13+08 50 L 1950.2 45.8 TerraSurvey 2012
1304 158734.3607 348354.1474 1896.4 10" ASH 13+47 8 L 1952.15 45.75 TerraSurvey 2012
1305 158688.9856 348412.4541 1893.7 2-16" ALDERS 14+19 25 L 1955.75 52.05 TerraSurvey 2012
1306 158667.4742 348396.8292 1896.4 48" COTTONWOOD 14+26 1 R 1956.1 49.7 TerraSurvey 2012
1307 158761.3345 348310.4700 1897.4 13" WILLOW 12+99 9 R 1949.75 42.35 TerraSurvey 2012
1501 158938.7849 348296.4610 1894.7 30" COTTONWOOD 11+52 93 L 1942.4 37.7 TerraSurvey 2012
1502 158924.3865 348298.7306 1894.6 32" COTTONWOOD 11+65 85 L 1943.05 38.45 TerraSurvey 2012
(541) 913-2245 Date: July 27, 2021
Point ID Northing Easting Elevation Description Station 20:1 Slope Cut Ht (-10')Source Survey Date
*REFER TO POLARIS MAP
Offset (Left/Right )
POLARIS LAND SURVEYING, LLC PO BOX 459 ASHLAND OREGON, 97520 Project No. 1058-16
Coordinate System:OCRS Grants Pass-Ashland Zone, NGVD 29/56, (S) End Runway Benchmark 1884.79'
1506 158805.2434 348313.3009 1896.4 24" ALDER 12+66 21 L 1948.1 41.7 TerraSurvey 2012
1507 158918.2478 348307.4450 1893.5 18" COTTONWOOD 11+75 88 L 1943.55 40.05 TerraSurvey 2012
1602 159013.2832 348311.7666 1890.7 12" ASH 11+04 152 L 1940 39.3 TerraSurvey 2012
1603 158998.0358 348321.6734 1892.7 8" ASH 11+22 150 L 1940.9 38.2 TerraSurvey 2012
1605 158885.6987 348359.1698 1891.4 4-12" ASH 12+33 108 L 1946.45 45.05 TerraSurvey 2012
1609 158831.1554 348380.2793 1892.3 15" ALDER 12+89 90 L 1949.25 46.95 TerraSurvey 2012
1611 158833.4026 348395.9361 1894.7 28" COTTONWOOD 12+97 103 L 1949.65 44.95 TerraSurvey 2012
1612 158817.5706 348384.6179 1892.1 20" ALDER 13+02 84 L 1949.9 47.8 TerraSurvey 2012
1613 158847.8670 348339.7197 1892.4 14" ASH 12+50 69 L 1947.3 44.9 TerraSurvey 2012
1614 158830.0353 348349.6289 1891.5 12" ALDER 12+70 65 L 1948.3 46.8 TerraSurvey 2012
1616 158816.6755 348354.5554 1891.9 2-11" ALDER 12+84 61 L 1949 47.1 TerraSurvey 2012
1617 158859.4686 348254.0900 1899.4 2-13" ASH 11+87 10 L 1944.15 34.75 TerraSurvey 2012
1618 158854.2973 348251.3970 1899.4 13" PINE 11+89 4 L 1944.25 34.85 TerraSurvey 2012
1620 158839.0782 348299.1662 1897.1 2-14" ALDERS 12+31 32 L 1946.35 39.25 TerraSurvey 2012
1621 158837.1442 348290.4563 1899.4 2-10" ASH 12+27 24 L 1946.15 36.75 TerraSurvey 2012
1623 158617.2204 348353.3322 1898.3 18" BOX ELDER 14+37 66 R 1956.65 48.35 TerraSurvey 2012
1624 158578.7888 348351.3175 1900.2 16" ASH 14+66 92 R 1958.1 47.9 TerraSurvey 2012
1626 158555.7280 348398.3441 1897.4 15" CEDAR 15+14 70 R 1960.5 53.1 TerraSurvey 2012
1627 158548.8535 348394.5368 1898.2 24" CEDAR 15+16 78 R 1960.6 52.4 TerraSurvey 2012
1628 158539.4762 348400.4739 1898.0 21" PINE 15+27 79 R 1961.15 53.15 TerraSurvey 2012
1629 158526.0866 348422.1114 1898.2 19" CEDAR 15+52 71 R 1962.4 54.2 TerraSurvey 2012
1630 158524.1300 348436.2410 1896.5 15" PINE 15+62 61 R 1962.9 56.4 TerraSurvey 2012
1631 158518.1829 348468.5123 1896.0 12" ASH 15+87 40 R 1964.15 58.15 TerraSurvey 2012
1632 158542.0177 348469.0543 1895.5 14" ALDER 15+69 24 R 1963.25 57.75 TerraSurvey 2012
1633 158545.1682 348466.3058 1895.7 12" ALDER 15+65 24 R 1963.05 57.35 TerraSurvey 2012
1635 158563.9379 348454.4791 1895.2 14" ALDER 15+43 22 R 1961.95 56.75 TerraSurvey 2012
1636 158571.4394 348455.1906 1894.9 14" ALDER 15+37 16 R 1961.65 56.75 TerraSurvey 2012
1638 158579.5783 348451.6229 1895.0 16" ALDER 15+29 14 R 1961.25 56.25 TerraSurvey 2012
1641 158837.9721 348397.8236 1894.5 28" COTTONWOOD 12+94 108 L 1949.5 45 TerraSurvey 2012
1642 158709.3864 348430.1710 1894.1 15" ALDER 14+15 51 L 1955.55 51.45 TerraSurvey 2012
1643 158701.8607 348432.2849 1893.0 14" ALDER 14+22 48 L 1955.9 52.9 TerraSurvey 2012
1644 158719.1872 348424.3442 1892.8 18" ALDER 14+03 53 L 1954.95 52.15 TerraSurvey 2012
1645 158808.1735 348422.8344 1897.7 29" COTTONWOOD 13+33 108 L 1951.45 43.75 TerraSurvey 2012
1646 158733.5353 348435.2132 1894.4 20" ASH 13+99 71 L 1954.75 50.35 TerraSurvey 2012
1648 158652.0125 348383.8916 1896.0 18" CEDAR 14+30 21 R 1956.3 50.3 TerraSurvey 2012
1649 158655.3391 348489.3659 1901.9 36" COTTONWOOD 14+94 63 L 1959.5 47.6 TerraSurvey 2012
1652 158621.8475 348470.0373 1893.9 13" ALDER 15+08 27 L 1960.2 56.3 TerraSurvey 2012
1655 158602.2965 348513.4003 1900.5 60" COTTONWOOD 15+50 48 L 1962.3 51.8 TerraSurvey 2012
1656 158503.2894 348529.7078 1899.8 18" ALDER 16+37 2 R 1966.65 56.85 TerraSurvey 2012
1657 158504.0555 348532.9218 1900.5 15" ALDER 16+39 1 L 1966.75 56.25 TerraSurvey 2012
1660 158461.8992 348496.2691 1895.1 14" ALDER 16+48 54 R 1967.2 62.1 TerraSurvey 2012
1661 158466.7933 348497.1169 1895.3 13" ALDER 16+45 50 R 1967.05 61.75 TerraSurvey 2012
1662 158468.4576 348499.2307 1895.0 11" ALDER 16+45 47 R 1967.05 62.05 TerraSurvey 2012
1669 158417.6230 348535.3249 1897.8 13" ALDER 17+07 51 R 1970.15 62.35 TerraSurvey 2012
1670 158441.9511 348541.9343 1901.1 22" COTTONWOOD 16+92 31 R 1969.4 58.3 TerraSurvey 2012
1672 158399.2278 348533.0534 1897.3 18" ALDER 17+20 65 R 1970.8 63.5 TerraSurvey 2012
1675 158369.7614 348509.0610 1896.3 20" COTTONWOOD 17+28 102 R 1971.2 64.9 TerraSurvey 2012
1676 158359.5641 348524.6836 1898.4 15" ALDER 17+45 96 R 1972.05 63.65 TerraSurvey 2012
1677 158353.3864 348518.5548 1898.2 16" ALDER 17+46 105 R 1972.1 63.9 TerraSurvey 2012
1678 158347.5244 348513.4748 1898.0 19" ALDER 17+48 113 R 1972.2 64.2 TerraSurvey 2012
1679 158345.3572 348512.0886 1896.4 14" ALDER 17+48 115 R 1972.2 65.8 TerraSurvey 2012
1680 158334.0081 348520.8023 1897.8 14" ALDER 17+63 115 R 1972.95 65.15 TerraSurvey 2012
1681 158333.0516 348517.5841 1897.7 13" ALDER 17+61 119 R 1972.85 65.15 TerraSurvey 2012
1682 158327.5411 348518.6939 1897.6 12" ALDER 17+66 121 R 1973.1 65.5 TerraSurvey 2012
1683 158321.7449 348518.7006 1896.3 20" ALDER 17+71 125 R 1973.35 67.05 TerraSurvey 2012
1684 158312.7226 348515.7290 1896.4 2-15" ALDER 17+76 133 R 1973.6 67.2 TerraSurvey 2012
1687 158868.5910 348360.1704 1889.8 14" COTTONWOOD 12+47 98 L 1947.15 47.35 TerraSurvey 2012
1751 158301.5377 348489.1423 1899.4 2-20" ALDER 17+68 160 R 1973.2 63.8 TerraSurvey 2012
1752 158260.8575 348484.0676 1899.0 30" ASH 17+96 190 R 1974.6 65.6 TerraSurvey 2012
1753 158259.5966 348492.2862 1899.3 2-20" ALDER 18+02 185 R 1974.9 65.6 TerraSurvey 2012
1758 158137.6749 348508.0341 1902.0 30" COTTONWOOD 19+07 249 R 1980.15 68.15 TerraSurvey 2012
1759 158126.6579 348506.1233 1902.9 48" COTTONWOOD 19+14 258 R 1980.5 67.6 TerraSurvey 2012
1815 158363.1523 348373.1253 1906.0 60" SEQUOIA 16+47 212 R 1967.15 51.15 TerraSurvey 2012
1817 158396.9453 348533.3938 1897.7 15" ALDER 17+22 66 R 1970.9 63.2 TerraSurvey 2012
1818 158428.7082 348534.1548 1897.3 36" COTTONWOOD 16+98 45 R 1969.7 62.4 TerraSurvey 2012
1819 158436.8894 348529.4638 1897.0 22" COTTONWOOD 16+88 44 R 1969.2 62.2 TerraSurvey 2012
1820 158455.6648 348528.1636 1897.1 24" COTTONWOOD 16+73 33 R 1968.45 61.35 TerraSurvey 2012
1821 158465.7457 348530.0550 1897.3 36" COTTONWOOD 16+66 25 R 1968.1 60.8 TerraSurvey 2012
1822 158480.4889 348526.9457 1895.5 36" COTTONWOOD 16+53 18 R 1967.45 61.95 TerraSurvey 2012
1901 158631.4043 348410.9249 1895.8 27" WALNUT 14+63 13 R 1957.95 52.15 TerraSurvey 2012
1906 158578.3052 348448.5688 1895.4 16" ALDER 15+28 17 R 1961.2 55.8 TerraSurvey 2012
1907 158547.8593 348464.5761 1895.6 20" ALDER 15+61 24 R 1962.85 57.25 TerraSurvey 2012
1910 158519.4276 348462.2123 1895.7 14" ALDER 15+82 44 R 1963.9 58.2 TerraSurvey 2012
1912 158606.7547 348477.6618 1893.2 2-17" ALDERS 15+24 23 L 1961 57.8 TerraSurvey 2012
1913 158622.1764 348474.2892 1896.3 15" ALDER 15+10 31 L 1960.3 54 TerraSurvey 2012
1915 158639.2790 348467.6656 1895.1 18" ALDER 14+93 36 L 1959.45 54.35 TerraSurvey 2012
1916 158457.3833 348284.1104 1906.1 20" CATALPA 15+18 221 R 1960.7 44.6 TerraSurvey 2012
1
Federal Aviation Administration
Memorandum
Date: 2/26/2021
To: Ashland Municipal Airport
From: Joe Dalke
Subject: 2022-2026 CIP
The development of a solid Capital Improvement Plan (CIP) is important to identify the highest priority work within the anticipated funds that would most effectively improve the statewide airport system from a safety and preservation perspective. The table below represents the projects that we
intend to move forward with at this time; however as in any given year, projects are dependent on the availability of funding. Any changes to the agreed upon project list needs to be coordinated on your next SCIP and may affect funding and year. Ashland Municipal Airport
5-YEAR PROJECTS & PLANNED FUNDING
Year# Project Name NPE* ST/DI Total
2022 Rehabilitate Taxiway: Phase 2 – Construction $500,000 $1,000,000/ $1,100,000 $2,600,000
2023 Carryover $0 $0/$0 $0
2024 TBD $0 $0/$0 $0
2025 TBD $0 $0/$0 $0
2026 TBD $0 $0/$0 $0
# Projects originally planned for FY2021 that have been postponed are not addressed in this memo. If you plan to move a FY2021 project into FY2022 for a grant, please talk to your project manager. *Non-primary entitlement funds are specifically for general aviation airports that show needed airfield development listed in the latest published National Plan of Integrated Airport Systems (NPIAS). Non-primary entitlement funds are calculated as follows; the lesser of $150,000 or 1/5 of an airport’s 5-year development cost. For reference non primary entitlements balance prior to any FY2021 funding actions are listed below.
Your project manager is Joe Dalke, (206)-231-4137, Joseph.Dalke@faa.gov please contact Him with any questions, comments or concerns.
(2018 Expiring) FY 2018 $150,000 FY 2019 $150,000 FY 2020 $150,000 FY 2021 $150,000
TOTAL $600,000
ASHLAND MUNICIPAL AIRPORT
AIRPORT MASTER PLAN
CHAPTER 8 – CAPITAL IMPROVEMENT AND IMPLEMENTATION PLAN | JANUARY 2020 | PAGE 8-5 Century West Engineering
TABLE 8‐1: 20‐YEAR CAPITAL IMPROVEMENT PROGRAM
Current NPE $ Accumulation: $299,249
ASHLAND MUNICIPAL AIRPORT
20-YEAR CAPITAL IMPROVEMENT PROGRAM
Prepared by Century West Engineering
Project Project Category Project Cost
FAA GA
Entitlement Other FAA ** Local Costs ***
2019 No Projects $0 $0 $0 $0 FY 2019 NPE + Accum. $449,249
NPE Used $0
Subtotal - Year 1 $0 $0 $0 $0 NPE Remaining $449,249
2020 PMP* Rehabilitation $20,000 $18,000 $0 $2,000 FY 2020 NPE + Accum. $599,249
NPE Used $18,000
Subtotal - Year 2 $20,000 $18,000 $0 $2,000 NPE Remaining $581,249
2021 Rehabilitate Taxiway: Phase I - DesignDesign$263,000 $236,700 $0 $26,300 FY 2021 NPE + Accum. $731,249
NPE Used $236,700
Subtotal - Year 3 $263,000 $236,700 $0 $26,300 NPE Remaining $494,549
2022 Rehabilitate Taxiway: Phase II - Construction Construction $2,598,000 $644,549 $1,693,651 $259,800 FY 2022 NPE + Accum. $644,549
NPE Used $644,549
Subtotal - Year 4 $2,598,000 $644,549 $1,693,651 $259,800 NPE Remaining $0
2023 PMP*Rehabilitation $20,000 $18,000 $0 $2,000 FY 2023 NPE +Accum. $150,000
NPE Used $18,000
Subtotal - Year 5 $20,000 $18,000 $0 $2,000 NPE Remaining $132,000
5-YEAR TOTAL:$2,901,000 $917,249 $1,693,651 $290,100
* Participation in ODA PMP/PEP program is assumed. Actual project costs and local cost share to be determined.
** Other FAA Funding Total listed for reference only based on general project eligibility; FAA funding levels are expected to be below projected needs.
*** Local (City) costs at 10% (City may apply for a ODA grant for a portion of matching funds)
Note: Contingencies for project engineering, and construction services are included in lump sum project costs. Environmental contingencies are not included.
Short-Term
20-CAPITAL IMPROVEMENT PROGRAM
ASHLAND MUNICIPAL AIRPORT
AIRPORT MASTER PLAN
CHAPTER 8 – CAPITAL IMPROVEMENT AND IMPLEMENTATION PLAN | JANUARY 2020 | PAGE 8-7 Century West Engineering
TABLE 8‐1: 20‐YEAR CAPITAL IMPROVEMENT PROGRAM (CONT.)
Project Project Category Total Cost
FAA GA
Entitlement FAA Eligible ** Local Costs***
Non-Primary Entitlements Accumulation Total (5-Years)$750,000
EA (OFA Obstruction Removal/Fencing/Road Realignment/Apron Environmental $350,000 $315,000 $35,000
Fencing Project and Road Realignment Design/Construction $700,000 $630,000 $70,000
PMP*Planning $20,000 $18,000 $2,000
OFA Obstruction Removal Design/Construction $180,000 $162,000 $18,000
Displaced Threshold Removal and Runway Seal Coat Design/Construction $1,080,000 $972,000 $108,000
Apron Redesign and Expansion/Fuel Tank Relocation Design/Construction $6,840,000 $6,156,000 $684,000
Subtotal - Year 6-10 10-YEAR TOTAL:$9,170,000 $750,000 $8,253,000 $917,000
Project Project Category Total Coast
FAA GA
Entitlement FAA Eligible ** Local Costs***
Non-Primary Entitlements Accumulation Total (10-Years)$1,500,000
Airport Master Plan Update Planning $400,000 $360,000 $40,000
PMP*Planning $20,000 $18,000 $2,000
Hangar Taxilanes Design/Construction $2,240,000 $2,016,000 $224,000
Environmental Assessment (Runway Extension) Planning $500,000 $450,000 $50,000
PMP*Planning $20,000 $18,000 $2,000
Phase I - Runway Extension Design $420,000 $378,000 $42,000
Phase II - Runway Extension (Construction of Runway/Taxiway, culvert, land
acquisition, private drive relocation, etc)Construction $6,320,000 $5,688,000 $632,000
Subtotal Year 11-20 10-YEAR TOTAL:$9,920,000 $1,500,000 $8,928,000 $992,000
* Participation in ODA PMP/PEP program is assumed. Actual project costs and local cost share to be determined.
** Other FAA Funding Total listed for reference only based on general project eligibility; FAA funding levels are expected to be below projected needs.
*** Local (City) costs at 10% (City may apply for a ODA grant for a portion of matching funds)
Note: Contingencies for project engineering, and construction services are included in lump sum project costs. Environmental contingencies are not included.
2024-2028
Long-Term
2029-2038
20-CAPITAL IMPROVEMENT PROGRAM
Intermediate-Term
FBO MONTHLY REPORT
June, 2021
AMOUNT ITEM RATE
1,828.89$
29 @ 7.00$ =203.00$
0 @ 11.00$ =-$
5 @ 49.00$ =245.00$
0 @ 60.00$ =-$
0 @ 5.83$ =-$
14 @ 314.00$ =4,396.00$
1 @ 245.00$ =245.00$
11 @ 245.00$ =2,695.00$
3 @ 314.00$ =942.00$
7 @ 195.00$ =1,365.00$
6 @ 416.00$ =2,496.00$
1 @ 801.63$ =801.63$
1 @ 497.89$ =497.89$
1 @ 487.74$ =487.74$
1072 Fuel Flowage Fee Brim @ 0.07$ =75.04$
1 @ 163.00$ =163.00$
@ 8,088.34$ =-$
Brim Land Lease @ 960.36$ -$
Private Hangars Land Lease @ 345.00$ =-$
@ 2,745.60$ =-$
TOTAL RENTS =14,612.30$ X 0.75 10,959.23$
=65.00$
Price Per Gallon $5.60 100LL 2940 Gallons
Price Per Gallon 4.49$ JET A 215 Gallons
Total Gallons 3155 x 0.07 220.85$
Water Credit -$213.60
Garbage Credit -$60.33
Battery for AWAS / Filter for drinking fountain.-684.30$
TOTAL DUE TO CITY BY 20TH =12,115.74$
For City Use Only 2 Private Expires 07/21/23
Valley Investments Lease Expires 06/30/20
Jeff Nielson Mark Freeborn Expires 06/01/37
Brim Lease Expires 12/31/23
Sky Research Expires 03/14/26
FBO FLOWAGE FEE
CREDITS
DEBITS
DAILY
Daily Tie-Downs- Small
Daily Tie-Downs- Large
Monthly Tie-Downs- Small
Monthly Tie-Downs- Large
Freight Operations (x1000)
New T-Hangars
Sky Research Land Lease
Nielsen Land Lease
FBO RENTAL
MONTHLY
ANNUAL
NOTES:
UTILITY CHARGE NEW CLOSED HANGARS
Valley Inv. Land Lease
Brim Storage Area
Helicopter Hangars
Closed Hangars
Large Closed Hangar
Open Hangar
Commercial Hangar-JLC
Commercial Hangar-Sorenson
Box Hangar
FBO MONTHLY REPORT
June, 2021
Safety Inspection by FBO
Runway Lights:OK
VASI:OK
REIL:OK
Pavement:OK
TAXI: Parking Weeds:OK
Pavement:OK
Marking:OK
Tie-Downs:OK
Mowing:OK
Fencing:OK
Wind Cones:(3)OK
Wind Lights OK
Fire Extinguishers:OK
Other Recommendations or Problems:
Aircraft Based on Field:Hangars 30 Tie-Downs 5
13 Private Hangars 17 Maintenance Hangar 4
Skinner 5 TOTAL AIRCRAFT:74
Other Items:Current # of Students 4 # of Charter Flights 1
Special Events:None
Airport Users Group:None
DeBoer Hangars
FBO MONTHLY REPORT
July,2021
AMOUNT ITEM RATE
1,828.89$
29 @ 7.00$ =203.00$
0 @ 11.00$ =-$
5 @ 49.00$ =245.00$
0 @ 60.00$ =-$
0 @ 5.83$ =-$
14 @ 319.00$ =4,466.00$
1 @ 249.00$ =249.00$
11 @ 249.00$ =2,739.00$
3 @ 319.00$ =957.00$
7 @ 198.00$ =1,386.00$
6 @ 416.00$ =2,496.00$
1 @ 801.63$ =801.63$
1 @ 497.89$ =497.89$
1 @ 497.26$ =497.26$
3314 Fuel Flowage Fee Brim @ 0.07$ =231.98$
1 @ 165.67$ =165.67$
1 @ 8,246.21$ =8,246.21$
1 Brim Land Lease @ 980.00$ 980.00$
1 Private Hangars Land Lease @ 351.50$ =351.50$
1 @ 2,798.40$ =2,798.40$
TOTAL RENTS =27,311.54$ X 0.75 20,483.66$
=65.00$
Price Per Gallon $5.60 100LL 3113 Gallons
Price Per Gallon 4.49$ JET A 517 Gallons
Total Gallons 3630 x 0.07 254.10$
Water Credit -$301.14
Garbage Credit -$60.33
Power pole storage 25% to Skinner.-1,155.40$
Labor for painting Ashland sign 8 hours at $60.00 per hour.480.00$
TOTAL DUE TO CITY BY 20TH =20,634.78$
For City Use Only 2 Private Expires 07/21/23Valley Investments Lease Expires 06/30/20
Jeff Nielson Mark Freeborn Expires 06/01/37
Brim Lease Expires 12/31/23
Sky Research Expires 03/14/26
FBO FLOWAGE FEE
CREDITS
DEBITS
DAILY
Daily Tie-Downs- Small
Daily Tie-Downs- Large
Monthly Tie-Downs- Small
Monthly Tie-Downs- Large
Freight Operations (x1000)
New T-Hangars
Sky Research Land Lease
Nielsen Land Lease
FBO RENTAL
MONTHLY
ANNUAL
NOTES:
UTILITY CHARGE NEW CLOSED HANGARS
Valley Inv. Land Lease
Brim Storage Area
Helicopter Hangars
Closed Hangars
Large Closed Hangar
Open Hangar
Commercial Hangar-JLC
Commercial Hangar-Sorenson
Box Hangar
FBO MONTHLY REPORT
July,2021
Safety Inspection by FBO
Runway Lights:OK
VASI:OK
REIL:OK
Pavement:OK
TAXI: Parking Weeds:OK
Pavement:OK
Marking:OK
Tie-Downs:OK
Mowing:OK
Fencing:OK
Wind Cones:(3)OK
Wind Lights OK
Fire Extinguishers:OK
Other Recommendations or Problems:
Aircraft Based on Field:Hangars 30 Tie-Downs 5
13 Private Hangars 17 Maintenance Hangar 4
Skinner 5 TOTAL AIRCRAFT:74
Other Items:Current # of Students 4 # of Charter Flights 1
Special Events:None
Airport Users Group:None
DeBoer Hangar
Page 1 of 5
G:\Facilities\Airport\01. Processes\Airport Communications
Plan_FINAL.docx
Updated: 6/1/2021
Airport Users Communication Plan for the
Ashland Municipal Airport
Statement
This plan establishes communication paths between users of Ashland Municipal Airport, the fixed base
operator (FBO), and City of Ashland staff. The Plan was developed by the City of Ashland Facilities Division,
and is therefore tailored to the structure of that division. Contact information and suggested communication
paths are provided for other City departments for convenience, but this plan does not necessarily govern
communication between airport users and other departments or divisions.
Purpose
The purpose of this plan is to improve the City’s ability to receive service requests for maintenance or repair
and effectively assign its resources to provide the necessary services. In doing so, the City will be able to
better prioritize staff workloads and provide the best service possible to the airport.
Definitions
The following definitions have been established for the purpose of this plan:
• Airport Users include anyone who participates in aviation-related activities. This includes users who
fly in from elsewhere, users who rent hangars, tie-downs, or pay land leases, or any business that
operates on the grounds of the Ashland Municipal Airport.
• FBO is Skinner Aviation.
• Staff, for the purposes of this plan, include all individuals who work for the City of Ashland and
provide maintenance and repair services to the airport.
• Supervisors, for the purposes of this plan, includes City Staff who supervise employees in the
following departments and divisions: Facilities, Parks and Recreation, Streets, and Electric.
Procedure
In general, the FBO shall be the communications hub between Airport Users and City Supervisors. All
communications regarding Airport maintenance and repair must go through the FBO, including service
requests from Airport Users and notifications of upcoming work by Staff.
Page 2 of 5
G:\Facilities\Airport\01. Processes\Airport Communications
Plan_FINAL.docx
Updated: 6/1/2021
General Work Requests
General requests for work shall be made via email by the FBO to the appropriate supervisor, as identified in
the Contacts section below. The email shall CC appropriate staff (also detailed in the Contacts section). The
flowchart shown in Scenario 1, below, demonstrates the communication process that has been established
for addressing general service requests.
Grounds maintenance requests may need to be made periodically to obtain services from Ashland Parks and
Recreation Department beyond scheduled maintenance events at the Airport. Scenario 2 establishes the
communication path for grounds maintenance. Similar processes shall be followed for requesting work from
the Electric Department or Streets Division.
Notice of Upcoming Work
Any notifications of upcoming work performed or overseen by Staff shall be provided to the FBO. The FBO
will disseminate notifications to affected Airport Users in the manner deemed most appropriate by the FBO.
Notifications may include postings if the maintenance event could affect many users (e.g. herbicide spraying)
or targeted emails or phone calls to specific users (e.g. a roof repair on a single hangar). The flowchart shown
in Scenario 3 establishes the communication path for services to be performed or managed by Staff.
Emergency Repairs
Emergency repairs are limited to work required to eliminate imminent hazards to life, health and safety, or to
prevent imminent damage to equipment or property. Requests for emergency repairs must first go through
the FBO, unless the FBO is not immediately available. Once Staff receives the emergency repair request, they
may shorten the processes that follow to ensure the emergency is addressed imminently.
Improper Communications
Users requesting service must provide their requests to the FBO. Users who voice requests directly to Staff
will be asked to redirect their requests to the FBO. Except for emergency situations described above,
requests made directly to staff without involving the FBO first will only be addressed after the FBO has issued
the request to appropriate Staff.
Services by Other City Departments and Divisions
Facilities staff has little control over or knowledge of schedules of other City departments and divisions
performing work at the airport. Facilities Supervisors will encourage the managers of other departments and
divisions to provide notification to the FBO in advance of any work they will perform at the airport.
Contacts
Email shall be the primary method of communicating service requests and schedules. Telephone calls are
appropriate where additional discussion is needed but shall not replace email as the primary means of
communicating requests. Table 1 provides a list of primary and secondary contacts for communicating
service requests.
Page 3 of 5
G:\Facilities\Airport\01. Processes\Airport Communications
Plan_FINAL.docx
Updated: 6/1/2021
Table 1. List of contacts for airport maintenance and repair communications
Org. Primary/Supervisor CC Staff
FBO/Skinner Aviation Lisa McCoy, lisa@skinneraviation.com
Office: (541) 482-7675
Bob Skinner, bob@skinneraviation.com
Cell: (541) 601-1065
City of Ashland Facilities Wes Hoadley
wes.hoadley@ashland.or.us
(541) 552-2355
facility_repair@ashland.or.us
kaylea.kathol@ashland.or.us
chance.metcalf@ashland.or.us
City of Ashland Streets
Chuck Schweizer
chuck.schweizer@ashland.or.us
(541) 488-5313
facility_repair@ashland.or.us
kaylea.kathol@ashland.or.us
chance.metcalf@ashland.or.us
City of Ashland Electric Thomas McBartlett III (typically CC this
supervisor)
thomas.mcbartlett@ashland.or.us
(541) 552-2307
Mike Cook (typically will be the
primary contact)
mike.cook@ashland.or.us
(541) 552-2311
City of Ashland Water
Department
Steve Walker,
steve.walker@ashland.or.us (541) 488-5353
facility_repair@ashland.or.us
kaylea.kathol@ashland.or.us chance.metcalf@ashland.or.us
Ashland Parks and Recreation Bill Miller
bill.miller@ashland.or.us
(541) 552-2078
facility_repair@ashland.or.us
kaylea.kathol@ashland.or.us
chance.metcalf@ashland.or.us
City After-Hour Emergencies: Water,
Wastewater,
Stormwater Spills and
Backups
(541) 552-2268
Communication Flowcharts
Non-emergency service requests are anticipated to be the most common type of communication. Such items
include, but are not limited to, things like roof leaks, malfunctioning or poorly functioning hangar doors, hot
water heater failures, fallen signs, plumbing problems, potholes, and storm drain blockages.
Page 4 of 5
G:\Facilities\Airport\01. Processes\Airport Communications
Plan_FINAL.docx
Updated: 6/1/2021
Scenario 1. Communication path for non-emergency service requests by airport users
Scenario 2. Communication path for grounds maintenance
Airport User identifies service request Airport User calls or emails FBO with request
FBO emails the Facilities Supervisor to explain the request in as much detail as possible
Facilities Supervisor assesses validity of request (e.g. whether the request is the responsiblity of the Airport User), and assigns task to staff based on type of work and work load
Faclities Supervisor or Staff communicates schedule and method of work to FBO
Assigned staff will complete service request and notify FBO of completion
FBO identifies grounds maintenance need
FBO calls or emails Parks Supervisor to explain the request in as much detail as possible
Parks supervisor schedeules parks staff and provides FBO with schedule for completion
FBO notifies affected users if deemed necessary
Parks staff completes work and notifies FBO of completion.
Page 5 of 5
G:\Facilities\Airport\01. Processes\Airport Communications
Plan_FINAL.docx
Updated: 6/1/2021
Scenario 3. Communication path for City Activities that may affect airport users
Staff identifies scope of work and date(s) work will be peformed
Staff calls or emails FBO and provides description of work and dates work will be occuring
FBO determines appropriate method for notifying affected Airport Users, and provides notice accordingly
Staff completes work and reports completion to FBO
If necessary, FBO reports completion to affected users
AIRPORT MAINTENANCE POLICY
1) General maintenance/ Construction projects
A) Notify FBO 3 days prior if maintenance action will be
operating in aircraft movement areas.
B) Check in office at beginning, must have flags or beacon
on equipment.
C) If maintenance will be in areas other than aircraft
movement areas. 1-day notification so FBO can notify
other airport personnel if they may be affected.
2) Maintenance/ Construction involving runway or
taxiways
A) 3-day notice, notam issued.
B) Schedule maintenance/ repairs in low usage times
weather days, early mornings. Coordinate with FBO for
these types of projects.
Ch. 2.23 Ashland Airport Commission | Ashland Municipal Code Page 1 of 2
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
Chapter 2.23
ASHLAND AIRPORT COMMISSION
Sections:
2.23.010 Established - Membership
2.23.015 Qualifications
2.23.040 Powers and Duties Generally
2.23.010 Established - Membership
There is established an Ashland Airport Commission which shall consist of nine (9) voting members
and two (2) nonvoting ex officio members who shall be the Director of Public Works and the Council
person appointed by the Mayor as liaison to the Commission. (Ord. 3003, amended, 02/18/2010)
2.23.015 Qualifications
In making the appointments, the Mayor and Council shall appoint members such that the majority of
the Commission has either education, training, experience or other expertise in airports, aircraft,
aeronautics or engineering. A member shall not be disqualified for purposes of appointment or
official action simply by being a member of a class of airport users, including but not limited to
pilots, airplane owners or airport lease holders. (Ord. 3003, amended, 02/18/2010)
2.23.040 Powers and Duties Generally
The powers and duties of the Ashland Airport Commission shall be as follows:
A. To advise the Mayor and City Council on all matters relating to the management, operation, and
further development of the Ashland Airport.
B. To investigate Federal, State, County, and private funding for airport improvements in relation
thereto the requirement of City participation in financing.
Ch. 2.23 Ashland Airport Commission | Ashland Municipal Code Page 2 of 2
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
C. To review and recommend project applications for funding to the City Council. (Ord. 3003,
amended, 02/18/2010)
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
Disclaimer: The City Recorder’s office has the official version of the Ashland Municipal Code. Users
should contact the City Recorder’s office for ordinances passed subsequent to the ordinance cited
above.
City Website: www.ashland.or.us
City Telephone: (541) 488-5307
Code Publishing Company
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 1 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
Chapter 2.10
UNIFORM POLICIES AND OPERATING PROCEDURES FOR ADVISORY
COMMISSIONS AND BOARDS
Sections:
2.10.005 Purpose
2.10.010 Created or Established
2.10.015 Appointment
2.10.020 Terms, Term Limits and Vacancies
2.10.025 Meetings and Attendance
2.10.030 Removal
2.10.035 Public Meeting Law
2.10.040 Quorum and Effect of Lack Thereof
2.10.045 Council Liaison
2.10.050 Election of Officers, Secretary, and Subcommittees
2.10.055 Role of Staff
2.10.060 Agendas and Minutes
2.10.065 Goals
2.10.070 Rules and Regulations
2.10.080 Code of Ethics
2.10.090 Council as Final Decision Maker
2.10.095 Gifts
2.10.100 Budget, Compensation and Expenses
2.10.105 Reports
2.10.110 Lobbying and Representing the City
2.10.005 Purpose
Advisory commissions and boards (advisory bodies) require uniform rules, policies and operating
procedures to assure maximum productivity and fairness for members and the public. Except where
otherwise provided in this Code, the following policies and procedures govern all the City’s
commissions and boards, as well as ad hoc entities. Nothing herein removes the requirement for
compliance with more specific regulations and guidelines set forth by state statute, administrative
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 2 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
rule, ordinance, or resolution specific to the advisory body. These rules do not apply to the elected
Parks and Recreation Commission. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010)
2.10.010 Created or Established
See individual Commission or Board Code Chapters codified between AMC 2.11 and AMC 2.25. (Ord.
3003, added, 02/18/2010)
2.10.015 Appointment
See AMC 2.04.090.C. (Ord. 3003, added, 02/18/2010)
2.10.020 Terms, Term Limits and Vacancies
All successors to original members of an advisory commission or board, shall have a three (3) year
term, except as otherwise provided in the appointment order and except for certain members of the
Municipal Audit Commission, as provided in AMC 2.11.015. Notwithstanding the three year
limitation, Planning Commissioners shall serve for terms of four (4) years with terms expiring on April
30 of the fourth year, and Budget Committee members not on City Council shall serve for terms of
four (4) years, with terms expiring on June 30 the fourth year. All other regular terms shall commence
with appointment and shall expire on April 30 of the third year, unless otherwise provided in the
appointment order. The appointing authority may stagger terms in the original appointment order as
necessary. Members may serve two (2) terms on any single commission or board, after which time
the Mayor and Council will give due consideration to other qualified candidates before making a
reappointment. Any vacancy shall be filled by appointment by the Mayor, with confirmation by the
City Council, for any unexpired portion of the term as provided in AMC 2.04.090.C. (Ord. 3100,
amended, 2014; Ord. 3003, added, 02/18/2010)
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 3 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
2.10.025 Meetings and Attendance
A. Unless otherwise provided by law, the number of meetings related to business needs of an
advisory commission, or boards may be set by the advisory body.
B. The Planning Commission and Budget Committee shall set their own meeting attendance
requirements. All members of other Regular or ad hoc advisory bodies must attend at least
seventy-five percent (75%) of the full advisory body’s noticed meetings, study sessions and special
meetings in each full year of their tenure. A person removed from the advisory body for
noncompliance with attendance requirements subsequently may be appointed to fill the vacancy on
the advisory body by means of the normal appointment process of that advisory body.
C. A member should provide at least 48-hour notice to both the chair of the advisory body and the
staff liaison regarding any planned absence from a scheduled meeting of the advisory body. In the
event an unexpected emergency will cause a member to be absent from the meeting, the member
must, if possible, notify the chair or the staff liaison within a reasonable time in advance of the
meeting.
D. Generally, advisory bodies may not allow alternates to represent or stand in for a member at a
meeting. Notwithstanding the foregoing preclusion of alternates, on Regular and ad hoc advisory
bodies with some members who are appointed by an entity other than the Mayor and City Council
and who serve as a representative of the appointing entity, an alternate may participate and vote for
the named member by proxy at any meeting of the advisory body. Such participation by the
alternate will be deemed to be attendance by the named member. Individuals directly appointed by
the Mayor and approved by the Council may not be represented by alternates.
E. Each advisory body should review member attendance and report to the City Recorder
approximately every six months. City Recorder will advise the Mayor on the need for appointments
or re-appointments, if necessary. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010)
2.10.030 Removal
See AMC 2.04.090.F. (Ord. 3003, added, 02/18/2010)
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 4 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
2.10.035 Public Meeting Law
All meetings of advisory commissions and boards are subject to strict compliance with public
meeting laws of the State of Oregon. Notwithstanding notice requirements under Oregon law,
advance notice of at least 36 hours shall be provided for all meetings. Notice shall be sent to a
newspaper with general local circulation and posted on the City’s website. In the case of emergency
or when a state of emergency has been declared, notice appropriate to the circumstances shall be
provided and reasons justifying the lack of 36-hour notice shall be included in the minutes of such
meeting. (Ord. 3003, added, 02/18/2010)
2.10.040 Quorum and Effect of Lack Thereof
A meeting quorum shall consist of more than one-half of the total number of authorized members of
the body, including any vacant positions. Nonvoting ex officio members, staff and liaisons do not
count toward the quorum. Members need not be physically present at a meeting if another means of
attendance (e.g. telephonic, internet etc.) has been established by the membership and public
meetings law requirements are met. At least a majority of the quorum is necessary to adopt any
motion; some motions require the affirmative vote of at least two-thirds of the members present. If
the members in attendance do not constitute a quorum, staff or invitees may make informational
presentations provided (1) Notes describing the presentations and discussions are made and posted
on the City website; (2) no motion, debate or vote or any other official business other than
adjournment takes place; and (3) all topics advertised are automatically added to the agenda for the
next regularly scheduled meeting. (Ord. 3050, amended, 11/18/2011; Ord. 3003, added, 02/18/2010; Ord. 3100,
amended, 2014)
2.10.045 Council Liaison
See AMC 2.04.100. (Ord. 3003, added, 02/18/2010)
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 5 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
2.10.050 Election of Officers, Secretary, and Subcommittees
At its first meeting following the appointment or reappointment of members each year, the advisory
commission or board shall elect a chair and a vice-chair who shall hold office at the pleasure of the
advisory body. Neither the chair nor vice-chair shall serve as an officer for more than three
consecutive annual terms. Without the need for an appointment, the head of the City Department
staffing the commission, committee or board shall be the Secretary and shall be responsible for
keeping an accurate record of all proceedings. The Department head may delegate such tasks to a
staff liaison. Subcommittees may be formed for the purpose of gathering information and forming a
recommendation to be brought forward to the full advisory body. Only the full body can make
recommendations to the City Council. Subcommittees must comply fully with the requirements of
Oregon Public Meetings law. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010)
2.10.055 Role of Staff
At least one staff person is assigned to work with each advisory commission or board. The staff
liaison provides professional guidance, continuity, and insight into City policy and attends all regular
and special meetings and workshops. The staff liaison supports the group as a whole and shall not
do work at the request of individual members. Each staff liaison has a limited amount of time to
devote to the group. If additional staff time is needed the request should be made to the City
Administrator or appropriate Department Head. (Ord. 3003, added, 02/18/2010)
2.10.060 Agendas and Minutes
The chair or staff liaison will be responsible for timely preparation and posting in advance the
agendas of all meetings of advisory commissions and boards on the City’s website. A member or
staff liaison will be responsible for taking minutes and getting them posted on the City’s website,
generally within a few days after the minutes have been approved. Members are encouraged to
access those documents from the web site. Staff will email or mail documents to members upon
request. If the advisory body has a current Council Liaison, the Liaison should be given the
opportunity to report to the commission or board periodically. (Ord. 3100, amended, 2014; Ord. 3003,
added, 02/18/2010)
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 6 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
2.10.065 Goals
Advisory commissions and boards are encouraged to establish annual goals and action items that
reflect the body’s charge as stated in the specific commission ordinance. Advisory bodies are
expected to suggest, support and advance Council goals and are encouraged to look for ways within
their own unique responsibilities to do so. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010)
2.10.070 Rules and Regulations
The advisory commission or board may make such rules and regulations as are necessary for its
governance, including the conduct of meetings, when not inconsistent with Ashland City Charter,
Ashland Municipal Code or Oregon law. These rules may be less formal than the meeting procedure
rules in AMC 2.04.040. In the event of conflicts that cannot be resolved less formally, AMC 2.04.040
shall be used as the standard for meeting rules and procedures. Failure to strictly comply with the
rules on meeting procedure in AMC 2.04.040 shall not be cause to void or otherwise disturb a
decision or action. The body will strive to be clear in its proceedings. (Ord. 3100, amended, 2014; Ord.
3003, added, 02/18/2010)
2.10.080 Code of Ethics
The City of Ashland is committed to the highest ethical standards for its public officials. To ensure
public confidence, all members of advisory commissions and boards must be independent, impartial,
responsible and not use their position for personal gain or to benefit or harm others. Advisory
commissions and boards shall operate in the general public interest serving the community as a
whole and shall serve no special interests. Advisory commission and board members shall not
endorse in their official capacity any commercial product or enterprise. Members should be aware
the criminal codes, ethics and conflict of interest laws set forth in state statutes and city ordinances,
including but not limited to the State of Oregon Criminal Code, ORS 244 and in AMC Chapter 3.08.
(Ord. 3003, added, 02/18/2010)
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 7 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
2.10.090 Council as Final Decision Maker
With the exception of certain delegated quasi-judicial actions, most advisory commissions and
boards do not make final decisions subject to appeal but rather make recommendations to, or act in
an advisory capacity to the council. The City Council is the final decision-maker on all city policies
and the use of city resources. Proposals by boards and commissions for endorsement or sponsorship
of events, activities or programs must receive approval by City Council as provided by Resolution.
(Ord. 3057, amended, 04/03/2012)
2.10.095 Gifts
Subject to the acceptance of the City Council, an advisory body may receive gifts, bequests or
devises of property in the name of the City to carry out any of the purposes of the advisory
commission or board, which funds, if required by the terms of the gift, bequest or devise, shall be
segregated from other funds for use with the approval of the City Council. (Ord. 3003, added,
02/18/2010)
2.10.100 Budget, Compensation and Expenses
Money is set aside in department budgets for Commission and Board expenses. Should an advisory
body require additional funds, requests should be submitted to the department head through the
staff liaison. Regular members of the advisory commissions and boards shall receive no
compensation for services rendered. Members must receive permission and instructions from the
staff liaison in order to be reimbursed for training or conferences and associated travel expenses
related to official business. Procedures and criteria for boards and commissions to obtain approval of
expenditures are established by Resolution. (Ord. 3057, amended, 04/03/2012; Ord. 3003, added, 02/18/2010)
2.10.105 Reports
A. Each advisory body shall submit copies of its meeting minutes to the City Recorder for
presentation to the City Council.
Ch. 2.10 Uniform Policies and Operating Procedures | Ashland Municipal Code Page 8 of 8
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
B. The chair of each advisory body is expected to give at least one report to the City Council each
year on the advisory body’s accomplishments, work in progress, and planned activities. In addition,
the Mayor or City Council may from time to time ask chairs for information and recommendations on
matters within the scope of their advisory bodies. Chairs’ reports to the Council are to be objective
and representative of the majority views of the memberships of their advisory bodies.
C. Council Liaisons may report to the entire Council on significant and important activities of any
advisory body to which they have been assigned.
D. Staff Liaisons to the advisory bodies may assist in preparing such reports.
E. Unless otherwise expressly provided in the Ashland Municipal Code or State Law, all reports or
recommendations of City advisory bodies committee shall be considered advisory in nature and shall
not be binding on the Mayor or City Council. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010)
2.10.110 Lobbying and Representing the City
An individual advisory body member is free to express personal views on any issue in any forum as
long as the individual makes clear that he or she is not speaking as a member of the advisory body
and that the views expressed are personal and do not represent the position of the City or of the City
advisory body. Advisory body members are prohibited from engaging in political activity in
accordance with ORS 260.432. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010)
The Ashland Municipal Code is current through Ordinance 3168, passed December 18, 2018.
Disclaimer: The City Recorder’s office has the official version of the Ashland Municipal Code. Users
should contact the City Recorder’s office for ordinances passed subsequent to the ordinance cited
above.
City Website: www.ashland.or.us
City Telephone: (541) 488-5307
Code Publishing Company
Public Works Engineering Tel: 541-488-5587
20 East Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Adopted Airport Policies and Procedures
The administrative polices presented below are for the benefit of all users of the Ashland Municipal
Airport.
1.RIGHT OF FIRST REFUSAL
When an airport lessee is granted a right of first refusal according to the terms of their lease the
City Administrator will make an initial offer to the lessee that includes the lease price, term, and
other applicable provisions. If the lessee declines the offer and chooses not to enter into the lease
on the proposed terms, the City will then extend that same offer to interested parties in the order
established by the airport’s waiting list, if there is an applicable waiting list.
If the lessee declines the offer and the City is unable to rent the property under the terms
presented in the offer for a period of four months because the rental price is too high for the
current market, the Airport Commission may recommend to the City Council that the rental rate
for the hangar should be decreased. If the City Council approves a decrease in the rental price
for the hangar, the hangar will be re-offered under the newly established rates to the lessee that
received the first offer.
2.WAIVING OF TIE DOWN FEES
When a non-profit or public service group requires use of the Ashland Municipal Airport tie
downs it is the will of the Airport Commission to waive the fees associated with the City Council
approved fee chart. Secondly all fees associated with fire fighting activities on site will be
waived.
3.Bi-Annual Hangar Inspection
The Public Works Department in conjunction with the Fire Marshal, building official and FBO
will conduct an onsite inspection of all hangars on a biannual basis. The inspection should be
scheduled in spring with a follow up inspection in summer to verify issues have been remedied.
4.Hangar Waiting List
The hangar waiting list is split into two distinct sections, one a general tenant list and two a
commercial hangar waiting list. General tenant waiting list individuals will be given hangar
rental opportunities based on their position of order. If there is an opening in a closed hangar
tenants in a shade hangar, by length of stay, will be given first right to move into a closed hangar.
Commercial hangar waiting list is meant specifically for City owned hangars other than T-
hangars. Current commercial hangar tenants who by length of stay will be given first right to rent
a hangar of larger size than their current rental. After first right is given to current commercial
hangar renters the FBO will move onto the commercial hangar waiting list.
Public Works Engineeering Tel: 541-488-5587
20 East Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
5.Long Term Parking
Any vehicle parking over 48 hours in the public lot will be required to check in with the Fixed
Base Operator who will make a determination if the vehicle should stay in its current location or
be moved to another location onsite for a specified time period.
6.Hangar Parking
No vehicle shall park adjacent to a hangar within 39’ of centerline of a taxilane.
7.Camping
Camping permitted for airport users in appropriate area as specified by FBO. Anyone interested
in camping onsite is required to check in with the FBO. FBO will determine acceptable time
frame and location for camping activities. All fire season restrictions to be followed.
8.Pets
Pets are not permitted on any asphalt surfaces including aprons, taxilanes, taxiways and runways
without a leash. Any pets onsite that will travel in an aircraft are required to be leashed at all
times.
9.Commercial Tie Down Parking
One tie down parking space to be made available as part of SASO lease agreement for
commercial operators onsite. Parking space will be for customers only. One tie down space per
month or the equivalent of 31 days of total parking time (i.e. 2 aircraft for 15 days). FBO will
determine ramp tie down spot for operators.