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Home My WebLink About2019-02-06 Historic PACKET HISTORIC COMMISSION MEETING AGENDA February 6, 2019 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of January 2, 2019 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00038 SUBJECT PROPERTY: 111 Bush Street APPLICANT/OWNER: Sheila Foster DESCRIPTION: A request to construct a detached, 720 square-foot Accessory Residential Unit behind the existing residence at 111 Bush Street. COMPREHENSIVE PLAN DESIGNATION: Single-Family Residential; ZONING: R-1-7.5; : 39 1E 08AA; TAX LOT: 800 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week-List of Nominees VII. DISCUSSION ITEMS: Possible County training VIII. COMMISSION ITEMS NOT ON AGENDA: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes January 2, 2019 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: called the meeting to order at 6:02pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Rich Rosenthal Whitford Von Chamier Staff Present: Skibby Fotini Kaufman; Planning Dept. Hovenkamp Regan Trapp; Secretary Swink Commissioners Absent: Babin Giordano Emery APPROVAL OF MINUTES: Hovenkamp motioned to approve minutes for December 5, 2018. Whitford seconded. Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal gave the Council Liaison report. Items discussed were: th Graham and Akins will start their appointments to City Council on the 13. Goal setting meeting is scheduled for Monday January 7, 2019. Transportation network ordinance (Uber and Lyft) will be discussed at the meeting on January 15, 2019. DISCUSSION ITEMS: Presentation by Michael Black of APRD Japanese Gardens Michael Black of APRD discussed the history and progression of the plan for the Japanese Gardens. Mr. Black spoke about the need for accessibility, sustainability, and sensitivity to the Japanese culture in the design of the garden. He discussed, with the new design, a feeling of being immersed in the garden with more connectivity and access from other areas of the park. Two of the Douglas Fir trees, large in diameter, planted by Boy Scout troop 1, will be removed to accommodate the bamboo garden area. Preservation of trees was of the utmost importance to Parks, but after weighing the risk and benefits to keeping the trees, it was felt the trees posed too much of a risk to the garden as they would likely dominate anything that was planted in the vicinity. 14, 2019. The Artist will act as general contractor and plans to be on site for the duration of the project. Jeff Mangin, Board Member for the Parks Foundation, described the evolution of the design bamboo garden, koi pond, sand and stone garden, moss garden and water features. Commission concerns surrounding the Japanese Garden and whether the wall would appear monolithic and intruding to pedestrians walking alongside it. Mr. Black and Mr. Mangin both felt that the wall is a typical feature of Japanese Gardens and the contrast of the wall with the openness of the rest of the park will hopefully draw pedestrian attention. Shostrom also asked about the sidewalk being re-poured on the Winburn side to accommodate for the steepness of the wall. Mr. Black stated that the plan is to re-pour where the original path is. NEW ITEMS: Review board schedule Project assignments for planning actions thth Historic Preservation Week - May 19 25 2019. The banner over Main Street has been reserved for these dates. COMMISSION ITEMS NOT ON AGENDA: Story Map Discussion Kaufman will send the Commission examples of different types of story maps to consolidate prior Historic Commission Projects in a user-friendly format for the public. A number system was discussed for the walking tour of the Historic Markers Project. OLD BUSINESS: There were no items to discuss. Review Board Schedule January 3rd Terry, Keith, Beverly th January 10 Terry, Bill, Beverly th January 17 Terry, Ellen, Dale th January 24 Terry, Ellen, Sam st January 31 Terry, Tom, Piper th February 7 Terry, Keith, Bill Project Assignments for Planning Actions PA-2016-00847 252 B Street Close to complete Whitford PA-2016-02095 563 Rock St Work has started Whitford PA-2017-00235 114 Granite Work has started Shostrom PA-2017-00200 165 Water Extension to PA submitted ALL PA-2017-01294 128 Central Work has started Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA- 2017-01256 267 Meade/302 Harrison Work has started Shostrom PA-2017-02351/ 00026 549 E. Main Plans in review Swink & Emery PA-2018-00156 208 Harrison Permit issued Von Chamier PA-2018-00531 426 B Street Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street Permit issued Swink PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin PA-T1-2018-00029 130 Bush Street Hovenkamp & Whitford PA-T1-2018-00033 160 Helman Shostrom ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled February 6, 2019 at 6:00pm There being no other items to discuss, the meeting adjourned at 7:59pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-T1-2018-00038 SUBJECT PROPERTY: 111 Bush Street OWNER/APPLICANT: Judy Emanuel DESCRIPTION: A request to construct a detached, 720 square-foot Accessory Residential Unit behind the existing residence at 111 Bush Street. COMPREHENSIVE PLAN DESIGNATION: Single-Family Residential; ZONING: R- 1-7.5; 39 1E 08AA; TAX LOT: 800. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, February 6, 2019 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: January 29, 2019 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: February 12, 2019 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact Fotini Kaufman at 541-488-5305. C:\\Users\\trappr\\Desktop\\PA-T1-2018-00038.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. ACCESSORY RESIDENTIAL UNITS 18.2.3.040 Accessory residential units are subject to Site Design Review under chapter 18.5.2, except as exempted in subsection 18.2.3.040.A, below. A. Exemptions. Accessory residential units are permitted outright with an approved building permit, and are allowed without a Site Design Review under chapter 18.5.2 provided that the accessory residential unit meets all of the following requirements. 1. The accessory residential unit is located in the R-1, R-1-3.5, RR, NN and NM zones. Accessory residential units in the R-2 and R-3 zones require Site Design Review under chapter 18.5.2 and are not permitted outright under this subsection. 2. The accessory residential unit meets all of the requirements of the applicable zone in subsections 18.2.3.040.B, C, E and F, below, except as otherwise exempted in subsection 18.2.3.040.A. 3. The size of the accessory residential unit is less than 500 square feet of gross habitable floor area (GHFA). 4. The accessory residential unit is attached to the primary residence or within an existing primary residence. Accessory residential units located in the Historic District overlay and including exterior building changes that require a building permit, and accessory residential units located in detached structures (i.e., not attached to the primary residence) require Site Design Review under chapter 18.5.2 and are not permitted outright under this subsection. 5The property must have two off-street parking spaces, except that parking spaces, turn-arounds, and driveways are exempt from the requirements in subsections 1 and 2 of 18.4.3.080.D and paving requirements in subsection 18.4.3.080.E.1. 6. Additional off-street parking is not required for the accessory residential unit if on-street parking is permitted within 200 feet of the property. Alternatively, one off-street parking space may be provided on the property in conformance with the off-street parking provisions for accessory residential units in section 18.4.3.080. B. R-1 Zone. Accessory residential units in the R-1 zone shall meet the following requirements. 1. One accessory residential unit is allowed per lot, and the maximum number of dwelling units shall not exceed two per lot. 2. Accessory residential units are not subject to the density or minimum lot area requirements of the zone. 3. The maximum gross habitable floor area (GHFA) of the accessory residential unit shall not exceed 50 percent of the GHFA of the primary residence on the lot, and shall not exceed 1,000 square feet GHFA. 4. The proposal shall conform to the overall maximum lot coverage and setback requirements of the underlying zone. 5. Additional parking shall be provided in conformance with the off-street parking provisions for single-family dwellings in section 18.4.3.080, except that parking spaces, turn-arounds, and driveways are exempt from the requirements in subsections 1 and 2 of 18.4.3.080.D and paving requirements in subsection 18.4.3.080.E.1. C. RR Zone. In addition to the standards in subsection 18.2.3.040.B, accessory residential units in the RR zone shall meet the following requirements. 1. No on-street parking credits shall be allowed for accessory residential units. 2. If located in the Wildfire zone, the accessory residential unit shall have a residential sprinkler system installed. D. R-2 and R-3 Zones. Accessory residential units in the R-2 and R-3 zones shall meet the standards in subsection 18.2.3.040.B, except that the maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50 percent of the GHFA of the primary residence on the lot, and shall not exceed 500 square feet GHFA. E. NN Zones. Accessory residential units in the Normal Neighborhood District under chapter 18.3.4 shall meet the standards in subsection 18.2.3.040.B. F. NM Zones. Accessory residential units in the North Mountain Neighborhood NM zones under chapter 18.3.5 shall meet the standards in subsection 18.2.3.040.B, except that the maximum gross habitable floor area (GHFA) of the accessory residential unit must not exceed 750 square feet GHFA and that second story accessory residential units constructed above a detached accessory building must not exceed 500 square feet GHFA. C:\\Users\\trappr\\Desktop\\PA-T1-2018-00038.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS February 2019 PA-2016-00847 252 B Street Close to complete Whitford PA-2016-02095 563 Rock St Work has started Whitford PA-2017-00235 114 Granite Work has started Shostrom PA-2017-00200 165 Water Extension to PA submitted ALL PA-2017-01294 128 Central Work has started Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA- 2017-01256 267 Meade/302 Harrison Work has started Shostrom PA-2017-02351/ 00026 549 E. Main Plans in review Swink & Emery PA-2018-00156 208 Harrison Permit issued Von Chamier PA-2018-00531 426 B Street Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street Permit issued Swink PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin PA-T1-2018-00029 130 Bush Street Hovenkamp & Whitford PA-T1-2018-00033 160 Helman Shostrom February 2019 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* February 7th Terry, Keith, Bill February 14th Terry February 21st Terry February 28th Terry March 7th Terry *Call 541-488-5305 to verify there are items on the agenda to review 2018 / 30 / 4 doc . b e hip_W s com om . ber c m e M n o i s is cape and.or.us mail.l etd.or.us t d.or.us s mm g enn n Co . c i a e l or t ash et His m \\ s @ t n e o k ashla ash c . irnland a P mind.n net.org \\ a n f @ io cil man s @p is f ef n j mm enc o C k @ @mind. shlandh oric k o t @ a His \\ inhippet ail s ini.kau ee dress h@cou t t t ww i M mgiordanoarch@ -dc sk evbev549@gmail.com o mm cm_ellen@yahoo.com EAshobrksterryskibby@gmail.com tbill@piperrriForegan.trap Co & N ions s s i O I mm Co \\ S v de - mm o 044233 c \\ : 22 G -- t ork s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L Dept. shland H A S of A nning y dress t a ailing d MA CiPl 99 211211202019 tion 0000000 a 222222220212021 --------- 303030303030303030 --------- TermExpir444444444 r hal son yt i n ord b f e ink r on w hit e SV Skib W y r ini Kaufman nning Dept. mmissioneairmanamiuncil Lia min. Staff t a ohho d CNameDale ShostromCKeithSamTerTom GiordanoBill EmeryPiper CBeverly HovenkampEllen BabinRich RosCFoPlRegan TrappA