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Home My WebLink About2018-12-05 Historic PACKET HISTORIC COMMISSION MEETING AGENDA December 5, 2018 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of November 7, 2018 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00033 PROPERTY: 160 Helman Street OWNERS/APPLICANTS: James & Andrew Batzer/Rogue Planning & Development Services, LLC DESCRIPTION: A request for Site Design Review approval to construct a new 8,682 square foot, three-story mixed use building for the property located at 160 Helman Street. The application includes requests for Exception to the Street Standards to retain the existing landscaped parkrow configuration on the Helman Street frontage and to allow a curbside sidewalk with on-street parking bay along the Van Ness Avenue frontage, an Exception to the Site Design Standards to not provide a standard five-foot landscape buffer between the parking spaces and property line, and a request for a Tree Removal Permit to remove five Oak trees greater than six-inches in diameter at breast height (d.b.h.) from the property. The application also proposes removal of two eight-inch d.b.h. Maple trees in the parkrow planting strip; five new street trees are proposed. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; : 39 1E 04CC; TAX LOT: 2100 & 7100 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. rd Historic Preservation Week Need to decide on date (3 week in May is usually what we choose) VII. DISCUSSION ITEMS: VIII. COMMISSION ITEMS NOT ON AGENDA: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes November 7, 2018 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Shostrom called the meeting to order at 6:01pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Rich Rosenthal - Absent Whitford Emery Staff Present: Skibby Fotini Kaufman; Planning Dept. Hovenkamp Regan Trapp; Secretary Swink Von Chamier Babin Giordano - Late Commissioners Absent: All present APPROVAL OF MINUTES: Hovenkamp motioned to approve minutes for October 3, 2018. Swink seconded. Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal was absent so no report was given. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00029 SUBJECT PROPERTY: 130 Bush St APPLICANT: Rogue Planning & Development OWNER: David E. Kelly & Terri McMahon Trust DESCRIPTION: A request for a Site Design Review to convert and expand an existing accessory structure into a 486 square foot Accessory Residential Unit at the rear of the property at 130 Bush St. The proposed expansion will meet required setbacks for the zone. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1- TAX LOT: 1500. There was no conflict of interest or ex-parte contact indicated by the Commission. Kaufman gave the staff report for PA-T1-2018-00029. Shostrom opened the public hearing to the applicants. Amy Gunter of Rogue Planning and Development, 33 N. Central Suite 201, Medford, OR 97501 addressed the commission regarding this project. Ms. Gunter stated that there was a problem with the building separation (fire wall) because of the building code. Ms. Gunter pointed out that the terpretation of the code in regard to fire separation is very strict in this case. She used the example of the project on Harrison Street that had problems with the fire separation once they got to the building permit phase. Ms. Gunter went on to say that there will be a six-foot tall fence to screen the structure, so it will not be visible from the street. Shostrom closed the public hearing and opened to the Commission for comments. After a brief discussion regarding fire wall separation and types of siding the Commission rendered their decision. Whitford motioned to approve PA-T1-2018-00029 with recommendations. Von Chamier seconded. Voice vote; All AYES. Giordano abstained as he was late to the meeting) Motion passed. Recommendations for PA-T1-2018-00029 Horizontal siding to match the building NEW ITEMS: Review board schedule. Project assignments for planning actions. DISCUSSION ITEMS: Historic Markers Project update Kaufman stated that they are focusing on the plaques in the Railroad District first and foremost. Kaufman went on to say that the group still trying to get an idea of the scope of the project. Final Identification of Historic Sites in Railroad District It was agreed by the Commission to approve all five sites, which are as follows: o Haskins o Old Depot Site stnd o Chinatown (A street between 1 & 2) o Twin Plunges o Cemetery Scheduling for a joint committee Bi-weekly meetings will start at 9am on Wednesday November 14, 2018 where Hovenkamp, Von Chamier and Skibby will attend. They will report back to the full Commission on agenda items. COMMISSION ITEMS NOT ON AGENDA: Emery spoke about the project (demolition) at 263 N. Second. Kaufman stated that she will look into the building permit that was issued, and whether demolition was necessary. Other projects discussed were 533 Fairview, 128 Central and 549 E. Main. OLD BUSINESS: There were no items to discuss. Review Board Schedule th November 8 Terry, Keith, Beverly th November 15 Terry, Sam, Bill st November 21 (Weds) Terry, Beverly, Piper th November 29 Terry, Tom, Beverly th December 6 Terry, Keith, Ellen Project Assignments for Planning Actions PA-2016-00847 252 B Street Close to complete Whitford PA-2016-02095 563 Rock St Work has started Whitford PA-2017-00235 114 Granite Work has started Shostrom PA-2017-00200 165 Water Extension to PA submitted ALL PA-2017-01294 128 Central Work has started Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA- 2017-01256 267 Meade/302 Harrison Work has started Shostrom PA-2017-02351/ 00026 549 E. Main Plans in review Swink & Emery PA-2018-00156 208 Harrison Permit issued Von Chamier PA-2018-00531 426 B Street Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street Permit issued Swink PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin PA-T1-2018-00029 130 Bush Street Hovenkamp & Whitford ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled December 5, 2018 at 6:00pm There being no other items to discuss, the meeting adjourned at 7:02 pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-T1-2018-00033 SUBJECT PROPERTY: 160 Helman Street OWNER/APPLICANT: James & Andrew Batzer/Rogue Planning & Development DESCRIPTION: A request for Site Design Review approval to construct a new 8,682 square foot, three-story mixed use building for the property located at 160 Helman Street. The application includes requests for Exception to the Street Standards to retain the existing landscaped parkrow configuration on the Helman Street frontage and to allow a curbside sidewalk with on-street parking bay along the Van Ness Avenue frontage, an Exception to the Site Design Standards to not provide a standard five-foot landscape buffer between the parking spaces and property line, and a request for a Tree Removal Permit to remove five Oak trees greater than six-inches in diameter at breast height (d.b.h.) from the property. The application also proposes removal of two eight-inch d.b.h. Maple trees in the parkrow planting strip; five new street trees are proposed. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; : 39 1E 04CC; TAX LOT: 2100 & 7100 NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, December 5, 2018 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, December 6, 2018 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: November 30, 2018 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: December 14, 2018 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning s decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\PA-T1-2018-00033.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. EXCEPTION TO STREET STANDARDS 18.4.6.020.B.1 Exception to the Street Design Standards. The approval authority may approve exceptions to the standards section in 18.4.6.040 Street Design Standards if all of the following circumstances are found to exist. a. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or proposed use of the site. b. The exception will result in equal or superior transportation facilities and connectivity considering the following factors where applicable. i. For transit facilities and related improvements, access, wait time, and ride experience. ii. For bicycle facilities, feeling of safety, quality of experience (i.e., comfort level of bicycling along the roadway), and frequency of conflicts with vehicle cross traffic. iii. For pedestrian facilities, feeling of safety, quality of experience (i.e., comfort level of walking along roadway), and ability to safety and efficiency crossing roadway. c. The exception is the minimum necessary to alleviate the difficulty. d. The exception is consistent with the Purpose and Intent of the Street Standards in subsection 18.4.6.040.A. TREE REMOVAL PERMIT 18.5.7.040.B 1. Hazard Tree. A Hazard Tree Removal Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard (i.e., likely to fall and injure persons or property) or a foreseeable danger of property damage to an existing structure or facility, and such hazard or danger cannot reasonably be alleviated by treatment, relocation, or pruning. See definition of hazard tree in part 18.6. b. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. 2. Tree That is Not a Hazard. A Tree Removal Permit for a tree that is not a hazard shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The tree is proposed for removal in order to permit the application to be consistent with other applicable Land Use Ordinance requirements and standards, including but not limited to applicable Site Development and Design Standards in part 18.4 and Physical and Environmental Constraints in part 18.10. b. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent trees, or existing windbreaks. c. Removal of the tree will not have a significant negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the subject property. The City shall grant an exception to this criterion when alternatives to the tree removal have been considered and no reasonable alternative exists to allow the property to be used as permitted in the zone. d. Nothing in this section shall require that the residential density to be reduced below the permitted density allowed by the zone. In making this determination, the City may consider alternative site plans or placement of structures of alternate landscaping designs that would lessen the impact on trees, so long as the alternatives continue to comply with the other provisions of this ordinance. e. The City shall require the applicant to mitigate for the removal of each tree granted approval pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\PA-T1-2018-00033.docx nbebsbeftjhoAzbipp/dpn 652.775.8166 Dfousbm!Qpjou-!Ps!:8613 3::5!Xfmmt!Gbshp!Se BTIMBOE-!PSFHPO!:8631 Mboetdbqf!Bsdijufduvsf-!Eftjho!'!Dpotvmubujpo IFMNBO!TUSFFU Nbebsb!Eftjho!Jod IFMNBO!TUSFFU!QSPKFDU XBUFSNFUFST Ifmnbo!Tusffu PROJECT ASSIGNMENTS FOR PLANNING ACTIONS December 2018 PA-2016-00847 252 B Street Work has started Whitford PA-2016-02095 563 Rock St Work has started Whitford PA-2017-00235 114 Granite Work has started Shostrom PA-2017-00200 165 Water No building permit ALL PA-2017-01294 128 Central Work has started Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA- 2017-01256 267 Meade/302 Harrison Work has started Shostrom PA-2017-02351/ 00026 549 E. Main Plans in review Swink & Emery PA-2018-00156 208 Harrison Permit issued Von Chamier PA-2018-00531 426 B Street Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street Permit issued Swink PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin December 2018 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* December 6th Terry, Keith, Ellen December 13th Terry December 20th Terry December 27th Terry January 3rd Terry *Call 541-488-5305 to verify there are items on the agenda to review 2018 / 30 / 4 doc . b e hip_W s com om . ber c m e M n om o i s c is cape .and.or.us mail.l etd.or.us t d.or.us s mm n g enn n Co . c i a e l or t ash et His m \\ s @ t n e o k ashla ash c . irnland a P mind.n net.org \\ a n f @ 321@ms io cil man s @p y is f ef n j b mm enc o C k @ @mind. shlandh oric k o t @ a skib ellen@yahoo.com His \\ inhippet ail s y ini.kau ee dress r h@cou t t t ww i M mgiordanoarch@ m_ -dc sk evbev549@gmail.com o mm c EAshobrkstertbill@piperrriForegan.trap Co & N ions s s i O I mm Co \\ S v de - mm o 044233 c \\ : 22 G -- t ork s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L shland H A S of A nning Dept. y dress t a ailing d MA CiPl 99 211211202019 tion 0000000 a 222222220212021 --------- 303030303030303030 --------- TermExpir444444444 r hal son yt i n ord b f e ink r on w hit e Kaufman SV Skib W y r ini nning Dept. mmissioneairmanamiuncil Lia min. Staff t a ohho d CNameDale ShostromCKeithSamTerTom GiordanoBill EmeryPiper CBeverly HovenkampEllen BabinRich RosCFoPlRegan TrappA