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Home My WebLink About2018-04-04 Historic PACKET HISTORIC COMMISSION MEETING AGENDA AMENDED April 4, 2018 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of March 7, 2018 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2018-00531 SUBJECT PROPERTY: 426 B Street APPLICANT/OWNER: Rogue Planning & Development Services/Mira & Justin Adams DESCRIPTION: A request for Site Design Review for 420 square-foot Accessory Residential Unit with an attached single vehicle garage to be built where the carriage house stands at the rear of the property. Applicant is requesting a Conditional Use Permit to allow for the use of the Accessory Residential Unit as a ation part of the year as well. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; : 39 1E 09BA; TAX LOT: 16700 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. Presentation at City Council meeting in April. Historic Preservation Week Winner selections & Description blurb assignments. VII. COMMISSION ITEMS NOT ON AGENDA: Pioneer Hall updates VIII. DISCUSSION ITEMS: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes March 7, 2018 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commissioner Shostrom called the meeting to order at 6:04 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Whitford Rich Rosenthal Emery Staff Present: Skibby Fotini Kaufman; Planning Dept. Shostrom Regan Trapp; Secretary Giordano Commissioners Absent: Leonard Von Chamier Swink APPROVAL OF MINUTES: Whitford motioned to approve minutes for February 7, 2018. Emery seconded. Voice vote. AYES, Whitford, Emery, Skibby. Motion passed. Giordano and Shostrom abstain. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal gave Council Liaison report. Items discussed were: Councilor Darrow resigned at the last City Council meeting. The applicant pool has been narrowed to 3 applicants, Tonya Graham, George Kramer, and Jackie Bachman. One of these 3 will be voted in next meeting. th at 11am. Transportation network companies (Uber/Lyft) will be coming to council in April. COMMISSION ITEMS NOT ON AGENDA: Steve Ennis to discuss proposed changes to Pioneer Hall. Steve Ennis, Architect, 1108 E. Jackson St. Medford address the commission about this project. The roof structure is unstable and not able to hold a hefty snow load and is showing a deep sag from the plate line to the roof ridge. They have received authorization to get some construction cost estimates and will go to city council for approval. If the building is used as a shelter an additional cost for fire sprinklers and fire alarms will have to be added. Mr. Ennis went on to say that the chimney would easy fall in a seismic event so that will need some structural repair. Mr. Ennis will do his best to match the shape of the chimney. The commissioners were in agreement that it looks great. Skibby to look and see if he has any photos of the chimney. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week Events schedule & nominations list review The commissioners went through the list of properties and decided which ones they will look at this month. Kaufman will send an email to the commission on whom is assigned to which properties. Skibby to conduct a tour of Ashland Cemetery on Friday May 18, 2018 at 2PM. DISCUSSION ITEMS: Ashland Canal project Shostrom and Emery to represent the Historic Commission at the meeting on April 2, 2018. OLD BUSINESS: Kaufman discussed details of the Oregon Heritage Conference in Bend, OR in April. Review Board Schedule th March 8 Terry, Keith, Bill th March 15 Terry, Piper, Sam nd March 22 Terry, Tom, Dale th March 29 Terry, Bill, Taylor th April 5 Terry, Piper, Keith Project Assignments for Planning Actions PA-2016-00847 252 B Street Work has started Whitford PA-2016-01027 276 B Street Done soon Shostrom & Leonard PA-2016-02095 563 Rock St Plans in review Whitford PA-2016-02114 556 B Work has started Von Chamier PA-2017-00235 114 Granite Have not picked up permit Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-00969 244 Hargadine Work almost complete Shostrom & Whitford PA-2017-01279 692 B Street Have not picked up permit Leonard PA-2017-01294 128 Central No building permit Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 981 Siskiyou Blvd No building permit Shostrom PA-2017-01649 88 Dewey Street ARU work being done Von Chamier PA- 2017-01605 147 Van Ness Work has started Emery PA- 2017-02005 100 Union Applicant will submit soon Emery PA- 2017-01256 267 Meade Plans issued/work will start soon Shostrom PA-2017-02180 410 N. Main Plans under review Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison No building plans submitted Von Chamier Preliminary Pioneer Hall Skibby ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled April 4, 2018 at 6:00 pm There being no other items to discuss, the meeting adjourned at 7:05 pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA- 2018-00531 SUBJECT PROPERTY: 426 B Street OWNER/APPLICANT: Mira & Justin Adams/Rogue Planning & Development Services DESCRIPTION: A request for Site Design Review for 420 square-foot Accessory Residential Unit with an attached single vehicle garage to be built where the carriage house stands at the rear of the property. Applicant is requesting a Conditional COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; : 39 1E 09BA; TAX LOT: 16700 NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday April 4, 2018 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: March 27, 2018 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: April 10, 2018 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division St be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\PA-2018-00531.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. CONDITIONAL USE PERMITS 18.5.4.050.A A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f.The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C-1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f.E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM-NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. l.HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\PA-2018-00531.docx April 2018 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* April 5th Terry, Piper, Keith Terry April 12th April 19th Terry April 26th Terry May 3rd Terry *Call 541-488-5305 to verify there are items on the agenda to review PROJECT ASSIGNMENTS FOR PLANNING ACTIONS March 2018 PA-2016-00847 252 B Street Work has started Whitford PA-2016-01027 276 B Street Done soon Shostrom & Leonard PA-2016-02095 563 Rock St Plans in review Whitford PA-2016-02114 556 B Work has started Von Chamier PA-2017-00235 114 Granite Permit issued Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-00969 244 Hargadine Work almost complete Shostrom & Whitford PA-2017-01279 692 B Street - Permit issued Leonard PA-2017-01294 128 Central No building permit Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Permit issued Shostrom PA-2017-01649 88 Dewey Street - Work has started Von Chamier PA- 2017-01605 147 Van Ness Work has started Emery PA- 2017-02005 100 Union - Plans in review Emery PA- 2017-01256 267 Meade Permit issued Shostrom PA-2017-02180 410 N. Main - Applicant will not proceed with project Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison No building permit Von Chamier Preliminary Pioneer Hall Skibby MONTH You are invited to join your friends and neighbors as we celebrate National Preservation Month. National Preservation Month is an outreach program of the National Trust for Historic Preservation, honoring and promoting historic preservation, acknowledging the mission we share with communities across the country to cultivate a love of historic places. Each May Ashland spends a week recognizing the outstanding contributions of individuals and th organizations to preservation in Ashland. The year, Ashland will be spending the week of May 13 th 19celebrating preservation. Preservation Month offers the community an opportunity to educate the public about historic preservation in the community by planning a variety of public events including tours, exhibits and an awards ceremony. The Historic Preservation Award winners have been selected as a way to honor the people and building recognize the commitment of local citizens in the furtherance of historic preservation and the protection of cultural resources over the past year. The following events and walking tours are being planned this year during Historic Preservation Week: Ashland Historic Preservation Awards Ceremony, hosted by Mayor John Stromberg, will take place on Tuesday, May 15, 2018 at 12:30PM at the Community Center, located at 59 Winburn Way. Ashland Memorial Mausoleum at Mountain View -gu tours on Wednesday, May 16, 2018 from 8:30 4PM. The mausoleum is located on the east side of Ashland Street and Normal Avenue. Walking tour of the Ashland Cemetery, hosted by the Ashland Heritage Committee and the City of Ashland Historic Commission on Friday, May 18, 2018 at 2PM. Terry Skibby will lead the tour that will last approximately 1 ½ hours. Please meet at the Sherman Street entrance promptly at 2PM. (541) 488-5305. G:\\comm-dev\\Commissions & Committees\\Historic Commission\\National Historic Preservation Month\\2018\\Historic Preservation Month Flyer 2018.docx 11/20/2017 Historic Commission Membership_Web.doc \\ @ashland.or.us Packets \\ rapp Historic Commission \\ Mail - EAddress shobro@jeffnet.org kswink@mind.net skwhippet@mind.net terryskibby321@msn.com tomgiordanoarch@gmail.com bill@ashlandhome.nettttaylord1@yahoo.compiper@kencairnlandscape.comrich@council.ashland .or.usFotini.kaufman@ashland.or.usregan.t Commissions & Committees \\ dev - comm 20442233 \\ -- G: WorkPhone 552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION Mailing Address City of AshlandPlanning Dept. 88887 201201201201201201720192019 -------- 3030303030303030 -------- TermExpiration44444444 hitford mier NameDale ShostromChairmanKeith SwinkSam WTerry SkibbyTom GiordanoBill EmeryTaylor LeonardPiper Von ChaRich RosenthalCouncil LiaisonFotini KaufmanPlanning Dept.Regan TrappAdmin. Staff