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Home My WebLink About2024-05-23 Housing & Human Services PACKET Housing And Human ServicesCommittee Agenda Community Development Building 51 Winburn Way Note: Anyone wishing to speak at any Housing and Human Services Advisory Committee meeting is encouraged to do so. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and complete address for the record. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. May 23, 2024 AGENDA I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA III.CONSENT AGENDA A.Approval of April 25, 2024, Minutes IV.PUBLIC FORUM (4:05-4:10 p.m.) A.Public Forum. V.NEW BUSINESS A.Rogue Planning Annexation and Affordable Housing Overview (4:10-4:30 p.m.). B.Rural Development Home Loan Program Presentation-Jacob Ghena, Realtor (4:30-4:55p.m.). C.Long Range Planning Update-Brandon Goldman, Community Development Director (4:55-5:10 p.m.). D.Middle Housing Development Presentation-Derek Sherrell (5:10-5:25 p.m.). E.Homeless Services Masterplan Subcommittee Update (5:25-5:40 p.m.). VI.UNFINISHED BUSINESS A.None VII.INFORMATIONAL ITEMS A.Liaison Reports B.General Announcements VIII.AGENDA BUILDING Future Meetings IX.ADJOURNMENT: 6:00 p.m. Page 1 of 2 1 Housing And Human ServicesCommittee Agenda Next Meeting Date: June 27, 2024 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 2 of 2 2 Housing And Human ServicesCommittee Draft Minutes Community Development Building 51 Winburn Way April 25, 2024 Draft Minutes Commissioners Present: Council Liaison: Bob Kaplan Echo Fields Jason Mendoz Dylan Bloom (Absent) Deb Price Staff Present: Brittney Bass Linda Reid; Housing Program Specialist Rich Rohde Kendall Escuin; Admin Support Kathy Kali SOU Liaison: Alan Ackroyd Tiana Gilliland Crystal Munoz Jonah Linden I.CALL TO ORDER: 4:00 p.m. II.APPROVAL OF THE AGENDA III.CONSENT AGENDA A.Approval of March 28, 2024, Minutes Rohde/ Fields M/S. Voice Vote: ALL AYES. IV.PUBLIC FORUM (4:05-4:10 p.m.) A.Public Forum. N/A V.NEW BUSINESS A.Home Share Presentation (4:10-4:35 p.m.). HomeShare Oregon Presentation - Ashland - with Video.pptx Toni Wallack, who is a board member at Home Share, gave an educational presentation. Wallack touched on some of the following points: Senior homeowners in crisis. Home sharing as a sustainable solution. How the program works. Services offered. Page 1 of 3 3 Housing And Human ServicesCommittee Draft Minutes B.CDBG Grant Annual Action Plan Review and Approval (4:35-5:00p.m.). Linda Reid gave the Committee an overview of the CDBG (Community Development Building Grant) and the amounts that were agreed and allocated by the City Council. The city anticipates a revised allocation from the original amount of $143,660 to $179,575 by the Department of Housing and Urban Development (HUD). The City Council did not accept the HHSAC original recommendation. They voted to make a recommendation of $18,000 to Maslow Project and $125,660 to Sunstone Housing Collective. Gilliland/ Bass. M/S. Voice Vote: ALL AYES. The Committee moves the motion to accept this document. C.Homeless Services Masterplan Subcommittee Update (5:00-5:20 p.m.). Chair Echo Fields gave the Committee an update on what the Subcommittee has been up to and plans for the months ahead. The Subcommittee has until June 2024 to create a masterplan. The group has been interviewing service providers. The Subcommittee has been gathering data from three different local groups in town to help alleviate the issues of homelessness. o General public survey, which can be found on the city website. o Local business survey, which can be found through the Chamber of Commerce. o Educational focused survey, which targets College students. D.Middle Income Housing Subcommittee Update (5:20-5:40 p.m.). Rich Rohde gave an update on land trust housing and land banking, which should produce a lot of work force and middle housing opportunities. VI.UNFINISHED BUSINESS A.None VII.INFORMATIONAL ITEMS A.Liaison Reports Councilor Bob Kaplan gave a council liaison report and shared the following topics. Community Development Director Brandon Goldman gave a presentation of the UGB (Urban Growth Boundary) to the City Council. Plans to create an ad hoc committee for 2200 Ashland St. They will use the property for a severe weather shelter. Hiring a homeless service coordinator. Page 2 of 3 4 Housing And Human ServicesCommittee Draft Minutes B.General Announcements N/A VIII.AGENDA BUILDING Future Meetings IX.ADJOURNMENT: 6:00 p.m. Next Meeting Date: May 23, 2024 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please email linda.reid@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 3 of 3 5 ˝˵˽˿ DATE: May 23, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Rogue Planning Annexation and Affordable Housing Overview Rogue Planning will be presenting an annexation proposal that would include an affordable housing component. This item is for informational purposes. This item falls under sections H and I of the powers and duties of the commission as illustrated below: H.To enhance cooperation between the public and private sectors by promoting integrated approaches that provide decent housing, a suitable living environment, and expanded economic opportunities for low- and moderate-income persons. I.To evaluate, review, and recommend to the Planning Commission and City Council innovative land use strategies targeted at promoting a broad variety of housing types. ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 6 ROGUE PLANNING & DEVELOPMENT SERVICES, LLC Memo To: City of Ashland Housing and Human Services Commission From: Amy Gunter, Rogue Planning & Development Services Date: May 14, 2024 Re: Annexation, Performance Standards Subdivision, Multi-Family Site Design Pre-application Review The request seeks Annexation, approval for an approximately 4.8-acre area of landthat is directly adjacent to properties within the city of Ashland. The annexation request also annexes the adjacent Clay Street right-of-way along the frontage of the property into the city of Ashland. The proposed annexation and zoning comply with the Comprehensive Plandesignationand intended zoning ofSuburban Residential (R-1-3.5). The proposal includes an Outline Plan Subdivision request for a phased subdivision, and Site Design Review of four, four-plex structures. There are 21 residential lots each with the potential for one- or two-family dwellingsincluding primary dwelling and duplex or accessory unit type of layout. There are four, four plex lots, two of which are proposed for the required for deed restricted affordable dwelling units. Common and private open space areas are provided for both passive and active recreation. Density: 300 Clay Street is 4.8 acres (209,088 square feet in area). Of the 4.8 acres, the .0096-acre (~418.2 SF) wetland area and the required 20-foot buffer area, is a total wetland protection area of .0536 acres (2,337 SF) that is undevelopable. This reduces the developable area to 4.74 acres. Property Area excluding the wetland and wetland buffer zone: 4.74 X 7.2 = 34.17 dwellings Base Density Minimum Density for Annexation = 90 percent 34.17 X .90 = 30.75 dwellings The conceptual proposal includes 37 dwellings for the purposes of density calculations. The 21 detached residential lots include a duplex or accessory residential unit potential. Those units are 7 ROGUE PLANNING & DEVELOPMENT SERVICES, LLC not factored into the density calculations. There are 16 apartment units distributed between four four-plex structures. A density bonus to increase the number of units from the base density of 34.17 units to 37 units is included in which will be possible through the development of the eighth unit and the excess open space throughout the development. Affordable Housing: The number of affordable housing units is 25% of the base density. For purposes of discussion, there are nine affordable housing units required as 25 percent of the base density of 34.17 dwellings. As allowed by the code, when units areforrenters making at or below 80 percent of the area AMI, each unit provided is equivalent to 1.25 units. This development proposes eight affordable rental units in two four plex structures. The affordable housing is proposed specifically within the two of the four plex structures because the property owner as the potential developer, or the future dedication of the land to an affordable housing agency allows for the development and construction of the deed restricted affordable housing units and their required open space, parking and other site improvements units in a consolidated area. Each of the units within each of the four plex structures are two-bedroom, one bath and 800 square feet in area. The same number of bedrooms as the affordable units. The area for eight units affordable unitsavailable to those that make 80 percent or less of the AMI is shown on the site plans and whether constructed by the property owner/developer or by an affordable housing developer or land trust that meets the criteria of the ordinance. In the event that the property owner/developer constructsthe affordable housing units, it is understood that the building permits for 50 percent of the affordable housing units will be obtained prior to the issuance of certificate of occupancy for the last 50 percent of the market rate apartment units. Additionally, at least 50 percent of the affordable units will have been issued certificates prior to the issuance of building permit for the final ten percent of the market rate apartment units. The exterior of the affordable units will be visually compatible with the market rate apartment units. All exterior building materials and finishes will be same in type and quality as the affordable units. The affordable units are the same as the other market rate apartment units and have the same floor area. There will be generally comparable improvements related to energy efficiency, 2 8 ROGUE PLANNING & DEVELOPMENT SERVICES, LLC including plumbing, insulation, windows, appliances, and heating and cooling systems between all units in the development. The development plans and additional findings will demonstrate that the standards for Annexation, Subdivision and Site Design Review are met and that the extension of public facilities including sidewalks streets and sidewalk connections, the site development standards for multi- family residential site development are met as proposed. Thank you for your time and consideration. Amy Gunter Rogue Planning & Development Services, LLC 3 9 ROGUE PLANNING & DEVELOPMENT SERVICES, LLC 4 10 ˝˵˽˿ DATE: May 23, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Rural Development Home Loan Program Overview Jacob Ghena, a realtor who specializes in helping homebuyers navigate the Rural Development Home loan program will provide an overview of the program for educational purposes. ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 14 ˝˵˽˿ DATE: May 23, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Long Range Planning Update Community Development Director Brandon Goldman will provide a brief update on some of the housing-related long-range planning projects being explored by the City. ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 15 ˝˵˽˿ DATE: May 23, 2024 TO: Housing and Human Services Advisory Committee FROM: Linda Reid, Housing Program Manager DEPT: Planning RE: Middle Housing Development Presentation Developer Derek Sherrell will talk to the Committee about the Middle Housing Development he is developing in the City of Ashland. This item falls under sections H and I of the powers and duties of the commission as illustrated below: H.To enhance cooperation between the public and private sectors by promoting integrated approaches that provide decent housing, a suitable living environment, and expanded economic opportunities for low- and moderate-income persons. I.To evaluate, review, and recommend to the Planning Commission and City Council innovative land use strategies targeted at promoting a broad variety of housing types. ˠ˼˱˾˾˹˾˷ ˔˵̀˱̂̄˽˵˾̄ 20 East Main Street Tel: 541.488.5300 Ashland, Oregon 97520 Fax: 541.552.2059 ashland.or.usTTY: 800.735.2900 16