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Home My WebLink About2022-02-02 Historic PACKET HISTORIC COMMISSIONELECTRONICMEETING AGENDA February 2, 20226PM I.6:00PM -REGULAR MEETING –CALL TO ORDER II.APPROVAL OF MINUTES Historic Commission electronic meeting ofJanuary 5, 2022 III.PUBLIC FORUM IV.COUNCIL LIAISON REPORT Councilor Moran V.PLANNINGACTION REVIEW VI.DISCUSSION ITEMS Historic Preservation Week –PastForward th o Historic Preservation Awards scheduled for Tues, May 17@12:30 2022 nominations–Commissioners to review list VII.ADJOURNMENT ASHLAND HISTORIC COMMISSION ELECTRONIC MEETING DRAFT Meeting Minutes January 5, 2022 Community Development/Engineering Services Building – Electronic Meeting CALL TO ORDER: Hovenkamp called the electronic meeting to order at6:01pm. CommissionersPresent:Council Liaison: ShostromShaun Moran WhitfordStaff Present: Von ChamierBrandon Goldman;PlanningManager HovenkampRegan Trapp; Permit Technician II Swink Emery Skibby (Late) Commissioners Absent:ALL PRESENT APPROVAL OF MINUTES: Shostrom/Swink m/sto approve minutesforDecember 8, 2021.Voice vote. ALL AYES.Motion passed. PUBLIC FORUM: There was no one wishing to speak. COUNCIL LIAISON REPORT: Councilor Moran was present but there were no updatesto give. DISCUSSION ITEMS Marking Ashland Places Update- Jennifer Longshore The MAPS project is in its final stages and has been worked on for several years by a myriad of Commissioners from the Public Arts Commission and the Historic Commission. Fivebronze medallions will be placed around town at different historical sites within the next few months. Jennifer has extended an invitation to the Commission to work together with the Public Arts Commission in the next phase. She went over the historyofthe projectand gave an overview of the work done by the artist. Seated member quorum discussion Goldman gave the staff report regarding the quorum requirement. The quorum requirement is half of the seated members plus oneand would decrease based onseated members. Any change to Chapter 2.24 would require an ordinance amending the code and would need to be approved by Council. Only the City Manager can direct an ordinance amendment andit would need to be written by staff and approved by the Council. The Commission will continue to recruit people but would like to make the change of quorum requirements to no fewer than 7 and no more than 9. Von Chamier/Whitford m/s todirect staff to write an amendment to chapter 2.24 of the MunicipalCodeonquorum requirements(to match Tree Commission)o be submitted to the City Manager. ie;Half the number of seated Commissioners plus one but no less than four. Voice vote. ALL AYES. Motion passed. Community Center Chair Hovenkamp addressed Councilor Moran regarding an update on the Community Center. Councilor Moran gave the latest updates and encouraged the Commission to reach out to George Kramer, who is the chair of the Ad-Hoc Committee for the Community Center. Goldman gave an update onwhat the Ad-Hoc recommendation was regarding the “moment frame” on the interior of the building. This building is individually listed and SHPO would need to be notified if there were changes to the interioror exterior.If the Commission chooses to draft a letter, it willneed to be forwarded to the City Manager for review,as this item is not listed on any upcoming Council meetings. The group discussed the following: TheCity Council has worked 2-3yearsto try and bring these buildings back up to codeand these buildings need a lot of work as they have not been updated since the 80’s. Theyemphasized that if this project moves forward in this way, it will ruin the aesthetic of the buildingand was disappointed that there was no public input taken by Council on this subject. Because the building is on the national register of historic places, the Commission stressed the importance of letting the Council know their recommendations. They remarked thatthe effort should be put into saving the building both inside and outside so that visually, it maintains its historic integrity. The group stressed that this is a public building and should be maintained as such. Skibby/Swink m/s for Hovenkampwilldraft a letter to Council regarding Commission recommendations for the renovation (both interior and exterior) of the Community Center. This letter will be brought back(for review) to the full Commission at a future meeting. Voice vote. ALL AYES. Motion passed. Historic Preservation Week –PastForward th Historic Preservation Awards scheduled for Tues, May 17@12:30 Pioneer Hall has been reserved(with indoor or outdoor option) Historic Preservation month discussion was postponed until February’s meeting. ADJOURNMENT Next meeting is scheduled forFebruary 2, 2022at6:00pmvia Zoom. Shostrom/Whitford m/s to adjournmeeting of January 5, 2022 There being no other items to discuss, the meeting adjournedat8.12pm Respectfully submitted by Regan Trapp 4/30/2018 Membership_Print.doc Commission Historic \\ .goldman@ashland.or.us Packets \\ Mail E-revbev549@gmail.combill@ashlandhome.netshobro@jeffnet.orgkswink@mind.netpiper@terrainarch.comskwhippet@charter.netterryskibby@gmail.comregan.trapp@ashland.or.us shaun.moran@council.ashland.or.us Brandon Commission Historic \\ 2767 - Committees & 488 889797614375047420762233 3194 ------- Work 944621Fax 821488821552552 Commissions COMMISSION \\ List dev - comm \\ 6157 9863 G: -- 8802 - 2320660873786034502805 --- --- 482 Home 488482482482 458503 HISTORIC Membership Rd. St. Lane Way Drive Street Creek ASHLAND Apple Grizzly of GraniteHiddenScenicBeach Mailing 13852962Drive1240Tolman524174355611City ofAshlandCityAshland Term 4/30/244/30/234/30/244/30/244/30/224/30/244/30/22 Staff Name Council Admin - - oldman Chamier r G Hovenkamp Trapp Moran SwinkVon Skibby Shostrom Whitford Emery Commissioner BeverlyChairBillDale KeithPiperVice ChaiSamTerryShaunLiaisonBrandonLiaisonReganSupport