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Home My WebLink About2018-07-11 Historic PACKET HISTORIC COMMISSION MEETING AGENDA July 11, 2018 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of June 6, 2018 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00015 SUBJECT PROPERTY: 70 Third St APPLICANT/OWNER: Natalie Ives-Drouillard DESCRIPTION: A request for Site Design Review approval of a 497 square-foot Accessory Residential Unit to be located to the rear of the existing residence. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; : 39 1E 09BD; TAX LOT: 1400 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. VII. DISCUSSION ITEMS: CLG local designation process. VIII. COMMISSION ITEMS NOT ON AGENDA: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes June 6, 2018 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commissioner Shostrom called the meeting to order at 6:02 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Whitford Rich Rosenthal Emery Staff Present: Skibby Fotini Kaufman; Planning Dept. Shostrom Swink Von Chamier Commissioners Absent: Giordano APPROVAL OF MINUTES: Whitford motioned to approve minutes for May 2, 2018. Swink seconded. Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal gave council liaison report. Items discussed were: The nationwide recruitment for a new City Administrator is underway. There will be a meet and greet scheduled later in the month to meet the final candidates. rd The approval for City Hall Concept/Design service has been tabled until the July 3 Council meeting. The approval of the licensing agreement for GIS software maintenance with esri for a term of three years and a cost of $75,000 was approved. The award of a contract for engineering services with Cornforth Consultants for $97,500 to provide FERC Independent Consultant for Part 12-D Safety Inspection and Dam Safety Report. The approval of the purchase of the licensing agreement for Office 365 software maintenance for a term of three years and a total cost of $150,412. Adoption of the recommended allocations made by the 2018-19 Economic Development, Cultural, Tourism and Sustainability Ad Hoc Committee with $150,000 being allocated for non-tourism and $79,703 being allocated to tourism. The first reading to amend the Transient Occupancy Tax was approved. The second reading of an ordinance amending the Comprehensive Plan Map Designation and Zoning for the properties located at 475 E. Nevada Street and the written findings of Planning Action #201- 02129 were approved. PLANNING ACTION REVIEW: There were no Planning Actions up for review. NEW ITEMS: Historic Preservation Awards - Swink suggested potentially offering tours of the home that won a Historic Preservation Award. The owners of 872 Iowa are interested in opening their home for Historic Preservation week in 2019. Lithia Park Master Plan Whitford, Skibby, Shostrom and Emery volunteered to attend the next meeting for the Lithia Park Master Plan. st Kaufman suggested July 11, 2018 for the next regular Commission meeting since the 1 Wednesday is a holiday. All Commissioners agreed that the new date would work in their schedules. COMMISSION ITEMS NOT ON AGENDA: There were no items to discuss. DISCUSSION ITEMS: There were no items to discuss. OLD BUSINESS: There were no items to discuss. Review Board Schedule June 7th Terry, Keith, Bill June 14th Terry, Sam, Dale June 21st Terry, Piper, Bill June 28th Terry, Tom, Piper July 5th Terry, Sam, Keith Project Assignments for Planning Actions PA-2016-00847 252 B Street Work has started Whitford PA-2016-02095 563 Rock St Plans in review Whitford PA-2016-02114 556 B Work has started Von Chamier PA-2017-00235 114 Granite Permit issued Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-00969 244 Hargadine Work almost complete Shostrom & Whitford PA-2017-01279 692 B Street - Permit issued Leonard PA-2017-01294 128 Central No building permit Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971(aka: 981) Siskiyou Blvd - Permit issued Shostrom PA-2017-01649 88 Dewey Street - Work has started Von Chamier PA- 2017-01605 147 Van Ness Work has started Emery PA- 2017-02005 100 Union - Plans in review Emery PA- 2017-01256 267 Meade Permit issued Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison No building permit Von Chamier Preliminary Pioneer Hall Skibby ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled July 11th, 2018 at 6:00 pm There being no other items to discuss, the meeting adjourned at 6:30pm Respectfully submitted by Fotini Kaufman & Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-T1-218-00015 SUBJECT PROPERTY: 70 Third Street OWNER/APPLICANT: Natalie Ives-Drouillard DESCRIPTION: A request for Site Design Review approval of a 497 square-foot Accessory Residential Unit to be located to the rear of the existing residence. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; 39 1E 09BD; TAX LOT: 1400. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday July 11, 2018 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: June 29, 2018 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: July 13, 2018 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division St be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\Commissions & Committees\\Historic Commission\\Packets\\2018 Packets\\7-11-2018\\PA-T1-2018-00015.docx ACCESSORY RESIDENTIAL UNITS 18.2.3.040 Where accessory residential units are allowed, they are subject to Site Design Review under chapter 18.5.2, and shall meet all of the following requirements. A. R-1 Zone. Accessory residential units in the R-1 zone shall meet the following requirements. 1. One accessory residential unit is allowed per lot, and the maximum number of dwelling units shall not exceed two per lot. 2. Accessory residential units are not subject to the density or minimum lot area requirements of the zone, except that accessory residential units shall be counted in the density of developments created under the Performance Standards Option in chapter 18.3.9. 3. The maximum gross habitable floor area (GHFA) of the accessory residential unit shall not exceed 50 percent of the GHFA of the primary residence on the lot, and shall not exceed 1,000 square feet GHFA. 4. The proposal shall conform to the overall maximum lot coverage and setback requirements of the underlying zone. 5. Additional parking shall be provided in conformance with the off-street parking provisions for single-family dwellings in section 18.4.3.040, except that parking spaces, turn-arounds, and driveways are exempt from the paving requirements in subsection 18.4.3.080.E.1. C. R-2 and R-3 Zones. Accessory residential units in the R-2 and R-3 zones shall meet the standards in subsection 18.2.3.040.A, except that the maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50 percent of the GHFA of the primary residence on the lot, and shall not exceed 500 square feet GHFA. SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. G:\\comm-dev\\Commissions & Committees\\Historic Commission\\Packets\\2018 Packets\\7-11-2018\\PA-T1-2018-00015.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS June 2018 PA-2016-00847 252 B Street Work has started Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-02095 563 Rock St Plans in review Whitford PA-2016-02114 556 B Work has started Von Chamier PA-2017-00235 114 Granite Permit issued Leonard PA-2017-00200 165 Water No building permit ALL PA-2017-00969 244 Hargadine Work almost complete Shostrom & Whitford PA-2017-01279 692 B Street - Permit issued Leonard PA-2017-01294 128 CentralBuilding plans submitted Emery & Swink PA-2017-01417 228 B Street No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Permit issued Shostrom PA-2017-01649 88 Dewey Street - Work has started Von Chamier PA- 2017-02005 100 Union - Plans on hold May change Emery PA- 2017-01256 267 Meade Permit issued Shostrom PA-2017-02351 549 E. Main No building permit Swink PA-2018-00156 208 Harrison No building permit Von Chamier Preliminary Pioneer Hall Skibby PA-2018-00531 426 B Street Von Chamier July 2018 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* July 5th Terry, Sam, Keith July 12th Terry, July 19th Terry, July 26th Terry, August 2nd Terry, August 9th Terry, *Call 541-488-5305 to verify there are items on the agenda to review 2018 / 30 / 4 doc . b e hip_W com om s . c ber m e M om n o i c s cape .and.or.us is mail.l etd.or.us t d.or.us s n g mm e nn n . Co a c e i l ash or t et m His @\\ n s o t ashla e ash k . irnland c a mind.n net.org a P f\\ @ 321@ms n cil man io @p y s f ef n is j b enc mm o k @ @mind. C shlandh ok oric @ a t skib inhippet ail His \\ y ini.kau s dress r h@cout ww ee M mgiordanoarch@ t t i d -c sk o mm EAshobrkstertbill@piperriForegan.trap Co & N ions s s i O I mm Co \\ S v de - mm 044233 o c \\ : 22 G -- ork t s WPhone 552552 OMMIS Li C hip RIC s O T me o HPhone HIS Member D N A L shland H A S of A nning Dept. y dress t a ailing d MA CiPl 99 211211202019 tion 0000000 a 2222222 ------- 30303030303030 ------- TermExpir4444444 r hal son yt i n ord b f e ink r on w hit e SV Skib W y r ini Kaufman nning Dept. mmissioneairmanamiuncil Lia min. Staff t a ohho d CNameDale ShostromCKeithSamTerTom GiordanoBill EmeryPiper CRich RosCFoPlRegan TrappA