HomeMy WebLinkAbout2024-039 PO 20240371 - Kittleson & Associates INCFiscal Year
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***************GL SUMMARY ***************
Date:By:
Authorized Signature
2024 Page:1 of: 1
20240371
City of Ashland
ATTN:Accounts Payable20 E. MainAshland, OR 97520
Phone: 541/552-2010Email: payable@ashland.or.us
KITTELSON & ASSOCIATES, INC
ACCOUNTS RECEIVABLEPO BOX 40847PORTLAND, OR 97240
C/O Public Works Department
51 Winburn WayAshland, OR 97520Phone: 541/488-5347
Fax: 541/488-6006
(503)228-5230 20240180
05/23/2024 802 FOB ASHLAND OR/NET30 Public Works Department
B Street corridor safety analysis
1 EACH1.0 $62,500.00$62,500.00B Street corridor safety analysis
Project Account:
081200 - 704200 $62,500.00
PO Total $62,500.00
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PERSONAL SERVICES AGREEMENT (GREATER THAN $35,000.00)
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-5587
Fax: 541/488-6006
CONSULTANT: Kittelson & Associates
CONSULTANT’S CONTACT: Matt Bell
ADDRESS: 851 SW 6th Ave, Suite 600
Portland, OR 97204
TELEPHONE: 503.228.5230
This Personal Services Agreement (hereinafter “Agreement”) is entered into by and between the
City of Ashland, an Oregon municipal corporation (hereinafter "City") and Kittelson & Associates, a
domestic professional corporation ("hereinafter “Consultant"), for the B STREET CORRIDOR SAFETY
ANALYSIS.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and
Consultant hereby agree as follows:
1.Effective Date and Duration: This Agreement shall become effective on the date of execution
on behalf of the City, as set forth below (the “Effective Date”), and unless sooner terminated as
specifically provided herein, shall terminate upon the City's affirmative acceptance of
Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,
but not later than June 30, 2025.
2.Scope of Work: Consultant will provide a B Street Corridor analysis as more fully set forth in
the Consultant’s Scope of Work dated 03/06/2024, which is attached hereto as “Exhibit A” and
incorporated herein by this reference. Consultant’s services are collectively referred to in this
Agreement as the “Work.”
3.Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other
supporting documents shall be construed to be mutually complementary and supplementary
wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this
Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting
documents.
4.All Costs Borne by Consultant: Consultant shall, at its own risk, perform the Work described
above and, unless otherwise specified in this Agreement, furnish all labor, equipment, and
materials required for the proper performance of such Work.
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5. Qualified Work: Consultant has represented, and by entering into this Agreement now
represents, that all personnel assigned to the Work to be performed under this Agreement are
fully qualified to perform the services to which they will be assigned in a skilled manner with the
care and skill used by members of Consultant’s profession practicing under similar
circumstances during the term of this Agreement. and, if required to be registered, licensed, or
bonded by the State of Oregon, are so Consultant agrees that all personnel working under this
Agreement are duly registered, licensed, or bonded, if required by the State of Oregon or other
applicable laws.
6. Compensation: City shall pay Consultant the sum of $62,500.00 (sixty-two thousand five
hundred US dollars) as full compensation for Consultant's performance of all Work under this
Agreement. In no event shall Consultant's total of all compensation and reimbursement under
this Agreement exceed the sum of $62,500.00 (sixty-two thousand five hundred US dollars)
without the express, written approval from the City official whose signature appears below, or
such official's successor in office. Payments shall be made within thirty (30) days of the date of
receipt by the City of Consultant’s invoice. Should this Agreement be terminated prior to
completion of all Work, payments will be made for any phase of the Work completed and
accepted as of the date of termination.
7. Ownership of Work/Documents: All Work, work product, or other documents produced in
furtherance of this Agreement belong to the City, and any copyright, patent, trademark
proprietary or any other protected intellectual property right shall vest in and is hereby assigned
to the City.
8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated
by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235.
9. Living Wage Requirements: If the amount of this Agreement is $25,335.05 or more,
Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in that chapter, to all employees performing Work under this Agreement
and to any Subcontractor who performs 50% or more of the Work under this Agreement.
Consultant is also required to post the notice attached hereto as “Exhibit B” predominantly in
areas where it will be seen by all employees.
10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its
officers, employees, and agents harmless from any and all losses, claims, actions, costs,
expenses, judgments, or other damages resulting from injury to any person (including injury
resulting in death), or damage (including loss or destruction) to property, of whatsoever nature to
the extent caused by the negligent performance of this Agreement by Consultant (including but
not limited to, Consultant's employees, agents, and others designated by Consultant to perform
Work or services attendant to this Agreement).
11. Termination:
a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent
of both parties.
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b. City's Convenience. This Agreement may be terminated by City at any time upon not
less than thirty (30) days’ prior written notice delivered by certified mail or in person.
c. For Cause. City may terminate or modify this Agreement, in whole or in part, effective
upon delivery of written notice to Consultant, or at such later date as may be established
by City under any of the following conditions:
i. If City funding from federal, state, county or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement or are no longer eligible for the funding proposed for payments
authorized by this Agreement; or
iii. If any license or certificate required by law or regulation to be held by Consultant to
provide the services required by this Agreement is for any reason denied, revoked,
suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this Agreement in the event of a breach of
the Agreement by the other. Prior to such termination the party seeking termination
shall give to the other party written notice of the breach and its intent to terminate. If
the party committing the breach has not entirely cured the breach within fifteen (15)
days of the date of the notice, or within such other period as the party giving the
notice may authorize in writing, then the Agreement may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant’s performance of each and every obligation and
duty under this Agreement. City, by written notice to Consultant of default or breach,
may at any time terminate the whole or any part of this Agreement if Consultant fails
to provide the Work called for by this Agreement within the time specified herein or
within any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and
are in addition to any other rights and remedies provided by law or under this
Agreement.
e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant
to subsections a, b, or c above shall be without prejudice to any obligations or liabilities
of either party already accrued prior to such termination or modification. However, upon
receiving a notice of termination (regardless whether such notice is given pursuant to
Subsection a, b, c, or d of this section, Consultant shall immediately cease all activities
under this Agreement, unless expressly directed otherwise by City in the notice of
termination. Further, upon termination, Consultant shall deliver to City all documents,
information, works-in-progress and other property that are or would be deliverables had
the Agreement been completed. City shall pay Consultant for Work performed prior to
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the termination date if such Work was performed in accordance with this Agreement.
12. Independent Contractor Status: Consultant is an independent contractor and not an employee
of the City for any purpose. Consultant shall have the complete responsibility for the
performance of this Agreement. Consultant shall provide workers' compensation coverage as
required in ORS Chapter 656 for all persons employed to perform Work pursuant to this
Agreement. Consultant is a subject employer that will comply with ORS 656.017.
13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work
without the written consent of City. Any attempted assignment or subcontract without written
consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of
any assigns or subcontractors and of all persons employed by them, and the approval by City of
any assignment or subcontract of the Work shall not create any contractual relation between the
assignee or subcontractor and City.
14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any
material breach or default of any covenant, warranty, certification, or obligation under the
Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for
insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on
a regular basis of the type identified in its obligations under the Agreement; or attempts to assign
rights in, or delegate duties under, this Agreement.
15. Insurance. Consultant shall, at its own expense, maintain the following insurance:
a. Worker’s Compensation insurance in compliance with ORS 656.017, which requires subject
employers to provide Oregon workers’ compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less
than $2,000,000 (two million dollars) per occurrence. This is to cover any damages caused
by error, omission or negligent acts related to the Work to be provided under this Agreement.
c. General Liability insurance with a combined single limit, or the equivalent, of not less than
$2,000,000 (two million dollars) per occurrence for Bodily Injury, Death, and Property
Damage.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less
than $1,000,000 (one million dollars) for each accident for Bodily Injury and Property
Damage, including coverage for owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction
of limits or intent not to renew the insurance coverage(s) without thirty (30) days’ prior
written notice from the Consultant or its insurer(s) to the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland,
Oregon, and its elected officials, officers and employees as Additional Insureds on any
insurance policies, excluding Professional Liability and Workers’ Compensation, required
herein, but only with
respect to Consultant’s services to be provided under this Agreement. The consultant’s
insurance is primary and non-contributory. As evidence of the insurance coverages required
by this Agreement, the Consultant shall furnish acceptable insurance certificates prior to
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commencing the Work under this Agreement. The certificate will specify all of the parties
who are Additional Insureds. Insuring companies or entities are subject to the City’s
acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall
be provided to the City. The Consultant shall be financially responsible for all pertinent
deductibles, self-insured retentions, and/or self-insurance.
16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color,
religion, creed, sex, marital status, familial status or domestic partnership, national origin, age,
mental or physical disability, sexual orientation, gender identity or source of income, suffer
discrimination in the performance of any Work under this Agreement when employed by
Consultant. Consultant agrees to comply with all applicable requirements of federal and state
civil rights and rehabilitation statutes, rules and regulations. Further, Consultant agrees not to
discriminate against a disadvantaged business enterprise, minority-owned business, woman-
owned business, a business that a service-disabled veteran owns or an emerging small business
enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110.
17. Consultant’s Compliance With Tax Laws:
17.1 Consultant represents and warrants to the City that:
17.1.1 Consultant shall, throughout the term of this Agreement, including any extensions
hereof, comply with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and
ORS Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or
enforce any of the foregoing tax laws or provisions.
17.1.2 Consultant, for a period of no fewer than six (6) calendar years preceding the Effective
Date of this Agreement, has faithfully complied with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and
ORS Chapters 316, 317, and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon
applicable to Consultant; and
(iii) Any rules, regulations, charter provisions, or ordinances that implement or
enforce any of the foregoing tax laws or provisions.
18. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice
shall be given in writing to the other party by personal delivery, by sending via a reputable
commercial overnight courier, by mailing using registered or certified United States mail, return
receipt requested, postage prepaid, or by electronically confirmed at the address or facsimile
number set forth below:
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If to the City:
Public Works Department
Attn: Contract Administrator
20 E. Main Street
Ashland, Oregon 97520
With a copy to:
City of Ashland – Legal Department
20 E. Main Street
Ashland, Oregon 97520
Phone: (541) 488-5350
If to Consultant:
Kittelson & Associates
851 SW 6th Ave Ste 600
Portland, OR 97204
19. Governing Law. This Agreement shall be governed by the laws of the State of Oregon without
regard to conflict of laws principles. Exclusive venue for litigation of any action arising under
this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless
exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal
district court for the district of Oregon. Each party expressly waives any and all rights to
maintain an action under this Agreement in any other venue, and expressly consents that, upon
motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so
as to effectuate this choice of venue.
20. Amendments. This Agreement may be amended only by written instrument executed by both
parties with the same formalities as this Agreement.
21. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds
currently available and authorized for expenditure to finance the costs of this Agreement within
the City’s fiscal year budget. Consultant understands and agrees that City’s payment of amounts
under this Agreement attributable to Work performed after the last day of the current fiscal year
is contingent on City appropriations, or other expenditure authority sufficient to allow City in the
exercise of its reasonable administrative discretion, to continue to make payments under this
Agreement. In the event City has insufficient appropriations, limitations or other expenditure
authority, City may terminate this Agreement without penalty or liability to City, effective upon
the delivery of written notice to Consultant, with no further liability to Consultant.
22. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE
UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER,
CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH
WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE
ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN.
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Page 1 of 1 EXHIBIT B
$18.05 per hour, effective June 30, 2023.
The Living Wage is adjusted annually every
June 30 by the Consumer Price Index.
EXHIBIT B
City of Ashland LIVING WAGE
➢ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $25,335.05 or more.
➢ For all hours worked in a
month if the employee spends
50% or more of the
employee’s time in that month
working on a project or
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of
$25,335.05.
➢ If their employer is the City of
Ashland, including the Parks
and Recreation Department.
➢ In calculating the living wage,
employers may add the value
of health care, retirement,
401K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
➢ Note: For temporary and
part-time employees, the
Living Wage does not apply
to the first 1040 hours worked
in any calendar year. For
more details, please see
Ashland Municipal Code
Section 3.12.020.
Call the Ashland City Administrator’s office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520, or visit the City’s website at www.ashland.or.us.
\Notice to Employers: This notice must be posted predominantly in areas where it can be
seen by all employees.
C I T Y O F A S H L A N D, O R E G O N
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a living wage.
For additional information:
Employees must be paid a
living wage:
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Page 1 of 1 EXHIBIT C
EXHIBIT C
CERTIFICATIONS/REPRESENTATIONS: Consultant, by and through its authorized
representative, under penalty of perjury, certifies that (a) the number shown on the attached W-9
form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Consultant
is not subject to backup withholding because: (i) it is exempt from backup withholding, or (ii) it
has not been notified by the Internal Revenue Service (IRS) that it is subject to backup
withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified
it that it is no longer subject to backup withholding. Consultant further represents and warrants
to City that: (a) it has the power and authority to enter into this Agreement and perform the
Work, (b) the Agreement, when executed and delivered, shall be a valid and binding obligation
of Consultant enforceable in accordance with its terms, (c) the work under the Agreement shall
be performed in accordance with the highest professional standards, and (d) Consultant is
qualified, professionally competent, and duly licensed (if applicable) to perform the Work.
Consultant also certifies under penalty of perjury that its business is not in violation of any
Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to
do business in the State of Oregon, and Consultant has checked four or more of the following
criteria that apply to its business.
______ (1) Consultant carries out the work or services at a location separate from a private
residence or is in a specific portion of a private residence, set aside as the location of
the business.
______ (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
______ (3) Telephone listing is used for the business separate from the personal residence
listing.
______ (4) Labor or services are performed only pursuant to written contracts.
______ (5) Labor or services are performed for two or more different persons within a period
of one year.
______ (6) Consultant assumes financial responsibility for defective workmanship or for
service not provided as evidenced by the ownership of performance bonds,
warranties, errors and omission (professional liability) insurance or liability insurance
relating to the Work or services to be provided.
___________________________________
Consultant’s signature
___________________________________
Date
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4/4/2024
FILENAME: H:\29\29988 - B STREET CORRIDOR SAFETY ANALYSIS\ADMIN\P\07_CONTRACT_INSURANCE_RATES\B STREET_DRAFT SOW_03062024.DOCX
B STREET CORRIDOR SAFETY ANALYSIS – DRAFT SCOPE OF WORK
STUDY PURPOSE & NEED
Enhancements to the B Street corridor have been a longstanding focus of the City of Ashland. In 1999,
the City prepared the B Street Transportation Plan. This plan was designed to improve the livability of the
corridor by slowing traffic, making it more attractive to people walking and biking, and addressing parking
impacts from downtown. In 2012, the City prepared the Transportation System Plan (TSP) which identifies
B Street as a bicycle boulevard and a high priority project for the City. More recently, residents along the
corridor have also applied for the City’s Traffic Calming Program. This collective effort shows a sustained
commitment to fostering a safer, more appealing, and community-oriented B Street corridor.
STUDY OBJECTIVE
The objective of the Study is to develop a conceptual design for a safer, more appealing, and community-
oriented B Street corridor. The conceptual design will provide transitions, as needed, to the existing
and/or planned bike and pedestrian facilities adjacent to these limits in coordination with the City.
Task 1. Project Management
Consultant shall provide the management, coordination, and direction to the Consultant Project Team.
Consultant shall coordinate with City Project Manager and City staff throughout the Study.
Task 1.1: Kick-off Meeting
The purpose of the kick-off meeting is to introduce the consultant Project team, review the Study scope
and schedule, as well as verify the assumptions for the concept development process and public outreach
events.
Task 1.1 Consultant Deliverables
▪Coordinate scheduling, agenda, and meeting summary of kick-off meeting.
Task 1.2: Schedule
Consultant shall coordinate with City to prepare and maintain an overall Schedule including technical
work tasks, public outreach events, bi-weekly conference calls, and due dates for each deliverable
identified in this scope of work. Consultant shall provide up to one (1) Schedule update over the course
of the Study.
Task 1.2 Consultant Deliverables:
▪Schedule (Draft and Final)
▪Schedule Update
851 SW 6th Avenue, Suite 600
Portland, OR 97204
P 503.228.5230 F 503.273.8169
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Task 1.3: Bi-Weekly Conference Calls
Consultant shall organize, prepare for, and facilitate up to twelve (12) virtual bi-weekly conference calls
with City staff. Meetings will be conducted on Microsoft Teams and will not exceed 30-minutes in length.
Consultant shall provide meeting summaries in email format.
Task 1.3 Consultant Deliverables:
▪ Coordinate scheduling, agenda, and meeting summary of twelve (12) bi-weekly conference calls.
Task 1.4: Monthly Invoices and Progress Reports
Consultant shall prepare monthly billing invoices and progress reports.
Task 1.4 Consultant Deliverables:
▪ Monthly invoices identifying anticipated upcoming tasks, tasks completed, actual cost/cost to
date, and hours per person by task.
Task 2. Site Investigation, Data Collection and Record Research
Task 2 involves a review of background information, a site investigation, data collection, and an
assessment of potential safety improvements for the corridor.
The findings from Task 2 will be documented in the Technical Memorandum in Task 3.
2.1 Review Existing Records and Data
Consultant shall review the 1999 B Street Transportation Plan, 2012 Transportation System Plan, and
2016 Downtown Strategic Parking Management Plan, as well as other relevant planning documents and
data as provided by the City. Consultant shall document relevant information from the prior planning
efforts, including decisions made by the City, guidance provided by the community, and any remaining
steps necessary to complete identified projects. This review shall inform the data collection effort and
evaluation needs.
Task 2.1 Consultant Deliverables:
▪ Review Existing Records and Data, document in the Task 3 memo.
2.2 Safety Improvement Opportunities Identification
Consultant will evaluate opportunities for safety improvements as identified below.
2.2A Assess Intersections for Improved Traffic Control
Consultant shall analyze traffic safety along the corridor and evaluate opportunities to adjust traffic
control to reflect potential changes in priorities of the City and the needs of people walking, biking, and
rolling. The recommendations shall follow the latest design guidance provided by NACTO, AASTO, and
FHWA, and reflect previously developed projects within the B Street Transportation Plan and the TSP.
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2.2B Assess Corridor for Speed Reduction Treatments
Consultant shall build on work conducted in the B Street Transportation Plan to identify treatments that
slow traffic while considering impacts to access and circulation along the corridor.
2.2C Assess Corridor for Parking Layout Changes
Consultant shall investigate opportunities to enhance the on-street parking system and continue the
discussion on time limits, user restrictions, and parking permit programs.
2.2D Assess Corridor for Bike Facility Improvements
Consultant shall evaluate the potential for establishing a bicycle boulevard along B Street and identify
treatments that balance the needs of through bicyclist and adjacent land uses.
2.2E Assess Corridor for Signing (and Striping) Improvements
Consultant shall build on prior work to identify opportunities to further enhance signing and striping
along the corridor as necessary.
2.2F Assess Corridor for Placemaking Improvements
Consultant shall identify placemaking opportunities, including not limited to street painting, artistic
crosswalks, traffic circles, planting, and landscaping.
Task 2.2 Consultant Deliverables:
▪ Identify safety improvement opportunities, document in the Task 3 memo.
2.3 Perform Site Investigation and Collect Traffic Data
Consultant shall participate in a site investigation with City staff and other interested parties to observe
the physical and operational characteristics of the corridor. Consultant shall walk the length of the
corridor and record observations of potential opportunities to improve the multimodal system, including
pedestrian, bicycle, and motor vehicle facilities, including on-street parking. Consultant shall identify
locations and the potential for additional data collection. City shall collect traffic data as identified during
the site investigation.
This site investigation is assumed to occur in conjunction with the Community Charette.
Task 2.3 City Deliverables:
▪ 72-hour bi-directional tube counts (traffic volumes, travel speeds, and heavy vehicle percentages)
at up to three (3) locations.
Task 2.3 Consultant Deliverables:
▪ Conduct site investigation with City staff and interested parties, document in the Task 3 memo.
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2.4 Community Charette
Consultant shall host an in-person Community Charette to share the purpose for the study, the
background planning documents, and the opportunities for safety improvements. The open house will
provide an opportunity for the community to interact with the project team, provide their input on the
opportunities for safety improvements, and share additional thoughts and ideas on the corridor.
The City will be responsible for advertising the event. The Community Charette is assumed to occur in
conjunction with the site investigation.
Task 2.4 City Deliverables:
▪ Aerial imagery of the study area.
▪ Secure location and advertise Community Charette.
Task 2.4 Consultant Deliverables:
▪ Roll plot of the study corridor.
▪ Presentation boards documenting the project’s purpose and opportunities for safety
improvements.
▪ A summary of input gathered in the charette will be documented in the Task 3 memo.
Task 3. Draft Technical Memorandum and Cost Estimates
Task 3 documents findings of Task 2 and produces concept plans and cost estimates for safety
improvements for the corridor.
3.1 Concept Design Memorandum
Consultant shall prepare a draft technical memorandum identifying recommended improvements to the
corridor. The memorandum will provide background information, documentation of any technical
analysis, recommendations for improvements, and conceptual (10%) design plans for the corridor. The
plans will provide guidance on the type and location of various corridor safety treatments and form the
basis for planning-level cost estimates. The memo will include an implementation section documenting
opportunities for incremental implementation. The Concept Design Memorandum will compile the key
points and findings from Task 2.
Task 3.1 Consultant Deliverables:
▪ Develop and Submit Concept Design Memorandum (Draft)
3.2 Concept Design Layout and Cost Estimates
The Preferred Concept Plan Layout will be produced in AutoCAD and will contain 11”x17” aerial photo-
based sheets depicting the Concept Design with callout boxes. Consultant shall prepare planning level
cost estimates for the recommended improvements based on unit costs for similar improvements
throughout the state. Consultant shall provide detailed breakdowns of the cost estimates so that they
can be modified, as necessary, over time.
DocuSign Envelope ID: 19E3B6A8-42C0-4B4C-8CD7-CA3FD1B97867
Project #: 29988.P
B Street Corridor Safety Analysis Page: 5 of 6
Kittelson & Associates, Inc.
The Concept Design Layout and Planning-Level Cost Estimates will be produced as a separate deliverable
and are anticipated to be incorporated into the Concept Design Memorandum (Task 3.1).
Task 3.2 Consultant Deliverables:
▪ Develop and Submit Concept Design Layout (Draft)
3.3 Virtual Open House
Consultant shall host an online open house to present the draft recommendations to the community and
obtain their input to ensure that the plan reflects their needs and preferences. The City will be responsible
for advertising the event.
Task 3.3 City Deliverables:
▪ Advertising for virtual open house.
Task 3.3 Consultant Deliverables:
▪ Develop and Host Virtual Public Open House (StoryMaps Platform)
▪ A summary of input gathered in the charette will be documented in the Final Concept Design
Memorandum as part of Task 4.
3.4 Transportation Advisory Committee Meeting
Consultant shall participate in a meeting with the Transportation Advisory Committee to present the
draft technical memorandum and obtain input on the recommended improvements. The meeting will
include a short presentation by the project team followed by a guided discussion on critical issues
associated with the plan. The Consultant team is assumed to attend this meeting virtually.
Task 3.4 Consultant Deliverables:
▪ Presentation materials for the Transportation Advisory Committee Meeting
▪ Virtually attend and present at the Transportation Advisory Committee Meeting
Task 4 Final Technical Memorandum and Cost Estimates
Consultant shall prepare a final technical memorandum incorporating feedback from the City, the
Transportation Advisory Committee, and the local community. The final technical memorandum will
document any significant changes since the draft.
4.1 Concept Design Memorandum
Consultant shall prepare a final technical memorandum identifying recommended improvements to the
corridor based on the input from the City, the public, and the Transportation Advisory Committee.
Task 4.1 Consultant Deliverables:
▪ Develop and Submit Concept Design Memorandum (Final)
DocuSign Envelope ID: 19E3B6A8-42C0-4B4C-8CD7-CA3FD1B97867
Project #: 29988.P
B Street Corridor Safety Analysis Page: 6 of 6
Kittelson & Associates, Inc.
4.2 Concept Design Layout and Cost Estimates
Consultant shall prepare a final concept design layout and cost estimates based on the input from the
City, the public, and the Transportation Advisory Committee.
Task 4.2 Consultant Deliverables:
▪ Develop and Submit Concept Design Layout (Final)
4.3 Transportation Advisory Committee Meeting
Consultant shall participate in a meeting with the Transportation Advisory Committee to present the final
technical memorandum and seek approval to take the plan to the Planning Commission and City Council
for adoption. The Consultant team is assumed to attend this meeting virtually.
Task 4.3 Consultant Deliverables:
▪ Presentation materials for the Transportation Advisory Committee Meeting
▪ Virtually attend and present at the Transportation Advisory Committee Meeting
DocuSign Envelope ID: 19E3B6A8-42C0-4B4C-8CD7-CA3FD1B97867
Project Name:B Street Corridor Safety Analysis
Project Manager:Matt Bell
KAI Project Number:299880.000
Date:Mar 06, 2024
LABOR ESTIMATE - B Street Corridor Safety Analysis
Bell, Matthew Griffiths, Amy Gross, Nick Banerjee,
Sutapa Wright, Susan Steyn,
Hermanus
Task Notes Staff MJB AEG NHG SXB SLY HJS
001 Project Management
Project Kick-off Meeting 2 4 6 $1,230
Project Schedule (draft, final, update)2 4 6 $1,230
Bi-Weekly Conference Call (12)6 12 18 $3,690
Monthly Invoices (6)4 4 $740
Reimbursable Expense $0
Task #001 - Subtotal 10 24 0 0 0 0 0 34 $6,890
002 Site Investiagion, Data Collection and Record Research
Review Existing Records and Data 2 4 6 $1,230
Safety Improvement Opportunities Identification 4 12 4 24 4 48 $9,320
Site Visit & Charette 12 16 4 32 $6,560
0 $0
0 $0
0 $0
Reimbursable Expense $1,290
Task #002 - Subtotal 18 32 4 28 0 4 0 86 $18,400
003 Draft Technical Memorandum and Cost Estimates
Concept Design Memorandum (draft)4 8 24 4 40 $7,560
Concept Design Layout (draft)4 12 4 36 4 60 $11,300
Concept Design Cost Estimates (draft)2 2 8 12 $2,120
Public Outreach Event (Virtual)4 8 16 28 $5,100
Transportation Advisory Committee Meeting (Virtual)3 4 2 9 $1,805
0 $0
0 $0
0 $0
0 $0
0 $0
Reimbursable Expense $0
Task #003 - Subtotal 15 34 6 86 4 4 0 149 $27,885
004 Final Technical Memorandum and Cost Estimates
Concept Design Memorandum (final)2 4 6 2 14 $2,790
Concept Design Layout (final)2 6 2 8 2 20 $4,000
Concept Design Cost Estimates (final)1 1 2 4 $730
Transportation Advisory Committee Meeting (Virtual)3 4 2 9 $1,805
0 $0
0 $0
Reimbursable Expense $0
Task #004 - Subtotal 7 15 3 18 2 2 0 47 $9,325
TOTAL HOURS 50 105 13 132 6 10 0
LABOR RATE $245.00 $185.00 $215.00 $165.00 $285.00 $325.00
LABOR COST $12,250 $19,425 $2,795 $21,780 $1,710 $3,250 316 $61,210
Rates shown above are for budgeting purposes only. Additional staff may be billed at the time services are performed.
$1,290
$62,500
$0
TOTAL REIMBURSABLES
Project Budget Form
WORK TASK/
TASK HOURS
WORK TASK/
TASK COST
$62,500
TOTAL PROJECT BUDGET
TOTAL HOURS
TOTAL KAI FEES
TOTAL SUB FEES
TOTAL LABOR
Kittelson & Associates Inc.H:\29\29988 - B Street Corridor Safety Analysis\admin\p\07_Contract_Insurance_Rates\29988_Budget_03062024
DocuSign Envelope ID: 19E3B6A8-42C0-4B4C-8CD7-CA3FD1B97867
KITTELSON & ASSOCIATES, INC. BILLING RATE SCHEDULE
Effective July 1, 2023 The current billing rates for Kittelson & Associates, Inc., staff are as follows and are subject to change:
Staff Billing Rate
Principal / Senior Principal $270 - $360
Hermanus Steyn $325
Susan Wright $285
Associate Engineer/Planner $230 - $260
Matt Bell $245
Senior Engineer/Planner $200 - $220
Nick Gross $215
Engineer/Planner $180 - $200
Amy Griffiths $185
Sophia Semensky $185
Transportation Analyst $160 - $175
Principal Data Scientist/Developer $255 - $340
Senior Data Scientist/Developer $215 - $255
Data Scientist/Developer $180 - $210
Data Analyst/Software Developer $140 - $175
Software Technician $110 - $135
Associate Technician $185 - $205
Senior Technician $165 - $185
Technician II $145 - $160
Technician I $125 - $140
Office Support $100 - $120
Service & Other Direct Costs Billing Rate
Mileage Current IRS mileage rate
Travel & Other Direct Costs Actual Costs
Subconsultants Actual Costs
DocuSign Envelope ID: 19E3B6A8-42C0-4B4C-8CD7-CA3FD1B97867