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Home My WebLink About2015-12-02 Historic PACKET HISTORIC COMMISSION MEETING AGENDA December 2, 2015 at 6:00 P.M. I. REGULAR MEETING - CALL TO ORDER: 6:00 p.m. SISKIYOU ROOM in the Community Development/Engineering Services Building, located at 51 Winburn Way II. APPROVAL OF MINUTES: Historic Commission regular meeting of November 4, 2015 III. PUBLIC FORUM: Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) IV. COUNCIL LIAISON REPORT: Carol Voisin V. PLANNING ACTION REVIEW: PLANNING ACTION: 2015-02203 SUBJECT PROPERTY: 868 A Street OWNER/APPLICANT: Linda McMilleman & Steve Saturen/ Mark Lackey DESCRIPTION: A request for Site Design Review and a Conditional Use Permit to allow for a second story addition to the existing cottage at the rear of the property located at 868 A Street. COMPREHENSIVE PLAN DESIGNATION: Employment; ZONING: E-39 1E 09AA; TAX LOTS: 6800. VI. NEW ITEMS: Review board schedule Project assignments for planning actions 85 Winburn Way VII. OLD BUSINESS: Email from David Sherr regarding plantings in the Plaza. re Emails in packet. VIII. DISCUSSION ITEMS: IX. COMMISSION ITEMS NOT ON AGENDA: X. ADJOURNMENT: PROJECT ASSIGNMENTS FOR PLANNING ACTIONS PA-2014-01956 Lithia & First All PA-2014-00710/711 143/135 Nutley Swink & Whitford PA-2014-01283 172 Skidmore Shostrom PA-2014-00251 30 S. First St Whitford BD-2013-00813 374 Hargadine Swink PA-2013-01828 310 Oak St. (Thompson) Shostrom PA-2014-02206 485 A Street Renwick PA-2015-00178 156 Van Ness Ave Kencairn PA -2015-00374 160 Lithia Way Emery PA-2015-00541 345 Lithia Way Giordano & Renwick PA-2015-00493 37 N. Main Skibby PA-2015-00878 35 S. Pioneer Ladygo PA-2015-01163 Kencairn PA-2015-00980 Shostrom PA-2015-00797 266 Third Ladygo PA-2015-01115 34 S. Pioneer Ladygo PA-2015-01496 35 S. Second-Winchester Inn Shostrom PA-2015-01512 198 Hillcrest Swink PA-2015-01695 399 Beach Skibby PA-2015-01769 860 C Renwick PA-2015-01517 209 Oak Shostrom Planning Department, 51 Winburn Way, Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www.ashland.or.us TTY: 1-800-735-2900 PLANNING ACTION: 2015-02038 SUBJECT PROPERTY: 85 Winburn Way OWNER: Bryan & Stephanie DeBoer APPLICANT: Carlos Delgado, Architect DESCRIPTION: A request for a Physical and Environmental Constraints Review Permit for the development of Hillside Lands with Severe Constraints to allow the construction of a single family residence on the property located at 85 Winburn Way. The application includes requests for an Exception to the Development Standards for Hillside Lands (18.3.10.090.B Hillside Grading & Erosion Control) to allow structural retaining walls along the west side of the property to exceed seven feet in significant trees 18-inches or more in diameter which require Tree Removal Permits. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-7.5; 39 1E 09 BC; TAX LOT: #3000 NOTE: The Ashland Tree Commission will also review this Planning Action on Thursday, December 3, 2015 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. ASHLAND PLANNING COMMISSION MEETING: December 8, 2015 at 7:00 PM, Ashland Civic Center, 1175 East Main Street Notice is hereby given that a PUBLIC HEARING on the following request with respect to the ASHLAND LAND USE ORDINANCE will be held before the ASHLAND PLANNING COMMISSION on meeting date shown above. The meeting will be at the ASHLAND CIVIC CENTER, 1175 East Main Street, Ashland, Oregon. The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, either in person or by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Commission to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. A copy of the Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Department, Community Development and Engineering Services, 51 Winburn Way, Ashland, Oregon 97520. During the Public Hearing, the Chair shall allow testimony from the applicant and those in attendance concerning this request. The Chair shall have the right to limit the length of testimony and require that comments be restricted to the applicable criteria. Unless there is a continuance, if a participant so requests before the conclusion of the hearing, the record shall remain open for at least seven days after the hearing. In compliance with the American with Disabilities Act, if y at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title I). G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2015\\pa-2015-02038.docx If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division, 541-488-5305. PHYSICAL & ENVIRONMENTAL CONSTRAINTS 18.3.10.050 Approval Criteria An application for a Physical Constraints Review Permit is subject to the Type I procedure in section 18.5.1.050 and shall be approved if the proposal meets all of the following criteria. A. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. B. That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. C. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum development permitted by this ordinance AMC 18.3.10.090.H. EXCEPTION TO THE DEVELOPMENT STANDARDS FOR HILLSIDE LANDS. An exception under this section is not subject to the variance requirements of chapter 18.5.5 Variances. An application for an exception is subject to the Type I procedure in section 18.5.1.050 and may be granted with respect to the development standards for Hillside Lands if the proposal meets all of the following criteria. 1. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or proposed use of the site. 2. The exception will result in equal or greater protection of the resources protected under this chapter. 3. The exception is the minimum necessary to alleviate the difficulty. 4. The exception is consistent with the stated Purpose and Intent of chapter 18.3.10 Physical and Environmental Constraints Overlay chapter and section 18.3.10.090 Development Standards for Hillside Lands. TREE REMOVAL PERMIT 18.5.7.040.B B. Tree Removal Permit. 1. Hazard Tree. A Hazard Tree Removal Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard (i.e., likely to fall and injure persons or property) or a foreseeable danger of property damage to an existing structure or facility, and such hazard or danger cannot reasonably be alleviated by treatment, relocation, or pruning. See definition of hazard tree in part 18.6. b. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. 2. Tree That is Not a Hazard. A Tree Removal Permit for a tree that is not a hazard shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. The tree is proposed for removal in order to permit the application to be consistent with other applicable Land Use Ordinance requirements and standards, including but not limited to applicable Site Development and Design Standards in part 18.4 and Physical and Environmental Constraints in part 18.10. 2. Removal of the tree will not have a significant negative impact on erosion, soil stability, flow of surface waters, protection of adjacent trees, or existing windbreaks. 3. Removal of the tree will not have a significant negative impact on the tree densities, sizes, canopies, and species diversity within 200 feet of the subject property. The City shall grant an exception to this criterion when alternatives to the tree removal have been considered and no reasonable alternative exists to allow the property to be used as permitted in the zone. 4. Nothing in this section shall require that the residential density to be reduced below the permitted density allowed by the zone. In making this determination, the City may consider alternative site plans or placement of structures of alternate landscaping designs that would lessen the impact on trees, so long as the alternatives continue to comply with the other provisions of this ordinance. 5. The City shall require the applicant to mitigate for the removal of each tree granted approval pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. G:\\comm-dev\\planning\\Planning Actions\\Noticing Folder\\Mailed Notices & Signs\\2015\\pa-2015-02038.docx Mark, Please add this letter from David Sherr to the Historic Commission's packet for the November 4th full commission meeting. Thank you, Terry Skibby > From: davidsherr@AOL.com > Date: Sat, 17 Oct 2015 15:49:29 -0700 > Subject: Historic Commission's input > To: terryskibby321@msn.com > > Dear Terry, > > The Historic Commission and guest speaker, Kathryn Thaldon recommended against installing iron fences on the Plaza at a study session in early September, in favor of planting living fences. Yet later, the city council, in a study session in mid September, approved the fences anyway, at the recommendation of fence designer Covey Pardee, and a comment from Mr. Kanner, that, paraphrasing, he "sees people trampling the plants on the Plaza during large gatherings." I hope you were able to see my LTE in the Tidings today. Plants planted to form a living fence in a section of the Plaza are thriving well, today, even after the 4th of July's crunch of humanity downtown. Iron fences makes no sense. > > Why, in your opinion, is the city council ignoring the advice of an independent landscape architect, with no vested interest in the Plaza fence proposal (unlike Covey Pardee), and the advice of the Historic Commission? Why isn't the Historic Commission regularly included in discussions affecting downtown improvements? Why must the Historic Commission go to the lengths of having to request a review of downtown projects, such as the fences and the parking lot on Lithia Way and Pioneer. Such reviews should be mandatory for all downtown public works projects affecting the look and feel of our Historic District. > > If you wish to respond, your insights will be most appreciated. > > Thank you. > > Sincerely, > > David Sherr > Ashland, OR December 2015 Ashland Historic Review Board Schedule Meet at 3:00pm, Lithia Room* December 10th Terry, December 17th Terry, December 24th Terry, December 31st Terry, January 7th Terry, *Call 541-488-5305 to verify there are items on the agenda to review @ashland.or.us 9761) - 621 Mail - EAddressallison@mind.netshobro@jeffnet.org(Cell kswink@mind.netkerry@kencairnlandscape.comskwhippet@mind.netterryskibby321@msn.comtomarch@charter.netbill@ashlandhome.netallad@ashlandhome.netcarol@cou ncil.ashland.or.usmark.schexnayder@ashland.or.usregan.trapp \\Commissions & Committees\\Historic Commission\\Packets\\Historic Commission Membership.doc 11/19/2015 dev \\comm- G: 20442233 -- WorkPhone552552 HomePhone Membership List ASHLAND HISTORIC COMMISSION nning Dept. Mailing AddressCity of AshlandPlaCity of AshlandPlanning Dept. 8887 20120120162016201201620120172017 --------- 303030303030303030 --------- TermExpiration444444444 arol Voisin NameAllison RenwickDale ShostromKeith SwinkKerry KencairnSam WhitfordTerry SkibbyChairmanTom GiordanoBill EmeryAndrew LadygoCCouncil LiaisonMark SchexnayderRegan TrappAdmin. Staff