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Home My WebLink About2020-03-04 Historic PACKET HISTORIC COMMISSION MEETING AGENDA March 4, 2020 at 6:00 PM I.6:00PM -REGULAR MEETING –CALL TO ORDER:SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way. II.APPROVAL OF MINUTES:Historic Commission regular meeting of February 5, 2020. III.PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV.COUNCIL LIAISON REPORT: Rich Rosenthal V.PLANNING ACTION REVIEW: PLANNING ACTION:PA-T1-2020-00089 SUBJECT PROPERTY:835 & 839 East Main OWNER/APPLICANT:Samarra Burnett DESCRIPTION:A request for a Conditional Use Permit (CUP) to authorize an increase of the Maximum Permitted Floor Area (MPFA) for the addition of a new art/dance studio, and additional habitable space to the upstairs unit. The property is currently developed with an 1,812 square foot duplex, and the proposed development includes 232 sq. ft. upstairs and 553 downstairs for a total of 2,597 square feet. The property allows a total MPFA of 2,256 square feet which would require the authorization of a ~15% increase of MPFA. In addition to the approval criteria for a Conditional Use Permit, the criteria for Historic District Design Standards approval must be met. The application also includes the request to remove a single large tree from the backyard due to its proximity to the proposed construction.COMPREHENSIVE PLAN DESIGNATION:Multi Family Residential; ZONING:R-2;MAP:39 1E 09 AC; TAX LOT:9601. VI.NEW ITEMS: Review boardschedule. Project assignments for planning actions. thrd Historic Preservation Week, May 17–232020–See memo VII.DISCUSSION ITEMS:. Commission policies memo and acknowledgement–Please sign and give to Secretary. Restrictions on Political Campaigning forPublic Employees. VIII.COMMISSION ITEMS NOT ON AGENDA: IX.OLD BUSINESS: X.ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes February 5, 2020 Community Development/Engineering Services Building –51 Winburn Way –Siskiyou Room CALL TO ORDER: Shostromcalled the meeting to order at 6:05pmin the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present:Council Liaison: SkibbyRich Rosenthal WhitfordStaff Present: Von ChamierMaria Harris; Planning Dept. HovenkampRegan Trapp; Secretary Swink Babin Giordano Shostrom Commissioners Absent:Emery APPROVAL OF MINUTES: Hovenkamp motioned to approve minutesfor January 8, 2020.Babin seconded. Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: Huelz Gutcheon, Ashland, OR, addressed the Commission regarding the foyer area for Conservation use. COUNCIL LIAISON REPORT: Rosenthal gave Council Liaison report. Items discussed were: Putting the Capital Facilities Bond on the ballot in May–No final decisions have been made. o Rosenthal and the Commission spoke in depth about the City Hall options and what their next steps could be. NEW ITEMS: Review board schedule Project assignments for planning actions thrd Historic Preservation Week, May 17–232020 o The Commissioners splitinto 4 groups and divided the properties so that each may view anddiscuss at the meeting in March. 1.Sam/Keith 2.Piper/Tom 3.Bill/Beverly 4.Dale/Ellen/Terry o Skibby and Babin to conduct tours during Historic Preservation Week. Skibby’s tour is nd scheduled for May 22at 2PM in the Downtown District. Babin would like to lead a Cemetery tour and will get back to Trapp with dates/times that she can fit in to her schedule.Both Commissioners will write blurbs describing the tours. DISCUSSION ITEMS:. Update on 145 N. Main appeal. o Harris gave update on the appeal and what the decision of the Planning Commission means. Shostrom discussed the MAP project with the Commission (Exhibit A, attached). Shostrom motioned to approve the MAP project duties, responsibilities, and authorities as adopted by the Ad Hoc Committee. Giordano seconded. ALL AYES. Motion passed. The Capital Facilities Bond was discussedagainand what the roles/duties of the Historic Commission are. Shostrom to represent the Commission at the Council meeting on February th 18.Hovenkamp to draft a letter for Shostrom to read outlining concerns over City Hall. Shostrommotionedto present verbal testimony (in letter form from the Historic Commission, to be written by Hovenkamp) at the nextCity Council meeting on February , 182020, voicing their preference of renovating City Hall or having Council look into other options to save the building.Whitford seconded. ALL AYES. Motion passed. Shostrom discussed a group membership to “Restore Oregon.” Review Board Schedule February 6thTerry, Keith, Dale February 13thTerry, Ellen, Dale February 20thTerry, Beverly, Tom February 27thTerry, Bill, Piper March 5thTerry, Keith, Sam Project Assignments for Planning Actions PA-2017-00235114 Granite/ 9 Nutley–Project stalled(Bungalow)Shostrom PA-2017-00200165 Water –Extension to PA submitted ALL PA-2017-01294128 Central–Finals scheduledEmery & Swink PA-2017-02351/ 00026549 E. Main –WorkhasstartedSwink & Emery PA-T1-2018-00033160 Helman –No building permitShostrom PA-T1-2018-00038111 Bush –No building permitWhitford PA-T1-2019-00050346 Scenic Drive –Permit issuedEmery PA-T1-2019-00052533 Rock-Almost completeBabin PA-T2-2019-00009158, 160, 166 and 166 ½ North Laurel Street-Permits issuedShostrom PA-T1-2019-00064176 Harrison–Permit issuedSwink PA-T1-2019-00051154 Oak Street–Building plans not submittedWhitford PA-T1-2019-00080145 N. Main–No building permitWhitford PA-T1-2019-00087123 Church Street-No building permitHovenkamp ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled March 4, 2020 at6:00pm There being no other items to discuss, the meeting adjourned at8:10pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.usTTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION:PA-T1-2020-00089 SUBJECT PROPERTY:835 & 839 East Main OWNER/APPLICANT:Samarra Burnett DESCRIPTION:A request for a Conditional Use Permit (CUP) to authorize an increase of the Maximum Permitted Floor Area (MPFA) for the addition of a new art/dance studio, and additional habitable space to the upstairs unit. The property is currently developed with an 1,812 square foot duplex, and the proposed development includes 232 sq. ft. upstairs and 553 downstairs for a total of 2,597 square feet. The property allows a total MPFA of 2,256 square feet which would require the authorization of a ~15% increase of MPFA. In addition to the approval criteria for a Conditional Use Permit, the criteria for Historic District Design Standards approval must be met. The application also includes the request to remove a single large tree from the backyard due to its proximity to the proposed construction.COMPREHENSIVE PLAN DESIGNATION:Multi Family Residential; ZONING:R-2; MAP: 39 1E 09 AC; TAX LOT:9601. NOTE:The Ashland Historic Commission will also review this Planning Action on Wednesday, March 4, 2020 at 6:00 PMin the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTE:The Ashland Tree Commission will also review this Planning Action on Thursday, March 5, 2020at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION:February 21, 2020 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS:March 5, 2020 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff’s decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact Aaron Anderson at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2020\\PA-T1-2020-00089.docx CONDITIONAL USE PERMITS 18.5.4.050.A A Conditional Use Permit shall be granted if the approval authority finds that the application meets allof the following criteria, or can be made to conform through the imposition of conditions. 1.That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2.That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughoutthe development, and adequate transportation can and will be provided to the subject property. 3.That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a.Similarity in scale, bulk, and coverage. b.Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c.Architectural compatibility with the impact area. d.Air quality, including the generation of dust, odors, or other environmental pollutants. e.Generation of noise, light, and glare. f.The development of adjacent properties as envisioned in the Comprehensive Plan. g.Other factors found to be relevant by the approval authority for review of the proposed use. 4.A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5.For the purposes of reviewing conditional usepermit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a.WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b.R-1.Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards forResidential Zones. c.R-2 and R-3.Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d.C-1.The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e.C-1-D.The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f.E-1.The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to arearatio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g.M-1.The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h.CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k.CM-NC.The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. l.HC, NM, and SOU.The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A.Underlying Zone:The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to:building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones:The proposal complies with applicable overlay zone requirements (part 18.3). C.Site Development and Design Standards:The proposal complies with the applicable Site Development and DesignStandards of part 18.4, except as provided by subsection E, below. D.City Facilities:The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E.Exception to the Site Development and Design Standards:The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1.There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2.There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2020\\PA-T1-2020-00089.docx March2020 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* March 5thTerry March 12thTerry March 19thTerry March 26thTerry April 2ndTerry April 9thTerry *Call 541-488-5305 to verify there are items on the agenda to review PROJECT ASSIGNMENTS FOR PLANNING ACTIONS March2020 PA-2017-00235114 Granite/ 9 Nutley –Work has started Shostrom PA-2017-00200165 Water –Extension to PA submitted ALL PA-2017-01294128 Central–Work has started Emery & Swink PA-2017-02351/ 00026549 E. Main –WorkhasstartedSwink & Emery PA-T1-2018-00033160 Helman –No building permitShostrom PA-T1-2018-00038111 Bush –No building permitWhitford PA-T1-2019-00050346 Scenic Drive–Plans in reviewEmery PA-T1-2019-00052533 Rock–Permit issuedBabin PA-T2-2019-00009158, 160, 166 and 166 ½ North Laurel StreetShostrom PA-T1-2019-00064176 HarrisonSwink PA-T1-2019-0006759 Sixth Street Skibby PA-T1-2019-00051154 Oak StreetWhitford PA-T1-2019-00080145 N. MainWhitford PA-T1-2019-00087123 Church StreetHovenkamp Memo DATE:March 4, 2020 TO:Historic Commission FROM:Regan Trapp, Secretary RE:Brochure for Historic Preservation Week 2020 Enclosedis the brochure from Historic Preservation Week 2019. Please let me know what events you would like to put in the brochure or how you would like to fill the space. DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 E. Main Street Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us n c i i r 9 o t 1 s i 0 H 2 l k a d e n en o a i Wl t h a n s N o A i t e t a av rr e b s e l e e r C P ORS 260.432 Quick Reference Restrictions on Political Campaigning for Public Employees Generally, ORS 260.432 states that a public employee* may not, while on the job during working hours, promote or oppose election petitions, candidates, political committee or ballot measures. Additionally, no person (including elected officials) may require a public employee (at any time) to do so. * A public employee includes public officials who are not elected, whether they are paid or unpaid (including appointed boards and commissions). As used in this Quick Reference We use the phrase advocate(s) a political position to mean promote or oppose an initiative, referendum or recall petition, candidate, political committee or ballot measure. The term mpartial means equitable, fair, unbiased and dispassionate. See the Secretary of States detailed manual on ORS 260.432 for specific factors to assist in ensuring impartiality in communications about ballot measures. It is posted on the website under Election Laws, Rules and Publications, Manuals and Tutorials. For more detailed information about ORS 260.432 and information about other election laws, contact: Elections Division phone 503-986-1518 Secretary of State fax 503-373-7414 255 Capitol St NE, Suite tty Salem, OR 97310 web www. oregonvotes.gov Prohibited Activities A public employee, while on the job during work hours may not: prepare or distribute written material, post website information, transmit emails or make a presentation that advocates a political position collect funds, prepare filing forms or correspondence on behalf of candidates or political committees produce or distribute a news release or letter announcing an elected officials candidacy for re-election (except for an elections official doing so as an official duty) or presenting an elected officials political position make outgoing calls to schedule or organize campaign events or other political activity on behalf of an elected official or political committee (however, a scheduler may, as part of official duties, take incoming calls about the officials availability and add an event to the schedule) grant unequal access to public facilities to candidates or political committees direct other public employees to participate in political activities, when in the role of a supervisor draft, type, format or edit a governing bodys resolution that advocates a political position (except to conform the resolution to a standard format) prepare or give recommendations to the governing body urging which way to vote on such a resolution sign such a resolution, except if the signature is only ministerial and clearly included to attest the board took the vote announce the governing bodys position on such a resolution to the media include the governing bodys position or vote on such a resolution in a jurisdictions newsletter or other publication A public employee who provides voter registration assistance under the federal National Voter Registration Act (NVRA) must not, when performing voter registration services, influence a clients political choices. This means no display of political preferences, including a restriction that no political buttons may be worn. ORS 247.208(3) Allowable Activities ring working hours may: A public employee, while on the job du prepare and distribute impartial written material or make an impartial presentation that discusses election subjects (using the guidelines provided in the Secretary of States detailed manual on ORS 260.432.) The Secretary of States Elections Division is also available for an advisory review of draft material about ballot measures produced by government agencies. perform standard job duties, such as taking minutes at a public meeting, maintaining public records, opening mail, inserting a proposed resolution into a board agenda packet, etc. impartially advise employees about possible effects of a measure, but not threaten them with financial loss to vote a particular way address election-related issues while on the job, in a factual and impartial manner, if such activity is legitimately within scope of employees normal duties as staff of an elected official, handle incoming calls about the officials availability for political events prepare neutral, factual information for a governing body to use in determining what position to take on an issue (planning stage of a governing bodys proposed issue before certified as a measure to a ballot is not subject to ORS 260.432) in a clerical manner, incorporate amendments into a finalized version of a governing bodys resolution on an issue respond to public records request for information, even if the material advocates a political position wear political buttons subject to applicable employer policies unless the public employee is providing voter registration services under NVRA, where additional restrictions apply - A public employee, on their own, off duty time, may send letters to the editor that advocate a political position and may participate in any other lawful political activity. It is advised that a salaried public employee keep records when appropriate in order to verify any such political activity that occurs while off duty. Prohibited and Allowable Activities for Elected Ofcials* *includes a person appointed to fill a vacancy in an elective public office Elected officials may: advocate a political position at any time. Elected officials are not considered apublic employee for purposes of ORS 260.432. ORS 260.432(4)(a). vote with the other elected officials of a governing body (such as a school board, city council or county commission) to support or oppose a measure, and publicly discuss such a votebut must not use the public employee staff time to assist in this, except for ministerial functions perform campaign activity at any time, however must take caution not to involve any public employees work time to do so Elected officials may not: in the role of a supervisor, request a public employeewhether the public employee is on or off dutyto perform any political activity A request made by a person in a position of supervisor or superior is viewed as a command for purposes of this election law. have an opinion piece or letter advocating a political position published in a jurisdictions newsletter or other publication produced or distributed by public employees 2018 / 30 / 4 doc . b e hip_W s ber m e M n o i s is mm Co d.or.us c i n or t His \\ s t e k c a ashla P \\ . n io s cil is n mm o C oric harris@ashland.or.us t His \\ ail s ee dress t t h@cou i M aria. -d c mm omgiordanoarch@gmail.com piper@terrainarch.comrevbev549@gmail.comcm_ellen@yahoo.com EAshobro@jeffnet.orgkswink@mind.netskwhippet@mind.netterryskibby@gmail.com tbill@ashlandhome.netriMregan.trapp@ashland.or.us Co & N ions s s i O I mm Co \\ S v de - mm o 233 c \\ : 20452 G -- t ork s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L H shlandshland AA S A ofof dress nning Dept.nning Dept. yy ailing d tt aa MA CiPlCiPl 21222122202022 tion 0000000 a 222222220212021 --------- 303030303030303030 --------- TermExpir444444444 r hal son yt i n ord b f e ink r on w hit e SV Skib W y r mmissioneairmanamiuncil Lia min. Staff ohho d Maria Harris CNameDale ShostromCKeithSamTerTom GiordanoBill EmeryPiper CBeverly HovenkampEllen BabinRich RosCPlanning StaffRegan TrappA