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Home My WebLink About2018-02-07 Historic PACKET HISTORIC COMMISSION MEETING AGENDA February 7, 2018 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of January 3, 2018 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2018-00156 SUBJECT PROPERTY: 208 Harrison Street OWNER/APPLICANT: Kathleen Nehrbass/Rogue Planning & Development Services DESCRIPTION: A request for Site Design Review for a 176 square-foot addition to use along with a portion of the existing house for a 398 square-foot accessory residential unit. The applicant is also requesting a Conditional Use Permit approval to expand the non-conforming setback and build the addition 4.5 feet from the property line. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; : 39 1E 09DB; TAX LOT: 1500 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week Nominations & schedule of events VII. DISCUSSION ITEMS: Commissioner renewals Leonard, Shostrom, Whitford Term ends 4/30/18 Vinyl wrap signs in Historic District - Kaufman VIII. COMMISSION ITEMS NOT ON AGENDA: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes January 3, 2018 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commission Chair, Shostrom called the meeting to order at 6:04 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Rich Rosenthal Giordano Staff Present: Skibby Fotini Kaufman; Planning Dept. Swink Regan Trapp; Secretary Von Chamier Commissioners Absent: Leonard Whitford Emery APPROVAL OF MINUTES: Swink motioned to approve minutes from December 6, 2017. Skibby seconded. Voice vote; All AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal gave Council Liaison report. Items discussed were: The public safety support fee will continue until council decides where the funds will be coming from to add more police officers. The council is considering several ideas, one including live event ticket taxing. th December 19 ad hoc committee presented their final report regarding the budget process. PLANNING ACTION REVIEW: PLANNING ACTION: PA- 2017-02351 SUBJECT PROPERTY: 549 E. Main St. APPLICANT/OWNER: Matt Gotshalk DESCRIPTION: A request for a Conditional Use Permit and Site Design Review for a three-unit Hotel/Motel in the existing structures at 549 E. Main St. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; : 39 1E 09AC; TAX LOT: 6100 Skibby indicated that he emailed historical photos to the applicant. Kaufman gave the staff report for PA-2017-02351. Shostrom opened the public hearing to the applicants. Matt Gotshalk, applicant, residing at 1200 Butler Creek Rd and Douglas Clark, architect on the project, addressed the Commission regarding the submittal and plan. Mr. Clark gave a history of the project and stated that they did find some newspapers from December 1895 that are adhered to the wood in the walls. There have been several changes to the project and they wanted to clarify what they will actually be doing. Mr. Clark went into great detail regarding the materials used and the Commission was pleased with the presentation. Shostrom closed the public hearing and opened to the Commission for comments. After some discussion regarding columns, windows, sizes of beams and symmetry of the front entrance the Commission rendered their decision. Shostrom wanted to express his thanks to the applicants for their flexibility and overall detail on the project. Shostrom motioned to approve PA-2017-02351 with recommendations. Swink seconded. Voice vote; All AYES. Motion passed. Recommendations: Use tapered stucco columns with wood on top. Add belly band and drip edge at foundation level. break between gable and sidewall. Use 4 ½ to 5 ½ inch corner boards. Use wood clad double hung windows with simulated true divided light. Use gable ends shingle material with plus or minus 5-inch exposure without stagger. Shrink the entry vestibule from 4 ft to 3 ft. NEW ITEMS: Review board schedule Project assignments for planning actions Historic Preservation Week - Banner has been reserved for the week before Preservation Week, May 6- 12, 2018. The awards ceremony is scheduled at the Community Center for Tuesday, May 15, 2018 at 12:30. DISCUSSION ITEMS: Lithia Park Master Plan Planning will begin in May 2018 and Ms. Kaufman stated that they will keep the Commission informed of meetings and further information. COMMISSION ITEMS NOT ON AGENDA: Giordano and Shostrom will not be in attendance for the February meeting. OLD BUSINESS: There were no items to discuss. Review Board Schedule th January 4 Terry, Piper, Keith th January 11 Terry, Sam, Dale th January 18 Terry, Bill, Tom th January 25 Terry, Piper, Dale st February 1 Terry, Sam, Bill th February 8 Terry, Keith, Piper Project Assignments for Planning Actions PA-2015-01695 399 Beach Skibby PA-2016-00847 252 B Street Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-02103 133 Alida Swink PA-2016-02095 563 Rock St. Whitford PA-2016-02114 556 B Von Chamier PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL PA-2017-00235 114 Granite Leonard PA-2017-00200 165 Water ALL PA-2017-00707 550 E. Main Skibby PA-2017-00838 250 Alta Ave Emery PA- 2017-01054 220 Hargadine Shostrom & Whitford PA-2017-00969 244 Hargadine Shostrom & Whitford PA-2017-01279 692 B Street Leonard PA-2017-01294 128 Central Emery & Swink PA-2017-01417 228 B Street Whitford PA-2017-01310 981 Siskiyou Blvd Shostrom PA-2017-01649 84 Dewey Street Von Chamier PA- 2017-01605 147 Van Ness Emery PA- 2017-02005 100 Union Emery PA- 2017-01256 267 Meade Shostrom PA-2017-02180 410 N. Main Shostrom PA-2017-02351 549 E. Main Swink ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled February 7, 2018 at 6:00 pm There being no other items to discuss, the meeting adjourned at 7:11pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-2018-00156 SUBJECT PROPERTY: 208 Harrison Street OWNER/APPLICANT: Kathleen Nehrbass/Rogue Planning & Development Services DESCRIPTION: A request for Site Design Review for a 176 square-foot addition to use along with a portion of the existing house for a 398 square-foot accessory residential unit. The applicant is also requesting a Conditional Use Permit approval to expand the non-conforming setback and build the addition 4.5 feet from the property line. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family Residential; ZONING: R-2; : 39 1E 09DB; TAX LOT: 1500 NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday February 7, 2018 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: January 29, 2018 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: February 12, 2018 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\2018-00156 208 Harrison.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. CONDITIONAL USE PERMITS 18.5.4.050.A A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f.The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C-1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f.E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM-NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. l.HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\2018-00156 208 Harrison.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS January 2018 PA-2015-01695 399 Beach Skibby PA-2016-00847 252 B Street Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-02103 133 Alida Swink PA-2016-02095 563 Rock St. Whitford PA-2016-02114 556 B Von Chamier PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL PA-2017-00235 114 Granite Leonard PA-2017-00200 165 Water ALL PA-2017-00707 550 E. Main Skibby PA-2017-00838 250 Alta Ave Emery PA- 2017-01054 220 Hargadine Shostrom & Whitford PA-2017-00969 244 Hargadine Shostrom & Whitford PA-2017-01279 692 B Street Leonard PA-2017-01294 128 Central Emery & Swink PA-2017-01417 228 B Street Whitford PA-2017-01310 981 Siskiyou Blvd Shostrom PA-2017-01649 84 Dewey Street Von Chamier PA- 2017-01605 147 Van Ness Emery PA- 2017-02005 100 Union Emery PA- 2017-01256 267 Meade Shostrom PA-2017-02180 410 N. Main Shostrom PA-2017-02351 549 E. Main Swink February 2018 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* February 8th Terry, Keith, Piper February 15th Terry February 22nd Terry March 1st Terry March 8th Terry February 8th Terry *Call 541-488-5305 to verify there are items on the agenda to review 11/20/2017 Historic Commission Membership_Web.doc \\ @ashland.or.us Packets \\ rapp Historic Commission \\ Mail - EAddress shobro@jeffnet.org kswink@mind.net skwhippet@mind.net terryskibby321@msn.com tomgiordanoarch@gmail.com bill@ashlandhome.nettttaylord1@yahoo.compiper@kencairnlandscape.comrich@council.ashland .or.usFotini.kaufman@ashland.or.usregan.t Commissions & Committees \\ dev - comm 20442233 \\ -- G: WorkPhone 552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION Mailing Address City of AshlandPlanning Dept. 88887 201201201201201201720192019 -------- 3030303030303030 -------- TermExpiration44444444 hitford mier NameDale ShostromChairmanKeith SwinkSam WTerry SkibbyTom GiordanoBill EmeryTaylor LeonardPiper Von ChaRich RosenthalCouncil LiaisonFotini KaufmanPlanning Dept.Regan TrappAdmin. Staff