The URL can be used to link to this page

Home My WebLink About2018-03-07 Historic PACKET HISTORIC COMMISSION MEETING AGENDA March 7, 2018 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of February 7, 2018 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week Events schedule & nominations list review VI. DISCUSSION ITEMS: Ashland Canal project. VII. COMMISSION ITEMS NOT ON AGENDA: VIII. OLD BUSINESS: IX. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes February 7, 2018 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commissioner Skibby called the meeting to order at 6:02 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Whitford Rich Rosenthal Emery Staff Present: Skibby Fotini Kaufman; Planning Dept. Swink Regan Trapp; Secretary Von Chamier Commissioners Absent: Leonard Shostrom Giordano APPROVAL OF MINUTES: Whitford motioned to approve minutes from January 3, 2018. Von Chamier seconded. Voice vote; All AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal gave Council Liaison report. Items discussed were: Councilor Lemhouse resigned effective immediately at the City Council meeting on February 6, 2018. Council has 60 days to appoint someone to replace him who will serve a 2 year term. Senior Center Ad Hoc presentation was given. There will be a re-call election for 3 Parks Commissioners, Landt, Lewis and Gardner. The cost of the special election will be 20,000 30,000 dollars. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2018-00156 SUBJECT PROPERTY: 208 Harrison Street OWNER/APPLICANT: Kathleen Nehrbass/Rogue Planning & Development Services DESCRIPTION: A request for Site Design Review for a 176 square-foot addition to use along with a portion of the existing house for a 398 square-foot accessory residential unit. The applicant is also requesting a Conditional Use Permit approval to expand the non-conforming setback and build the addition 4.5 feet from the property line. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; : 39 1E 09DB; TAX LOT: 1500 There was no conflict of interest or ex-parte contact indicated by the Commission. Kaufman gave the staff report for PA-2018-00156. Skibby opened the public hearing to the applicants. OR 97501, addressed the Commission regarding this project. Ms. Gunter expressed that the owner would like to have a place where she can age in place or have a caregiver live with her on site. Ms. Gunter stated that they may have run into a problem that could impact project. The garage is in fair condition but the underfloor of structure is sub- par with no rebar, just stacked block. The plan is to put a new foundation under it but they are worried that when the building is lifted up it may become structurally unsound. The goal is to retain the structure but if the building needs to be rebuilt, it would match the existing. The new addition will be at the rear of the garage and will not be visible from the street. Skibby closed the public hearing and opened to the Commission for comments. After a brief discussion, the Commission rendered their decision. Swink motioned to approve PA-2018-00156 as presented. Whitford seconded. Voice vote; All AYES. Motion passed. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week Nominations & schedule of events Skibby to look into tours of the Ashland Cemetery in May. Exact dates will be discussed at the next meeting. DISCUSSION ITEMS: Commissioner renewals Kaufman to send renewals to Commissioners Vinyl wrap signs in Historic District o Kaufman stated that the original intent of the sign code was to prevent plastic box-like signage and internal or visible illumination (i.e. neon). The Commission agreed that technology has changed and they may need to address those changes. They suggested showing edge of the sign structure (i.e. metal or wood). This idea is appealing and shows depth and would maintain a non-plastic feel to the sign. The Commissioners thought a matte effect would work as well and appreciated the discussion. COMMISSION ITEMS NOT ON AGENDA: Emery spoke about the Oregon Heritage Conference in April and has expressed interest in attending. OLD BUSINESS: There were no items to discuss. Review Board Schedule th February 8 Terry, Keith, Piper th February 15 Piper, Bill nd February 22 Terry, Sam Tom st March 1 Terry, Piper, Dale th March 8 Terry, Keith, Tom Project Assignments for Planning Actions PA-2016-00847 252 B Street Work has started Whitford PA-2016-01027 276 B Street Done soon Shostrom & Leonard PA-2016-02095 563 Rock St Plans in review Whitford PA-2016-02114 556 B Work has started Von Chamier PA-2017-00235 114 Granite Have not picked up permit Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-00969 244 Hargadine Work almost complete Shostrom & Whitford PA-2017-01279 692 B Street Have not picked up permit Leonard PA-2017-01294 128 Central No building permit Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 981 Siskiyou Blvd No building permit Shostrom PA-2017-01649 88 Dewey Street ARU work being done Von Chamier PA- 2017-01605 147 Van Ness Work has started Emery PA- 2017-02005 100 Union Applicant will submit soon Emery PA- 2017-01256 267 Meade Plans issued/work will start soon Shostrom PA-2017-02180 410 N. Main Plans under review Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison Von Chamier ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled March 7, 2018 at 6:00 pm There being no other items to discuss, the meeting adjourned at 6:50 pm Respectfully submitted by Regan Trapp Memo __________________________________________________________________________________ DATE: March 1, 2018 TO: All Historic Commissioners FROM: Regan Trapp, Secretary RE: Historic Preservation Week activities Commissioners, Please see attached brochure of events from last year. Please let me know what day/time you would like a tour to happen. Thank you, Regan Trapp Page 1 of 1 Memo to commissioners2018.doc n c ii r 8 o t 1 s i 0 H 2 l k a d e n en o a i W l t h a n s N o A i t e t a av r r e b s e l e e r C P PROJECT ASSIGNMENTS FOR PLANNING ACTIONS February 2018 (Status as of 2/8/2018) PA-2016-00847 252 B Street Work has started Whitford PA-2016-01027 276 B Street Done soon Shostrom & Leonard PA-2016-02095 563 Rock St Plans in review Whitford PA-2016-02114 556 B Work has started Von Chamier PA-2017-00235 114 Granite Have not picked up permit Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-00969 244 Hargadine Work almost complete Shostrom & Whitford PA-2017-01279 692 B Street Have not picked up permit Leonard PA-2017-01294 128 Central No building permit Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 981 Siskiyou Blvd No building permit Shostrom PA-2017-01649 88 Dewey Street ARU work being done Von Chamier PA- 2017-01605 147 Van Ness Work has started Emery PA- 2017-02005 100 Union Applicant will submit soon Emery PA- 2017-01256 267 Meade Plans issued/work will start soon Shostrom PA-2017-02180 410 N. Main Plans under review Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison Von Chamier February 21, 2018 Dear City Commissioners/Liaisons and members of the public, As you know, water is one of Ashland’s most precious resources and the City of Ashland takes its responsibility as a steward of our region’s water and watersheds very seriously. This Stewardship includes improving water quality and conserving water quantity within the Ashland (TID) Canal and Ashland Creek, the outlet of the Ashland Canal. As part of the City’s 2012 Water Master Plan, which was vetted by the Ashland Water Advisory Committee and approved by City Council, the City will pipe approximately two miles of the front section of the Ashland Canal from Starlite Place to Terrace Street. A map of the proposed section to be piped can be found here. Map The City of Ashland Public Works Department would like to invite one representative from yourCommission to participate in the recently formed Ashland (TID) Canal Advisory Group (ACAG). By serving on this committee, members will have the opportunity to help guide the Ashland (TID) Canal Piping Project and serve in an advisory role to City Staff. ACAG Responsibilities: Attend dedicated ACAG meetings to discuss project specifics and review progress. (Meeting frequency will be dependent on project phases; once every other month or as deemed necessary by City staff) Provide constructive feedback on project development, constraints, and public outreach. Participate in review of preliminary plans and preliminary reports. Attend introductory meeting on April 2, 2018 at 51 Winburn Way in the Siskiyou Room 5:30 - 7 p.m. We hope to keep your involvement through the final engineering phase, estimated to be complete in late 2019. Ashland Canal Piping Project Overview The goal of the piping project is to replace the open-channel irrigation canal with below-ground pipe(s) to improve the water quality in Ashland Creek and to assist the City’s goal for overall water conservation. The City receives a portion of its water supply from Talent Irrigation District(TID). Thiswater is delivered via the Ashland Canal as a source of seasonal irrigation water. In years when water supplies are limited, the Ashland Canal is used as a supplemental water source. The water is treated to drinking water standards at the City’s Water Treatment Plant (WTP). Raw water in open canals is vulnerable to contaminants from a variety of sources. These contaminants increase treatment costs at the WTP and reduce water quality in Ashland Creek. Additionally, open canals are susceptible to water losses through seepage and evaporation. More information can be found here: Council Staff Report. Engineering Tel: 541/488-5347 20 E. Main Street Fax: 541-/488-6006 Ashland, Oregon 97520 TTY: 800/735-2900 www.ashland.or.us Project Status: The preliminary engineering phase (survey and field work) will begin February 2018 and is expected to take eleven months. Construction is not anticipated until 2020. Phase Action Date Preliminary engineering phase (survey and field 1A Current work). This phase is currently underway. Public outreach, obtaining permits, easements and 1B December 2018 – June 2019. construction work agreements 2 Final engineering June 2019 – December 2019 3 Construction of piping project 2020 Please consider our invitation and let us know of your decision no later than February 28, 2018. We look forward to hearing from you and appreciate your consideration. Additionally, we have scheduled a neighborhood meeting for residents living adjacent to this portion of the canal to answer any questions or concerns they may have. The meeting is scheduled for March 6th in room 319 at Southern Oregon University in the Stevenson Union from 4 -6 p.m. You are welcome to join us at this meeting as well. Please don’t hesitate to call 541-552-2062 or email Julie.smitherman@ashland.or.us if you would like additional information or have further questions. We hope you will join us in this important work! Thank you, Ashland Canal Project Staff Kevin Caldwell, Project Manager, City of Ashland Julie Smitherman, Conservation Analyst, City of Ashland Steve Walker, Water Quality Distribution Supervisor, City of Ashland Dan Scalas, Project Engineer, Adkins Consulting Engineers ShanRae Hawkins, Public Relations, StingRay Communications Engineering Tel: 541/488-5347 20 E. Main Street Fax: 541-/488-6006 Ashland, Oregon 97520 TTY: 800/735-2900 www.ashland.or.us March 2018 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* March 8th Terry, Keith, Tom March 15th Terry, Piper March 22nd Terry March 29th Terry April 5th Terry, Piper, Keith *Call 541-488-5305 to verify there are items on the agenda to review 11/20/2017 Historic Commission Membership_Web.doc \\ @ashland.or.us Packets \\ rapp Historic Commission \\ Mail - EAddress shobro@jeffnet.org kswink@mind.net skwhippet@mind.net terryskibby321@msn.com tomgiordanoarch@gmail.com bill@ashlandhome.nettttaylord1@yahoo.compiper@kencairnlandscape.comrich@council.ashland .or.usFotini.kaufman@ashland.or.usregan.t Commissions & Committees \\ dev - comm 20442233 \\ -- G: WorkPhone 552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION Mailing Address City of AshlandPlanning Dept. 88887 201201201201201201720192019 -------- 3030303030303030 -------- TermExpiration44444444 hitford mier NameDale ShostromChairmanKeith SwinkSam WTerry SkibbyTom GiordanoBill EmeryTaylor LeonardPiper Von ChaRich RosenthalCouncil LiaisonFotini KaufmanPlanning Dept.Regan TrappAdmin. Staff