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Home My WebLink About2020-09-02 Historic PACKET HISTORIC COMMISSION MEETING AGENDA SEPTEMBER 2, 2020 6PM I.6:00PM -REGULAR MEETING –CALL TO ORDER II.APPROVAL OF MINUTES Historic Commission regular meeting of March 4, 2020. III.PUBLIC FORUM IV.COUNCIL LIAISON REPORT Rich Rosenthal V.PLANNING ACTION REVIEW PLANNING ACTION:PA-T1-2020-00122 SUBJECT PROPERTY: 240-244 Van Ness Ave OWNER/APPLICANT:Rogue Planning and Development Services/ Eric and Rebecca Laursen DESCRIPTION:A request for Site Design Review approval for the property located at 240 Van Ness Ave. The proposal involves conversion of the existing accessory structure located at the rear of the property, behind primary home, into a dwelling. The conversion of the existing 1950 sq.ft. structure into a dwelling unit would bring the total number of residential units on the property up to two units. As the structure exists currently, and only interior modifications are proposed to convert it into a residential unit, thesite improvements associated with the proposal are limited to the addition of a rooftop deck and landscaping.COMPREHENSIVE PLAN DESIGNATION:Low-Density, Multi-Family Residential; ZONING:R-3;MAP:39 1E 05 DA; TAX LOT:1700. VI.NEW ITEMS Electronic meeting protocols during COVID VII.DISCUSSION ITEMS VIII.COMMISSION ITEMS NOT ON AGENDA IX.OLD BUSINESS X.ADJOURNMENT ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes March 4,2020 Community Development/Engineering Services Building –51 Winburn Way –Siskiyou Room CALL TO ORDER: Shostromcalled the meeting to order at6:04pmin the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present:Council Liaison: SkibbyRich Rosenthal-ABSENT WhitfordStaff Present: EmeryMaria Harris; Planning Dept. HovenkampRegan Trapp; Secretary Swink Babin Giordano Shostrom Commissioners Absent:Von Chamier APPROVAL OF MINUTES: Whitford/Swinkm/sto approve minutesfor February 5, 2020.Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: Mark Brouillard, resident of Ashland–Gave an updateon projects within the historic districts and thanked the Commission for the letter that was read toCity Council aboutthe City Hall project. Mr. Brouillard also asked for anupdate onthe 145 N. Main project. Huelz Gutcheon, outside of Ashland–Spoke about City Hall progress and climate change. COUNCIL LIAISON REPORT: Council Liaison Rosenthal was absent,so no report was given. PLANNING ACTION REVIEW: PLANNING ACTION:PA-T1-2020-00089 SUBJECT PROPERTY:835 & 839 East Main OWNER/APPLICANT:Samarra Burnett DESCRIPTION:A request for a Conditional Use Permit (CUP) to authorize an increase of the Maximum Permitted Floor Area (MPFA) for the addition of a new art/dance studio, and additional habitable space to the upstairs unit. The property is currently developed with an 1,812 square foot duplex, and the proposed development includes 232 sq. ft. upstairs and 553 downstairs for a total of 2,597 square feet. The property allows a total MPFAof 2,256 square feet which would require the authorization of a ~15% increase of MPFA. In addition to the approval criteria for a Conditional Use Permit, the criteria for Historic District Design Standards approval must be met. The application also includes the request to remove a single large tree from the backyard due to its proximity to the proposed construction. COMPREHENSIVE PLAN DESIGNATION: Multi Family Residential; ZONING: R-2; MAP: 39 1E 09 AC; TAX LOT: 9601. There was no conflict of interest or ex-parte contact indicated by the Commission. Harris gave the staff report for PA-T1-2020-00089. She emphasized that the dance studiospace would notbe for commercial use. It will be for personal use of the applicant/owner. Shostrom opened the public hearing. The applicant was not present. Rick Peasley, neighbor of applicant, addressed the Commission regarding the project.Mr. Peasley submitted a statement to the record (see exhibit A, attached).He went on to say thathe felt staff was negligent in their wording on the notice regardingthe use of the space. Shostrom closed the public hearing and opened to the Commission for comments. After a discussion regarding potential uses, maximum permitted floor area, lack of detail/scale of the plans and shape of the roof, the Commission rendered their decision. Shostrom/Skibby m/sto approve PA-T1-2020-00089 with recommendations. Voice vote: All AYES. Motion passed. Recommendations for PA-T1-2020-00089 Historic District Design Standards(AMC 18.4.2.050.B) Scale Recommended:Height, width, and massing of new buildings conform to historic buildings in the immediate vicinity. Massing Recommended: Small, varied masses consistent with historic buildings in the immediate vicinity. Roof Recommended: Roof shape, pitches, and materials consistent with historic buildings in the immediate vicinity. Avoid: Roof shapes, pitches, or materials not historically used in the immediate vicinity. The flat roof with the balcony on the front and east side of the proposed additionis not a roof shape or pitch that is historically used. The Historic Commission recommends removing the deck on the street and east side of the proposed addition and using a hipped roof on the ground floor addition so that the street andeast sides of the building scale, mass and roof shape are consistent with historic buildings in the vicinity. Also, matchthe pitch of all new rooves to the existing roof. Rhythm of Openings Recommended:Pattern or rhythm of wall to door/window openings on the primary façade or other visually prominent elevation is maintained. Maintain compatible width- to-height ratiobays in the façade. Avoid: A pattern or rhythm of window/door openings that is inconsistent with adjacent historic buildings. The proposed door accessing the new ground level habitable space is confusing because it appears more prominent than the existing front doors to the duplex units. Eliminate the door from the street elevation to the new ground level habitable space and movethe door to the side or rear of the structure. Rehabilitation Standards for Existing Buildings and Additions(AMC 18.4.2.050.C.2) c. Replacement finishes on exterior walls of historic buildings shall match the original finish. Exterior finishes on new additions to historic buildings shall be compatible with but not replicate, the finish of the historic building. d. Diagonal and vertical siding shall be avoided on new additions or on historic buildings except in those instances where it was used as the original siding. The Historic Commission recommends matching the siding and trim on the front of the existing building and not using vertical siding (e.g., T-111). Delineate siding and trim type and size on building permit submittals. g. Replacement widows in historic buildings shall match the original windows. Windows in new additions shall be compatible in proportion, shape and size, but not replicate original windows in the historic building. The Historic Commission recommends matching the size of the windows on the street elevation of the new additions to the size of the existing bay window on the front of the building.Use off-white or buff colored windows, do not use white windows. NEW ITEMS: rdth Review board schedule-Whitford noted that he can only do review board on April 23or 30.Whitford indicatedhe will be unable to attend the Commission meeting in April. Project assignments for planning actions. thrd –232020.The Commission decided to have the self-guided Historic Preservation Week, May 17 Cemetery tours on Wednesday May 20, 2020. The final nominees were chosen and the Commissioners will start their research and write their blurbs for the awards ceremony. DISCUSSION ITEMS: Commission policies memo and acknowledgement -Harris discussedthe policieswith the Commission and all gave signed acknowledgementsto Ms. Trapp. Restrictions on Political Campaigning for Public Employees. Map project –Shostrom showed the Commission renderings of what each Historic marker will look like. Shostrom gave an update on the City Council meeting from Tuesdayand spoke about the letter he read a few weeks ago. Review Board Schedule March 5thTerry, Keith, Sam March 12thTerry, Piper, Ellen March 19thTerry, Tom, Sam March 26thTerry, Beverly (one more needed) April 2ndTerry,Bill (one more needed) April 9thTerry, Keith, Dale Project Assignments for Planning Actions PA-2017-00235114 Granite/ 9 Nutley–Project stalled(Bungalow)Shostrom PA-2017-00200165 Water –Extension to PA submitted ALL PA-2017-01294128 Central–Finals scheduledEmery & Swink PA-2017-02351/ 00026549 E. Main –WorkhasstartedSwink & Emery PA-T1-2018-00033160 Helman –No building permitShostrom PA-T1-2018-00038111 Bush –No building permitWhitford PA-T1-2019-00050346 Scenic Drive –Permit issuedEmery PA-T1-2019-00052533 Rock-Almost completeBabin PA-T2-2019-00009158, 160, 166 and 166 ½ North Laurel Street-Permits issuedShostrom PA-T1-2019-00064176 Harrison–Permit issuedSwink PA-T1-2019-00051154 Oak Street–Building plans not submittedWhitford PA-T1-2019-00080145 N. Main–No building permitWhitford PA-T1-2019-00087123 Church Street-No building permitHovenkamp PA-T1-2020-00089835 & 839 East MainShostrom ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled April 8, 2020 at6:00pm There being no other items to discuss, the meeting adjourned 8:35pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 TTY: 1-800-735-2900 541-488-5305 Fax: 541-552-2050 www.ashland.or.us NOTICE OF APPLICATION PLANNING ACTION:PA-T1-2020-00122 SUBJECT PROPERTY:240-244 Van Ness Ave OWNER/APPLICANT:Rogue Planning and Development Services/ Eric and Rebecca Laursen DESCRIPTION:A request for Site Design Review approval for the property located at 240 Van Ness Ave. The proposal involves conversion of the existing accessory structure located at the rear of the property, behind primary home, into a dwelling. The conversion of the existing 1950 sq.ft. structure into a dwelling unit would bring the total number of residential units on the property up to two units. As the structure exists currently, and only interior modifications are proposed to convert it into a residential unit, thesite improvements associated with the proposal are limited to the addition of a rooftop deck and landscaping. COMPREHENSIVE PLAN DESIGNATION:Low- Density, Multi-Family Residential; ZONING:R-3; MAP:39 1E 05 DA; TAX LOT:1700. NOTE:The Ashland Historic Commission will review this Planning Action at an electronic public hearing on Wednesday, September 2, 2020 at 6:00 PM. See page 2 of this notice for information about participating in the electronic public hearing. NOTICE OF COMPLETE APPLICATION:August 19, 2020 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS:September 2, 2020 OVER Historic Commission Meeting Notice is hereby given that the Historic Commissionwill hold an electronic public hearing on the above described planning action on the meeting date and time shown on Page 1. with Anyone wishing to submit written comments can do so by sending an e-mail to PC-public-testimony@ashland.or.us the subject line “Advisory CommissionHearing Testimony” by 10:00 a.m. on Monday, August 31, 2020. If the applicant wishes to provide a rebuttal to the testimony, they can submit the rebuttal via e-mail to PC-public- testimony@ashland.or.uswith the subject line “Advisory CommissionHearing Testimony” by 10:00 a.m. on Tuesday,September 1, 2020.Written testimony received by these deadlines will be available forHistoric Commissioners to review before the hearing and will be included in the meeting minutes. If you wish to virtually attend or listen to the Historic Commission meeting, send an email to PC-public- testimony@ashland.or.usby 10:00 a.m. on Monday,August 31, 2020.In order to virtually attend or listen to the commission meeting, please provide the following information: 1) make the subject line of the email “Advisory CommissionParticipant Request”, 2) include your name, 3) specify the date and commission meeting you wish to virtually attend or listen to, 4) specify if you will be participating by computer or telephone, and 5) the name you will use if participating by computer or the telephone number you will use if participating by telephone. Please note, participants that sign up to virtually attend or listen to a commission meeting will not be allowed to speakduring the meeting. In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator’s office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I). The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of this notice. Because of the COVID-19 pandemic, application materials are provided online and comments will be accepted by email. Alternative arrangements for reviewing the application or submitting comments can be made by contacting (541) 488-5305 or planning@ashland.or.us. A copy of the application, including all documents, evidence and applicable criteria are available online at “What’s Happening in my City” at https://gis.ashland.or.us/developmentproposals/.Copies of application materialswill be provided at reasonable cost, if requested. Under extenuating circumstances, application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre-arranged planning@ashland.or.us. appointment by calling (541) 488-5305 or emailing orto the City of Any affected property owner or resident has a right to submit written comments to planning@ashland.or.us Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal.Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff’s decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice.Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contactBrandon Goldmanat #541-552-2076 / Brandon.Goldman@ashland.or.us. G:\\comm-dev\\Commissions & Committees\\Historic Commission\\Packets\\2020 Packets\\9-2-2020\\240 VanNess\\VanNess_240_PA-T1-2020-00122_NOC.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A.Underlying Zone:The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to:building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones:The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards:The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities:The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E.Exception to the Site Development and Design Standards:The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1.There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2.There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. G:\\comm-dev\\Commissions & Committees\\Historic Commission\\Packets\\2020 Packets\\9-2-2020\\240 VanNess\\VanNess_240_PA-T1-2020-00122_NOC.docx Memo TO:CommissionStaff Liaisons FROM:Adam Hanks, Interim City Administrator DATE:June 29, 2020 RE:Electronic Meeting ProtocolsDuring Pendencyofthe COVID-19 Pandemic As we begin holding Commission meetings online, beloware instructionsto be shared with Commissionersto help keep meetings on track without interruptions. Using Zoom: When the agenda is released, a Zoom link for the meeting will be emailed to Commissionmembers. Before the meeting time starts, you will login with the link or meeting ID and password. Once logged in you will wait in the waiting room until accepted in by the host. Please make sure you are logged in before the meeting to help prevent any late starts,as quorum requirements still apply. A staff person will be designated as the host and the Chair will be the moderator. Participation: The moderator will run the meeting and call on individuals to speak. The host’s job will be tohelp the moderator keep track of those interested in speaking. The host will alsounmute participants when it is their turn to speak. When a participant is finished speaking, the participant will be placed back on mute to avoid any interruptions and background noise. Interruptions cause video and audio delays that can negatively affect participants and viewers. Video participation is encouraged to help with the flow of the meeting. If a Commissioner is unable to use video because of technology reasons,anexception can be made by the Chair,who –with consent of the majority of voting commission members present—may amend the following rules on speaking and voting for the duration of the then-current meeting. Amember who would like to speak shouldphysically raise theirhand so it can be seen on video by the other participants. If there is a presentation, members shouldhold their questions and comments until the end to avoid interruptions of the presentation. All conversation must happen through the video and audio format. Members may notuse the chat function forcommunication –in order to maintain compliance with Public Meetings Law.However, the hostmayuse the chat function to share a document link that is already a part of the public record. Roll call voting or physical hand raising will be used to count those in favor of and those opposedto a proposed action. The Chair will need to call for anyone abstaining for voting first followed by those in favor and those opposed. Those who choose to abstainfrom voting will be called upon to state their reasons. General Meeting Reminders: Meeting agendas will be sent out by staff a week before a scheduled meeting. Any public forum testimony isto be submitted in writing by members of the public by 10 AM the day before the scheduled meeting.This will be listed on the agenda and sent to members via email the day before the meeting. CITY OF ASHLAND 20 East Main StreetTel: 541-488-6002 Ashland, Oregon 97520Fax: 541-488-5311 www.ashland.or.usTTY: 800-735-2900 Because of the new public forum format, adhering to the noticed meetingagendais important to ensure all participants (Commissioners, staff, and the general public) are up-to-date on what will occur at the meeting. There is often a learning curve when conducting and participating in online meetings, but starting and ending the meetings on time is still expected. Even if you are familiar with online meetings, please give yourself and otherstime to account for adjustment in the meeting format and delays in technology that might occur. Please follow these instructions to ensure that the electronic meetings run as smoothly as possible. CITY OF ASHLAND 20 East Main StreetTel: 541-488-6002 Ashland, Oregon 97520Fax: 541-488-5311 www.ashland.or.usTTY: 800-735-2900 2018 / 30 4/ doc eb. hip_W s ber sion Mem is mm Co d.or.us ic n or t His ashla . n\\Packets\\ io s cil is n mm Co oric t His ail s\\ ee dress h@cou itt M - c kwhippet@ mm omgiordanoarch@gmail.com piper@terrainarch.comrevbev549@gmail.comcm_ellen@yahoo.com EAdshobro@jeffnet.orgkswink@mind.netsterryskibby@gmail.comtbill@ashlandhome.netriMaria.harris@ashland.or.usregan.trapp@ashland.or.us Co & ions iss mm Co SION v\\ de - mm 233 20452 G:\\co -- ork st WPhone552552 OMMIS Li hip s me o HPhone Member shlandshland AA ASHLAND HISTORIC C ofof dress nning Dept.nning Dept. yy ailing tt aa MAd CiPlCiPl 2122212222 tion 0000002 a 222222021 ------ -202-202-2 000 303030303030 ------ TermExpir44444-34-3444-3 ’s r hal son yt i n ord b f e ink r on w hit e SV Skib Ros WGiordano y r mmissioneairmanamiuncil Lia min. 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