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Home My WebLink About2019-06-05 Historic PACKET HISTORIC COMMISSION MEETING & SITE VISIT AGENDA June 5, 2019 3:45PM I. SITE VISIT: Meet at Community Development/Engineering Services Building at 3:45PM, located at 51 Winburn Way. Regular meeting of the Historic Commission to follow after the site visit. II. REGULAR MEETING - CALL TO ORDER: Immediately following site visit. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way. III. APPROVAL OF MINUTES: Historic Commission regular meeting of May 8, 2019. IV. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) V. COUNCIL LIAISON REPORT: Rich Rosenthal VI. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T2-2019-00009 SUBJECT PROPERTY: 158, 160, 166 and 166 ½ North Laurel Street OWNER/APPLICANT: Laurel Cottages, LLC/Kim Locklin & Vadim Agakhanov DESCRIPTION: A request for Site Design Review approval to allow the construction of a 924 square foot duplex at the rear of the property, the conversion of 372 square feet of a 704 square foot garage into an apartment, and the creation of a duplex from the existing single-family residence for the property located at 158, 160, 166 and 166 ½ North Laurel Street. There are currently four units on the property including one studio; the proposal would add four units including one new unit in the existing house fronting on Laurel, a 372 square foot apartment in the garage, and two units in the duplex. The application also includes a request for a Conditional Use Permit to exceed the maximum permitted floor area (MPFA) in a historic district by 24.8 percent. (The MPFA for the property is 4,888 square feet. The existing floor area on the property is approximately 5,175 square feet, and as proposed the site would have 6,099 square feet of floor area.) COMPREHENSIVE PLAN DESIGNATION: High Density, Multi-Family Residential; ZONING: R-3; 39 1E 04CC; TAX LOT: 3400. VII. DISCUSSION ITEMS: Lithia Park Master Plan Please check your email for the link sent to you. The plan is too big for packets. rd July meeting Scheduled for July 3, does this work? VIII. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week wrap up. . IX. COMMISSION ITEMS NOT ON AGENDA: X. OLD BUSINESS: XI. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes May 8, 2019 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Shostrom called the meeting to order at 6:02 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Skibby Rich Rosenthal - Absent Babin Staff Present: Hovenkamp Fotini Kaufman; Planning Dept. Emery Regan Trapp; Secretary Swink Giordano Whitford Shostrom Commissioners Absent: Von Chamier APPROVAL OF MINUTES: Swink motioned to approve minutes for April 3, 2019. Giordano seconded. Voice vote. ALL AYES. Motion passed. Whitford abstained. PUBLIC FORUM: Julie Norman (Friends of Lithia Park) residing at 596 Helman Street in Ashland, addressed the on May 14, 2019 at the Headwaters Environmental Center. (See exhibit A) Ms. Norman spoke about the history of the fir grove and the Japanese Garden project. The Friends of Lithia Park are starting the petition process to designate the Fir Grove as a Heritage Tree area. COUNCIL LIAISON REPORT: Rosenthal was absent so no report was given. DISCUSSION ITEMS: Info on Water Treatment Plant Granite Street (Kevin Caldwell, Public Works Dept) o Mr. Caldwell invited the Historic Commission to be a part of the planning of the new th Water Treatment Plant. A site visit will be planned for June 5 at 5pm before the regular meeting of the Historic Commission. Kaufman will send out site plans with the June agenda. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2019-00052 SUBJECT PROPERTY: 533 Rock Street OWNER/APPLICANT: Anne Marie Avegno DESCRIPTION: A request for Modification to the approved Planning Action #2018-00013 to add a 160 square- foot second-story above the approved 220 square-foot Accessory Residential Unit. This application also includes a Variance to the rear setback requirement in order to build up, rather than out, and save the existing large Cedar tree. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; : 39 1E 05DA; TAX LOT: 5400. There was no conflict of interest or ex-parte contact indicated by the Commission. Kaufman gave the staff report for PA-T1-2019-00052. The applicants were not present. Shostrom opened the discussion to the Commission for their comments. After a brief discussion regarding parking, height and massing of structure and use of the structure the Commission rendered their decision. Shostrom motioned to approve PA-T1-2019-00052 as presented. Skibby seconded. Voice vote. ALL AYES. Motion passed. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week COMMISSION ITEMS NOT ON AGENDA: Shostrom expressed concern about the Community Center and would like the Commission to write a letter to Public Works to save the building. Shostrom motioned in support of drafting a letter to Public Works to save the Community Center. Whitford seconded. ALL AYES. Motion passed. OLD BUSINESS: There were no items to discuss. Review Board Schedule th May 9 Terry, Keith, Bill (Sam Backup) th May 16 Terry, Tom, Beverly rd May 23 Terry, Piper, Dale th May 30 Terry, Ellen, Sam th June 6 Terry, Keith, Beverly Project Assignments for Planning Actions PA-2017-00235 114 Granite/ 9 Nutley Work has started Shostrom PA-2017-00200 165 Water Extension to PA submitted ALL PA-2017-01294 128 Central Work has started Emery & Swink PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA-2017-02351/ 00026 549 E. Main Permit issued, work started Swink & Emery PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin PA-T1-2018-00029 128/130 Bush Street Permit issued Hovenkamp & Whitford PA-T1-2018-00033 160 Helman No building permit Shostrom PA-T1-2018-00038 111 Bush No building permit Whitford PA-T1-2019-00050 346 Scenic Drive Emery PA-T1-2019-00052 533 Rock Babin ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled June 5, 2019 at 6:00pm There being no other items to discuss, the meeting adjourned at 6:59pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 PLANNING ACTION: PA-T2-2019-00009 SUBJECT PROPERTY: 158, 160, 166 and 166 ½ North Laurel Street OWNER/APPLICANT: Laurel Cottages, LLC/Kim Locklin & Vadim Agakhanov DESCRIPTION: A request for Site Design Review approval to allow the construction of a 924 square foot duplex at the rear of the property, the conversion of 372 square feet of a 704 square foot garage into an apartment, and the creation of a duplex from the existing single-family residence for the property located at 158, 160, 166 and 166 ½ North Laurel Street. There are currently four units on the property including one studio; the proposal would add four units including one new unit in the existing house fronting on Laurel, a 372 square foot apartment in the garage, and two units in the duplex. The application also includes a request for a Conditional Use Permit to exceed the maximum permitted floor area (MPFA) in a historic district by 24.8 percent. (The MPFA for the property is 4,888 square feet. The existing floor area on the property is approximately 5,175 square feet, and as proposed the site would have 6,099 square feet of floor area.) COMPREHENSIVE PLAN DESIGNATION: High Density, Multi-Family Residential; ZONING: R-3; 39 1E 04CC; TAX LOT: 3400. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, June 5, 2019 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. The Ashland Tree Commission will also review this Planning Action on Thursday, June 6, 2019 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. ASHLAND PLANNING COMMISSION MEETING: Tuesday, June 11, 2019 at 7:00 PM, Ashland Civic Center, 1175 East Main St. Notice is hereby given that a PUBLIC HEARING on the following request with respect to the ASHLAND LAND USE ORDINANCE will be held before the ASHLAND PLANNING COMMISSION on meeting date shown above. The meeting will be at the ASHLAND CIVIC CENTER, 1175 East Main Street, Ashland, Oregon. The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise a n objection concerning this application, either in person or by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Commission to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. A copy of the Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Department, Community Development and Engineering Services, 51 Winburn Way, Ashland, Oregon 97520. During the Public Hearing, the Chair shall allow testimony from the applicant and those in attendance concerning this request. The Chair shall have the right to limit the length of testimony and require that comments be restricted to the applicable criteria. Unless there is a continuance, if a participant so requests before the conclusion of the hearing, the record shall remain open for at least seven days after the hearing. In compliance with the American with Disabilities Act, if y-488- 6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I). If you have questions or comments concerning this request, please feel free to contact Senior Planner Derek Severson at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2019\\PA-T2-2019-00009.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. CONDITIONAL USE PERMITS 18.5.4.050.A A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f.The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C-1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f.E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM-NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. l.HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2019\\PA-T2-2019-00009.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS June 2019 PA-2017-00235 114 Granite/ 9 Nutley Work has started Shostrom PA-2017-00200 165 Water Extension to PA submitted ALL PA-2017-01294 128 Central Work has started Emery & Swink PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA-2017-02351/ 00026 549 E. Main Permit issued, work started Swink & Emery PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin PA-T1-2018-00029 128/130 Bush Street Permit issued Hovenkamp & Whitford PA-T1-2018-00033 160 Helman No building permit Shostrom PA-T1-2018-00038 111 Bush No building permit Whitford PA-T1-2019-00050 346 Scenic Drive Emery PA-T1-2019-00052 533 Rock Babin June 2019 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* June 6th Terry, Keith, Beverly June 13th Terry June 20th Terry June 27th Terry July 11th Terry *Call 541-488-5305 to verify there are items on the agenda to review 2018 / 30 / 4 doc . b e hip_W s com om . ber c m e M n o i s is cape and.or.us mail.l etd.or.us t d.or.us s mm g enn n Co . c i a e l or t ash et His m \\ s @ t n e o k ashla ash c . irnland a P mind.n net.org \\ a n f @ io cil man s @p is f ef n j mm enc o C k @ @mind. shlandh oric k o t @ a His \\ inhippet ail s ini.kau ee dress h@cou t t t ww i M mgiordanoarch@ -dc sk evbev549@gmail.com o mm cm_ellen@yahoo.com EAshobrksterryskibby@gmail.com tbill@piperrriForegan.trap Co & N ions s s i O I mm Co \\ S v de - mm o 044233 c \\ : 22 G -- t ork s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L Dept. shland H A S of A nning y dress t a ailing d MA CiPl 21222122202022 tion 0000000 a 222222220212021 --------- 303030303030303030 --------- TermExpir444444444 r hal son yt i n ord b f e ink r on w hit e SV Skib W y r ini Kaufman nning Dept. mmissioneairmanamiuncil Lia min. Staff t a ohho d CNameDale ShostromCKeithSamTerTom GiordanoBill EmeryPiper CBeverly HovenkampEllen BabinRich RosCFoPlRegan TrappA