HomeMy WebLinkAbout2015-08-05 Historic PACKET
HISTORIC COMMISSION MEETING
AGENDA
August 5, 2015 at 6:00 P.M.
I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community
Development/Engineering Services Building, located at 51 Winburn Way
II. APPROVAL OF MINUTES: Historic Commission regular meeting of July 8, 2015
III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15
minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.)
IV. COUNCIL LIAISON REPORT: Carol Voisin
V. PLANNING ACTION REVIEW:
PLANNING ACTION: PA-2015-01115
SUBJECT PROPERTY: 34 S Pioneer Street
OWNER/APPLICANT: Oregon Shakespeare Festival
DESCRIPTION: A request for a Conditional Use Permit to operate a temporary food vendor in the Chautauqua
Square plaza. The applicant has yet to decide on a vendor and, therefore, signage and design of the food cart is in the
conceptual design stages. The location of the proposed food vendor is in a prominent area of the Oregon Shakespeare
Grounds and is in the Downtown Historic District. COMPREHENSIVE PLAN DESIGNATION: Downtown; ZONING: C-
1-D; 39 1E 09BC; TAX LOT: 1100
VI. NEW ITEMS:
A. Kistler, Small & White presenting 209 Oak
B. Review board schedule
C. Project assignments for planning actions
VII. OLD BUSINESS:
A. Mr. Giordano- discuss who will attend Rotary meeting in September regarding historic preservation.
VIII. DISCUSSION ITEMS:
A. Staff follow up from July meeting:
1. Butler-Perozzi fountain
2. 37 N. Main permit status
B. Exterior alteration standards project update and discussion
IX. COMMISSION ITEMS NOT ON AGENDA:
X. ADJOURNMENT:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the Community Development office at 541-488-5305 (TTY phone number is 1-800-735-2900).
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title1).
ASHLAND HISTORIC COMMISSION
Meeting Minutes
July 8,, 2015
Community Development/Engineering Services Building 51 Winburn Way Siskiyou Room
REGULAR MEETING - CALL TO ORDER 6:02 p.m. SISKIYOU ROOM in the Community
Development/Engineering Services Building, located at 51 Winburn Way
Historic Commissioners Present: Mr. Skibby, Mr. Shostrom, Ms. Kencairn, Mr. Whitford, Ms.
Renwick, Mr. Giordano, Mr. Ladygo
Commission Members Absent: Mr. Emery (E), Mr. Swink (E)
Council Liaison : Carol Voisin
Staff Present: Staff Liaison: Mark Schexnayder & Maria Harris; Clerk: ReganTrapp
APPROVAL OF MINUTES:
Mr. Ladygo found one correction in the minutes from June 3, 2015. Ms. Trapp made the correction.
Mr. Whitford motioned to approve minutes from June 3, 2015. Mr. Ladygo seconded. No one
opposed.
PUBLIC FORUM:
There was no one in the audience wishing to speak.
COUNCIL LIAISON REPORT:
Carol Voisin gave the Council Liaison report. She reported that on June 30, 2015 for their special
meeting, the Council approved the biennial budget. At their meeting on June 16, 2015 social service
grants were allocated to 16 different agencies. TID has been cut off to 86 residents on the north end
of town. The City Council passed a resolution to endorse the Cascade Siskiyou National Monument
thth
Expansion. Ms. Voisin also reported that the July 7 meeting was cancelled but that the July 20
st
and July 21 meetings will resume as scheduled.
Mr. Skibby read aloud the procedures for public hearings.
PLANNING ACTION REVIEW:
PLANNING ACTION: PA-2015-01163
SUBJECT PROPERTY: 868 A Street
OWNER: Linda Millemann, Steven & Harriet Saturen
APPLICANT: Mark Lackey
DESCRIPTION: A request for a Site Design Review to add a covered front porch to the
structure at 868 A Street. The structure is a residence in the Employment (E-1) zone. In the
E-1 zone, additions to existing structures are subject to Site Design Review regardless of the
use of the structure. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-
1; 39 1E 09AA; TAX LOT: 6800.
Ms. Harris gave the staff report for PA-2015-01163
Mr. Skibby opened the public hearing to the applicants.
Mark Lackey of Integrity Building Contractors LLC, presented his project to the Commission.
Mr. Skibby closed the public hearing and opened to the Commission for comments.
The Historic Commission recommended approving the application as submitted subject to the
specific recommendations below:
1) Delete original porch column on west side of porch, closest to the front façade of the house.
2) Add vent in gable end of street facing elevation.
3) Add porch drains.
4) ove floor for porch addition.
5) Retain original corbels.
Ms. Kencairn motioned to approve PA-2015-0113 with above recommendations. Ms.
Renwick seconded. No one opposed.
PLANNING ACTION: PA-2015-00980
SUBJECT PROPERTY: 637 B St.
OWNER: Larry and Deborah Lapkin
APPLICANT: Coleman Creek Construction
DESCRIPTION: A request for a Conditional Use Permit to modify the shape and size of an
existing non-conforming garage from a shallow shed to a gable roof. The pre-existing garage
does not meet current setbacks, and, is therefore a non-conforming structure which requires a
conditional use permit for any modifications that change the three-dimensional shape.
COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential; ZONING: R-2;
39 1E 09AB; TAX LOT: 3800
Ms. Renwick had ex-parte contact as she is a neighbor of the applicant.
Ms. Harris gave the staff report for PA-2015-00980. Ms. Harris shared the letters submitted by
neighbors.
Mr. Skibby opened the public hearing to the applicants. There was no one in the audience
wishing to speak.
Mr. Skibby closed the public hearing and opened to the Commission for comments.
After some discussion, Mr. Shostrom motioned to approve PA-2015-00980 as presented. Ms.
Kencairn seconded. No one opposed.
PLANNING ACTION: PA-2015-00797
SUBJECT PROPERTY: 266 Third Street
OWNER/APPLICANT: Tanima Bhadra & Brandon Mathew
DESCRIPTION: A request for a Conditional Use Permit to operate a four-
Accommodation consisting of three guest units and -
268 Third Street. COMPREHENSIVE PLAN DESIGNATION: Low Density, Multi-Family
Residential; ZONING: R-
Ms. Harris gave the staff report for PA-2015-00797.
Mr. Skibby opened the public hearing to the applicants. There was no one in the audience
wishing to speak.
Mr. Skibby closed the public hearing and opened to the Commission for comments.
The Historic Commission recommended approving the application as submitted subject to the
specific recommendations below:
Do not add porch rails. The existing porch with no rails is likely the original historic design and
, as described in the
National Register of Historic Places documentation for the Ashland Railroad Addition Historic
District. The historic design of this contributing structure is best served by the existing porch design
without rails.
Mr. Shostrom motioned to approve PA-2015-00797 with above recommendations. Ms. Renwick
seconded. No one opposed.
OLD BUSINESS:
There was no old business to discuss.
.
NEW ITEMS:
A. Introduction of new staff liaison, Mark Schexnayder.
B. Review Board schedule
C. Project Assignments for planning actions.
D. Railroad Park Tour update Commissioner Skibby
E. Election of new officers
Mr. Skibby reported on the tour of Railroad district. He says he is getting quite a few
interested on a weekly basis.
Ms. Harris announced the start of the election for chair and vice chair positions.
Mr. Giordano motioned to nominate the current members, Mr. Skibby as Chair, and Mr.
Shostrom, as Vice Chair for another year. Mr. Ladygo seconded, no one opposed.
DISCUSSION ITEMS:
A. Butler-Perozzi Fountain Commissioner Ladygo
Mr. Ladygo gave a brief description of his time at the meeting of the Parks Commission. Mr.
Ladygo recommended that they commission a survey of treatment, maintenance, and protection of
the fountain. He stated that there has been no decision made as of yet. Ms. Harris said that she
will find out if the Historic Commission should write a letter in support of the fountain to the Parks
Commission.
COMMISSION ITEMS NOT ON AGENDA:
Mr. Giordano addressed the commission and shared that he was approached by someone from
the Rotary that they would like someone to speak about Historic Preservation at their September
meeting. This discussion has been tabled until the August meeting.
Review Board Schedule
th
July 9 Terry, Andrew, Allison
th
July 16 Terry, Keith, Dale
rd
July 23 Terry, Tom, Bill
th
July 30 Terry, Kerry, Sam
th
August 6 Terry, Bill, Keith
Project Assignments for Planning Actions
PA-2014-01956 Lithia & First All
PA-2014-00710/711 143/135 Nutley Swink & Whitford
PA-2014-01283 172 Skidmore Shostrom
PA-2014-00251 30 S. First St Whitford
BD-2013-00813 374 Hargadine Swink
PA-2013-01828 310 Oak St. (Thompson) Shostrom
PA-2014-02206 485 A Street Renwick
PA-2015-00178 156 Van Ness Ave Kencairn
PA -2015-00374 160 Lithia Way Emery
PA-2015-00541 345 Lithia Way Giordano & Renwick
PA-2015-00493 37 N. Main Skibby
PA-2015-00878 35 S. Pioneer Ladygo
PA-2015-01163 Kencairn
PA-2015-00980 Shostrom
PA-2015-00797 266 Third Ladygo
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting is scheduled for August 5, 2015, 6:00 pm.
There being no other items to discuss, the meeting adjourned at 7:35pm
Respectfully submitted by Regan Trapp
Planning Department, 51 Winburn Way, Ashland, Oregon 97520
541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900
NOTICE OF APPLICATION
PLANNING ACTION: PA-2015-01115
SUBJECT PROPERTY: 34 S Pioneer Street
OWNER/APPLICANT: Oregon Shakespeare Festival
DESCRIPTION: A request for a Conditional Use Permit to operate a temporary food vendor in the Chautauqua
Square plaza. The applicant has yet to decide on a vendor and, therefore, signage and design of the food cart is in
the conceptual design stages. The location of the proposed food vendor is in a prominent area of the Oregon
Shakespeare Grounds and is in the Downtown Historic District. COMPREHENSIVE PLAN DESIGNATION:
Downtown; ZONING: C-1-D; 39 1E 09BC; TAX LOT: 1100.
NOTE: The Ashland Historic Commission will also review this Planning Action on Wednesday, August 5, 2015 at 6:00 PM in the Community
Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way.
NOTICE OF COMPLETE APPLICATION: July 20, 2015
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: August 3, 2015
The Ashland Planning Division Staff has received a complete application for the property noted above.
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn
Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a
notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the
comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the
application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning
s decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC
18.108.040)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this
application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of
appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your
right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with
sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be
provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services
Building, 51 Winburn Way, Ashland, Oregon 97520.
If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305.
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CONDITIONAL USE PERMITS
18.5.4.050.A. Approval Criteria
A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform
through the imposition of conditions.
1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance
with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program.
2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and
adequate transportation can and will be provided to the subject property.
3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the
subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the
impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone.
a. Similarity in scale, bulk, and coverage.
b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial
regardless of capacity of facilities.
c. Architectural compatibility with the impact area.
d. Air quality, including the generation of dust, odors, or other environmental pollutants.
e. Generation of noise, light, and glare.
f.The development of adjacent properties as envisioned in the Comprehensive Plan.
g. Other factors found to be relevant by the approval authority for review of the proposed use.
4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance.
5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each
zone are as follows.
a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for
Residential Zones.
b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential
Zones.
c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for
Residential Zones.
d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area
ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio,
complying with all ordinance requirements.
e. C-1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor
to area ratio, complying with all ordinance requirements.
f.E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio,
complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with
all ordinance requirements.
g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements.
h. CM-C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio,
complying with all ordinance requirements.
i.CM-OE and CM-MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area,
complying with all ordinance requirements.
k. CM-NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio,
complying with all ordinance requirements.
l.HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6
Southern Oregon University District, respectively, complying with all ordinance requirements.
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Memo
DATE: August 5, 2015
TO: Ashland Historic Commission
FROM: Maria Harris, Planning Manager
RE: Discussion of Exterior Alteration Standards
SUMMARY
Staff requests that the Historic Commission assist in identifying several past examples of historic
contributing homes in Ashland that replaced exterior materials (e.g., windows, siding, roofing).
Specifically, staff would like to collect both compatible and incompatible examples. This item is
identified on the August 5 agenda under discussion items.
BACKGROUND
The City received a Certified Local Government (CLG) grant from the State Historic Preservation
Office (SHPO) to assist in hiring a consultant to draft a set of review standards and a potential process
for review of exterior alterations to historic structures. Specifically, exterior alterations that do not
require a building permit such as
Historic Preservation Plan as potential threats to the integrity of historic contributing structures.
Matthew Davis of Architectural Resources Group, Inc. was selected to work on the project and held
initial meetings with the Commission and a focus group in May 2015.
Staff has been working with the consultant on possible approaches the City could use to review exterior
material alterations in the historic districts. Staff will use the examples the Commission generates to
compile a few case studies. The case studies would then be used at a future Historic Commission
meeting to run through or test a set of potential standards and a review process. Staff believes this step is
important to get a sense of how standards and process would work as well as potential impacts such as
time and resources required for property owners, additional Historic Commission work load, and
administrative demands.
In reviewing the exterior alteration standards and processes from other cities, it appears many require a
two-tiered approach.
1. A ministerial review or permit is typically used if the proposed exterior alterations involve the
repair and reuse of original materials or the alterations involve replacement of original materials
with the same features in a manner that matches design, texture, materials, dimension, shape, and
scale of existing materials.
2. The second tier is typically those applications that involve alterations that are materials made
from different sources that the original materials and/or involve dimension, shape, and scale
changes. The process is usually a public hearing at the Historic Commission, Landmarks Board,
or Planning Commission.
PROJECT ASSIGNMENTS FOR PLANNING ACTIONS
PA-2014-01956 Lithia & First All
PA-2014-00710/711 143/135 Nutley Swink & Whitford
PA-2014-01283 172 Skidmore Shostrom
PA-2014-00251 30 S. First St Whitford
BD-2013-00813 374 Hargadine Swink
PA-2013-01828 310 Oak St. (Thompson) Shostrom
PA-2014-02206 485 A Street Renwick
PA-2015-00178 156 Van Ness Ave Kencairn
PA -2015-00374 160 Lithia Way Emery
PA-2015-00541 345 Lithia Way Giordano & Renwick
PA-2015-00493 37 N. Main Skibby
PA-2015-00878 35 S. Pioneer Ladygo
PA-2015-01163 Kencairn
PA-2015-00980 Shostrom
PA-2015-00797 266 Third Ladygo
August 2015
Ashland Historic Review Board Schedule
Meet at 3:00pm, Lithia Room*
August 6th
August 13th
August 20th
August 27th
September 3rd
September 10th
*Call 541-488-5305 to verify there are items on the agenda to review
@ashland.or.us
9761)
-
621
Mail
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EAddressallison@mind.netshobro@jeffnet.org(Cell kswink@mind.netkerry@kencairnlandscape.comskwhippet@mind.netterryskibby321@msn.comtomarch@charter.netbill@ashlandhome.netallad@ashlandhome.netcarol@cou
ncil.ashland.or.usmark.schexnayder@ashland.or.usregan.trapp
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WorkPhone552552
HomePhone
Membership List
ASHLAND HISTORIC COMMISSION
nning Dept.
Mailing AddressCity of AshlandPlaCity of AshlandPlanning Dept.
8887
20120120162016201201620120172017
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303030303030303030
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TermExpiration444444444
arol Voisin
NameAllison RenwickDale ShostromKeith SwinkKerry KencairnSam WhitfordTerry SkibbyChairmanTom GiordanoBill EmeryAndrew LadygoCCouncil LiaisonMark SchexnayderRegan TrappAdmin. Staff