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Home My WebLink About2016-08-03 Historic PACKET HISTORIC COMMISSION MEETING AGENDA August 3, 2016 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of July 6, 2016 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Carol Voisin V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2016-01385 SUBJECT PROPERTY: 50 East Main St. OWNER/APPLICANT: Ted DeLong/Oregon Shakespeare Festival DESCRIPTION: A request for Site Design Review approval for exterior changes to a contributing property in the Downtown Historic District. The proposal is to construct a 150 square foot addition to the existing deck located at the rear of the building located at 50 East Main Street. COMPREHENSIVE PLAN DESIGNATION: Commercial - Downtown; ZONING: C-1-D; 39 1E 09BB; TAX LOT: 40000. PLANNING ACTION #: 2016-00309 SUBJECT PROPERTY: 150 N. Pioneer St. PROPTERY OWNERS: Stan Potocki APPLICANT: City of Ashland DESCRIPTION: A request for a Comprehensive Plan Map Amendment and Zone Change for the properties located at 150 and 162 North Pioneer Street. The current Comprehensive Plan Map designation is Low Density Multi-Family Residential and the Zoning is R-2. With the current request, the Comprehensive Plan Map designation would be changed to Commercial and the Zoning to C-1. COMPREHENSIVE PLAN DESIGNATION: Existing: Low Density Multi-Family Residential, Proposed: Commercial; ZONING: Existing: R-2, Proposed: C-1; MAP: 39 1E 09BA; TAX LOT #: 11800 & 11900 VI. NEW ITEMS: Review board schedule Project assignments for planning actions VII. OLD BUSINESS: VIII. DISCUSSION ITEMS: IX. COMMISSION ITEMS NOT ON AGENDA: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes July 6, 2016 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commission Chair, Shostrom called the meeting to order at 6:04 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Carol Voisin Skibby Leonard Staff Present: Ladygo Mark Schexnayder; Staff Liaison Emery Regan Trapp; Secretary Swink Giordano Commissioners Absent: Whitford (E) APPROVAL OF MINUTES: Ladygo motioned to approve minutes from June 8, 2016. Leonard seconded. No one opposed. PUBLIC FORUM: Allan Sandler, of 1260 Prospect, Ashland, OR addressed the Commission. He spoke about the corbels for the balcony at 23 N. Main. Mr. Sandler would like the Commission to choose 2 corbels so that he can engineer the drawings and give them some choices. He discussed this idea with the Commission and they are to get back to Mr. Sandler on the choices they select. COUNCIL LIAISON REPORT: Voisin gave the Council Liaison report. Items discussed were: st At the June 21 meeting, Island project. It should be ready in a year for dedication. Verde Village was approved. During the Council goal setting session the parking plan was discussed and deemed a very important issue. The road diet is on hold because of cost. The wastewater treatment plan loan has been renegotiated and the City has 600,000 to put towards some projects. They are looking at putting some things on the ballot in May of 2017. The possible amendment to Chapter 18 was discussed. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2016-00587 SUBJECT PROPERTY: 872 Siskiyou Boulevard OWNER: John Shrode APPLICANT: Suncrest Homes, LLC DESCRIPTION: A request for a Variance to allow for the construction of a new driveway at 872 Siskiyou Boulevard. The Variance is required to construct a new driveway that is proposed to be less than 100 feet from an existing driveway on Siskiyou Boulevard. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09DA; TAX LOT #: 6900. There was no ex parte contact or conflict of interest indicated by the Commission. Schexnayder gave the staff report for PA-2016-00587. Shostrom opened the public hearing to the applicants. Charlie Hamilton, Suncrest Homes, residing at 328 Talent Ave, Talent, OR and John Shrode, property owner, residing at 872 Siskiyou Blvd, addressed the Commission. Mr. Hamilton explained that they were here the month prior and had made the changes the Commission had requested. Shostrom closed the public hearing and opened to the Commission for comments. Shostrom motioned to approve PA-2016-00587 as presented. Skibby seconded. No one opposed. Giordano abstained. PLANNING ACTION: PA-2016-01027 SUBJECT PROPERTY: 276 B Street (Tax lot 5800 & 5900) OWNER/APPLICANT: Kimberlynn Locklin DESCRIPTION: A request for Site Design Review approval for the construction of two detached Accessory the removal of trees and the construction of one single-family dwelling per tax lot as well. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09BA; TAX LOT: 5800 & 5900. There was no ex parte contact or conflict of interest indicated by the Commission. Schexnayder gave the staff report for PA-2016-01027. Shostrom opened the public hearing to the applicant. Kim Locklin and Vadim Agakhanov, property owners, residing at, 521 Schofield Street in Ashland, OR, addressed the Commission. Ms. Locklin gave a history on the project and stated that she is looking to the rd Commission for some feedback. They would like to live on site in the 3 home with their family. Mr. Agakhanov spoke about the design and stated that he wanted each one to look different. He pointed out that the garages will not be visible from the street and there will be plenty of room for tenants to park and turn around. He wanted to replicate the neighborhood feel from the past. They will be removing 2 evergreen trees and a plum tree (that is lifting the sidewalk) and re-planting 12 trees once work is complete. The driveways will be done with permeable pavers and he would like to re-pave the alley since it is in such poor shape. He spoke about the floor plans, square footage and the differences between all the buildings. Shostrom closed the public hearing and opened to the Commission for comments. Shostrom motioned to approve PA-2016-01027 with the below recommendations. Skibby seconded. No one opposed. Include the following revisions in the building permit submittals: Vinyl windows with no simulated divided grids. When windows are molded together there should be 3 inches of frame (each double hung frame). Belly bands on garage on lot #3 to break up massing. Garage doors will be steel that have vertical orientation (craftsman like) of the frame and panels in contrast to what is drawn on the original plan. Consistency of windows Should be proportioned 2 to 1 and proportioned in width. Lot #3 bay window (north elevation) should match the lower story window in width. Lot #2 (north elevation) upstairs should match the lower story window in width. Suggestions for lot 1: Windows will have trim that have aprons, sills, and head trim that have added details. Belly bands on garage to break up massing. 2 foot 10 wide windows. Minimized egress size. Bucking the windows is suggested on all lots. NEW ITEMS: Review board schedule Project assignments for planning actions OLD BUSINESS: Pioneer Mike Celebration Schexnayder welcomed Leonard to the Commission and thanked her for her contribution to the Pioneer Mike Ceremony. DISCUSSION ITEMS: The reorganization of City Hall was discussed. Shostrom stated that the Commission needs to be advocates to the approach. Shostrom went on to say that the Commission should draft a letter to the City council and ORW in regards to the options. Shostrom stated that he will draft a letter to the City Council but send to all Commissioners to be approved beforehand. Skibby motioned to approve Shostrom writing a letter in regards to the City re-organization plan (seismic retrofitting of City Hall) that will go to the City Council. Giordano seconded. No one opposed COMMISSION ITEMS NOT ON AGENDA: 135 Nutley was discussed in depth. Review Board Schedule th July 14 Terry, Andrew, Tom st July 21 Terry, Sam, Taylor th July 28 Terry, Taylor, Dale th August 4 Terry, Keith, Bill Project Assignments for Planning Actions PA-2014-01956 Lithia & First All PA-2014-00710/711 143/135 Nutley Swink & Whitford PA-2014-01283 172 Skidmore Shostrom PA-2014-02206 485 A Street Ladygo PA-2015-00178 156 Van Ness Ave Shostrom PA -2015-00374 160 Lithia Way Emery PA-2015-00878 35 S. Pioneer Ladygo PA-2015-01496 35 S. Second-Winchester Inn Shostrom PA-2015-01695 399 Beach Skibby PA-2015-01769 860 C Ladygo PA-2015-01517 209 Oak Shostrom PA-2015-02203 868 A Street Whitford PA-2016-00073 151 Pioneer Swink PA-2016-00275 574 Allison Emery PA-2016-00387 95 N. Main Shostrom PA-2016-00763 5 N. Main Swink PA-2016-00209 25 N. Main Ladygo PA-2016-00818 175 Pioneer Shostrom & Skibby PA-2016-00847 252 B Street Whitford PA-2016-00587 872 Siskiyou Blvd Skibby PA-2016-01027 276 B Street Shostrom & Leonard ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled August 3, 2016 at 6:00 pm. There being no other items to discuss, the meeting adjourned at 8:30pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-2016-01385 SUBJECT PROPERTY: 50 East Main St OWNER/APPLICANT: Ted DeLong/Oregon Shakespeare Festival DESCRIPTION: A request for Site Design Review approval for exterior changes to a contributing property in the Downtown Historic District. The proposal is to construct a 150 square foot addition to the existing deck located at the rear of the building located at 50 East Main Street. COMPREHENSIVE PLAN DESIGNATION: Commercial - Downtown; ZONING: C-1-D; 39 1E 09BB; TAX LOT: 40000. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday August 3, 2016 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, August 4, 2016 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: July 27, 2016 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: August 10, 2016 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning ion must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-01385.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-01385.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS PA-2014-01956 Lithia & First All PA-2014-00710/711 143/135 Nutley Swink & Whitford PA-2014-01283 172 Skidmore Shostrom PA-2014-02206 485 A Street Ladygo PA-2015-00178 156 Van Ness Ave Shostrom PA -2015-00374 160 Lithia Way Emery PA-2015-00878 35 S. Pioneer Ladygo PA-2015-01496 35 S. Second-Winchester Inn Shostrom PA-2015-01695 399 Beach Skibby PA-2015-01769 860 C Ladygo PA-2015-01517 209 Oak Shostrom PA-2015-02203 868 A Street Whitford PA-2016-00073 151 Pioneer Swink PA-2016-00275 574 Allison Emery PA-2016-00387 95 N. Main Shostrom PA-2016-00763 5 N. Main Swink PA-2016-00209 25 N. Main Ladygo PA-2016-00818 175 Pioneer Shostrom & Skibby PA-2016-00847 252 B Street Whitford PA-2016-00587 872 Siskiyou Blvd Skibby PA-2016-01027 276 B Street Shostrom & Leonard August 2016 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* August 11th Terry August 18th Terry August 25th Terry September 1st Terry September 8th Terry *Call 541-488-5305 to verify there are items on the agenda to review 7/25/2016 Historic Commission Membership_Web.doc \\ Packets \\ @ashland.or.us trapp Historic Commission \\ Mail - EAddress shobro@jeffnet.org kswink@mind.net skwhippet@mind.net terryskibby321@msn.com tomarch@charter.netbill@ashlandhome.netallad@ashlandhome.nettttaylord1@yahoo.comcarol@council.ashland.or.usmark.s chexnayder@ashland.or.usregan. Commissions & Committees \\ dev - comm \\ 20442233 G: -- WorkPhone 552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION Mailing Address City of AshlandPlanning Dept.City of AshlandPlanning Dept. 88887 201201201201201201720172019 -------- 3030303030303030 -------- TermExpiration44444444 hitford arol Voisin NameDale ShostromChairmanKeith SwinkSam WTerry SkibbyTom GiordanoBill EmeryAndrew LadygoTaylor LeonardCCouncil LiaisonMark SchexnayderRegan TrappAdmin. Staff