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Home My WebLink About2018-10-03 Historic PACKET HISTORIC COMMISSION MEETING AGENDA October 3, 2018 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of September 5, 2018 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00023 SUBJECT PROPERTY: 75 Lithia Way APPLICANT/OWNER: Rogue Planning & Development Services/Greg Bailey Enterprises II LLC, DESCRIPTION: A request for Conditional Use and Site Design Review Permit approval to allow the construction of a 16½-foot tall, 378 square foot metal carport structure over an outdoor automotive repair bay with vehicle lift on the east side of the existing automotive repair business at 75 Lithia Way. The existing auto repair business is a non-conforming use and modification requires Conditional Use Permit approval. The proposed structure replaces a previous metal canopy that was removed to facilitate the recent removal of underground fuel tanks; the fueling station use was discontinued with the removal of the tanks. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; : 39 1E 09BB; TAX LOT: 11900 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. VII. DISCUSSION ITEMS: VIII. COMMISSION ITEMS NOT ON AGENDA: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes September 5, 2018 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Shostrom called the meeting to order at 6:04pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Rich Rosenthal Whitford Emery Staff Present: Skibby Fotini Kaufman; Planning Dept. Giordano Regan Trapp; Secretary Commissioners Absent: Swink Von Chamier Hovenkamp Babin APPROVAL OF MINUTES: Giordano motioned to approve minutes for July 11, 2018. Whitford seconded. Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal was not present to give the Council Liaison report and sent an email update instead. Items included in his email were: Ellen Babin was appointed to the Historic Commission, filling the ranks. Council postponed second reading of the Wildfire Mitigation Ordinance in order to give staff more time to address questions about insurance rate impacts. The first phase of DEQ-mandated water quality temperature trading for our wastewater treatment was approved. Subcommittee for Historic Markers Project Allison Renwick of the Arts Commission presented the Historic Markers Master Plan to the Commission. This was the same presentation that was given to the City Council. Renwick stated that a subcommittee needs to be formed with a few members of each Commission to discuss the possibilities of the project. Renwick would also like members to start thinking about a name for the project that will utilize both art and historic features. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00026 SUBJECT PROPERTY: 549 E. Main St. APPLICANT/OWNER: 549 E Main LLC DESCRIPTION: A request for a Minor Modification to the approved planning action #PA-2017-02351. The applicant has altered the design of the structure to allow for more livable space in the second story and emphasize historical components. There are no changes to the approved number of units, parking, or operation of the hotel. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; : 39 1E 09AC; TAX LOT: 6100 There was no conflict of interest or ex-parte contact indicated by the Commission. Kaufman gave the staff report and Shostrom gave a brief history on the project. Shostrom opened the public hearing to the applicants. Len Gotschalk of 1200 Butler Creek Road, Ashland, Oregon, spoke about the modifications to this planning action noting the email that he sent to Kaufman. (email entered into the record, see exhibit A) Shostrom closed the public hearing and opened to the Commission for comments. After a short discussion, about how the plan has greatly improved, the Commission rendered their unanimous decision. Whitford motioned to approve PA-T1-2018-00026 as presented. Skibby seconded. Voice vote; All AYES. Motion passed. NEW ITEMS: Review board schedule. Project assignments for planning actions. DISCUSSION ITEMS: Subcommittee for Historic Markers Project o Moved to the top of the agenda. Members may include Skibby, Von Chamier and Hovenkamp. Kaufman will reach out to these members to discuss the possibility of them attending the sub-committee meetings. o Kaufman suggested that all Commissioners read this handout that is available in their September packets. CLG Local Designation Process o Discussed the CLG Local Designation process for historic properties that would allow properties outside of the historic district to apply to be added to the city's list. The process would require an application that would be evaluated by the Historic Commission. The Commission offered examples of micro-neighborhoods outside of the historic districts where there are high concentrations of historic properties. Shostrom suggested the 45-year or older qualifier and Kaufman recommended using the definition for historic contributing to evaluate those properties. Commissioners agreed that was sufficient for the proposal. COMMISSION ITEMS NOT ON AGENDA: There were no items to discuss. OLD BUSINESS: There were no items to discuss. Review Board Schedule th September 6 Terry, Keith, Piper th September 13 Terry, Sam, Bill th September 20 Terry, Tom, Piper th September 27 Terry, Dale, Beverly th October 4 Terry, Keith, Ellen Project Assignments for Planning Actions PA-2016-00847 252 B Street Work has started Whitford PA-2016-02095 563 Rock St Plans issued Whitford PA-2016-02114 552 B Work has started Von Chamier PA-2017-00235 114 Granite Permit issued Shostrom PA-2017-00200 165 Water No building permit ALL PA-2017-01294 128 Central Plans in review Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union)Plans for house issued Emery PA- 2017-01256 267 Meade/302 Harrison Permit issued Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison Permit issued Von Chamier Preliminary Pioneer Hall Skibby PA-2018-00531 426 B Street Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street Permit issued Swink PA-T1-2018-00026 549 E. Main Emery ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled October 3, 2018 at 6:00pm There being no other items to discuss, the meeting adjourned at 7:10pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-T1-2018-00023 SUBJECT PROPERTY: 75 Lithia Way APPLICANT/OWNER: Rogue Planning & Development Services/Greg Bailey Enterprises II LLC, dba Ashland Auto Repair DESCRIPTION: A request for Conditional Use and Site Design Review Permit approval to allow the construction of a 16½-foot tall, 378 square foot metal carport structure over an outdoor automotive repair bay with vehicle lift on the east side of the existing automotive repair business at 75 Lithia Way. The existing auto repair business is a non-conforming use and modification requires Conditional Use Permit approval. The proposed structure replaces a previous metal canopy that was removed to facilitate the recent removal of underground fuel tanks; the fueling station use was discontinued with the removal of the tanks. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; : 39 1E 09BB; TAX LOT: 11900 NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday October 3, 2018 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: September 27, 2018 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: October 11, 2018 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. C:\\Users\\trappr\\Desktop\\PA-T1-2018-00023.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. CONDITIONAL USE PERMITS 18.5.4.050.A A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f.The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C-1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f.E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM-NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. l.HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. C:\\Users\\trappr\\Desktop\\PA-T1-2018-00023.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS September 2018 PA-2016-00847 252 B Street Work has started Whitford PA-2016-02095 563 Rock St Plans issued Whitford PA-2016-02114 552 B Work has started Von Chamier PA-2017-00235 114 Granite Permit issued Shostrom PA-2017-00200 165 Water No building permit ALL PA-2017-01294 128 Central Plans in review Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union)Plans for house issued Emery PA- 2017-01256 267 Meade/302 Harrison Permit issued Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison Permit issued Von Chamier Preliminary Pioneer Hall Skibby PA-2018-00531 426 B Street Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street Permit issued Swink PA-T1-2018-00026 549 E. Main Emery October 2018 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* October 4th Terry, Keith, Ellen October 11th Terry October 18th Terry October 25th Terry November 1st Terry November 8th Terry *Call 541-488-5305 to verify there are items on the agenda to review 2018 / 30 / 4 doc . b e hip_W s com om . ber c m e M n om o i s c is cape .and.or.us mail.l etd.or.us t d.or.us s mm n g enn n Co . c i a e l or t ash et His m \\ s @ t n e o k ashla ash c . irnland a P mind.n net.org \\ a n f @ 321@ms io cil man s @p y is f ef n j b mm enc o C k @ @mind. shlandh oric k o t @ a skib ellen@yahoo.com His \\ inhippet ail s y ini.kau ee dress r h@cou t t t ww i M mgiordanoarch@ m_ -dc sk evbev549@gmail.com o mm c EAshobrkstertbill@piperrriForegan.trap Co & N ions s s i O I mm Co \\ S v de - mm o 044233 c \\ : 22 G -- t ork s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L shland H A S of A nning Dept. y dress t a ailing d MA CiPl 99 211211202019 tion 0000000 a 222222220212021 --------- 303030303030303030 --------- TermExpir444444444 r hal son yt i n ord b f e ink r on w hit e Kaufman SV Skib W y r ini nning Dept. mmissioneairmanamiuncil Lia min. Staff t a ohho d CNameDale ShostromCKeithSamTerTom GiordanoBill EmeryPiper CBeverly HovenkampEllen BabinRich RosCFoPlRegan TrappA