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HomeMy WebLinkAbout2016-03-02 Historic PACKET HISTORIC COMMISSION MEETING AGENDA March 2, 2016 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of February 3, 2016 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Carol Voisin V. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2016-00275 SUBJECT PROPERTY: 574 Allison Street APPLICANT/OWNER: Susan DeMarinis DESCRIPTION: A request for a Site Design Review to allow for the conversion of an existing single-car garage to an Accessory Residential Unit (ARU) on the subject property. The proposed Accessory Residential Unit is to remain in the existing location on the property and will have a small addition to the existing structure. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09DB; TAX LOTS: 5900. VI. NEW ITEMS: Review board schedule Project assignments for planning actions Historic Preservation Week Event Schedule & Nomination List Review Presentation to City Council VII. OLD BUSINESS: Theater Corridor Project Historic Markers Project VIII. DISCUSSION ITEMS: IX. COMMISSION ITEMS NOT ON AGENDA: X. ADJOURNMENT: ASHLAND HISTORIC COMMISSION DRAFT Meeting Minutes January 6, 2016 Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room CALL TO ORDER: Commission Chair, Mr. Skibby called the meeting to order at 6:00pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Mr. Skibby Carol Voisin Ms. Renwick Mr. Whitford Staff Present: Mr. Ladygo Mark Schexnayder; Staff Liaison Mr. Swink Regan Trapp; Secretary Mr. Emery Mr. Giordano Commissioners Absent: Mr. Shostrom (E) Ms. Kencairn (E) APPROVAL OF MINUTES: Mr. Ladygo motioned to approve minutes from December 2, 2015. Mr. Whitford seconded. No one opposed. PUBLIC FORUM: There was no one in the audience wishing to speak. Mr. Skibby closed the public forum. COUNCIL LIAISON REPORT: Ms. Voisin gave the Council Liaison report. DISCUSSION ITEMS: Southern Oregon History Show presentation Maureen Flanagan Battistella Public Arts Commission presentation Theater Corridor Project Southern Oregon History Show: Ms. Battistella spoke about The Southern Oregon History Show. Ms. Battistella announced that the Southern Oregon History Show is a weekly community access television show that is broadcast locally and also webcast and archived to the internet archives at Southern Oregon University. She went on to say that the show can be viewed on RVTV on Thursdays at 5PM. She briefly described the show and who they would be interviewing. Ms. Battistella presented the Commission with informational flyers regarding the specific episodes that are to be aired. Public Arts Commission, Theater Corridor Project: Ms. Margaret Garrington chair of the Public Arts Commission addressed the Commission regarding the Theater Corridor Project. Ms. Garrington explained that the location of the project is on the paved pathway that goes from Main Street, between Earthly Goods and Starbucks, and back to Thomas Theater. She went on to say that the Public Arts Commission has put out a call for artists that are interested in participating in the project. Ms. Garrington gave a brief history on the project and summarized what the Beautification Committee has requested for it, including lighting and that no artwork is to be attached to the sides of the buildings (walkway only). Ms. Garrington requested the Historic Commission provide the Public Arts Commission with historic information about the site and general area if anything is available. She believes this will help educate artists regarding the area and give them a context or starting point to base their artwork. Ms. Garrington spoke about what qualifications they are looking for from artists for the project. She explained that the Public Arts Commission is asking that the Historic Commission respond with what they feel are important considerations for the installation of public art in the Theater Corridor. Ms. Voisin conveyed the importance of the Historic Commission giving the Public Arts Commission some recommendations so that they may move forward in a timely manner. It was requested by the Historic Commission that the Public Arts Commission come back and present this project once the artist is selected. Ms. Renwick emphasized the fact that the Historic Commission, email Ms. Garrington their ideas and concerns in writing as soon as possible. The Commission will email their ideas to Mr. Skibby by February 12, 2016 and staff will compile the responses for Ms. Garrington. Mr. Skibby read aloud the procedure for public hearings. PLANNING ACTION REVIEW: PLANNING ACTION: PA-2015-02203 SUBJECT PROPERTY: 868 A Street OWNER/APPLICANT: Linda McMilleman & Steve Saturen/ Mark Lackey DESCRIPTION: A request for Site Design Review and a Conditional Use Permit to allow for a second story addition to the existing cottage at the rear of the property located at 868 A Street. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-1; 39 1E 09AA; TAX LOTS: 6800. Mr. Skibby, Ms. Renwick and Mr. Emory all stated that they had ex-parte contact with Mr. Lackey during a review board session. They discussed scale, massing, lowering plate height, and other options for this project. Mr. Emory went on to say that he did give Mr. Lackey a few drafting (tutoring) sessions before this project was underway but no money exchanged hands. Mr. Schexnayder gave the staff report on PA-2015-02203. Mr. Schexnayder conveyed that staff has concerns with height, setbacks, scale and massing of the building, and parking. Mr. Skibby opened the public hearing to the applicants. Ms. Amy Gunter from Rogue Planning and Development Services and Mr. Mark Lackey from Integrity Building, addressed the Commission regarding PA-2015-02203. Ms. Gunter went into detail regarding the changes that have been made to the project pitch, addition of belly bands, new windows, and rhythm of openings are among some of the changes that have been made to this project so it can more conform to the Historic design standards in the area. Mr. Lackey briefly outlined the changes in design and feels that he has done everything the Commission has asked, while still addressing the neighbors issues regarding the view. Mr. Skibby closed the hearing to the applicants and opened to public for comments. Mr. Robert Monroe, owner of Cabinet Works at 864 A Street, addressed the Commission. Mr. Monroe stated his opposition of the project because of scale, massing, height, setbacks, and off street parking. Ms. Stacy McCullough, of 267 Eighth Street, addressed the Commission. Ms. McCullough stated her opposition of the project because of obstructed views, blocked sunlight, and parking. Ms. Harriet Saturen, owner and applicant project, addressed the Commission. Ms. Saturen spoke about the history of the property and how they came about in purchasing and went on to say that she feels that they have done everything they can to make this a positive impact on the alley and the street. She stressed that they will have less need for parking since their business is run online and they will have no need for the extra spots. Ms. Linda McMilliman of 256 Sixth Street, owner and applicant She gave a brief history on how she came to the Ashland area and how the property was acquired. She loves the neighborhood and feels the project will only add to the historic feel of the neighborhood. . Mr. Adelman stated his opposition of the project because the height of the structure will be intrusive to his privacy. Mr. Adelman has other concerns regarding solar as well and said that he could not support this application even though the owners have made significant changes. Mr. Steve Saturen, owner and applicant of 868 are not violating any ordinance and the options that they have presented are less obtrusive to neighbors. Mr. Saturen would like the Historic Commission to approve this project as they have proposed it. Ms. Gunter addressed the Commission during her rebuttal time. She reiterated what the land use code says regarding non-conforming structures, and answered concerns regarding seismic upgrades, parking, solar access, scale and massing. Mr. Schexnayder reminded the Historic Commission that their recommendation will go to the Planning Commission for a final decision next Tuesday February 9, 2016. He went on to say that a 50% on street parking credit may be granted by the Planning Commission if they choose to do so. Ms. Gunter stated that she was confused because she had thought that the parking situation was already in place. Mr. Schexnayder stated that staff requested documentation showing that a third parking space had been added off the alley and received nothing from the applicants as of yet. Only 2 parking spaces have been approved at this point. Mr. Schexnayder added that the applicant is still required to provide 2 parking spaces somewhere on site and appeal to the Planning Commission in order to do so. Mr. Skibby closed the public hearing and opened to the Commission for discussion. The Historic Commission unanimously recommends approving the application as submitted. The Historic Commission believes that the applicants have made changes to architectural details of the structure that make the building more historically accurate. In addition, the height, bulk, and scale of the structure is appropriate for the historic district. Mr. Whitford motioned to approve PA-2015-02203 as presented. Mr. Swink seconded. No one opposed. PLANNING ACTION: PA-2016-00073 SUBJECT PROPERTY: 151 North Pioneer Street APPLICANTS: Elizabeth York OWNERS: Elizabeth York DESCRIPTION: A request for Site Design Review approval to reconstruct a one-story commercial structure, consisting of an art gallery and studio for the property located at 151 North Pioneer Street. The property is located in the Railroad Addition Historic District and Detail Site Review overlay. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; 39 1E 09BB; TAX LOT: #12700 There was no conflict of interest or ex parte contact. Mr. Schexnayder gave the staff report on PA-2016-00073 Mr. Skibby opened the public hearing to the applicants. Mr. Carlos Delgado, Architect, at 217 Fourth Street addressed the Commission regarding PA-2015-00073. Mr. Delgado stated that he was confused regarding the process and approval of this project and that he had discussed this with the review board at a prior meeting. Mr. Delgado discussed changing an option on the the applicant would like to use for it. There was much discussion from the Commission on types of materials that would be appropriate for this project. Mr. Skibby closed the hearing to the applicants and opened to the Commission for discussion. The Historic Commission recommends approving the application as submitted Mr. Giordano motioned to approve PA-2016-00073 as presented. Mr. Swink seconded. No one opposed. NEW ITEMS: Review board schedule. Project assignments for planning actions. Historic Preservation Week - Nominations and Schedule of Events. (May 16 20) A schedule of events for Historic Preservation week was discussed by the Commission. The Commissioners decided on the list of events below: Awards ceremony to take place at 12 noon on Friday May 20, 2016. A self- guided tour of the Mausoleum to take place on Wednesday May 18, 2016. A Walking tour of the Downtown District sponsored by the Ashland Heritage Commission , on Tuesday May 172016 at 2 pm, not to exceed 1 ½ hours. OLD BUSINESS: s project. He went on to say that there is $11,000 allocated for this project but they are still looking for matching funds. This project is itemized under the Downtown Beautification project. Ms. Renwick announced her resignation and conveyed that she needs Renwick to turn in all the documentation regarding this project to the Staff Liaison. COMMISSION ITEMS NOT ON AGENDA: The Commissioners discussed information regarding the private appointments being scheduled with the Mayor. The Commissioners discussed the removal of the wig-wag(railroad crossing). Mr. Schexnayder stated that pending insurance approval, the wig-wag will be going to the Railroad Park in Medford. Review Board Schedule th February 11 Terry, Kerry, Bill th February 18 Terry, Tom, Andrew th February 25 Terry, Sam, Dale rd March 3 Terry, Keith, Bill Project Assignments for Planning Actions PA-2014-01956 Lithia & First All PA-2014-00710/711 143/135 Nutley Swink & Whitford PA-2014-01283 172 Skidmore Shostrom PA-2014-00251 30 S. First St Whitford BD-2013-00813 374 Hargadine Swink PA-2013-01828 310 Oak St. (Thompson) Shostrom PA-2014-02206 485 A Street Renwick PA-2015-00178 156 Van Ness Ave Kencairn PA -2015-00374 160 Lithia Way Emery PA-2015-00878 35 S. Pioneer Ladygo PA-2015-00980 Shostrom PA-2015-01115 34 S. Pioneer Ladygo PA-2015-01496 35 S. Second-Winchester Inn Shostrom PA-2015-01512 198 Hillcrest Swink PA-2015-01695 399 Beach Skibby PA-2015-01769 860 C Renwick PA-2015-01517 209 Oak Shostrom PA-2015-02203 868 A Street Whitford PA-2016-00073 151 Pioneer Swink ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled March 2, 2016 at 6:00 pm. There being no other items to discuss, the meeting adjourned at 8:30 pm Respectfully submitted by Regan Trapp Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 NOTICE OF APPLICATION PLANNING ACTION: PA-2016-00275 SUBJECT PROPERTY: 574 Allison Street OWNER/APPLICANT: Susan DeMarinis DESCRIPTION: A request for a Site Design Review to allow for the conversion of an existing single-car garage to an Accessory Residential Unit (ARU) on the subject property. The proposed Accessory Residential Unit is to remain in the existing location on the property and will have a small addition to the existing structure. COMPREHENSIVE PLAN DESIGNATION: Low Density Multiple Family Residential; ZONING: R-2; 39 1E 09DB; TAX LOTS: 5900. NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday March 2, 2016 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: February 23, 2016 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 8, 2016 The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520. If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-00275.docx SITE DESIGN AND USE STANDARDS 18.5.2.050 The following criteria shall be used to approve or deny an application: A. Underlying Zone: The proposal complies with all of the applicable provisions of the underlying zone (part 18.2), including but not limited to: building and yard setbacks, lot area and dimensions, density and floor area, lot coverage, building height, building orientation, architecture, and other applicable standards. B. Overlay Zones: The proposal complies with applicable overlay zone requirements (part 18.3). C. Site Development and Design Standards: The proposal complies with the applicable Site Development and Design Standards of part 18.4, except as provided by subsection E, below. D. City Facilities: The proposal complies with the applicable standards in section 18.4.6 Public Facilities and that adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the property and adequate transportation can and will be provided to the subject property. E. Exception to the Site Development and Design Standards. The approval authority may approve exceptions to the Site Development and Design Standards of part 18.4 if the circumstances in either subsection 1 or 2, below, are found to exist. 1. There is a demonstrable difficulty meeting the specific requirements of the Site Development and Design Standards due to a unique or unusual aspect of an existing structure or the proposed use of a site; and approval of the exception will not substantially negatively impact adjacent properties; and approval of the exception is consistent with the stated purpose of the Site Development and Design; and the exception requested is the minimum which would alleviate the difficulty.; or 2. There is no demonstrable difficulty in meeting the specific requirements, but granting the exception will result in a design that equally or better achieves the stated purpose of the Site Development and Design Standards. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2016\\PA-2016-00275.docx PROJECT ASSIGNMENTS FOR PLANNING ACTIONS PA-2014-01956 Lithia & First ALL PA-2014-00710/711 143/135 Nutley Swink & Whitford PA-2014-01283 172 Skidmore Shostrom PA-2014-00251 30 S. First St Whitford PA-2015-00178 156 Van Ness Ave Kencairn PA-2015-00878 15 S. Pioneer Bowmer Theater Ladygo PA-2015-00980 Shostrom PA-2015-01115 34 S. Pioneer Ladygo PA-2015-01496 35 S. Second-Winchester Inn Shostrom PA-2015-01512 198 Hillcrest Swink PA-2015-01695 399 Beach Skibby PA-2015-01769 860 C Renwick PA-2015-01517 209, 221 Oak & 11 B Shostrom PA-2015-02203 868 A Street Whitford PA-2016-00073 151 Pioneer Swink Memo __________________________________________________________________________________ DATE: March 2, 2016 TO: All Historic Commissioners FROM: Regan Trapp, Clerk RE: Historic Preservation Week activities Commissioners, Please see attached brochure of events for this year. Please let me know if there are any changes that need to be made. Thank you, Regan Trapp Page 1 of 1 Memo to commissioners2016.doc n c i i r 6 o t 1 s i 0 H 2 l k a d e n en o a i W l t h a n s N o A i t e t a av r r e b s e l e e r C P March 2016 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* March 10th Terry Terry March 17th March 24th Terry March 31st Terry April 7th Terry *Call 541-488-5305 to verify there are items on the agenda to review @ashland.or.us Mail - EAddressshobro@jeffnet.orgkswink@mind.netkerry@kencairnlandscape.comskwhippet@mind.netterryskibby321@msn.comtomarch@charter.netbill@ashlandhome.netallad@ashlandhome.netcarol@council.ashland.or.usmark .schexnayder@ashland.or.usregan.trapp \\Commissions & Committees\\Historic Commission\\Packets\\Historic Commission Membership.doc 2/18/2016 dev \\comm- G: 20442233 -- WorkPhone552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION Mailing AddressCity of AshlandPlanning Dept.City of AshlandPlanning Dept. 887 20120162016201201620120172017 -------- 3030303030303030 -------- TermExpiration44444444 Staff airman arol Voisin NameDale ShostromKeith SwinkKerry KencairnSam WhitfordTerry SkibbyChTom GiordanoBill EmeryAndrew LadygoCCouncil LiaisonMark SchexnayderRegan TrappAdmin.