The URL can be used to link to this page

Home My WebLink About2019-07-10 Historic PACKET HISTORIC COMMISSION MEETING AGENDA-AMENDED July 10, 2019 at 5:00 PM I. 5:00PM - SITE VISIT Commissioners are invited to 1068 E. Main for a tour of the Historic home under construction. II. 6:00PM - REGULAR MEETING CALL TO ORDER: SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way. III. APPROVAL OF MINUTES: Historic Commission regular meeting of June 5, 2019 IV. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) V. COUNCIL LIAISON REPORT: Rich Rosenthal VI. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2019-00064 SUBJECT PROPERTY: 176 Harrison OWNER/APPLICANT: Richard Anderson DESCRIPTION: A request for Site Design Review approval for a second dwelling unit and Solar Setback Exception to construct a two-story garage with the residential unit on the second story. The application also includes a Tree Removal Permit to remove a 25-inch Modesto Ash that is causing damage to the foundation and causing cracking in the walls of the residence. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; : 39 1E 09DB; TAX LOT: 1900. PLANNING ACTION: PA-T2-2019-00010 SUBJECT PROPERTY: 185-197 Lithia Way OWNER/APPLICANT: Randy Jones/First Place Partners, LLC DESCRIPTION: A request for Site Design Review approval to construct a new mixed-use building on Lots #2 and #3 of the First Place subdivision at 185-197 Lithia Way, on the corner of Lithia Way and First Street. The proposal includes consolidation of the two lots and construction of a 32,191 square foot, three-story mixed-use building consisting of basement parking, ground floor commercial, and 34 residential units distributed between the ground, second and third floors to serve as Oregon Shakespeare Festival artist housing. The application includes requests to modify the common area landscaping and parking configuration to better accommodate the Downtown Design Standards to allow for balconies on the front of the building and windows that are more horizontal than vertical. (A nearly identical proposal - but with only 15 residential units - was approved in 2015 but has subsequently expired. Phase One, a three-story 18,577 square foot mixed-use building (Plaza West) consisting of basement parking, commercial and residential space on the first floor and residential space on the second and third floors was completed on the adjacent property at 175 Lithia Way in 2015 and currently houses Pony Espresso and the Washington Federal bank.) COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; 391E09BA; TAX LOT: 10102 & 10103 VII. NEW ITEMS: Review board schedule. Project assignments for planning actions. VIII. DISCUSSION ITEMS: MAP Project discussion and final vote. IX. COMMISSION ITEMS NOT ON AGENDA: X. OLD BUSINESS: XI. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes June 5, 2019 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Shostrom called the meeting to order at 5:32 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Please note: Items on the agenda are in order of presentation. This was a special meeting including a site visit that started at 3:45pm. Commissioners Present: Council Liaison: Skibby Rich Rosenthal -Absent Whitford Staff Present: Shostrom Fotini Kaufman; Planning Dept. Emery Regan Trapp; Secretary Swink Von Chamier Commissioners Absent: Babin Hovenkamp Giordano Absent for meeting only NEW ITEMS: Review board schedule Project assignments for planning actions The planning action for Laurel Street did not get assigned. Historic Preservation Week wrap up There was nothing to discuss. APPROVAL OF MINUTES: Whitford motioned to approve minutes for May 8, 2019. Swink seconded. Voice vote. ALL AYES. Motion passed. Von Chamier abstained. DISCUSSION ITEMS: Lithia Park Master Plan o Michael Black, Parks and Recreation Director addressed the Commission regarding the Lithia Park Master Plan. Some of the recommendations discussed were: Move all non- historic structures out of the flood plain. Condsidering a redesign of vehicular access by re-moving the parking closest to the creek and replacing with spots up farther near the rose garden. This would accommodate multi-use for biking, walking and driving. Considering moving the current parks offices back to the historic Community House to provide additional space for public meetings and rentals. Repairing the Butler-Perozzi fountain. rd July meeting Scheduled for July 3 o The decision was to keep the regular meeting as scheduled. PUBLIC FORUM: Mark Brouillard, owner of 159 Helman, addressed the Commission regarding the project at 160 Helman Street. He read a letter aloud to be placed on the Historic Commission record. (See exhibit A) Huelz Gutcheon, residing at 2253 Hwy 99, Ashland, expressed his interest in applying for the Community Development Director position. panels and electric cars. COUNCIL LIAISON REPORT: Rosenthal was absent so no report was given. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T2-2019-00009 SUBJECT PROPERTY: 158, 160, 166 and 166 ½ North Laurel Street OWNER/APPLICANT: Laurel Cottages, LLC/Kim Locklin & Vadim Agakhanov DESCRIPTION: A request for Site Design Review approval to allow the construction of a 924 square foot duplex at the rear of the property, the conversion of 372 square feet of a 704 square foot garage into an apartment, and the creation of a duplex from the existing single-family residence for the property located at 158, 160, 166 and 166 ½ North Laurel Street. There are currently four units on the property including one studio; the proposal would add four units including one new unit in the existing house fronting on Laurel, a 372 square foot apartment in the garage, and two units in the duplex. The application also includes a request for a Conditional Use Permit to exceed the maximum permitted floor area (MPFA) in a historic district by 24.8 percent. (The MPFA for the property is 4,888 square feet. The existing floor area on the property is approximately 5,175 square feet, and as proposed the site would have 6,099 square feet of floor area.) COMPREHENSIVE PLAN DESIGNATION: High Density, Multi-Family Residential; ZONING: R-3; 39 1E 04CC; TAX LOT: 3400. There was no conflict of interest or ex-parte contact indicated by the Commission. Kaufman gave the staff report for PA-T2-2019-00009. Kim Locklin, owner, residing at 262 B Street, and, Amy Gunter, and Development, 33 N. Central Suite 213, Medford, addressed the Commission regarding the project. Gunter noted that an error had been made and the amended materials, stamped May 10, 2019 did not make it into the Historic Commission packets. Shostrom opened the discussion to the Commission for their comments. Mark Brouillard, owner at 159 Helman, addressed the Commission regarding this planning action. He stated the city made the alley worse by covering the decomposed granite with other material. He would like to see the alley restored to decomposed granite only and have the city maintain it. The Commission discussed siding, window trim and types, sliding doors vs center swing doors, and adding windows to both south and north side elevations. Shostrom motioned to approve PA-T2-2019-00009 with recommendations. Whitford seconded. Voice vote. ALL AYES. Motion passed. Recommendations Siding Window trim should be for corner boards 4 ½ -5 ½ inches, casing 4-4 ½ inches, head 5 1/2 inches with sill and apron (AMC 18.4.2.050.C.2.g). Replace sliders with swinging full glass doors (AMC 18.4.2.050.B.11). Window trim should be off-white, putty colored or colored, and windows should have no simulated divided lights (AMC 18.4.2.050.C.2 & 18.4.2.030.E). Single, double-hung windows or pair of double-hung windows should be added symmetrically for each bedroom on south and north side elevations (18.4.2.050.B.7). COMMISSION ITEMS NOT ON AGENDA: There were no items to discuss. OLD BUSINESS: There were no items to discuss. Review Board Schedule th June 6 Terry, Keith, Beverly th June 13 Terry, Tom, Piper th June 20 Terry, Sam, Bill th June 27 Terry, Ellen, Dale th July 11 Terry, Keith, Bill Project Assignments for Planning Actions PA-2017-00235 114 Granite/ 9 Nutley Work has started Shostrom PA-2017-00200 165 Water Extension to PA submitted ALL PA-2017-01294 128 Central Work has started Emery & Swink PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA-2017-02351/ 00026 549 E. Main Permit issued, work started Swink & Emery PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin PA-T1-2018-00029 128/130 Bush Street Permit issued Hovenkamp & Whitford PA-T1-2018-00033 160 Helman No building permit Shostrom PA-T1-2018-00038 111 Bush No building permit Whitford PA-T1-2019-00050 346 Scenic Drive Emery PA-T1-2019-00052 533 Rock Babin PA-T2-2019-00009 158, 160, 166 and 166 ½ North Laurel Street No one assigned ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled July 3, 2019 at 6:00pm There being no other items to discuss, the meeting adjourned at 7:05pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-T1-2019-00064 SUBJECT PROPERTY: 176 Harrison OWNER/APPLICANT: Richard Anderson DESCRIPTION: A request for Site Design Review approval for a second dwelling unit and Solar Setback Exception to construct a two-story garage with the residential unit on the second story. The application also includes a Tree Removal Permit to remove a 25-inch Modesto Ash that is causing damage to the foundation and causing cracking in the walls of the residence. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; MAP: 39 1E 09DB; TAX LOT: 1900. NOTE: The Ashland Tree Commission will review this Planning Action on Monday, July 8, 2019 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. The Ashland Historic Commission will also review this Planning Action on Wednesday, July 10, 2019 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: June 26, 2019 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: July 10, 2019 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact Fotini Kaufman at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2019\\PA-T1-2019-00064.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. EXCEPTION TO SOLAR SETBACKS 18.4.8.020.C C. Exceptions and Variances. Requests to depart from section 18.4.8.030 Solar Setbacks are subject to 18.4.8.020.C.1 Exception to the Solar Setback, below. Deviations from the standards in section 18.4.8.050 Solar Orientation Standards are subject to subsection 18.5.2.050.E Exception to the Site Development and Design Standards. 1. Solar Setback Exception. The approval authority through a Type I review pursuant to section 18.5.1.050 may approve exceptions to the standards in 18.4.8.030 Solar Setbacks if the requirements in subsection a, below, are met and the circumstances in subsection b, below, are found to exist. a. That the owner or owners of all property to be shaded sign, and record with the County Clerk on the affected properties' deed, a release form supplied by the City containing all of the following information. i. The signatures of all owners or registered leaseholders holding an interest in the property in question. ii. A statement that the waiver applies only to the specific building or buildings to which the waiver is granted. iii. A statement that the solar access guaranteed by this section is waived for that particular structure and the City is held harmless for any damages resulting from the waiver. iv. A description and drawing of the shading which would occur. b. The approval authority finds all of the following criteria are met. i. The exception does not preclude the reasonable use of solar energy (i.e., passive and active solar energy systems) on the site by future habitable buildings. ii. The exception does not diminish any substantial solar access which benefits a passive or active solar energy system used by a habitable structure on an adjacent lot. iii. There are unique or unusual circumstances that apply to this site which do not typically apply elsewhere. TREE REMOVAL PERMIT 18.5.7.040.B 1. Hazard Tree. A Hazard Tree Removal Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard (i.e., likely to fall and injure persons or property) or a foreseeable danger of property damage to an existing structure or facility, and such hazard or danger cannot reasonably be alleviated by treatment, relocation, or pruning. See definition of hazard tree in part 18.6. b. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. 2. Tree That is Not a Hazard. A Tree Removal Permit for a tree that is not a hazard shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The tree is proposed for removal in order to permit the application to be consistent with other applicable Land Use Ordinance requirements and standards, including but not limited to applicable Site Development and Design Standards in part 18.4 and Physical and Environmental Constraints in part 18.10. b. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent trees, or existing windbreaks. c. Removal of the tree will not have a significant negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2019\\PA-T1-2019-00064.docx subject property. The City shall grant an exception to this criterion when alternatives to the tree removal have been considered and no reasonable alternative exists to allow the property to be used as permitted in the zone. d. Nothing in this section shall require that the residential density to be reduced below the permitted density allowed by the zone. In making this determination, the City may consider alternative site plans or placement of structures of alternate landscaping designs that would lessen the impact on trees, so long as the alternatives continue to comply with the other provisions of this ordinance. e. The City shall require the applicant to mitigate for the removal of each tree granted approval pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2019\\PA-T1-2019-00064.docx Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 RE-NOTICE PLANNING ACTION: PA-T2-2019-00010 SUBJECT PROPERTY: 185-197 Lithia Way OWNER/APPLICANT: Randy Jones/First Place Partners, LLC DESCRIPTION: A request for Site Design Review approval to construct a new mixed-use building on Lots #2 and #3 of the First Place subdivision at 185-197 Lithia Way, on the corner of Lithia Way and First Street. The proposal includes consolidation of the two lots and construction of a 32,191 square foot, three-story mixed-use building consisting of basement parking, ground floor commercial, and 34 residential units distributed between the ground, second and third floors to serve as Oregon Shakespeare Festival artist housing. The application includes requests to modify the common area landscaping and parking configuration to better accommodate the proposal, and Exceptions to the Site D Downtown Design Standards to allow for balconies on the front of the building and windows that are more horizontal than vertical. (A nearly identical proposal - but with only 15 residential units - was approved in 2015 but has subsequently expired. Phase One, a three-story 18,577 square foot mixed-use building (Plaza West) consisting of basement parking, commercial and residential space on the first floor and residential space on the second and third floors was completed on the adjacent property at 175 Lithia Way in 2015 and currently houses Pony Espresso and the Washington Federal bank.) COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; 391E09BA; TAX LOT: 10102 & 10103 NOTE: The Ashland Tree Commission will also review this Planning Action on Monday, July 8, 2019 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, July 10, 2019 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. ASHLAND PLANNING COMMISSION MEETING: Tuesday July 9, 2019 at 7:00 PM, Ashland Civic Center, 1175 East Main Street Notice is hereby given that a PUBLIC HEARING on the following request with respect to the ASHLAND LAND USE ORDINANCE will be held before the ASHLAND PLANNING COMMISSION on meeting date shown above. The meeting will be at the ASHLAND CIVIC CENTER, 1175 East Main Street, Ashland, Oregon. The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, either in person or by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Commission to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. A copy of the Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Department, Community Development and Engineering Services, 51 Winburn Way, Ashland, Oregon 97520. During the Public Hearing, the Chair shall allow testimony from the applicant and those in attendance concerning this request. The Chair shall have the right to limit the length of testimony and require that comments be restricted to the applicable criteria. Unless there is a continuance, if a participant so requests before the conclusion of the hearing, the record shall remain open for at least seven days after the hearing. In compliance with the American with Disabilities Act, if y-488- 6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I). If you have questions or comments concerning this request, please feel free to contact Derek Severson, 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2019\\PA-T2-2019-00010_Re-notice.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2019\\PA-T2-2019-00010_Re-notice.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS July 2019 PA-2017-00235 114 Granite/ 9 Nutley Work has started Shostrom PA-2017-00200 165 Water Extension to PA submitted ALL PA-2017-01294 128 Central Work has started Emery & Swink PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA-2017-02351/ 00026 549 E. Main Permit issued, work started Swink & Emery PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin PA-T1-2018-00029 128/130 Bush Street Permit issued Hovenkamp & Whitford PA-T1-2018-00033 160 Helman No building permit Shostrom PA-T1-2018-00038 111 Bush No building permit Whitford PA-T1-2019-00050 346 Scenic Drive Emery PA-T1-2019-00052 533 Rock Babin PA-T2-2019-00009 158, 160, 166 and 166 ½ North Laurel Street No one assigned July 2019 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* July 11th Terry, Keith, Bill July 18th Terry July 25th Terry August 1st Terry August 8th Terry *Call 541-488-5305 to verify there are items on the agenda to review Request for Proposal From Masterwork Plaques for Plaques/Medallions to serve as Historic Markers Project Background The City of Ashland has a rich and diverse history which is not easily discernable on the current city landscape. The Public Arts Commission and the Historic Commission, in partnership (the MAP Project team), have developed an historic site marker project, Marking Ashland Places (MAP), to provide a Site markers, in the form of bronze plaques or medallions will focus on the important places, events or people connected with the development of the four historic districts within the city. These site markers will contain short narratives, with artistic representation of the historical significance of the site. Attached to this RFP are the following: Site Map of the Historic Railroad District identifying the locations of each medallion/plaque site. Short narratives on the historical significance of each site to be incorporated within the design of each site-specific medallion/plaque Additional historic background of each site supplied for additional understanding on the significance of each site, not plaque content Historical photos of the original buildings, people, or events to be artistically represented as images within the medallion/plaque design A historical story map website Schematic drawings illustrating the basic concepts for each medallion/plaque are included as a suggestion The deadline for receipt of Proposal is (30 days from issue). Project will be awarded (50 days from issue). Scope of Work The MAP Project team is seeking a proposal from Masterwork Plaques to design and fabricate five (5) original, artistic site markers in the form of cast bronze medallions or plaques to be installed (wet-set into new concrete sidewalks) at five (5) locations within Historic Railroad District. The City of Ashland Public Works Department will be responsible for installation of each medallion. Description of Product Each medallion or plaque should provide, by use of visual imagery and narrative in sculptural relief, a visual depiction of the history of each site. Additionally, the medallions or plaques should: be utilize common design features be visually engaging to visitors, be fabricated of chemically-patinaed bronze, be considerate of visitor safety, and ADA compliant. AS 6/11 edit Submittal Process Artists must prepare a complete Project Proposal \[outlined below\] and submit as a single PDF in the following order: Letter of Interest \[Required\]: A letter, not to exceed one (1) page in length, outlining your interest in this project, a description of your experience in comparable projects and a statement of approach. Letter must include address, email and cell phone number. Professional Resume \[Required\]: A resume not to exceed two (2) pages. Images \[Required\]. A maximum of ten (10) images of prior relevant projects. Each image must be numbered and include title, date and location of installation, dimensions, materials used, final cost, name of fabricator and the project intent of each piece. Professional References \[Required\]: a list of three (3) references familiar with your work and working methods. The list must include email addresses and telephone numbers. Statement of Proposed Scope of Work to include: o expectations for MAP Team involvement, o additional information required from MAP team, o number of design concepts provided to MAP team, o number of design revisions available to MAP team, o product specifications including size, thickness, material and finish of medallions/plaques, o approximate timeline from date of contract to delivery of product in Ashland, and o Total budget, not to exceed $ 17,000, for all phases of design, fabrication, shipping and insurance to the City of Ashland. As noted above, the entire Proposal must be submitted electronically as a single PDF attachment to the following email address: Fotini.Kaufman@ashland.or.us. The Proposal deadline is 5 pm (30 days from date of issue). For questions, please call Fotini Kaufman, Associate Planner, City of Ashland at 541.552.2044 or email her at Fotini.Kaufman@ashland.or.us. The City of Ashland is under no obligation to award a contract for the project described above. AS 6/11 edit 2018 / 30 / 4 doc . b e hip_W s ber m om e M c n o i s is mm mail.etand.or.usd.or.us t Co d.or.us l c i g nn e n . or t a l e His \\ ash s t et m e k n c o @ a ash ashla P \\ . n mind.n net.org io f@ s cil is p @ ef man n mm j f o C @ @mind. oric shlandh t ok a His \\ ail s inhippet ee dress t ini.kau t h@cou i Mww mgiordanoarch@t -d c sk mm oo piper@terrainarch.comrevbev549@gmail.comcm_ellen@yahoo.com EAshobrksterryskibby@gmail.com tbill@rifregan.trap Co & N ions s s i O I mm Co \\ S v de - mm o 044233 c \\ : 22 G -- t ork s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L shland H A S of A nning Dept. y dress t a ailing d MA CiPl 21222122202022 tion 0000000 a 222222220212021 --------- 303030303030303030 --------- TermExpir444444444 r hal son yt i n ord b f e ink r on w hit e SV Skib W y r ini Kaufman nning Dept. mmissioneairmanamiuncil Lia min. Staff t a ohho d CNameDale ShostromCKeithSamTerTom GiordanoBill EmeryPiper CBeverly HovenkampEllen BabinRich RosCFoPlRegan TrappA