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HomeMy WebLinkAbout2017-05-10 City Hall PACKETAgenda ad hoc City Hall Advisory Committee May 10, 2017 Siskiyou Room, 51 Winburn Way 1:30 p.m. 1. Call to order 2. Staff presentation: Overview of conditions at City Hall and the Community Development Building (Mike Morrison, PW Superintendent) 3. Tour City Hall and Community Development (Mike Morrison, PW Superintendent) 4. Re-convene (Discussion and Q&A) 5. Adjourn Next meeting Wednesday, May 24 (Otte-Peterson Room at the Grove 1175 East Main Street) Future Agenda Items 1) Background on City Hall Deed Restriction 2) GO Bond impact on property taxes over 20 years. 3) Police Station Phase 2 4) What are the pros and cons of each proposed option? 5) What criteria will be used to eliminate/narrow the list of proposed options? Purpose of Committee The purpose of this committee is to: • Identify the best option for improving/replacing City Hall (meets the work space needs through 2031 and provides reasonable degree of seismic safety for employees) • Determine the amount needed for the identified option • Determine whether or not the City should seek voter approval of a General Election Bond (or series of bonds) to fund the identified option and phase 2 of the Police Station • If a GO Bond is recommended which election date is recommended • If a GO Bond is not recommended identify options funding sources • Provide a recommendation to the Council and the committee’s rational for the recommendation by early September •Major remodel of the old Hillah Temple building •Approved in October of 1999 •Opened for use in September of 2002 •Currently 9,630 square feet •Very functional space, little room left for expansion •Storage location for a very large number of irreplaceable plans, maps, surveys and other historic City files •Houses the only truly shared meeting rooms in all City facilities •Originally built in 1889 •Major remodel completed in 1913 •Minor upgrades several times since 1913 •Currently 7,745 square feet •Has been identified as inadequate since the 1960’s •Plans have been developed several times for major upgrades or replacement Deficient Systems •Electrical System -inadequate for modern equipment •HVAC –Inefficient and outdated, due for major overhaul •Plumbing –Drains poorly, requires high flow toilets, lack of restrooms for the number of employees, water heater in the attic •Internet/Network –moderate but a very difficult space to improve •Structure Issues: •Single pane windows •Lack of insulation •Seismic issues Recent Issues •First floor restroom water leak caused floor failure •Plumbing backup caused building closure at midday •Roof drain issues caused a backup inside the building Ongoing Issues •Restrooms are inadequate for the number of employees •Security and access are difficult with the layout of the building •Maintaining aging systems is getting increasingly difficult Block 1 Block 2 Block 3 Ashland Mill Property Map composition by Lea Richards 0 250 500125 Feet I 1888 city map, including city blocks 1, 2, 3, and Ashland Mill Property Modern city map, including current tax lots and overlay of original Helman donation Legend Taxlots Helman Deed 1884 The following graphics superimpose the legal description from the 1884 deed (Helman to the Town of Ashland) over the 1888 survey of Ashland and over the present-day Ashland tax lot map. Dimensions are approximate. These graphics liberally interpretation that legal description, because it is unclear if the pre-existing, 60-wide Main Street was intended to be in the conveyance.