HomeMy WebLinkAbout2017-11-08 Historic PACKET
HISTORIC COMMISSION MEETING
AGENDA
November 8, 2017 at 6:00 P.M.
I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community
Development/Engineering Services Building, located at 51 Winburn Way
II. APPROVAL OF MINUTES: Historic Commission regular meeting of October 4, 2017.
III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public
Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals
wishing to speak.)
IV. COUNCIL LIAISON REPORT:
Rich Rosenthal
V. PLANNING ACTION REVIEW:
PLANNING ACTION: PA- 2017-02005
SUBJECT PROPERTY: 100 Union Street
APPLICANT: Mark Holman
OWNER: Fred & Norma Wright
DESCRIPTION: A request for Site Design Review to construct a new single-family residence and
an additional dwelling unit at 100 Union Street in the Historic District. COMPREHENSIVE PLAN
DESIGNATION: Multi-Family Residential; ZONING: R-2; 39 1E 09CA; TAX LOT:
13900.
PLANNING ACTION: PA- 2017-01256
SUBJECT PROPERTY: 267 Meade Street
APPLICANT/OWNER: Frank Papen
DESCRIPTION: A request for Site Design Review to construct a 720 square-foot accessory
residential unit at 267 Meade Street. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential;
ZONING: R-1-7.5; 39 1E 09CA; TAX LOT: 12500.
VI. NEW ITEMS:
Review board schedule.
Project assignments for planning actions.
VII. DISCUSSION ITEMS:
VIII. COMMISSION ITEMS NOT ON AGENDA:
IX. OLD BUSINESS:
X. ADJOURNMENT:
ASHLAND HISTORIC COMMISSION
DRAFT Meeting Minutes
October 4, 2017
Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room
CALL TO ORDER:
Commission Chair, Shostrom called the meeting to order at 6:02 in the Siskiyou Room at the Community Development
and Engineering Offices located at 51 Winburn Way, Ashland OR 97520.
Commissioners Present: Council Liaison:
Shostrom Rich Rosenthal-Absent
Emery Staff Present:
Giordano Maria Harris; Planning Dept.
Swink Regan Trapp; Secretary
Von Chamier Fotini Kaufman; Planning Dept.
Whitford
Commissioners Absent: Skibby
Leonard
APPROVAL OF MINUTES:
Von Chamier motioned to approve minutes from September 6, 2017. Whitford seconded. Voice vote; All AYES.
Motion passed.
PUBLIC FORUM:
There was no one in the audience wishing to speak.
COUNCIL LIAISON REPORT:
Rosenthal was absent so no report was given.
Shostrom gave the procedure for public hearings to the audience.
PLANNING ACTION REVIEW:
PLANNING ACTION: PA- 2017-01294
SUBJECT PROPERTY: 128 Central Avenue
APPLICANT: Rogue Planning & Development Services
OWNERS: Robert Baldwin
DESCRIPTION: A request for Site Design Review for an eight-unit multi-family development for the property
located at 128 Central Avenue. The existing house contains two units. The proposal has been revised to add
five units at the rear of the property and one unit above the reconstructed garage at the front of the property.
The application also includes requests for a Conditional Use Permit to exceed the Maximum Permitted Floor
Area in the Skidmore Academy Historic District by 21 percent (985 square feet) and for a Tree Removal Permit
to remove seven trees six-inches in diameter-at-breast-height or greater. COMPREHENSIVE PLAN
DESIGNATION: High Density Multi-Family Residential; ZONING: R-3; : 39 1E 04CC;
TAX LOT: 4500.
Von Chamier stated that her office is working on the project.
Von Chamier recused herself.
Harris gave the staff report for PA-2017-01294.
Shostrom opened the public hearing to the applicants.
Amy Gunter, Rogue Planning and Development, 1424 S. Ivy Street, Medford, OR, addressed the Commission
regarding the project. Ms. Gunter discussed such things as plate height of the structures, tree preservation
and location of the utilities. She went on the say that their plans have changed but feel these cottages will
match with the character of the neighborhood.
Lois Van Aken, neighbor, residing at, 140 Central Ave, Ashland, OR, addressed the Commission regarding
the project. Ms. Van Aken stated that parking is an issue and will not accommodate everyone. She
appreciates that they are saving the Ponderosa Pine but feels the new plan isn and the two story
unit above the garage will be an eyesore due to massing. Ms. Van Aken would like to see a one story cottage
in place of the garage instead and doesntand why the applicant would be leaving some trees on the
-went on to say, that she would like the applicant to keep within the
maximum permitted floor area for the historic district.
Ms. Gunter rebuttal time:
Ms. Gunter stated that traffic impact analysis is not required and parking is provided to the numbers as per
the land use code. She went on to say that there is room for two bikes within the garage and they will also
install bike racks. The property is below the allowed density underlined in the land use code and the massing
of the structure will not overpower any adjacent properties.
Shostrom closed the public hearing and opened to the Commission for comments.
Whitford motioned to approve PA-2017-01294 with recommendations. Shostrom seconded. Voice vote; All
AYES. Motion passed
Recommendations of Historic Commission for PA-2017-01294:
The Historic Commission believes the scale and massing of the five proposed units at the rear of the property
is similar to buildings along the alley. In addition, the Commission
the large ponderosa pine on the west side of the property by moving one of the proposed units above the
garage at the front of the property. Other benefits of the proposal to move a unit over the garage that the
Commission recognizes area decrease in added impervious surface and increased landscaping.
The Commission is concerned with the proposed new garage/one-unit structure located at the front of the
property meeting the Historic District Design Standards requiring a height and scale comparable to the range
of building heights and sizes in the immediate vicinity (AMC 18.4.2.050.B.2 and 3). Specifically, the proposed
structure appears to compete with the historic home and surrounding buildings. The Commission
recommends approval of the application with a condition that the plans for the new structure are revised to
address the following items.
1. Recommendations for the new garage/one-unit structure:
Reduce the height of the structure by four feet.
Move the proposed garage/one-unit structure at least four to six feet behind (north of) the front
façade of the historic home.
Add trellis with 3 knee braces and a beam above the garage doors to soften the vertical height.
Consider flipping the second story deck to the west side of the new second-story unit.
2. Recommendations for the five units proposed at the rear of the property.
Use smooth siding, not textured hardieplank.
Add 3 to 4-inch framing between single hung windows.
Do not use white windows.
Increase size of porch posts to larger than 4 x 4 wrap 4 x 4 or use 6 x 6.
Use decorative or flat balustrade on porch railing of new units, do not use proposed 2 x 2.
PLANNING ACTION: PA- 2017-01310
SUBJECT PROPERTY: 981 Siskiyou Blvd.
OWNERS: MH Smith Inc
APPLICANT: MNM Fund LLC
DESCRIPTION: A request for Site Design Review and Tree Removal Permit approval for a three-unit multi-
family residential development for the property located at 981 Siskiyou Blvd. The proposal includes retaining
the existing residence and constructing two units at the rear of the property. The Tree Removal Permit request
is to remove two trees to the west of the existing home including a maple and an ash tree.
COMPREHENSIVE PLAN DESIGNATION: Low-Density Multi-Family Residential; ZONING: R-2;
MAP: 39 1E 09DA; TAX LOT: 8100.
There was no ex-parte contact or conflict of interest indicated by the Commission.
Harris gave the staff report for PA-2017-01310.
Shostrom opened the public hearing to the applicants.
Amy Gunter, Rogue Planning and Development, 1424 S. Ivy Street, Medford, OR, and Melanie Smith, owner,
535 W. Nevada Street, Ashland, OR, addressed the Commission regarding the project. Ms. Gunter
commented that the square footage has been reduced and the office area has been removed. She conveyed
that single hung windows have been added as well. Ms. Smith noted that a full landscape plan was submitted
and a survey is in the process of being taken care of. They pointed out that the trash enclosure area will be
moved to the back of property.
Dominic Smith, neighbor, residing at 965 Siskiyou Boulevard addressed the Commission regarding the
project. Mr. Smith wants to ensure that the tree is protected during the construction project and would like
the applicant to install a fence to the front of the property blocking the pedestrian pathway.
Shostrom closed the public hearing and opened to the Commission for comments.
Recommendations of Historic Commission for PA-2017-01310:
The Historic Commission appreciates the significant changes to the design of the proposed new structure
including the decrease in height and mass by reducing the volume of the second story, addition of architectural
details such as a water table and belly band and change to double hung windows. The Commission
recommends approval of the application with a condition that the plans for the new structure are revised to
address the following items.
For dormers, use same symmetrical roof shape and pitch, floor levels and plate heights (Roof AMC
18.4.2.050.B.6).
To improve the sense of entry, increase porch depth, add eyebrow roof with knee braces over each
front door, and add partition wall on porch between units (Entrances AMC 18.4.2.050.B.10).
Use composition single or metal roofing. Color of roofing shall not be very bright primary or neon
type paint colors in accordance with AMC 18.4.2.030.E.
Shostrom motioned to approve PA-2017-01310 with recommendations. Swink seconded. Voice vote; All
AYES. Motion passed.
PLANNING ACTION: PA- 2017-01605
SUBJECT PROPERTY: 147 Van Ness Avenue
OWNERS: Deborah Dryden & Robert Hirschboeck
APPLICANT: Conscious Construction
DESCRIPTION: A request for Site Design Review for a three-unit multi-family development for the property
located at 147 Van Ness Avenue. The proposal includes the existing residence as one unit, the conversion
of an existing guest cottage as a second unit and the construction of a new third unit with attached single
vehicle garage off of the alley. COMPREHENSIVE PLAN DESIGNATION: High Density Multi-Family
Residential; ZONING: R-3; : 39 1E 04CC; TAX LOT: 2900.
There was no ex-parte contact or conflict of interest indicated by the Commission.
Harris gave the staff report for PA-2017-01417.
Shostrom opened the public hearing to the applicants.
Jason Eaton, applicant, residing at 957 Bellview Ave, Ashland, OR and Amy Gunter, Rogue Planning and
Development, 1424 S. Ivy Street, Medford, OR, addressed the Commission regarding this project. Ms. Gunter
stated that there is a broad range of homes being built in this neighborhood and the property is occupied by
a non-historic, non-Ms. Gunter showed photos of properties near the
project and types of designs in the area. (Exhibit A, attached) The design is compatible in height and not
substantially larger than other structures in the area. Ms. Gunter went on to say that the proposed structure
Low pitch roof, angular design and
modern materials.
Shostrom closed the public hearing and opened to the Commission for comments.
The Historic Commission recommends approving the application as submitted. The more modern design
works with the mix of architecture in the vicinity, as well as being situated at the rear of the property.
Giordano motioned to approve PA-2017-01417 as presented. Von Chamier seconded. Voice vote; All AYES.
Motion passed.
NEW ITEMS:
Review board schedule.
Project assignments for planning actions
DISCUSSION ITEMS:
There were no items to discuss.
COMMISSION ITEMS NOT ON AGENDA:
There were no items to discuss.
OLD BUSINESS:
There were no items to discuss.
Review Board Schedule
th
October 5 Terry, Keith, Sam
th
October 12 Terry, Sam, Piper
th
October 19 Terry, Taylor, Tom
th
October 26 Terry, Dale, Bill
nd
November 2 Terry, Piper, Sam
th
November 9 Terry, Keith, Bill
Project Assignments for Planning Actions
PA-2015-01695 399 Beach Skibby
PA-2016-00847 252 B Street Whitford
PA-2016-01027 276 B Street Shostrom & Leonard
PA-2016-02103 133 Alida Swink
PA-2016-02095 563 Rock St. Whitford
PA-2016-02114 556 B Von Chamier
PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL
PA-2017-00235 114 Granite Leonard
PA-2017-00325 746 C Street Von Chamier
PA-2017-00200 165 Water ALL
PA-2017-00707 550 E. Main Skibby
PA-2017-00838 250 Alta Ave Emery
PA- 2017-01054 220 Hargadine Shostrom & Whitford
PA-2017-00969 244 Hargadine Shostrom & Whitford
PA-2017-01279 692 B Street Leonard
PA-2017-01294 128 Central Emery & Swink
PA-2017-01417 228 B Street Whitford
PA-2017-01310 981 Siskiyou Blvd Shostrom
PA-2017-01649 84 Dewey Street Von Chamier
PA- 2017-01605 147 Van Ness Emery
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting is scheduled November 8, 2017 at 6:00 pm
There being no other items to discuss, the meeting adjourned at 8:16 pm
Respectfully submitted by Regan Trapp
Comparable roof forms / Massing / Scale
Existing Residence – 147 Van Ness
Existing guest house at 147 Van Ness (to be converted).
N/S alley facing South
170 Central (alley view)
179 Van Ness
117 Helman
West Coast Modern House” by Greg Bellerby2015 Celebrates, west coast modern architecture from the 1940s
“
– 1970s.
Planning Department, 51 Winburn Way, Ashland, Oregon 97520
541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900
NOTICE OF APPLICATION
PLANNING ACTION: PA- 2017-02005
SUBJECT PROPERTY: 100 Union Street
OWNER/APPLICANT: Fred & Norma Wright/Mark Holman
DESCRIPTION: A request for Site Design Review to construct a new single-family residence and an additional dwelling unit
at 100 Union Street in the Historic District. COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential;
ZONING: R-2; 391E 09CA; TAX LOT: 13900
The Ashland Historic Commission will also review this Planning Action on Wednesday November 8, 2017 at 6:00 PM in the Community
Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. The Ashland Tree Commission will also review this
Planning Action on Thursday, November 9, 2017 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room),
located at 51 Winburn Way.
NOTICE OF COMPLETE APPLICATION: November 2, 2017
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: November 16, 2017
The Ashland Planning Division Staff has received a complete application for the property noted above.
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way,
Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice
is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period
and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice
of decision is mailed to the same properties within 5 days of d
be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application,
by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the
Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal
to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity
to allow this Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be
provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services
Building, 51 Winburn Way, Ashland, Oregon 97520.
If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305.
Document1
SITE DESIGN AND USE STANDARDS
18.5.2.050
The following criteria shall be used to approve or deny an application:
A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and
yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable
standards.
B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as
provided by subsection E, below.
D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for
water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the
subject property.
E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design
Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist.
1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual
aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent
properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is
the minimum which would alleviate the difficulty.; or
2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better
achieves the stated purpose of the Site Development and Design Standards.
Document1
Planning Department, 51 Winburn Way, Ashland, Oregon 97520
541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900
NOTICE OF APPLICATION
PLANNING ACTION: PA- 2017-01256
SUBJECT PROPERTY: 267 Meade Street
OWNER/APPLICANT: Frank Papen
DESCRIPTION: A request for Site Design Review to construct a 720 square-foot accessory residential unit at 267
Meade Street. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-7.5;
39 1E 09CA; TAX LOT: 12500.
NOTE: The Ashland Historic Commission will review this Planning Action on Wednesday November 8, 2017 at 6:00 PM in the Community
Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. The Ashland Tree Commission will review this
Planning Action on Thursday, November 9, 2017 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room),
located at 51 Winburn Way.
NOTICE OF COMPLETE APPLICATION: November 2, 2017
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: November 16, 2017
The Ashland Planning Division Staff has received a complete application for the property noted above.
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way,
Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice
is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period
and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice
of decision is mailed to the same properties
be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application,
by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the
Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal
to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity
to allow this Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be
provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services
Building, 51 Winburn Way, Ashland, Oregon 97520.
If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305.
G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2017\\PA-2017-01256.docx
SITE DESIGN AND USE STANDARDS
18.5.2.050
The following criteria shall be used to approve or deny an application:
A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and
yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable
standards.
B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3).
C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as
provided by subsection E, below.
D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for
water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the
subject property.
E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design
Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist.
1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual
aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent
properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is
the minimum which would alleviate the difficulty.; or
2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better
achieves the stated purpose of the Site Development and Design Standards.
G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2017\\PA-2017-01256.docx
PROJECT ASSIGNMENTS FOR PLANNING ACTIONS
October 2017
PA-2015-01695 399 Beach Skibby
PA-2016-00847 252 B Street Whitford
PA-2016-01027 276 B Street Shostrom & Leonard
PA-2016-02103 133 Alida Swink
PA-2016-02095 563 Rock St. Whitford
PA-2016-02114 556 B Von Chamier
PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL
PA-2017-00235 114 Granite Leonard
PA-2017-00325 746 C Street Von Chamier
PA-2017-00200 165 Water ALL
PA-2017-00707 550 E. Main Skibby
PA-2017-00838 250 Alta Ave Emery
PA- 2017-01054 220 Hargadine Shostrom & Whitford
PA-2017-00969 244 Hargadine Shostrom & Whitford
PA-2017-01279 692 B Street Leonard
PA-2017-01294 128 Central Emery & Swink
PA-2017-01417 228 B Street Whitford
PA-2017-01310 981 Siskiyou Blvd Shostrom
PA-2017-01649 84 Dewey Street Von Chamier
PA- 2017-01605 147 Van Ness Emery
November 2017
Ashland Historic Review Board Schedule
Meet at 3:00pm, Lithia Room*
November 9th Terry, Keith, Bill
November 16th Terry
November 23rd
Terry
November 30th
Terry
December 7th Terry
*Call 541-488-5305 to verify there are items on the agenda to review
8/29/2017
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ASHLAND HISTORIC COMMISSION
Mailing Address City of AshlandPlanning Dept.City of AshlandPlanning Dept.
88887
201201201201201201720192019
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TermExpiration44444444
hitford
mier
NameDale ShostromChairmanKeith SwinkSam WTerry SkibbyTom GiordanoBill EmeryTaylor LeonardPiper Von ChaRich RosenthalCouncil LiaisonMaria HarrisRegan TrappAdmin. Staff