HomeMy WebLinkAbout2017-04-26 City Hall PACKETAgenda
ad hoc City Hall Advisory Committee
April 26, 2017
Siskiyou Room, 51 Winburn Way 1:30 p.m.
1. Welcome and Introductions (Interim City Administrator John Karns)
2. Review: Purpose of Committee
3. Meeting schedule: 1:30 – 3:30 every other Wednesday (approximately 9 meetings before
September)
4. City Hall Location Options Overview (Project Manager Kaylea Kathol)
5. Q&A about location options overview
6. Discussion: how does the committee want to proceed? (committee)
7. Proposed Next Steps
a. Tour of City Hall, Community Development
b. Tour of Police Station, Civic Center
c. Tour Lithia/Pioneer site, Elks parking lot site
d. Meeting schedule: Every other Wednesday (approximately 9 meetings before
September)
8. Public Input
Future Agenda Items
1) Background on City Hall Deed Restriction
2) GO Bond impact on property taxes over 20 years.
3) Police Station Phase 2
Purpose of Committee
The purpose of this committee is to:
• Identify the best option for improving/replacing City Hall (meets the work space needs through 2031 and provides reasonable degree of seismic safety for employees)
• Determine the amount needed for the identified option
• Determine whether or not the City should seek voter approval of a General Election Bond (or series of bonds) to fund the identified option and phase 2 of the Police Station
• If a GO Bond is recommended which election date is recommended
• If a GO Bond is not recommended identify options funding sources
• Provide a recommendation to the Council and the committee’s rational for the recommendation by early September
Summary of City Hall
Replacement Alternatives
Preliminary Options Explored
Seismic
retrofit
Rebuild on-
site, in kind
Are these
the best
options for
the long
term?
Are they
even the
best for the
present?
What do we really need?
What other
options are
available?
Hire an
ARCHITECT!
Space Needs
Analysis
Existing
Space (ft2)
Projected
Need (ft2)
City
Hall
7,745 11,808
Community
Development
9,630 12,544
TOTAL 17,375 24,352
•What is a space needs
analysis?
•Why was it part of the
feasibility study?
•What are the parameters?
Q: How do we get to 24,400 ft2?
A: Site Evaluation!
Sites Evaluated (Feasibility Study)
Consolidate at City
Hall
Right Size at City Hall
+ ComDev
Consolidate at
ComDev
New at Pioneer
Parking Lot
Sites Evaluated (Supplemental)
New at Civic Center New at Elks’ Parking LotNew at Railroad Property
Altogether Now…
1.Seismic Retrofit
2.In-Kind Rebuild
3.Right-Size Rebuild + ComDev
4.Expand ComDev + Consolidate
5.New @ Pioneer Parking
6.New @ Civic Center
7.New @ Elks’ Parking
8.New @ Railroad Property
Cost Estimates
•Estimates in this graph
are in 2021 dollars
(todays’ estimates have
been escalated 5.5% per
year)
•Hard costs
•Soft costs
•Moving/rental space
•Contractor’s contingency
•Prevailing wage
•Photovoltaic systemThese need
professional cost
estimates!
Alternative
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(1) Seismic Retrofit $ 6.5 M
(2) In-Kind Rebuild $ 4.4 M
(3) ComDev: Expand & Consolidate $ 9.5 M
(4) Right-Size City Hall + ComDev $ 8.5 M
(5) Right-Size/Stucco City Hall + ComDev $ 9.7 M
(6) New @ Pioneer Parking & 50 UG Stalls $ 16.1 M
(7) New @ Pioneer Parking & 100 UG Stalls $ 19.6 M
(8) New @ Civic Center & Consolidate $ 12.9 M
(9) New @ Civic Center + ComDev $ 11 M
(10) New @ Elks' & Consolidate $ 11.1 M
(11) New @ Elks' + ComDev $ 9.2 M
(12) New @ Railroad & Consolidate $ 11.1 M
(13) New @ Railroad + Com Dev $ 9.2 M
To
THE CITY O ASELPi D
i y 0Z
DEED from J6hn Re7man wife to the corporation of the Town of Ashlsnd
THISINMNTURE Made the 20thday of August AD1884between JAHelman
and Mary Helman his wife the parties of the first part therein and the cor
poration of the Town of AshlandJackson County0regon the party of the second
part thereinWITNESSETHWhereas the parties of the first part are desirous
that the following described premises shall be and remain the property of the
people of the Town of Adhland to be enjoyed and used in common b7 the people
of said town as a public Square of Plaza and aso for the erection of a Town
Hall and Jail therein now this Indenture witnesseth That the said parties
of the first part for the purpose of carrying out and securing the objects
aforesaid and in consideration of the sure of One dollar to them paid Both
by these presents bargain sell convey and quit claim unto the corporation of
the Town of Ashland Jackson County Oregon the following describedi land pro
vides that the said following described land be used by the said corporation
of the Town of Ashland for the purposesaforesaid arcl in case of the perver
sion of the lmd herein described from the purposes aforesaid by said corpor
ation of said Town of Ashland or by any person or persons claiming under them
it is hereby eypressly stipulated that the land hereinafter described shall
revert to and again become vested in the parties of the first part as though
these presents had never been made towit All that piece or parcel of land
situated in the Town of Ashland Jackson County State of Oregon and known on
the official maps of said Town as the Plaza and bounded bl 3locks One Two
and three and the Ashland Flouring Ililllot To Have and to hold the said
premises upon the conditions aforesaid with the appurtenances unto the said
corporation of the Town of Ashland forever
IN WIMMSS WHEREOF we have hereunto set our hands and seals this 20th
day of August AD1884 John R HelmanDoneinpresenceof11n2yJHelman LJFarlowByADHelmanL SEJePeattTheirattorneyinfact
SS
COUNTY OF JACK30119
Before the undersigned a county Judge in and for
said Count77 appeared the within named John R Helman and 1 ary J Helman
his wife by their attorneY in fact the within named Jahn RHelman and
llary J Helman his wife by their attorney in fact the within named
ADHelman to me mown to be the individual described in and who execut
1
n
ed the within conveyance for and oh behalf of the said Jahn R Heiman
and Mary J Heiman his wife and acknowledged that he exeeuted the
s arse
7ITITES my hand this 20th day of A ist AD1884
E De Peat
County Judge
Filed and recordeded August 21st 1884
N H Parker County Clerk
H11 E D Fondray Deputy
STATE OF OREGONs
SS
County of Jackson
IFred IColvighereby certify that I am the County
Recorder of Jackson CountyOregon and that as such I am the custodian
of the DeedsMortgageMining and Miscellaneous Records of said County
that the annexed instrument of writing is a true and correct copy of the
DeedRecorded Volume 40 Page 481 of Deed Records of said County and that
the same has been read and compared by me
IN TESTIMONY WHMOFI have hereunto set my hand and official seal this
the 9thday of August AD19130
County Recorder
B
y
Malm
The sketch elow is made solely for the purpose 01asstIsinIoratingsaidpremisesandtheCompanyZSWNWL44SEC9T39SRIEWMilityforvariationensionsncatinascertainedbifanyindim
survey39Ii9BBAKSONCOUNTYTITLEDIVISION1100cTLEINSURANCECORPORATION10
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yr 900 r
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P A
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0 901 0
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0800
LITHIA
8
400
i c t
PARK
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Y So
4900
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1041004300
Ifis Copy of deed includinz ity Hell is the best I can do with the handrittanoriginalNothingtoworryaboutasIseeitCityfallappearstohavebeenbuiltontheenlargedportionofthePlaza
3riggs
Deed from JOHN R hELiAN AND WIFE TO THE CORPORATION OF THE TOM OF ASHLAND
This Indenture made this 20th day of August 1834 be taeen J R Helman and2ryHelmanhisiifethePartiesofthefirstpartandthecorporationof
the Ton of Ashland Jackson County Oregon the Party of the Second Partthereinl1ITNIE33ETH
Vhereas the Parties of the First Part are desirous that the following described
rremises shall be and remain the property of the People ofthe Town of Ashland
to have and to enjoy and used in common by the People of said Takm as a
Public Square or Plaza and also for the erection of a Town Hall and Jail
therein Now this Indenture Witnesseth
That the Parties of the First Part for the purpose of carrying outt and the securing
the ob jcts aforsaid and in considerption of the sum of One Dollar to them paid
doh by 1ese nreGe q do brgain sell convev and quitclaim unto the Coroortion
of the Tbg of Ashland Jackson County CLegon the following described
sreea lard yrovided that the said follorng described land be used by
the said corporation of the Town of Ashland for the purposes aforesaid and in
case of the possession of the lard herein described From the purposes afnrsaid
i by said corporation of said Tom of Ashland or by an person or persons
elaining under them it is hereb e77Tessly s tioulatd that the land hereinafter
described shall revert to and main become vested in the carries of the First
Part as though these presents had never been made towit all that piece and
parcel If land situated in the Town of Ashland Jackson County State of Oregon
and Knoin on the of fiial maps of said ToVm as the I U and bounded by Blocks
01a T10 AN EE and the Flouring 2111 Lot TO HAVE AM TC POLD the said
plE ses upon i e conditions aforesaid T7ili1 Ue an L enances itto the said
Corrortion of the Torn of Ashland forever
I WI 1 S3 THEREOF we have hereunto set our hands and seals this 20th day
of August AD 1884
Done in Presence of J00N R ELIi4N
MAY vy hEL EI N
E J Farlow
E Ddpeatt By A D HEiIM
Thr AtLorey in Fact
Ackno71edFe t before E DePeatt County Judee or Jackson County
Filed and roc or ed in Volume 11 ge r8l Jac son County Oreon Deed Records
on A ugus 21st 1SB
Nctce tht te deed covers more land than included in the city hall You may
have to di5 oit Some old mas to fug nders a1 t s deed
j T E1 NiJ
7
a ell
uometKrsrtLaa13GiYlliytxist w
7 131 C
ll i Gl J i i S X55 eti a
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