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Home My WebLink About2017-12-06 Historic PACKET HISTORIC COMMISSION MEETING AGENDA December 6, 2017 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of November 8, 2017 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Rich Rosenthal V. PLANNING ACTION REVIEW: PLANNING ACTION: PA- 2017-01294 SUBJECT PROPERTY: 128 Central Avenue APPLICANT: Rogue Planning & Development Services OWNERS: Robert Baldwin DESCRIPTION: A request for Site Design Review for an eight-unit multi-family development for the property located at 128 Central Avenue. The existing house contains two units. The proposal has been revised to add five units at the rear of the property and one unit above the reconstructed garage at the front of the property. The application also includes requests for a Conditional Use Permit to exceed the Maximum Permitted Floor Area in the Skidmore Academy Historic District by 21 percent (985 square feet) and for a Tree Removal Permit to remove seven trees six-inches in diameter-at-breast-height or greater. COMPREHENSIVE PLAN DESIGNATION: High Density Multi-Family Residential; ZONING: R-3; : 39 1E 04CC; TAX LOT: 4500. PLANNING ACTION: PA- 2017-02180 SUBJECT PROPERTY: 410 North Main St APPLICANT/OWNER: Cheryl Colwell DESCRIPTION: A request for a Conditional Use Permit to convert an existing 1,000 square-foot addition into a 2-unit hotel. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; MAP: 39 1E 05DA; TAX LOT: 2500 VI. NEW ITEMS: Review board schedule. Project assignments for planning actions. rd Historic Preservation Week Make decision on dates for this. (Typically the 3 week of May) VII. DISCUSSION ITEMS: VIII. COMMISSION ITEMS NOT ON AGENDA: IX. OLD BUSINESS: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes November 8, 2017 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commission Chair, Shostrom called the meeting to order at 6:02pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Greg Lemhouse for Rich Rosenthal Shostrom Emery Staff Present: Giordano Maria Harris; Planning Dept. Swink Regan Trapp; Secretary Von Chamier Fotini Kaufman; Planning Dept. Whitford Commissioners Absent: Skibby Leonard APPROVAL OF MINUTES: Whitford motioned to approve minutes with clarifications from October 4, 2017. Swink seconded. Voice vote; All AYES. Motion passed. Shostrom clarifications to the recommendations on PA-2017-01310 at 981 Siskiyou Blvd. o For dormers same symmetrical roof shape and pitches, floor levels and plate heights should be symmetrical and same height per story. (Roof AMC 18.4.2.050.B.6) o To improve the sense of entry, increase porch depth and add a gable roof over both entrances with knee braces and add partition wall on porch between units. (Entrances AMC 18.4.2.050.B.10) PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Lemhouse gave the Council Liaison report . Items discussed were: Council aall suggestions will be sent to the artist. Public Works gave heads up to Council on improvements to the road diet. All information is available online . stth. Cottage housing went through 1 reading on Nov 7 City Hall options are still under review and they have received a lot of good information. No decisions have been made one way or another. Structural concerns with the roof at Pioneer Hall have come up. Paula Brown, director of Public Works is asking for 41,000 to hire a structural engineer to do an evaluation of this building. PLANNING ACTION REVIEW: PLANNING ACTION: PA- 2017-02005 SUBJECT PROPERTY: 100 Union Street APPLICANT: Mark Holman OWNER: Fred & Norma Wright DESCRIPTION: A request for Site Design Review to construct a new single-family residence and an additional dwelling unit at 100 Union Street in the Historic District. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2; 39 1E 09CA; TAX LOT: 13900. There was no ex-parte or conflict of interest indicated by the Commission. Kaufman gave the staff report for PA-2017-02005. Shostrom opened the public hearing to the applicants. Mark Holsman, applicant, 533 Lodge Road, addressed the commission regarding the project. Shostrom closed the public hearing and opened to the Commission for comments. After a short discussion, regarding window colors and sizes, siding and foundation options, the Commission motioned to approve. The Historic Commission appreciates the impressive effort and intention that has gone into the architectural design of this home and accessory unit. The Commission recommended approval of the application with recommendations. Whitford motioned to approve PA-2017-02005 with recommendations. Swink seconded. Voice vote; All AYES. Motion passed. For windows, if budget allows, use wood windows. If vinyl windows are chosen, choose an off-white color for window frames per AMC 18.4.2.050.C.2.e. For foundation, use a stucco foundation finish and no faux stone in accordance with AMC 18.4.2.050.C.2.f. PLANNING ACTION: PA- 2017-01256 SUBJECT PROPERTY: 267 Meade Street APPLICANT/OWNER: Frank Papen DESCRIPTION: A request for Site Design Review to construct a 720 square-foot accessory residential unit at 267 Meade Street. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-7.5; 39 1E 09CA; TAX LOT: 12500. There was no ex-parte or conflict of interest indicated by the Commission. Kaufman gave the staff report for PA-2017-01256. Shostrom opened the public hearing to the applicants. Frank Papen, owner, 267 Meade Street, addressed the Commission regarding this project. Mr. Papen gave a history on the property and stated that the proposed building will be placed on a steep downslope. Mr. Papen is proposing a one bedroom with an office with access being from Hillcrest. Parking would be available for up to 3 cars with most of the parking areas already existing. He stated that he will be using shiplap with hardy plank for siding, matching most of the homes in the area and will use medium grey for color with a metal roof. Mr. Papen will be installing sliding vinyl windows but would be open to double hung windows instead. He went on to say, that the pitch of the roof could change depending on how the commission feels but would like to keep it at a lower pitch to fit in the streetscape. Mr. Windsor of 307 Meade, addressed the commission regarding this project, and agreed that a lower pitch roof fits in with the neighborhood. Shostrom closed the public hearing and opened to the Commission for comments. Shostrom motioned to approve PA-2017-01256 with recommendations. Giordano seconded. Voice vote; All AYES. Motion passed Consider using a 6/12 roof pitch on accessory unit. Use four to six-inch smooth HardiePlank siding. Use double-hung windows with 3.5 4.5-inch off-white casing trim windows and doors. NEW ITEMS: Review board schedule. Project assignments for planning actions DISCUSSION ITEMS: Project at 252 B Street was discussed. The windows are vinyl but instead should be double hung. Harris will look into what was indicated on the plans. Lemhouse reminded the commissioners that the State of the City is on January 30, 2018. Kaufman stated that the Oregon Heritage Conference is April 11-13, 2018 in Bend, OR if anyone is interested in going. She went on to say that she would email the information to the commission for their review. COMMISSION ITEMS NOT ON AGENDA: There were no items to discuss. OLD BUSINESS: There were no items to discuss. Review Board Schedule th November 9 Piper, Keith, Bill th November 16 Terry, Sam, Dale nd (Weds) November 22 Terry, Dale, Bill th November 30 Terry, Tom, Piper th December 7 Terry, Keith, Sam Project Assignments for Planning Actions PA-2015-01695 399 Beach Skibby PA-2016-00847 252 B Street Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-02103 133 Alida Swink PA-2016-02095 563 Rock St. Whitford PA-2016-02114 556 B Von Chamier PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL PA-2017-00235 114 Granite Leonard PA-2017-00200 165 Water ALL PA-2017-00707 550 E. Main Skibby PA-2017-00838 250 Alta Ave Emery PA- 2017-01054 220 Hargadine Shostrom & Whitford PA-2017-00969 244 Hargadine Shostrom & Whitford PA-2017-01279 692 B Street Leonard PA-2017-01294 128 Central Emery & Swink PA-2017-01417 228 B Street Whitford PA-2017-01310 981 Siskiyou Blvd Shostrom PA-2017-01649 84 Dewey Street Von Chamier PA- 2017-01605 147 Van Ness Emery PA- 2017-02005 100 Union Emery PA- 2017-01256 267 Meade Shostrom ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled December 6, 2017 at 6:00 pm There being no other items to discuss, the meeting adjourned at 7:21pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-2017-02180 SUBJECT PROPERTY: 410 N. Main OWNER/APPLICANT: Cheryl Colwell DESCRIPTION: A request for a Conditional Use Permit to convert an existing 1,000 square-foot addition into a 2-unit hotel. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; : 39 1E 05DA; TAX LOT: 2500 NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday December 6, 2017 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: November 28, 2017 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: December 12, 2017 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2017\\PA-2017-02180.docx CONDITIONAL USE PERMITS 18.5.4.050.A A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f.The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C-1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f.E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM-NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. l.HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2017\\PA-2017-02180.docx ASHLAND HISTORIC COMMISSION Planning Application Review October 4, 2017 PLANNING ACTION: PA-2017-01294 SUBJECT PROPERTY: 128 Central Ave. APPLICANT/OWNER: Rogue Planning and Development Services/Robert Baldwin DESCRIPTION: A request for Site Design Review for an eight-unit multi-family development for the property located at 128 Central Avenue. The existing house contains two units. The proposal has been revised to add five units at the rear of the property and one unit above the reconstructed garage at the front of the property. The application also include request for a Conditional Use Permit to exceed the Maximum Permitted Floor Area in the Skidmore Academy Historic District by 21 percent (985 square feet) and for a Tree Removal Permit to remove six trees that are six-inches in diameter-at-breast-height or greater. COMPREHENSIVE PLAN DESIGNATION: High-Density Multi-Family Residential; ZONING: R-3; MAP: 39 1E 04CC; TAX LOT: 4500 Recommendation: The Historic Commission believes the scale and massing of the five proposed units at the rear of the property is similar to buildings along the alley. In addition, the Commission west side of the property by moving one of the proposed units above the garage at the front of the property. Other benefits of the proposal to move a unit over the garage that the Commission recognizes area decrease in added impervious surface and increased landscaping. The Commission is concerned with the proposed new garage/one-unit structure located at the front of the property meeting the Historic District Design Standards requiring a height and scale comparable to the range of building heights and sizes in the immediate vicinity (AMC 18.4.2.050.B.2 and 3). Specifically, the proposed structure appears to compete with the historic home and surrounding buildings. The Commission recommends approval of the application with a condition that the plans for the new structure are revised to address the following items. 1. Recommendations for the new garage/one-unit structure: Reduce the height of the structure by four feet. Move the proposed garage/one-unit structure at least four to six feet behind (north of) the front façade of the historic home. Add trellis with 3 knee braces and a beam above the garage doors to soften the vertical height. Consider flipping the second story deck to the west side of the new second-story unit. 2. Recommendations for the five units proposed at the rear of the property. Use smooth siding, not textured hardieplank. Add 3 to 4-inch framing between single hung windows. Do not use white windows. Increase size of porch posts to larger than 4 x 4 wrap 4 x 4 or use 6 x 6. Use decorative or flat balustrade on porch railing of new units, do not use proposed 2 x 2. 1 !652.599.21:7!¦!:8631!Psfhpo-!Btimboe!¦!Tusffu!Nbjo!Opsui428 1368:!ophfsP!/eobmitB!¦!fwB!mbsuofD!932 ojxembC!usfcpS !EftjhoCvjmejoh ;SPGUOFNQPMFWFEUJOV.JUMVNXFO UZQ 22(.1#9(.1#:(.1#:(.1# 23(.1#23(.1# 25(.1# 7(.1# 25(.:# 23(.6# 33(.1# 7(.1# 25(.:# 7(.1# 35(.1# :(.7# 45 7(.1#33(.1# !652.599.21:7!¦!:8631!Psfhpo-!Btimboe!¦!Tusffu!Nbjo!Opsui428 1368:!ophfsP!/eobmitB!¦!fwB!mbsuofD!932 ojxembC!usfcpS !EftjhoCvjmejoh ;SPGUOFNQPMFWFEUJOV.JUMVNXFO 27(.22# 7(.1#33(.3# FH !652.599.21:7!¦!:8631!Psfhpo-!Btimboe!¦!Tusffu!Nbjo!Opsui428 1368:!ophfsP!/eobmitB!¦!fwB!mbsuofD!932 ojxembC!usfcpS !EftjhoCvjmejoh ;SPGUOFNQPMFWFEUJOV.JUMVNXFO 28(.3# 33(.7# 22(.21#4(.3# H !652.599.21:7!¦!:8631!Psfhpo-!Btimboe!¦!Tusffu!Nbjo!Opsui428 1368:!ophfsP!/eobmitB!¦!fwB!mbsuofD!932 ojxembC!usfcpS !EftjhoCvjmejoh ;SPGUOFNQPMFWFEUJOV.JUMVNXFO 28(.3# 25(.:# 26(.8# 7(.1#33(.1# !652.599.21:7!¦!:8631!Psfhpo-!Btimboe!¦!Tusffu!Nbjo!Opsui428 1368:!ophfsP!/eobmitB!¦!fwB!mbsuofD!932 ojxembC!usfcpS !EftjhoCvjmejoh ;SPGUOFNQPMFWFEUJOV.JUMVNXFO 34(.3# 36(.4# 35(.1#23(.1#23(.1# PROJECT ASSIGNMENTS FOR PLANNING ACTIONS November 2017 PA-2015-01695 399 Beach Skibby PA-2016-00847 252 B Street Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-02103 133 Alida Swink PA-2016-02095 563 Rock St. Whitford PA-2016-02114 556 B Von Chamier PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL PA-2017-00235 114 Granite Leonard PA-2017-00200 165 Water ALL PA-2017-00707 550 E. Main Skibby PA-2017-00838 250 Alta Ave Emery PA- 2017-01054 220 Hargadine Shostrom & Whitford PA-2017-00969 244 Hargadine Shostrom & Whitford PA-2017-01279 692 B Street Leonard PA-2017-01294 128 Central Emery & Swink PA-2017-01417 228 B Street Whitford PA-2017-01310 981 Siskiyou Blvd Shostrom PA-2017-01649 84 Dewey Street Von Chamier PA- 2017-01605 147 Van Ness Emery PA- 2017-02005 100 Union Emery PA- 2017-01256 267 Meade Shostrom December 2017 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* December 7th Terry, Keith, Sam December 14th Terry December 21st Terry December 28th Terry January 4th Terry *Call 541-488-5305 to verify there are items on the agenda to review 11/20/2017 Historic Commission Membership_Web.doc \\ @ashland.or.us Packets \\ rapp Historic Commission \\ Mail - EAddress shobro@jeffnet.org kswink@mind.net skwhippet@mind.net terryskibby321@msn.com tomgiordanoarch@gmail.com bill@ashlandhome.nettttaylord1@yahoo.compiper@kencairnlandscape.comrich@council.ashland .or.usFotini.kaufman@ashland.or.usregan.t Commissions & Committees \\ dev - comm 20442233 \\ -- G: WorkPhone 552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION Mailing Address City of AshlandPlanning Dept. 88887 201201201201201201720192019 -------- 3030303030303030 -------- TermExpiration44444444 hitford mier NameDale ShostromChairmanKeith SwinkSam WTerry SkibbyTom GiordanoBill EmeryTaylor LeonardPiper Von ChaRich RosenthalCouncil LiaisonFotini KaufmanPlanning Dept.Regan TrappAdmin. Staff