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HomeMy WebLinkAbout2016-07-06 Historic PACKET HISTORIC COMMISSION MEETING AGENDA July 6, 2016 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of June 8, 2016 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Carol Voisin V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2016-00587 SUBJECT PROPERTY: 872 Siskiyou Boulevard OWNER: John Shrode APPLICANT: Suncrest Homes, LLC DESCRIPTION: A request for a Variance to allow for the construction of a new driveway at 872 Siskiyou Boulevard. The Variance is required to construct a new driveway that is proposed to be less than 100 feet from an existing driveway on Siskiyou Boulevard. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09DA; TAX LOT #: 6900. PLANNING ACTION: 2016-01027 SUBJECT PROPERTY: 276 B Street (Tax lot 5800 & 5900) OWNER/APPLICANT: Kimberlynn Locklin DESCRIPTION: A request for Site Design Review approval for the construction of two detached Accessory involve the removal of trees and the construction of one single-family dwelling per tax lot as well. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09BA; TAX LOT: 5800 & 5900. VI. NEW ITEMS: Review board schedule Project assignments for planning actions VII. OLD BUSINESS: Pioneer Mike celebration VIII. DISCUSSION ITEMS: IX. COMMISSION ITEMS NOT ON AGENDA: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes June 8, 2016 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commission Chair, Shostrom called the meeting to order at 6:04pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Carol Voisin Skibby Whitford Staff Present: Ladygo Mark Schexnayder; Staff Liaison Emery Regan Trapp; Secretary Swink (E) Commissioners Absent: Giordano (E) APPROVAL OF MINUTES: Ladygo motioned to approve minutes from May 4, 2016. Whitford seconded. No one opposed. Whitford stated that he will be unable to attend the meeting on July 6, 2016. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Voisin gave the Council Liaison report. Items discussed were: RFQ for public art on Theater row has passed. Transportation plan study was voted in. Moving forward on a 14 million dollar loan for a new Water Treatment Plant st Verde Village is still being discussed. A decision will be made at the meeting on June 21. st ing on June 21. Council will discuss going back to the beverage tax and getting that on the ballot. They would like to discuss how to use these funds, and focus on using some of the funds for fixing the streets. DISCUSSION ITEMS: Possible amendment to Chapter 18 Placement of public art on a historical contributing structure. Bill Molnar, Community Development Director for the City of Ashland addressed the Commission regarding public art in the Historic District. Mr. Molnar discussed the need for a formal process for public art being placed on a building in the national register or a historically contributing building. Mr. Molnar commended the Commission on their work on the ordinance and gave them their options. Mr. Molnar recommended that the Commission make a formal motion to have City staff work with Shostrom to develop a memo to present to Council in regards to placement of public art in the Historic District. Skibby motioned for Shostrom to meet with the planning staff to draft a memo to City Council in regards to placement of public art in the Historic District. Whitford seconded. No one opposed. COMMISSION ITEMS NOT ON AGENDA: 165 Water Street Amy Gunter of Rogue Planning and Development Services, 1424 S. Ivy, Medford, OR, Dave Evans of Ron Grimes Architects, 14 N. Central, Medford, OR, and Gil Livni, owner of Magnolia Homes, residing at 2532 Old Mill Way, Ashland, OR addressed the Commission regarding 165 Water Street proposal. Ms. Gunter gave a history of the site and briefly discussed the neighborhood. Mr. Evans presented the proposal to the Commission. There were many concerns brought up by the Commission in regards to this project such as massing, scale, cantilevers off buildings, and not seeming to match the standards for the Historic District. They recommended that the applicant come back with a 3D model in topography so they can view from different angles. This may alleviate some of their concerns. Shostrom read aloud the procedure for public hearings. Shostrom approved that PA-2016-00818 would be moved to the end of the review since no applicants were present for the meeting. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2016-00847 SUBJECT PROPERTY: 252-256 B Street OWNERS: Maura & Kathleen Van Heuit APPLICANT: Jerome White of Kistler + Small + White Architects DESCRIPTION: A request for Site Design Review and Conditional Use Permit approval to allow a remodel and 1,664 square feet of additions to the three-unit building located at 252-256 B Street. A Conditional Use Permit is required because the proposal exceeds the Maximum Permitted Floor Area in a Historic District by çade or on any elevation that is visually prominent from a public right-of-way, and additions that obscure or destroy rake details on the front street-facing façade and reapply them to a second-story gable on the proposed addition. The gable will be raised approximately eight feet to accommodate the second story. COMPREHENSIVE PLAN DESIGNATION: Low Density Multi-Family Residential; ZONING: R-2; 39 1E 09BA; TAX LOTS: 5700 There was no ex parte contact or conflict of interest indicated by the Commission. Schexnayder gave the staff report for PA-2016-00847. Shostrom opened the public hearing to the applicant. Jerome White, of Kistler, Small and White, 253 Third Street, Ashland OR, Mara Van Heuit and Sharon Van Heuit, of 357 Taylor Street, Ashland, OR addressed the commission. Mr. White gave an overview of the project and went on to say that this will be a primary residence for both Mara and her mother Sharon. Shostrom closed the public hearing and opened to the Commission for comments. Shostrom motioned to approve PA-2016-00847 with below recommendations. Ladygo seconded. No one opposed. 1. The new siding should match the existing siding on the building. 2. The windows should have three inches of frame between one another. PLANNING ACTION: PA-2016-00587 SUBJECT PROPERTY: 872 Siskiyou Boulevard OWNER: John Shrode APPLICANT: Suncrest Homes, LLC DESCRIPTION: A request for a Variance to allow for the construction of a new driveway at 872 Siskiyou Boulevard. The Variance is required to construct a new driveway that is proposed to be less than 100 feet from an existing driveway on Siskiyou Boulevard. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09DA; TAX LOT #: 6900. Shostrom indicated that he and Mr. Hamilton have worked together in the past but not on this project. Schexnayder gave the staff report for PA-2016-00587. Shostrom opened the public hearing to the applicant. Charlie Hamilton, 328 Talent Ave, in Talent, OR, and John Shrode, owner of 872 Siskiyou, Ashland, OR addressed the Commission. Mr. Hamilton stated that the owner would like to build a 437 sq. foot home that is energy efficient and sustainable in nature. He went on to say that there is not enough room with the setbacks and parking requirements to fit the home in front of the exist back from the property line so there will be very little visual impact from the street. Shostrom closed the public hearing and opened to the Commission for comments. There were some discrepancies with the scale of the drawings and therefore the measurements that were discussed were incorrect. Skibby motioned to continue PA-2016-00587 to allow the applicant the opportunity to make revisions to the original application submittals. Shostrom seconded. No one opposed. The Historic Commission made specific recommendations to include the following revisions in the new application submittals: 1. Move the proposed building footprint forward on the lot closer to the Siskiyou Boulevard street frontage. 2. Make the proposed building footprint perpendicular to Siskiyou Boulevard. 3. Move the two off-street vehicle parking spaces and vehicle turnaround to the rear of the proposed building footprint. 4. Make the roof overhanging the porch a hipped style roof. 5. Move the front entrance door to the center of the front elevation of the building. 6. Use two double-hung windows on front elevation of the building. 7. Use four posts instead of two for the front porch. 8. Use standing seam metal roof (brown or galvanized) or corrugated metal roof. 9. Use parking pavers for driveway. 10. Use a seat wall to define the front porch. 11. Use Hardie-trim and Hardie-plank for siding. PLANNING ACTION: PA-2016-00818 SUBJECT PROPERTY: 163/ 175 N. Pioneer Street OWNERS: Yates APPLICANT: C. Brown DESCRIPTION: proposed arbors will not be connected and are being reviewed under one application. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1 39 1E-09-BB; TAX LOTS: 12500 and 12600 Shostrom and Skibby disclosed that they met with the applicants at the site to discuss details regarding the proposal. Schexnayder gave the staff report for PA-2016-00818. Shostrom opened the public hearing to the applicant. The applicant was not present. Shostrom closed the public hearing and opened to the Commission for comments. Shostrom motioned to approve PA-2016-00818 with the recommendation that the proposed design of the arbors be adopted by the applicant and presented before the Historic Commission Review Board, prior to issuance of a building permit. Whitford seconded. No one opposed. NEW ITEMS: Review board schedule Project assignments for planning actions Historic Preservation Week wrap up OLD BUSINESS: Golden Spike plaque update Schexnayder stated that he will speak with Mr. Molnar and request up to $300 for the plaque. There was some disagreement on the established guidelines for distributing grant money based on the specific criteria and design standards of the Historic District. Shexnayder will get clarification from Mr. Molnar. Ladygo will look into specific paperwork that he was given when he took over the Historic Markers Project. Pioneer Mike update nd Activities and events were discussed for the unveiling of Pioneer Mike on July 2. A separate Committee will form to get all the details in line for this event. COMMISSION ITEMS NOT ON AGENDA: There were no items to discuss. Review Board Schedule th June 9 Terry, Keith, Dale th June 16 Terry, Dale, Sam rd June 23 Terry, Andrew, Tom th June 30 Terry, Tom, Bill th July 7 Terry, Sam, Keith Project Assignments for Planning Actions PA-2014-01956 Lithia & First All PA-2014-00710/711 143/135 Nutley Swink & Whitford PA-2014-01283 172 Skidmore Shostrom PA-2014-02206 485 A Street Ladygo PA-2015-00178 156 Van Ness Ave Shostrom PA -2015-00374 160 Lithia Way Emery PA-2015-00878 35 S. Pioneer Ladygo PA-2015-01496 35 S. Second-Winchester Inn Shostrom PA-2015-01695 399 Beach Skibby PA-2015-01769 860 C Ladygo PA-2015-01517 209 Oak Shostrom PA-2015-02203 868 A Street Whitford PA-2016-00073 151 Pioneer Swink PA-2016-00275 574 Allison Emery PA-2016-00387 95 N. Main Shostrom PA-2016-00763 5 N. Main Swink PA-2016-00209 25 N. Main Ladygo PA-2016-00818 175 Pioneer Shostrom & Skibby PA-2016-00847 252 B Street Whitford ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled July 7, 2016 at 6:00 pm. There being no other items to discuss, the meeting adjourned at 10:00pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: 2016-00587 SUBJECT PROPERTY: 872 Siskiyou Boulevard OWNER: John Shrode APPLICANT: Suncrest Homes, LLC DESCRIPTION: A request for a Variance to allow for the construction of a new driveway at 872 Siskiyou Boulevard. The Variance is required to construct a new driveway that is proposed to be less than 100 feet from an existing driveway on Siskiyou Boulevard. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09DA; TAX LOT #: 6900. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday June 8, 2016 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, June 9, 2016 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: June 1, 2016 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: June 15, 2016 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning ion must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-00587.docx VARIANCE 18.5.5.050 1. The variance is necessary because the subject code provision does not account for special or unique physical circumstances of the subject site, such as topography, natural features, adjacent development, or similar circumstances. A legal lot determination may be sufficient evidence of a hardship for purposes of approving a variance. 2. The variance is the minimum necessary to address the special or unique physical circumstances related to the subject site. 3. e purpose and intent of this ordinance and the Comprehensive Plan of the City. 4. The need for the variance is not self-imposed by the applicant or property owner. For example, the variance request does not arise as result of a property line adjustment or land division approval previously granted to the applicant. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-00587.docx Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: 2016-01027 SUBJECT PROPERTY: 276 B Street (Tax lot 5800 & 5900) OWNER/APPLICANT: Kimberlynn Locklin DESCRIPTION: less than 500 square feet, one on each of the subject properties. The project will also involve the removal of trees and the construction of one single-family dwelling per tax lot as well. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09BA; TAX LOT: 5800 & 5900. NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, July 7, 2016 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday July 6, 2016 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: June 24, 2016 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: July 8, 2016 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-01027.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. TREE REMOVAL PERMIT 18.5.7.040.B 1. Hazard Tree. A Hazard Tree Removal Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard (i.e., likely to fall and injure persons or property) or a foreseeable danger of property damage to an existing structure or facility, and such hazard or danger cannot reasonably be alleviated by treatment, relocation, or pruning. See definition of hazard tree in part 18.6. b. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. 2. Tree That is Not a Hazard. A Tree Removal Permit for a tree that is not a hazard shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The tree is proposed for removal in order to permit the application to be consistent with other applicable Land Use Ordinance requirements and standards, including but not limited to applicable Site Development and Design Standards in part 18.4 and Physical and Environmental Constraints in part 18.10. b. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent trees, or existing windbreaks. c. Removal of the tree will not have a significant negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the subject property. The City shall grant an exception to this criterion when alternatives to the tree removal have been considered and no reasonable alternative exists to allow the property to be used as permitted in the zone. d. Nothing in this section shall require that the residential density to be reduced below the permitted density allowed by the zone. In making this determination, the City may consider alternative site plans or placement of structures of alternate landscaping designs that would lessen the impact on trees, so long as the alternatives continue to comply with the other provisions of this ordinance. e. The City shall require the applicant to mitigate for the removal of each tree granted approval pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-01027.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS PA-2014-01956 Lithia & First All PA-2014-00710/711 143/135 Nutley Swink & Whitford PA-2014-01283 172 Skidmore Shostrom PA-2014-02206 485 A Street Ladygo PA-2015-00178 156 Van Ness Ave Shostrom PA -2015-00374 160 Lithia Way Emery PA-2015-00878 35 S. Pioneer Ladygo PA-2015-01496 35 S. Second-Winchester Inn Shostrom PA-2015-01695 399 Beach Skibby PA-2015-01769 860 C Ladygo PA-2015-01517 209 Oak Shostrom PA-2015-02203 868 A Street Whitford PA-2016-00073 151 Pioneer Swink PA-2016-00275 574 Allison Emery PA-2016-00387 95 N. Main Shostrom PA-2016-00763 5 N. Main Swink PA-2016-00209 25 N. Main Ladygo PA-2016-00818 175 Pioneer Shostrom & Skibby PA-2016-00847 252 B Street Whitford July 2016 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* July 14th Terry July 21st Terry July 28th Terry August 4th Terry *Call 541-488-5305 to verify there are items on the agenda to review 6/20/2016 Historic Commission Membership_Web.doc \\ Packets \\ @ashland.or.us trapp Historic Commission \\ Mail - EAddress shobro@jeffnet.org kswink@mind.net skwhippet@mind.net terryskibby321@msn.com tomarch@charter.netbill@ashlandhome.netallad@ashlandhome.nettttaylord1@yahoo.comcarol@council.ashland.or.usmark.s chexnayder@ashland.or.usregan. Commissions & Committees \\ dev - comm \\ 20442233 G: -- WorkPhone 552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION Mailing Address City of AshlandPlanning Dept.City of AshlandPlanning Dept. 88887 201201201201201201720172019 -------- 3030303030303030 -------- TermExpiration44444444 hitford arol Voisin NameDale ShostromChairmanKeith SwinkSam WTerry SkibbyTom GiordanoBill EmeryAndrew LadygoTaylor LeonardCCouncil LiaisonMark SchexnayderRegan TrappAdmin. Staff