HomeMy WebLinkAbout2020-11-04 Historic PACKET
HISTORIC COMMISSIONELECTRONICMEETING
AGENDA
November 4, 2020 6PM
I.6:00PM -REGULAR MEETING –CALL TO ORDER
II.APPROVAL OF MINUTES
Historic Commission electronic meeting of September 2, 2020.
III.PUBLIC FORUM
IV.COUNCIL LIAISON REPORT
Rich Rosenthal
V.PLANNING ACTION REVIEW
PLANNING ACTION:PA-T1-2020-00126
SUBJECT PROPERTY: 21 Winburn Way
APPLICANT/OWNER: Tom Beam
DESCRIPTION: A request for a Site Review for an exterior change to a Historic Contributing building. Changes
include adding a roll up door on the left side of the entrance, and to add a roll up window with new counter to
the right of the entrance. The entrance itself is to remain unchanged. COMPREHENSIVE PLAN
DESIGNATION:Commercial; ZONING: C-1-D; MAP: 39 1E 09 BB;TAX LOT: 50003
PLANNING ACTION:PA-T1-2020-00128
SUBJECT PROPERTY: 104 Bush Street
OWNER: Grove Family Trust-William E. Grove, III & Nancy B. Grove, trustees
APPLICANT:Coleman Creek Construction
DESCRIPTION:A request fora Conditional Use Permit to exceed the Maximum Permitted Floor Area
(MPFA) in the Historic District by 25 percent for the property at 104 Bush Street. The proposal involves
a 70 square foot addition for a single car garage to be accessed from Bush Street.The application
also includes a request for an Exception to Street Standards to allow a section of sidewalk to be
installed curbside to allow the repair of a section of sidewalk raised by tree roots while seeking to
preserve a 30-inch diameter Douglas Fir tree on the adjacent property. COMPREHENSIVE PLAN
DESIGNATION:Single-Family Residential;ZONING:R-1-7.5;ASSESSOR’S MAP:39 1E
08AA;TAX LOT #:1000
VI.NEW ITEMS
Pre-App review forAshland High School -201 S. Mountain
VII.DISCUSSION ITEMS
VIII.COMMISSION ITEMS NOT ON AGENDA
IX.OLD BUSINESS
X.ADJOURNMENT
ASHLAND HISTORIC COMMISSION
DRAFT Meeting Minutes
September 2,2020
Community Development/Engineering Services Building –Electronic Meeting
CALL TO ORDER:
Shostromcalled the electronic meeting to order at6:02pm.
Commissioners Present:CouncilLiaison:
SkibbyRich Rosenthal
WhitfordStaff Present:
EmeryBrandon Goldman; Planning Dept.
Von ChamierRegan Trapp; Secretary
Swink
Giordano
Shostrom
Commissioners Absent:Babin
Hovenkamp
APPROVAL OF MINUTES:
Whitford/Von Chamier m/sto approve minutesfor March 4, 2020.Voice vote. ALL AYES. Motion
passed.
PUBLIC FORUM:
There was no one wishing to speak.
COUNCIL LIAISON REPORT:
Councilor Rosenthal gave report to the Commission. Items discussed were:
City of Ashland hired a new Finance Director, Melanie Purcell who will start in Nov 2020.
Council postponed the hiring process for City Manager until early part of 2021.
Council approved 2 union contracts for IBEW.
PLANNING ACTION REVIEW:
PLANNING ACTION: PA-T1-2020-00122
SUBJECT PROPERTY: 240-244 Van Ness Ave
OWNER/APPLICANT:Rogue Planning and Development Services/ Eric and Rebecca Laursen
DESCRIPTION: A request for Site Design Review approval for the property located at 240 Van
Ness Ave. The proposal involves conversion of the existing accessory structure located at the rear
of the property, behind primary home, into a dwelling. The conversion of the existing 1950 sq.ft.
structure into a dwelling unit would bring the total number of residential units on the property up to
two units. As the structure exists currently, and only interior modifications are proposed to convert it
into a residential unit, the site improvements associated with the proposal are limited to the addition
of a rooftop deck and landscaping.COMPREHENSIVE PLAN DESIGNATION: Low-Density, Multi-
Family Residential; ZONING:R-3;MAP: 39 1E 05 DA;TAX LOT: 1700.
There was no conflict of interest or ex-parte contact indicated by the Commission.
Goldmangave the staff report for PA-T1-2020-00122.
Shostrom opened the public hearing.
Amy Gunter, applicant’s representative was present and emphasized that this project would not include
exterior changes.
Shostrom closed the public hearing and opened to the Commission for comments.
Whitford/Swink m/sto approve PA-T1-2020-00122with recommendations. Voice vote: All AYES.
Motion passed.
Recommendations for PA-T1-2020-00122
Street trees from the “recommended street tree guide”shall be plantedas recommendedby staff.
Commission is favorable of retainingthegravel driveway as a historically compatible surface.
NEW ITEMS:
Electronicmeeting protocols during COVID –This memo was given to the Commission in their
packets and there was no further discussion during the meeting.
DISCUSSION ITEMS:
Thesale of the bungalow at 114 Granite was discussed. Goldman explained the history on this
project and what will be coming up in the near future with the pre-application for a minor land partition.
The Commission asked about Historic Preservation awards and Review Board. Theywould like to
bemore involved in the review process as soon as possible.
REVIEW BOARD:
Postponed until further notice.
PROJECT ASSIGNMENTS FOR PLANNING ACTIONS:
Will update when more information is given.
ADJOURNMENT:
Next meeting is scheduled October 7, 2020 at 6:00pmvia Zoom.
There being no other items to discuss, the meeting adjournedat 6:45pm
Respectfully submitted by Regan Trapp
Planning Department, 51 Winburn Way, Ashland, Oregon 97520
TTY: 1-800-735-2900
541-488-5305 Fax: 541-552-2050 www.ashland.or.us
NOTICE OF APPLICATION
PLANNING ACTION:PA-T1-2020-00126
SUBJECT PROPERTY:21 Winburn Way
OWNER/APPLICANT:Tom Beam
DESCRIPTION:A request for a Site Review for an exterior change to a Historic Contributing building. Changes
include adding a roll up door on the left side of the entrance, and to add a roll up window with new counter to the
right of the entrance. The entrance itself is to remain unchanged.
COMPREHENSIVE PLAN DESIGNATION:Commercial;ZONING:C-1-D;ASSESSOR’S MAP #:391E09 BB;
TAX LOT:50003
NOTE:The Ashland Historic Commission will review this Planning Action at an electronic public hearing on Wednesday, November 4, 2020at
6:00 PM. See page 2 of this notice for information about participating in the electronic public hearing.
NOTICE OF COMPLETE APPLICATION:October 26, 2020
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS:November 9, 2020
OVER
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Historic Commission Meeting
Notice is hereby given that the Historic Commissionwill hold an electronic public hearing on the above described planning
action on the meeting date and time shown on Page 1.
with
Anyone wishing to submit written comments can do so by sending an e-mail to PC-public-testimony@ashland.or.us
the subject line “Advisory Commission Hearing Testimony” by 10:00 a.m. on Monday, November 2, 2020.
If the applicant wishes to provide a rebuttal to the testimony, they can submit the rebuttal via e-mail to PC-public-
testimony@ashland.or.uswith the subject line“Advisory Commission Hearing Testimony”by 10:00 a.m. on Tuesday,
November 3, 2020. Written testimony received by these deadlines will be available for Historic Commissioners to review before
the hearing and will be included in the meeting minutes.
If you wish to virtually attend or listen to the Historic Commission meetings, send anemail to PC-public-
testimony@ashland.or.usby 10:00 a.m. on Monday, November 2, 2020. In order to virtually attend or listen to the commission
meeting, please provide the following information: 1) make the subject line of the email “Advisory Commission Participant
Request”, 2) include your name, 3) specify the date and commission meeting you wish to virtually attend or listen to, 4) specify if
you will be participating by computer or telephone, and 5) the name you will use if participating by computer or the telephone
number you will use if participating by telephone. Please note, participants that sign up to virtually attend or listen to a commission
meeting will not be allowed to speak during the meeting.
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the City Administrator’s office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting
will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I).
The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of this notice.
Because of the COVID-19 pandemic, application materials are provided online and comments will beaccepted by email.
Alternativearrangements for reviewing the application or submitting comments can be made by contacting (541) 488-5305
or planning@ashland.or.us.
A copy of the application, including all documents, evidence and applicable criteria are available online at “What’s
Happening in my City” at https://gis.ashland.or.us/developmentproposals/.Copies of application materialswill be provided
at reasonable cost, if requested. Under extenuating circumstances, application materials may be requested to be reviewed
in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre-arranged
planning@ashland.or.us.
appointment by calling (541) 488-5305 or emailing
orto the City of
Any affected property owner or resident has a right to submit written comments to planning@ashland.or.us
Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page
1.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal.Upon
determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application
which allows for a 14day comment period. After the comment period and not more than 45 days from the application being
deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision ismailed to
the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff’s decision
must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision.(AMC
18.5.1.050.G)
The ordinance criteria applicable to this application are attached to this notice.Oregon law states that failure to raise an
objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an
opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue.
Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBAon that
criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with
sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
If you have questions or comments concerning this request, please feel free to contact Aaron Anderson at 541-552-2052 or
aaron.anderson@ashland.or.us.
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SITE DESIGN AND USE STANDARDS
18.5.2.050
The following criteria shall be used to approve or deny an application:
A.Underlying Zone:The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to:building and
yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable
standards.
B. Overlay Zones:The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards:The proposal complies with the applicable Site Development and DesignStandards of part 18.4, except as
provided by subsection E, below.
D. City Facilities:The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water,
sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject
property.
E.Exception to the Site Development and Design Standards:The approval authority may approve exceptions to the Site Development and Design
Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist.
1.There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect
of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and
approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum
which would alleviate the difficulty.; or
2.There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves
the stated purpose of the Site Development and Design Standards.
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Received 10.6.2020
Received 10.6.2020
Received 10.6.2020
10.6.2020
Received
Planning Department, 51 Winburn Way, Ashland, Oregon 97520
TTY: 1-800-735-2900
541-488-5305 Fax: 541-552-2050 www.ashland.or.us
NOTICE OF APPLICATION
PLANNING ACTION:PA-T1-2020-00128
SUBJECT PROPERTY: 104 Bush Street
OWNER: Grove Family Trust-William E. Grove, III & Nancy B. Grove, trustees
APPLICANT:Coleman Creek Construction
DESCRIPTION:A request fora Conditional Use Permit to exceed the Maximum Permitted Floor Area (MPFA) in the Historic
District by 25 percent for the property at 104 Bush Street. The proposal involves a 70 square foot addition for a single car garage
to be accessed from Bush Street.The application also includes a request for an Exception to Street Standards to allow a section
of sidewalk to be installed curbside to allow the repair of a section of sidewalk raised by tree roots while seeking to preserve a
30-inch diameter Douglas Fir tree on the adjacent property. COMPREHENSIVE PLAN DESIGNATION:Single-Family
Residential;ZONING:R-1-7.5;ASSESSOR’S MAP:39 1E 08AA;TAX LOT #:1000
NOTE:The Ashland Historic Commission will review this Planning Action at an electronic public hearing on Wednesday, November 4, 2020at
6:00 PM. See page 2 of this notice for information about participating in the electronic public hearing.
NOTICE OF COMPLETE APPLICATION:October 27, 2020
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS:November 10, 2020
OVER
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HistoricCommission Meetings
Notice is hereby given that the Historic Commissionwill hold an electronic public hearing on the above described planning action on the meeting date and
time shown on Page 1.
with the subject line “Advisory
Anyone wishing to submit written comments can do so by sending an e-mail to PC-public-testimony@ashland.or.us
Commission Hearing Testimony” by 10:00 a.m. on Monday, November 2, 2020.
If the applicant wishes to provide a rebuttal to the testimony, they can submit the rebuttal via e-mail to PC-public-testimony@ashland.or.uswith the subject line
“Advisory Commission Hearing Testimony” by 10:00 a.m. on Tuesday, November 3, 2020. Written testimony received by these deadlines will be available for
Historic Commissionersto review before the hearing and will be included in the meeting minutes.
by 10:00 a.m. on
If you wish to virtually attend or listen to the Historic Commission meeting, send an email to PC-public-testimony@ashland.or.us
Monday, November 2, 2020. In order to virtually attend or listen to the commission meeting, please provide the following information: 1) make the subject line
of the email “Advisory Commission Participant Request”, 2) include your name, 3) specify the date and commission meeting you wish to virtually attend or
listen to, 4) specify if you will be participating by computer or telephone, and 5) the name you will use if participating by computer or the telephone number you
will use if participating by telephone. Please note, participants that sign up to virtually attend or listen to a commission meeting will not be allowed to speak
during the meeting.
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator’s office
at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I).
The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of thisnotice.
Because of the COVID-19 pandemic, application materials are provided online and comments will beaccepted by email.
Alternativearrangements for reviewing the application or submitting comments can be made by contacting (541) 488-5305
.
or planning@ashland.or.us
A copy of the application, including all documents, evidence and applicable criteria are available online at “What’s
Happening in my City” at https://gis.ashland.or.us/developmentproposals/.Copies of application materialswill be provided
at reasonable cost, if requested. Under extenuating circumstances, application materials may be requested to be reviewed
in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre-arranged
appointment by calling (541) 488-5305 or emailing planning@ashland.or.us.
orto the City of
Any affected property owner or resident has a right to submit written comments to planning@ashland.or.us
Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page
1.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal.Upon
determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application
which allows for a 14day comment period. After the comment period and not more than 45 days from the application being
deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision ismailed to
the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff’s decision
must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision.(AMC
18.5.1.050.G)
The ordinance criteria applicable to this application are attached to this notice.Oregon law states that failure to raise an
objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an
opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue.
Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBAon that
criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with
sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
If you have questions or comments concerning this request, please feel free to contact Derek Seversonat
or 541-488-5305.
derek.severson@ashland.or.us
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CONDITIONAL USE PERMITS
18.5.4.050.A
A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through
the imposition of conditions.
1.That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with
relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program.
2.That adequate capacity ofCity facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate
transportation can and will be provided to the subject property.
3.That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject
lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the
following factors of livability of the impact area shall be considered in relation to the target use of the zone.
a.Similarity in scale, bulk, and coverage.
b.Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of
capacity of facilities.
c.Architectural compatibility with the impact area.
d.Air quality, including the generation of dust, odors, or other environmental pollutants.
e.Generation of noise, light, and glare.
f.The development of adjacent properties as envisioned in the Comprehensive Plan.
g.Other factors found to be relevant by the approval authority for review of the proposed use.
4.A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance.
5.For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone
are as follows.
a.WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standardsfor Residential
Zones.
b.R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards forResidential Zones.
c.R-2 and R-3.Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential
Zones.
d.C-1.The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio,
complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all
ordinance requirements.
e.C-1-D.The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area
ratio, complying with all ordinance requirements.
f.E-1.The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to arearatio, complying
with all ordinance requirements;and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance
requirements.
g.M-1.The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements.
h.CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio,
complying with all ordinance requirements.
i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area,
complying with all ordinance requirements.
k.CM-NC.The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying
with all ordinance requirements.
l.HC, NM, and SOU.The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern
Oregon University District, respectively, complying with all ordinance requirements.
EXCEPTION TO STREET STANDARDS
18.4.6.020.B.1
Exception to the Street Design Standards. The approval authority may approve exceptions to the standards section in 18.4.6.040 Street Design Standards if all
of the following circumstances are found to exist.
a. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or proposed use of the
site.
b. The exception will result in equal or superior transportation facilities and connectivity considering the following factors where applicable.
i. For transit facilities and related improvements, access, wait time, and ride experience.
ii. For bicycle facilities, feeling of safety, quality of experience (i.e., comfort level of bicycling along the roadway), and frequency of conflicts with vehicle
cross traffic.
iii. For pedestrian facilities, feeling of safety, quality of experience (i.e., comfort level of walking along roadway), and ability to safety and efficiency
crossing roadway.
c. The exception is the minimum necessary to alleviate the difficulty.
d. The exception is consistent with the Purpose and Intent of the Street Standards in subsection 18.4.6.040.A.
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Coleman Creek Construction
Michael Hodgin, Owner - CCB #160328
695 Washington St.
Ashland, OR 97520
Tel/Fax: 541-482-2299
Supplemental Written Findings for Type 1 Conditional Use Permit for
104 Bush St Ashland OR
1. Written Findings for Conditaon Use Permit criteria 18.5.4.050
2. Written Findings for Historic District Development Standards
18.4.2.050 B and 18.4.2.050.C
3. Exception to Street Standards 18.4.6.020 B.1.
18.4.2.050 Historic District Development
B. HD Design Standards
1. Transitional Areas
Findings: Not relevant
2.Height
Findings: Complies. Addition will be 1-story on a 2-story building
3. Scale
Findings: Complies. The proposed building massing and scale are consistent with the original
structure and in keeping with the historic buildings in the vicinity.
4. Massing
Findings: Complies. See #3
5. Setback
Findings: Complies. New addition proposed to be in plane with front porch and no further in
setback line of adjacent buildings.
6. Roof
Findings: Complies. New roof matches shape and material of existing
7. Rhythm of openings
Findings: Complies. The rhythm of the openings is mostly consistent with existing house.
However, the proposed addition changes the openings from two garage door to one which is
more consistent with adjacent historic buildings.
8.Base or Platforms
Findings: I do notbelieve this is relevantbecausewe are adding a garage which would be at
grade not on a platform.
9. Form
Findings: Complies. Proposed remodel maintains the existing form
10. Entrances
Findings: Complies Front entry is unchanged andclearly well-defined with covered porch.
11. Imitations of Historic Features
Findings: Proposed remodel will keep the existing decorative detailsand will not introduce
any new detailsor imitate styles, motifs, or details of historic buildings.
12. Additions
Findings: EXCEPTION REQUESTED. While exploring design ideas we tried to work a design to
add to the rear of the building so as to avoid an addition to the façade of Bush St.This would
have included returning the original garage that was converted into living space back to the
garage and then recreate the living space to the rear. However, due to the narrow lot and
required set back at the rear of the building, combined with limited access for construction
made the project not feasible. Especially since the addition would take the placeof an
existing patio that has been heavily landscaped and is the only “usable” outdoor area in the
back yard due to grade. Thus, the only possible solution was to come out towards Bush st.
5’10”
C. Rehabilitation Standards for Existing Buildings and Additions
2. Rehabilitation Standards.
a.Historic architectural styles and features.
Findings: Complies. (To the best of our abilities given the house was built in 1992)
b.Original features shall be restored as much as possible.
Findings: Complies
c.Replacementfinishes on exterior walls.
Findings: Complies. Finishes will match existing.
d.Diagonal or vertical siding
Findings: Complies. None will be used.
e.Exterior wall colors
Findings: Complies. We will match existing paint color
f.Imitative materials shall be avoided
Findings: Complies. No imitative materials are proposed to be used.
g.ReplacementWindows
Findings: Complies.One window added in the addition will be compatiblein proportion,
shape and size of existing windows.
h.Roofs
Findings: Complies. New roof will match existing
i.Roofing Material
Findings: Complies. Roofing material will match the existing and be composition shingles.
j. New porches or entries
Findings: Complies. New garage entry will match existing.
Chapter 18.5.4. Conditional Use Permit.
Applicant is seeking a CUP for an increase of 25% above the MPFA
18.5.4.030 Review Procedure
Findings: Complies. Project is a small addition to a residential structure.
18.54.040 Application Submission Requirements.
Findings: Complies.Information is contained inthese findings andon the drawings previously
submitted.
18.5.4.050 Approval Criteria
1. zoning district standards
Findings: Complies.The use is in conformance withall of the standards an relevant
Comprehensive Plan policies for the zoning. The proposed addition is to accommodate
owners desired for a garage.
2. Adequate capacity of facilities
Findings: Complies. The garage will add no additional need for city facilities and adequate
capacity of facilities exist, are currently provided,and are currently in use throughout the
property. Adequate transportation is currently provided.
3. Conditional Use will have no greater adverse material effect on livability
a. Similarity in scale
Complies.
b. Generation of traffic
Complies. Traffic generation will not change as a result of the project as there is no
increase in the number of occupantscompared to what is current
c. Architectural compatibility
Complies: The massing , scale,roof pitches and detailingare in total compatibility
with the impact are as descried in these findings in Section 18.4.2.050
d. Air quality
Complies: There will be no decrease in air quality as there willbe no changein the
occupancy of the building.
e. Generation of noise, light, and glare
Complies. There will be no additional increase of noise, light, and glare. Likely a
decrease in noise as the owners will be entering and exiting their vehicle inside a
closed garage.
f. Development of adjacent properties.
Complies.
g. Other factors found to be relevant by the approval authority for review of the
proposed use.
Will Respond. Once the City Planning Staff review the proposal, any factors they deem
relevant will be addressed and any changes necessary will be made.
4. A CUP shall not allow a prohibited use.
Complies: No change is use is being requested for the proposed addition
5. Target Zone Uses
Complies. Ordinance requirements and density are in compliance as exhibitedby the design
drawings and as describedin these findings.
B Conditions of Approval
AGREES: Applicant agrees to abide by any conditions imposed on this use as adopted and
approved a as result of this planning action.
Exception to Street Standards 18.4.6.020 B.1.
Summary of the request by owners to alter sidewalk:
Regarding the possible relocation of the sidewalk at 104 Bush st., below is a drawing
showing the conceptual request for bringing the sidewalk “out of path.”
Condition: Sidewalk is raised at least 8 inches at current sidewalk. Location of the tree is
such that “ramping” over the root structure would make an impossible approach at the
driveway as it would be too steep, and we don’t have enough grade to make the
transitional gradual.
Steps taken so far:
1. On site meeting with clients who are vested in keeping the tree alive and
looking for resolution to keep thesidewalksafe.
2. On site meeting with arborist Chris John of Canopy LLC. Chris reported the
tree is in good health but will need relief from concrete to ensure its longevity.
He stated that there will be no way to tell if we can cut roots at
thesidewalk location until we remove thesidewalk and dig up.But, its likely the
level of upheaval suggests the roots will be too large to cut. Recommendation
was to remove the sidewalk and assess with a greater possibility than not that
thesidewalk would need to be relocated.
3. Met with clients again who did not feel good about demo until we have solid
permission from the city to relocate as the job affects the neighbors to the south
as well.
4. Met onsite with Carl Johnson from public works. Many ideas kicked around
but relocatingsidewalks seems the only viable solution to keep the tree. Carl
reported that he was ok with it if the planning department was.
5. Spoke on the phone with Aaron from the planning department who did
some leg work and reported that I would need to provide additional information:
Site map, narrative, ideally written report from the arborist, and a request.
A.Applicability.Chapter18.4.6applies to all new development, including projects
subject to Land Division (Subdivision or Partition) approval and developments subject to
Site Design Review, where public facility improvements are required. All public facility
improvements within the City shall occur in accordance with the standards and
procedures of this chapter.
B.Exceptions and Variances.Requests to depart from the requirements of this chapter
are subject to chapter18.5.5Variances, except that deviations from
section18.4.6.040Street Design Standards are subject to18.4.6.020.B.1Exceptions to
the Street Design Standards, below.
1.Exception to the Street Design Standards.The approval authority may approve
exceptions to the standards section in18.4.6.040Street Design Standards if all of the
following circumstances are found to exist.
a.There is demonstrable difficulty in meeting the specific requirements of this chapter
due to a unique or unusual aspect of thesite or proposed use of the site.
Findings: Given the downhillslope and the raised sidewalk from the tree roots,
there is no way to meet the specificrequirementsof this chapterunless and arborist
can see the roots in the pathway at time of demolition.Carl Johnson from Public
works has reviewedand agrees.
b.The exception will result in equal or superior transportation facilities and connectivity
considering the following factors where applicable.
i.For transit facilities and related improvements, access, wait time, and ride experience.
Findings: Not applicable
ii.Forbicycle facilities, feeling of safety, quality of experience (i.e., comfort level of
bicycling along the roadway), and frequency of conflicts with vehicle cross traffic.
Findings:Bicycleriding is currently not safe unless thetree is cut down and grade
of sidewalkis evened out or if the planning department grants the “out of path”
sidewalk.
iii.For pedestrian facilities, feeling of safety, quality of experience (i.e., comfort level of
walking along roadway), and ability to safety and efficiency crossing roadway.is
Findings: Pedestrian walking is currently not safe unless thetree is cut down and
gradeof sidewalkis evened out or if the planning department grants the “out of
path” sidewalk.
c.The exception is the minimum necessary to alleviate the difficulty.
Findings: If the exception weregranted the difficulty of creating a safe sidewalk
would be alleviated.
d.The exception is consistent with the Purpose and Intent of the Street Standards in
subsection18.4.6.040.A.
Findings: As noted in 18.4.6.040 A:
“Sidewalks are shaded by trees for pedestrian comfort.”
18.4.6.040 Aalso notes:
•All streets have park rowsand sidewalks on both sides. In certain situations where the
physical features of the land create severe constraints, or natural features should be
preserved, exceptions may be made.Exceptions could result in construction of
meandering sidewalks, sidewalks on only one side of the street, or curbside sidewalk
segments instead of setback walks. Exceptions should be allowed when physical
conditions exist that preclude development of a public street, or components of the
street. Such conditions may include, but are not limitedto, topography, wetlands,
mature trees, creeks, drainages, rock outcroppings, and limited right-of-way when
improving streets through a local improvement district (LID).
As the request iswithinthe intentof whatis being asked for I believewe should be
granted permission to explore the situation.
New Request is for the city to grant the permitfor repair of the sidewalk. With a
permit in place we can remove the sidewalk and dig up the roots. At the point at
which the roots canbe seen,arborist, Chris John of Canopy LLC,can write a summary
report detailingif the sidewalk can stay on path without harming the tree or if the
sidewalk must be relocated to meet the intent of 18.4.6.040. The owners donot feel
comfortable leavingthe sidewalk as is because of the public safetyhazard. However,
they do not feel comfortablerepairing the sidewalk if the “out of path”exception
would not be granted leaving the only solutionfor safetyis cuttingthe tree down.
Essentially,the owners are requesting that if the permit is issued andthe arborist
report comes back stating the sidewalk must meander, the owners need assurance
from the city that they request be granted.
Sincerely,
Michael Hodgin
Owner, Coleman Creek Construction
AshlandHighSchool
Science&HumanitiesBuildingsModernizationProject
201SMountainAve.Ashland,OR97520
PreApplicationNarrative
September24,2020
RECEIVED BY EMAIL 09/24/2020
PreApplicationNarrativeAshlandHighSchool
18.4.3PARKING,ACCESS,ANDCIRCULATION WrittenFindings
18.4.3.070BicycleParking
Thedesignforbicycleparkingwillutilizeallexistingspaces
providedoncampus.Somerackswillberelocateddueto
F.PrimaryandSecondarySchools.Elementary,Junior
theproposeddevelopmenttocoveredoutdoorspaces.The
High,Middle,andHighSchoolsshallprovideonesheltered
positionandcountforthesespaceswillbebasedonthe
bicycleparkingspaceforeveryfivestudents.
existingconditions.
StudentEnrollmentExistingShelteredSpaces:
1006138Bikes;48Skates
18.4.3.080VehicleAreaDesign
Theproposeddesignwillprovidesomeimprovementsto
theexistingparkinglotspertainingtoaccessibilityandway
B.ParkingAreaDesign.Requiredparkingareasshallbe
finding.Duetothelimitednatureofthedevelopment,
designedinaccordancewiththefollowingstandardsand
additionalimprovementswillnotbefeasible.
dimensionsasillustratedin18.4.3.080.B.Seealso,
accessibleparkingspacerequirementsinsection
18.4.3.050andparkinglotandscreeningstandardsin
subsection18.4.4.030.F.
CityofAshlandOverylayZones:HistoricDistrict&HillsideLands
18.4.2.050HistoricDistrictDevelopment WrittenFindings
A2.Applicability.TheCityofAshlandhasadopted TheAshlandHighSchoolpropertyoverlapstheHistoric
ordinancestoassurethatalldevelopmentintheHistoric DistrictOverlayalongitssouthernpropertyline.The
Districtoverlayremainscompatiblewiththeexisting buildingsthatfallwithinthisoverlayzonearetheDistrict
integrityoftheHistoricDistrict.OfficeBuilding(noworkproposed),theEnglishBuilding
(plumbingupgradesproposed),andtheScience/Library
b.IfadevelopmentrequiresaTypeI,II,orIIIreview Building(interiorrenovationsandclassroomaddition
6
RECEIVED BY EMAIL 09/24/2020
PreApplicationNarrativeAshlandHighSchool
18.4.2.050HistoricDistrictDevelopment WrittenFindings
procedure(e.g.,SiteDesignReview,ConditionalUsePermit)proposed).
andinvolvesnewconstruction,orrestorationand
rehabilitation,oranyusegreaterthanasinglefamilyuse,Consideringtheaboveanalysis,thescienceclassroom
theauthorityexistsinthelawfortheStaffAdvisorandthe additionmightbereviewedbythehistoriccommission.The
proposeddesignconsiderstheheight,scale,massing,and
PlanningCommissiontorequiremodificationsinthedesign
tomatchthesestandards.InthiscasetheHistoric formoftheoriginalsciencebuildingstructure.Theaddition
CommissionadvisesboththeapplicantandtheStaff fitswithintheexistingperimeterofthestructurewherea
AdvisororotherCitydecisionmaker.coveredoutdoorcorridorexists.Visually,therewillbelittle
changefromtheexistingbuildingprofile.Seetheattached
buildingelevationsfordetails.
Photostakenfromtheedgeofthehistoricdistrictoverlay
zonelookingintotheHighSchoolsiteareincludedbelow
forreference.
ViewoftheScienceBuildingfromSiskiyouBlvd
ViewoftheHumanitiesBuildingfromSiskiyouBlvd
7
RECEIVED BY EMAIL 09/24/2020
Ashland, OR 97520
201 S Mountain Ave,
N
Ashland School District
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ASHLAND HIGH SCHOOL
TEK: DESIGN AND ARCHITECTURE, LLC.THIS DOCUMENT, AND THE IDEAS AND DESIGNS INCORPORATED HEREIN, AS AN INSTRUMENT OF PROFESSIONAL SERVICE, IS THE PROPERTY OF ARKI
Ashland, OR 97520
201 S Mountain Ave,
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TEK: DESIGN AND ARCHITECTURE, LLC.THIS DOCUMENT, AND THE IDEAS AND DESIGNS INCORPORATED HEREIN, AS AN INSTRUMENT OF PROFESSIONAL SERVICE, IS THE PROPERTY OF ARKI
Ashland, OR 97520
201 S Mountain Ave,
N
Ashland School District
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SCIENCE & HUMANITIES
ASHLAND HIGH SCHOOL
TEK: DESIGN AND ARCHITECTURE, LLC.THIS DOCUMENT, AND THE IDEAS AND DESIGNS INCORPORATED HEREIN, AS AN INSTRUMENT OF PROFESSIONAL SERVICE, IS THE PROPERTY OF ARKI
Ashland, OR 97520
201 S Mountain Ave,
N
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MODERNIZATION PROJECT
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ASHLAND HIGH SCHOOL
TEK: DESIGN AND ARCHITECTURE, LLC.THIS DOCUMENT, AND THE IDEAS AND DESIGNS INCORPORATED HEREIN, AS AN INSTRUMENT OF PROFESSIONAL SERVICE, IS THE PROPERTY OF ARKI
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