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Home My WebLink About2018-09-05 Historic PACKET HISTORIC COMMISSION MEETING AGENDA September 5, 2018 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of July 11, 2018 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00026 SUBJECT PROPERTY: 549 E. Main St. APPLICANT/OWNER: 549 E Main LLC DESCRIPTION: A request for a Minor Modification to the approved planning action #PA-2017- 02351. The applicant has altered the design of the structure to allow for more livable space in the second story and emphasize historical components. There are no changes to the approved number of units, parking, or operation of the hotel. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; : 39 1E 09AC; TAX LOT: 6100 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. VII. DISCUSSION ITEMS: Subcommittee for Historic Markers Project CLG Local Designation Process VIII. COMMISSION ITEMS NOT ON AGENDA: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes July 11, 2018 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Skibby called the meeting to order at 6:01pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Whitford Rich Rosenthal Emery Staff Present: Skibby Fotini Kaufman; Planning Dept. Von Chamier Regan Trapp; Secretary Giordano Swink Commissioners Absent: Shostrom APPROVAL OF MINUTES: Whitford motioned to approve minutes for June 6, 2018. Emery seconded. Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: Huelz Gutcheon of 2253 Highway 99 in Ashland, addressed the Commission regarding Solar Education and Carbon Reduction. COUNCIL LIAISON REPORT: Rosenthal gave the Council Liaison report. Items discussed were: Kelly Madding has been appointed City Administrator effective starting July 30, 2018. A contract with ORW for City Hall design concepts was approved. City Council liaisons were appointed and Rosenthal will continue as Historic Commission Liaison for another year. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00015 SUBJECT PROPERTY: 70 Third St APPLICANT/OWNER: Natalie Ives-Drouillard DESCRIPTION: A request for Site Design Review approval of a 497 square-foot Accessory Residential Unit to be located to the rear of the existing residence. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; : 39 1E 09BD; TAX LOT: 1400 There was no conflict of interest or ex-parte contact indicated by the Commission. Kaufman gave the staff report for PA-T1-2018-00015. Skibby opened the public hearing to the applicants. Amy Gunter (Rogue Planning and Development) 213, Medford, OR 97501, addressed the Commission regarding this project. Ms. Gunter stated that the tree will be saved as part of their project and the unit is a simplified version with similar roof pitches like the house. The colors have not been picked out as of yet but siding is proposed to be smooth hardy and the windows will be off-white vinyl. Skibby closed the public hearing and opened to the Commission for comments. After a very brief discussion, the Commission rendered their decision. Whitford motioned to approve PA-T1-2018-00015 with recommendations. Swink seconded. Voice vote; All AYES. Motion passed. Recommendations: Siding should match existing house. NEW ITEMS: Review board schedule. Project assignments for planning actions. COMMISSION ITEMS NOT ON AGENDA: CLG local designation process. o Kaufman wanted the Commission to think about what the application process would look like and what criteria they would want listed as part of the application. DISCUSSION ITEMS: There were no items to discuss OLD BUSINESS: There were no items to discuss. Review Board Schedule th July 12 Terry, Sam, Keith th July 19 Terry, Tom, Dale th July 26 Terry, Bill, Piper August 2nd Terry, Bill, Dale th August 9 Terry, Sam, Piper Project Assignments for Planning Actions PA-2016-00847 252 B Street Work has started Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-02095 563 Rock St Plans in review Whitford PA-2016-02114 556 B Work has started Von Chamier PA-2017-00235 114 Granite Permit issued Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-00969 244 Hargadine Work almost complete Shostrom & Whitford PA-2017-01279 692 B Street - Permit issued Leonard PA-2017-01294 128 CentralBuilding plans submitted Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Permit issued Shostrom PA-2017-01649 88 Dewey Street - Work has started Von Chamier PA- 2017-02005 100 Union - Plans on hold May change Emery PA- 2017-01256 267 Meade Permit issued Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison Building permit submitted Von Chamier Preliminary Pioneer Hall Skibby PA-2018-00531 426 B Street Von Chamier PA-T1-2018-00015 70 N. Third Street Swink ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled August 8, 2018 at 6:00pm There being no other items to discuss, the meeting adjourned at 6:30pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-T1-2018-00026 SUBJECT PROPERTY: 549 E Main St OWNER/APPLICANT: 549 E Main LLC DESCRIPTION: A request for a Minor Modification to the approved planning action #PA-2017-02351. The applicant has altered the design of the structure to allow for more livable space in the second story and emphasize historical components. There are no changes to the approved number of units, parking, or operation of the hotel. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; 391E09AC; TAX LOT: 6100 NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday September 5, 2018 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: August 28, 2018 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: September 11, 2018 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning ion must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\PA-T1-2018-00026.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2018\\PA-T1-2018-00026.docx September 2018 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* September 6th Terry, Keith, Piper September 13th Terry September 20th Terry September 27th Terry October 4th Terry *Call 541-488-5305 to verify there are items on the agenda to review PROJECT ASSIGNMENTS FOR PLANNING ACTIONS August 2018 PA-2016-00847 252 B Street Work has started Whitford PA-2016-02095 563 Rock St Plans issued Whitford PA-2016-02114 552 B Work has started Von Chamier PA-2017-00235 114 Granite Permit issued Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-01279 692 B Street (169 Sixth) Work is done Leonard PA-2017-01294 128 Central Plans in review Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union)Plans for house issued Emery PA- 2017-01256 267 Meade/302 Harrison Permit issued Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison Permit issued Von Chamier Preliminary Pioneer Hall Skibby PA-2018-00531 426 B Street Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street Permit issued Swink ORS 260.432 Quick Reference Restrictions on Political Campaigning for Public Employees Generally, ORS 260.432 states that a public employee* may not, while on the job during working hours, promote or oppose election petitions, candidates, political committee or ballot measures. Additionally, no person (including elected officials) may require a public employee (at any time) to do so. * A public employee includes public officials who are not elected, whether they are paid or unpaid (including appointed boards and commissions). As used in this Quick Reference We use the phrase advocate(s) a political position to mean promote or oppose an initiative, referendum or recall petition, candidate, political committee or ballot measure. The term mpartial means equitable, fair, unbiased and dispassionate. See the Secretary of States detailed manual on ORS 260.432 for specific factors to assist in ensuring impartiality in communications about ballot measures. It is posted on the website under Election Laws, Rules and Publications, Manuals and Tutorials. For more detailed information about ORS 260.432 and information about other election laws, contact: Elections Division phone 503-986-1518 Secretary of State fax 503-373-7414 255 Capitol St NE, Suite tty Salem, OR 97310 web www. oregonvotes.gov Prohibited Activities A public employee, while on the job during work hours may not: prepare or distribute written material, post website information, transmit emails or make a presentation that advocates a political position collect funds, prepare filing forms or correspondence on behalf of candidates or political committees produce or distribute a news release or letter announcing an elected officials candidacy for re-election (except for an elections official doing so as an official duty) or presenting an elected officials political position make outgoing calls to schedule or organize campaign events or other political activity on behalf of an elected official or political committee (however, a scheduler may, as part of official duties, take incoming calls about the officials availability and add an event to the schedule) grant unequal access to public facilities to candidates or political committees direct other public employees to participate in political activities, when in the role of a supervisor draft, type, format or edit a governing bodys resolution that advocates a political position (except to conform the resolution to a standard format) prepare or give recommendations to the governing body urging which way to vote on such a resolution sign such a resolution, except if the signature is only ministerial and clearly included to attest the board took the vote announce the governing bodys position on such a resolution to the media include the governing bodys position or vote on such a resolution in a jurisdictions newsletter or other publication A public employee who provides voter registration assistance under the federal National Voter Registration Act (NVRA) must not, when performing voter registration services, influence a clients political choices. This means no display of political preferences, including a restriction that no political buttons may be worn. ORS 247.208(3) Allowable Activities ring working hours may: A public employee, while on the job du prepare and distribute impartial written material or make an impartial presentation that discusses election subjects (using the guidelines provided in the Secretary of States detailed manual on ORS 260.432.) The Secretary of States Elections Division is also available for an advisory review of draft material about ballot measures produced by government agencies. perform standard job duties, such as taking minutes at a public meeting, maintaining public records, opening mail, inserting a proposed resolution into a board agenda packet, etc. impartially advise employees about possible effects of a measure, but not threaten them with financial loss to vote a particular way address election-related issues while on the job, in a factual and impartial manner, if such activity is legitimately within scope of employees normal duties as staff of an elected official, handle incoming calls about the officials availability for political events prepare neutral, factual information for a governing body to use in determining what position to take on an issue (planning stage of a governing bodys proposed issue before certified as a measure to a ballot is not subject to ORS 260.432) in a clerical manner, incorporate amendments into a finalized version of a governing bodys resolution on an issue respond to public records request for information, even if the material advocates a political position wear political buttons subject to applicable employer policies unless the public employee is providing voter registration services under NVRA, where additional restrictions apply - A public employee, on their own, off duty time, may send letters to the editor that advocate a political position and may participate in any other lawful political activity. It is advised that a salaried public employee keep records when appropriate in order to verify any such political activity that occurs while off duty. Prohibited and Allowable Activities for Elected Ofcials* *includes a person appointed to fill a vacancy in an elective public office Elected officials may: advocate a political position at any time. Elected officials are not considered apublic employee for purposes of ORS 260.432. ORS 260.432(4)(a). vote with the other elected officials of a governing body (such as a school board, city council or county commission) to support or oppose a measure, and publicly discuss such a votebut must not use the public employee staff time to assist in this, except for ministerial functions perform campaign activity at any time, however must take caution not to involve any public employees work time to do so Elected officials may not: in the role of a supervisor, request a public employeewhether the public employee is on or off dutyto perform any political activity A request made by a person in a position of supervisor or superior is viewed as a command for purposes of this election law. have an opinion piece or letter advocating a political position published in a jurisdictions newsletter or other publication produced or distributed by public employees com om . c om c cape .and.or.us mail.l etd.or.us t d.or.us s n g e nn n . a e l ash et m @ n o ashla ash . irnland mind.n net.org a f @ 321@ms cil man @p y f ef n j b enc k @ @mind. shlandh ok @ a skib inhippet ail y ini.kau dress r h@cout ww M mgiordanoarch@ d -c sk evbev549@gmail.com o EAshobrkstertbill@piperrriForegan.trap N O I S 044233 22 -- ork t s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L shland H A S of A nning Dept. y dress t a ailing d MA CiPl 99 211211202019 tion 0000000 a 2021 2222222 -------- 3030303030303030 -------- TermExpir44444444 r hal son yt i n ord b f e ink r on w hit e Kaufman SV Skib W y r ini nning Dept. mmissioneairmanamiuncil Lia min. 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