HomeMy WebLinkAbout2022-06-23 Housing & Human Services PACKET
Ashland Housing and Human
Services Commission
Regular Meeting Agenda
June 23, 2022: 4:00 6:00pm
Please click the link below to join the webinar:
https://zoom.us/j/91985074576?
1. (4:00) Approval of Minutes (5 min)
May 26, 2022
2. (4:05) East Main Shetler Update (20 min)
Joy Fate
3. (4:25) HPS Community Outreach Plan-Workgroup Update (30 min)
Rich Rohde and Echo Fields
4. (4:55) Rent Burden Meeting Brainstorming Discussion (30 min)
Linda Reid-Housing Program Specialist
5. (5:25) Proposal from the SERJ Commission (10 min)
Linda Reid-Housing Program Specialist
6. (5:35) Liaison Reports (15 min)
Liaison Reports
Council (Gina Duquenne) Staff (Linda Reid)
SOU Liaison (Reese Rosenburg) General Announcements/Local Housing
SOU program report (Chris Mahan) Updates
7. (5:50) Upcoming Agenda Items, Events, and Meetings
Next Housing Commission Regular Meeting
July 28, 2022
8. (6:00) Adjournment
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-9200), or
by email at planning@ashland.or.us. Notification 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Ashland Housing and Human Services Commission
Draft Minutes
May 26, 2022
Call to Order
Commission Chair Linda Reppond called the Zoom meeting to order at 4:00pm .
Commissioners Council Liaison
Rich Rohde Gina Duquenne
Echo Fields / Vice-Chair
#3 vacant SOU Liaison
Linda Reppond / Chair Reese Rosenburg
Joy Fate
Kathy Kaliabsent Staff Present:
Heidi ParkerLinda Reid, Housing Program Specialist
Chris MahanLiz Hamilton, Permit Technician
#9 vacant Joe Lessard, City Manager
Public Forum
Ashland Mayor / Julie Akins – brought forth a proposal for the use of the 1-million-dollar SB-5561 grant. Possibly
for Rogue Retreat to become our Children and Families center. This plan would be to secure a property that
could work as an emergency shelter and a section for children and families for long term housing.
Approvalof Minutes
Commissioners Echo Fields /Joy Fatem/s to approve the minutes ofApril 28, 2022 with
amendments. Voice Vote: All Ayes. Motion passed
Housing Production Strategy (HPS) Community Outreach Plan-Workgroup Update
Monday 5/23 & Wednesday 5/25, Echo Fields surveyed SOU students for additional data.
Rich Rohde and HPS workgroup are going thru list of existing policy options in the current HPS and are
revamping those policies for the new HPS.
Commission talks about when and where they could have tables and canvassing to hand out materials and get
public feedback.
SB 5561 Grant Process Discussion
Joe Lessard, City Manager talks about what the city needs most and what can be done with this grant. He gave
an overview of the criteria that city staff have come up with to find a property for Emergency Weather Shelter with
this Grant. City wants to make sure there is a solid plan to have a long-term solution with this grant.
Rich – suggestion to move forward having open process with RFP to all groups to see what city can collaborate
with.
Echo – biggest need is emergency weather shelter. But whether this grant should be used for that is the
questions.
Heidi – thought there would be more public input on how the money would be spent. But feels that City Staff has
done a good job identifying the needs and criteria for moving forward.
Linda Reppond – if and when the Rogue Retreat area closes, there will be a great need for women, children and
family shelter and housing.
Joe would like to send the criteria to the commission and get feedback from the commission on its priorities and
then combined ideas for a final draft to move forward on a plan.
2022 Annual CDBG Action Plan Public Hearing
Linda Reid-Housing Program Specialist calls to order the Public Hearing.
The city anticipates a revised allocation of $185,899 in Community Development Block Grant funds for Program
Year 2022 (July 1, 2022-June 30, 2023) by the Department of Housing and Urban Development (HUD).
The City Council has identified that a total of $153,266 in grant funds in the 2022 grant year is to be awarded to
two projects: $128,266 to Options for Helping Residents of Ashland for to assist in the conversion of an existing
hotel to be used as an emergency shelter and the new home of the resource center to serve homeless and at-risk
populations, and $25,000 to Maslow Project for outreach and case management for homeless youth enrolled in
the Ashland School District.
Commissioners Rich Rohde /Chris Mahanm/s to accept the CDBG Action plan for 2022.
Voice Vote: All Ayes. Motion passed
Rent Burden Meeting Brainstorming Discussion
Moving this agenda item to a later meeting.
Liaison Reports
Council (Gina Duquenne) gave update on tour of city property.
Next Housing Commission Regular Meeting June 23, 2022 at 4pm
Up Coming dates
June 6, 2022 – City Council Study Season on Severe Weather Shelter
June 7, 2022 - City Council regular meeting Agenda item SB-5561 grant
June 9, 2022 – Grand Opening of OHRA Resource Center and Shelter
July 7, 2022 – HPS meeting
Adjournment: adjourned the meeting at 6:10p.m.
Respectfully submitted by Liz Hamilton
Memo
DATE: 06/23/2022
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: East Main Shelter Update
Commissioner Joy Fate will provide a brief update on the 2082 E. Main Shelter.
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Memo
DATE: 06/23/2022
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: HPS Community Outreach Planning Workgroup Update
SUMMARY
City staff has drafted a questionnaire to help engage public input on the HPS strategies. The Workgroup
would like the Commission members to review the questionnaire and make recommendations regarding
any changes to this document. Once the final changes have been made, the questionnaire will be sent to
commissioners to be provided to other groups for input. The workgroup members will also be
organizing further outreach tabling and canvassing events and will send out a request for volunteers
once the events are scheduled.
The Housing Production Strategy project will create
with a focus on equity and public input. At the end of this year long planning effort, the final Housing
Production Strategy report will identify a set of specific actions the city will undertake over an 8-year
period to promote the development needed housing. Such actions may include land use ordinance
As part of this process, the City is interested in hearing from Ashland's residents so that more effective and widely accepted
solutions can be created.
How Long have you lived in Ashland?
o Less than 2 years
o 2-5 years
o 5-10 years
o 10-20 years
o More than 20 years
In which type of housing do you currently live?
o Apartment
o Single Family Home
o Townhome
o Manufactured or Mobile Home
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
o Duplex
o Condominium
o Group Housing (ie Dormitories, Senior Assisted Living)
o Currently un-housed
Which of the following best describes your current situation?
o Homeowner
o Renter
o Living with others and assisting with paying rent or mortgage
o Living with others but not paying rent or mortgage
o Living without regular shelter (camping, living in vehicle, couch surfing)
What barriers have you faced when trying to rent or buy housing Ashland? (Select all that apply)
o There are no available rentals or properties for sale within my price range
o Housing that is available is not the right size for my needs (not enough bedrooms or
bathrooms)
o Financing requirements are too difficult to qualify (credit, income, rental deposit, down
payment,)
o Housing is only available for a limited duration
o Discrimination
o Other: ____________________________________________________________
Of the barriers listed above which one are you most concerned with in Ashland? (pick one)
o There are no available rentals or properties for sale within my price range
o Housing that is available is not the right size for my needs (not enough bedrooms or
bathrooms)
o Financing and qualification requirements are too difficult (credit, income, rental deposit, down
payment)
o Housing is only available for a limited duration
o Discrimination
o Other: ____________________________________________________________
What Housing issues are you concerned with in Ashland? (select as many as you like)
o Cost of Home Ownership / Buying a Home
o Cost of Rent
o Housing Options and Availability
o Too Much Growth
o Too Little Growth
o Quality of Available Housing
o Discrimination in Housing
o Accessibility for those with Disabilities
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Of the above Housing issues, which one are you most concerned with in Ashland? (pick one)
o Cost of Home Ownership / Buying a Home
o Cost of Rent
o Housing Options and Availability
o Too Much Growth
o Too Little Growth
o Quality of Available Housing
o Discrimination in Housing
o Accessibility for those with Disabilities
o Other- please describe.
How helpful are the following ideas in ensuring that Ashland can supply enough housing that is
affordable to people from different backgrounds, ages, race/ethnicities, incomes, and physical
abilities?
Rank each one with 1 being least helpful to 5 being most helpful.
o Support non-profit organizations who develop affordable housing or assist residents in finding
and paying for housing. (1-5)
o Support community partners to plan and coordinate services and resources to serve un-housed
populations. (1-5)
o Make it easier to build different types of homes single detached homes, townhomes,
cottages, apartments, accessory dwelling units, duplexes, triplexes, manufactured home parks,
etc. (1-5)
o Identify opportunities to use publicly owned land, or the proceeds from the sale of surplus city
property, to support the development of affordable housing. (1-5)
o Support the development of larger apartment buildings by allowing more dwellings per acre,
taller buildings (3-5 stories), and reduced parking requirements. (1-5)
o Make it easier to build mixed-use buildings, containing both housing and commercial uses in
the same building, by allowing increased housing density, taller buildings, and reduced parking
requirements. (1-5)
o Support the development of new Manufactured Home and Mobile Home Parks, and the
preservation of existing Manufactured Home Parks. (1-5)
o Disallow new single family residential developments in areas zoned for Multifamily housing. (1-
5)
o into the city to accommodate
future housing development. (1-5)
o Limit conversion of exiting housing into vacation rentals. (1-5)
o Support the purchase of property by the City to be used for affordable housing development
(Land Banking). (1-5)
o Identify funding sources to support the Ashland Affordable Housing Trust Fund in providing
grants for the development of new affordable housing (1-5)
o Collect a fee on new construction within the City to help fund affordable housing and shelter
needs (Construction Excise Taxes). (1-5)
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Housing and Human Services
Commission Memo
TITLE: Rent Burden Meeting Brainstorming Discussion
DEPT: Community Development
DATE: May 26, 2022
SUBMITTED BY: Linda Reid, Housing Program Specialist
HB 4006 was passed in 2018, and required Cities with a population over 10,000 whose residents that
experience severe rent burden at a rate greater than 25% annually hold a public meeting to discuss the
issue of rent burden, and opportunities for addressing and reducing rent burden. Oregon Housing and
Community Services annually evaluates and provides data on the percentage of residents within a City
that experience severe rent burden. The information provided by Oregon Housing and Community
Services is provided as an attachment to this memo. There has been some agreement that the annual
rent burden meeting could also be used as an opportunity to gain public engagement and input on
potential strategies to include in the Housing Production Strategy document. There has already been
discussion about holding the Annual Rent Burden Meeting at the regular Housing and Human Services
th
Commission time in July, which will be Thursday June 28. Do Commissioners have any thoughts or
ideas about the potential format for the rent burden meeting in July.
Severe rent burden is defined by the Department of Housing and Urban Development as those who pay
50% or more of their income toward rent costs.
Year # of Severely Renter # Severe Rent Total Renter Total Population
Burdened HH Burdened Households
2018 35% 1,472 4,178 21,002
2019 33.6% 1,416 4,217 20,815
2020 31.7% 1,475 4,256 20,960
2021 32.3% 1,360 4,216 21,105
Memo
DATE: 05/26/2022
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: SERJ Proposal
SUMMARY
Does the Commission have any interest in asking the Social Equity and Racial Justice Commission to
address the Citys requirement to provide an EDI training as part of the annual actions identified in the
Analysis of Impediments to Fair Housing Choice for Ashland, which includes a list of Public Sector
Impediments (page 6). e Diversity, Equity and Inclusion (EDI)
all City departments, elected and appointed officials and community partne.
The Housing and Human Services Commission could submit a request for the Social Equity and Racial
Justice Commission to assume responsibility for that goal. Traditionally the City sets aside some
funding to address the Citys requirement to affirmatively further fair housing by undertaking education
and outreach activities. Those funds would be provided to the SERJ Commission to undertake these
trainings.
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us