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Home My WebLink About2021-08-26 Housing & Human Services PACKET Ashland Housing and Human Services Commission Regular Meeting Agenda August 26,2021:4:00–6:00pm Please click the link below to join the webinar: https://zoom.us/j/95034073101?pwd=YkZ1UmtKSnlwekpFckZSeEcwWTBhQT09 1.(4:00)Approval of Minutes (5 min) July22, 2021 2.(4:05)Public Forum (5 min) 3.(4:10)Social Service Grant Presentations(90min) Presentations in Alphabetical Order by Organization 4.(5:40)Discussion and Allocation Recommendation(20min) 5.(6:00) Adjournment Ashland Housing and Human Services Commission DraftMinutes July 22, 2021 Call to Order Commission Co-ChairRich RohdecalledtheZoom meetingtoorderat4:00pm. Commissioners Present:Council Liaison Rich RohdeGina Duquenne Echo Fields Jackie BachmanSOU Liaison Linda ReppondNone appointed at this time (Vacant) (Vacant)Staff Present: Heidi ParkerLinda Reid, Housing Program Specialist Commissioners Not In Attendance: Leda Shapiro Chris Mahan Approvalof Minutes CommissionersEcho Fields /Heidi Parker m/s to approve the minutes ofJune 24, 2021 asamended.Voice Vote: All Ayes. Motion passed. Public Forum Elizabeth From Peace housewould like the City to provide porta-john units at Mistletoe&Tolmanfor homeless camping in that area. July 1, Parks & Rec removedtheporta-john and sinkthat werethere. Peace House serves approx.125 4-times per week at this location. Commission agreesto talk about this subject at the end of this meeting tonight Post Legislative Session-Housing and Homeless Related Bills State Representative Pam Marshgives an update on Legislative Bills that recently passed that are linked to Wildfire relief, housing relief,mental health issues, homeless issue, climateissues, and racial justice issues. Food Resources Community OutreachEventDiscussion Heidi Parker, Housing Commissionerbrings forth the idea to profile one organizations and businessesthatare doing outreach once a week or once a month in the local paper to show the community who is providingservices for those that are inneed.Commission discusses ideas in how to highlightthese organizationsand forms a work group withHeidi, Rich, and Linda Reppond. Porta-Toilet Discussion Commission discussesneedfor unitsand past damages to unit. Commission asks Gina DuQuenneto Convey to City Council that the Housing and HumanServices commission has a continued interest in the ongoing COVID situation and Porta-Toilet placement in the city. Commission would like to have a joint discussion about the issue with City Council.Linda Reppond will draft a letter to Ashland Parks commission detailing the need for Porta- Toiletsand present it at the next meeting for approval. Liaison Reports RichRohde, Co-Chairlets the commission know there has been an invite from OHRA to tour the new shelter center. rd council meeting will have the first reading of the Gina DuQuenne, Council Liaisonannounces August 3 rd with Ashland amendmentto the City AnnexationOrdinance and there will be a combined meeting on August 23 Parks and City Council Linda Reid, Staff Liaisonlet the commission know that AC units have been installed in the(3) pallet houses at the Unitarian Church. At State Wide housing meeting it was discussedthat most cities do not have a policy on Cooling Shelters and when they shouldbeopened. Linda puts forth to the commission to ask if this is something they would like to work on and present to the City Council UpcomingMeetingfor Housing Commission RegularMeeting Aug 26, 2021 Adjournment:Rich Rohdeadjourned the meeting at6:22p.m. Respectfullysubmitted by Liz Hamilton Housingand Human Services Commission Memo TITLE:Social Service Grant Review and Recommendation DEPT:Community Development DATE:August 26, 2021 SUBMITTED BY:Linda Reid, Housing Program Specialist The City of Ashland issued a Request for Proposals for the available one-yearallocation of Social Service Grant funds totaling $135,000. In response the City received 11 proposals for the available funds. The Housing and Human Services Commission is tasked with reviewing the proposals and forwarding a funding recommendation to the City Council for review and consideration at their regular business meeting on September 21, 2021. The applications are attached to this Memo along with the grant scoring master sheet. Applications Received: Ashland Food AngelsGeneral Program Support Community WorksDunn House Community WorksSexual Assault Victims Services Community Volunteer NetworkCall a Ride-RSVP Peace HouseMeals Program St. Vincent De PaulPreventing Homelessness Center For Non-Profit Legal Access to Housing for Low-Income ServicesResidents JC SARTSexual Violence Response Program La ClinicaMobile Health Unit RVCOGFood and Friends OHRA Grants Sub-Committee Scoring Sheet Instructions 1)Each tab is labeled for each of the (INSERT AMOUNT OF APPLICANTS) organization name has been entered at the top of the sheet 2) Record your scores (0-4) for each of the 16 evaluation criteria using the up/down arrows to the right of the "points awarded" column If you intend to not give the applicant any points in one of the categories, please click the down arrow so that a zero is entered in the field 3) Please be sure to enter your name in the highlighted field in the top section of each scoring sheet 4)When completed, please save the document using the file name provided with the inclusion of your last name at the end of the file name 5)If you choose to use the print version of the scoring sheet, please write in you name at the top of each sheet and record your scores in the "points awarded column and be sure to use whole numbers (no 2.5's, 3.75, etc) If you have any questions or data entry issues, please email Linda Reid, Housing Program Specialist applicants and their full 2021-22 Social Service Grants Scoring Sheet Grant Applicant Name: Community Works-SAVS Committee Member Scoring the Application: GRANT APPLICATION EVALUATION CRITERIA Rate on a Scale from Least applicable to Most applicable Strategic Priority Does this activity meet a Strategic Priority identified in the Strategic Plan? 1 2 3 4 5 Does this activity allocate resources to activities which address an identified strategic priority? 1 2 3 4 5 Is this proposal innovative? 1 2 3 4 5 Does this proposal leverage community collaborations or enhanse and existing local or regional partnership? 1 2 3 4 5 Does this organization have the proven capacity to carry out their stated goal/meet proposed numerical outcomes? 1 2 3 4 5 Is this proposal ready to proceed? 1 2 3 4 5 If applicant has received funding in the past has applicant met anticipated outcomes in the past? 1 2 3 4 5 Was the grant application proposal clear, concise, and complete? 1 2 3 4 5 TOTAL NUMBER OF POINTS FOR APPLICATION0 Rating 0 City of Ashland Social Service Grant Program Application and Forms 2021 - 2022 (Revised January 2021) ORGANIZATION LEGAL NAME Center For Nonprofit Legal Services DATE: 7/23/2021 OTHER NAMES ORGANIZATION KNOWN BY (DBA) _______________________________________ ADDRESS 225 W MAIN ST, MEDFORD, OR 97501 Street City State Zip FEDERAL EMPLOYER ID NUMBER (FEIN)23 7227761 PROGRAM/PROJECT TITLE ACCESS TO HOUSING FOR LOW-INCOME ASHLAND RESIDENTS See MEMO for important information on goals and priorities for Ashland. Which strategic priority does your program focus? Legal aid to obtain/maintain housing AMOUNT REQUESTED from this funder for this program/project 2021-2022 $ 15,000 Executive Director listed below) Name _________________________________________________________________________________ Telephone ____________________________ E-mail _________________________________________ EXECUTIVE DIRECTOR INFORMATION Name Debra F. J. Lee Telephone 541-779-7292 E-mail debrafjlee@gmail.com CERTIFICATION The information contained in this application is true and correct to the best of my knowledge. _________________________________________ _______________________________________ Signature of Board Secretary Signature of Executive Director/CEO Lilia Caballero Debra F. J. Lee Type Name Type Name 1 SUMMARY INFORMATION RECIPIENT AGENCY Center for NonProfit Legal Services, Inc. PROGRAM/PROJECT TITLE Access To Housing For Low-Income Ashland Residents 1. Program/project is: new __ established/continuing x pilot __ If pilot, expected duration ___________ 2. Primary geographic location and population program funding will serve. (If funding awarded City of Ashland, will require tracking the number of city residents served for reporting purposes. The Center for NonProfit Legal Services (CNPLS) requests funding to continue providing critical life-changing civil legal representation for elder and indigent residents of the City of Ashland. 3. What will this funding enable? This funding will allow CNPLS attorneys to help maintain fair, safe, accessible, and affordable housing for Ashland's veterans, seniors disabled, and indigent residents at risk of homelessness. CNPLS' attorneys protect tenants' legal rights through legal education, negotiation, and court representation. Our attorneys have received additional training to support FEMA appeals and other obstacles that fire survivors encounter. 4. Number of volunteers this program/project will engage: 2.0 Number of paid program employees this program/project will engage: 1.75 5. Total number volunteers agency utilizes: 25 Total number of paid agency employees: 19 6. Outline key strategies of the project/program with timeline and staff structure. Funding this grant will support our ongoing mission to provide legal education, advocacy, and civil legal representation. Residents of the City of Ashland were devastated last year by COVID restrictions and the Almeda fire. Residents are only beginning to recover, and we anticipate increasing challenges for low- income residents now that the housing moratorium is lifted. Our proposal will protect non-discriminatory housing and help Ashland's most vulnerable citizens navigate the recovery process. We will complete this project within the year. Saff will include 0.5 FTE attorney time and .75 paralegal time. 7. Use this space for comments, explanations, and exceptions to questions on this application that can't be included within the question format. You may also leave it blank. 2 AGENCY AND PROGRAM/PROJECT NARRATIVE RECIPIENT AGENCY Center for NonProfit Legal Services, Inc. PROGRAM/PROJECT TITLE Access To Housing For Low-Income Ashland Residents Answer all three narrative questions. Use only the space provided – place the question number and letter preceding each answer; the amount of space you allot for each response is your choice. Use Helvetica font – 11 point. 1. Description of organization (include inception date) and a. mission statement, purpose(s), and how this program/project fits with your mission. b. your organization's unique qualifications to accomplish your program outcomes? c. what approach is your agency taking to serve clients and train staff on trauma-informed care? 2. What: a. issues(s) is the project/program intended to impact, b. strategy for change your program will be based on, c. evidence do you have that the project/program will be successful in the proposed setting, and d. what tool(s) will you use to measure outcomes? 3. How would the community as a whole benefit if your program receives funding? (Include a description of collaborations and integration and the role program/project plays in the sector.) 1. a) The Center for NonProfit Legal Services (CNPLS) mission is: "To secure justice for and protect the rights of needy persons residing in Jackson County so that such persons shall not by reason of being in financial need be denied equal protection under the law." CNPLS has provided free civil legal assistance to low-income persons and seniors residing in Jackson County since December 27, 1972. Housing stabilization is essential to CNPLS's mission to build clients' capacity for self-sufficiency, improve Social Determinants of Health (SODH), and decrease Adverse Childhood Experiences (ACE). 1. b) CNPLS is uniquely qualified to accomplish our program outcomes as we are the only legal aid providers in Jackson County with Oregon licensed attorneys. Only Oregon licensed attorneys are permitted to give legal advice in Oregon legal matters, such as housing. This project is consistent with our mission and Ashland's Strategic Priorities. As we help Ashland's seniors and indigent residents' obtain/maintain affordable, safe, and secure housing, we break the cycle of poverty. Secure housing is the foundation for health and well-being, allowing citizens to be more productive and engaged with their community. Our attorneys specialize in poverty law, including housing, employment rights, public benefits, family law involving domestic violence and protective services, individual rights -Protecting our Veterans, and immigration law. Poverty law involves constantly changing laws, and our concentration allows for a high level of responsiveness and competence. Our attorneys are highly trained and experienced, with an 80% success rate. 1. c) Providing services using trauma-informed care is essential if we want to successfully work with indigent and senior members of our community, especially after the devastation of COVID and last year's wildfires. Staff receives training from online resources such as NCLER and community trainers like Jackson Care Connect. To prevent re-traumatizing clients, we have established a physically safe, respectful, and culturally competent environment. Staff seeks to be transparent and trustworthy as we teach our clients about the law, help them understand their rights, and provide legal options. The legal information we provide our clients gives them the knowledge to make informed choices in the development of their case. We require client investment in our representation, and we will not move forward until the client understands their options and authorizes the attorney to proceed. Our confidential, client-centered relationships defuse client anxiety. Access to justice empowers the most marginalized members of our community. 3 2. a) We propose to assist in obtaining/maintaining housing for Ashland's most vulnerable residents. Our housing attorney provides legal representation that protects affordable, safe, and fair housing. He conducts outreach at Project Community Connect and offers legal education presentations about fair housing law for our community partners, protected populations, and ACCESS' Ready to Rent program participants. Our attorneys concentrate their legal assistance on the elderly, disabled, and indigent of Ashland. Our representation holds landlords accountable to the Oregon Landlord/Tenant Act (ORLTA). Our Executive Director serves as the Continuum of Care (CoC) board president and serves on the Housing Authority Commission (HAC). We propose holding conversations with elected and appointed officials on finding solutions for the expanding housing crisis. 2. b) Our Access to Housing project will civilly enforce the state and federal Fair Housing Acts to maintain affordable, safe, and non-discriminatory housing for seniors, indigent, and protected classes of Ashland residents. The legislature removed the moratorium effective July 1, 2021; we anticipate an increased need by community members who require help negotiating with landlords and guidance maneuvering through rental assistance programs. We are creating videos on the rights and responsibilities of tenants and landlords for the court to show before first appearances in Forcible Entry and Detainer (FED) cases. These videos willhelp parties navigate the FED process and provide opportunities to seek legal assistance. We will also assist Ashland residents facing challenges to their housing while working with FEMA and other governmental agencies after the wildfires. 2 c) The Center for NonProfit Legal Services has served as the only source of civil legal assistance for low-income Ashland residents for close to 50 years. We provide legal education, advocacy, advice, and representation, empowering low-income households to become stable, adequately sheltered, and self-sustaining. We have a proven track record of providing successful resolutions for our clients. 2 d.) Using our case management system, Legal Server, we generate statistical reports each quarter describing the number of clients served, client demographics, level of request for services, and case disposition. This report tracks the results of our efforts within specific legal practice areas. Client satisfaction surveys and statistical reports are how we assess our success. In addition, we use this information to verify that we have met our goals for outreach and representation. 3. Access to justice enfranchises the whole community. Civil legal aid levels the playing field by educating people about their rights. It fulfills our nations' fundamental promise of justice for all-not for the few who can afford it. Our program partners with the Rogue Valley Council of Governments (RVCOG) to provide legal services to seniors experiencing problems with housing, Medicare/Medicaid, and SNAP benefits. In addition, we collaborate with Southern Oregon Rehabilitation Center and Clinics (SORCC) to help veterans who are disabled and homeless secure government benefits so they can maintain their independence. Legal Services is working with ACCESS Ready to Rent and RVCOG's Home at Last program to teach second-chance renters how to be responsible tenants. 4 GENERAL FINANCIAL INFORMATION RECIPIENT AGENCY Center for NonProfit Legal Services, Inc. PROGRAM/PROJECT TITLE Access To Housing For Low-Income Ashland Residents 1.For most recently completed 990: a. FISCAL YEAR (mm/yyyy – mm/yyyy): 07/01/2019 – 06/30/2020 b. Administration & Fundraising expense: $ 124,839 14% Administration & Fundraising (expressed as percent of total budget -also known as management and general, that portion of your expenses not dedicated solely to program or services), calculated directly from your IRS form 990. Part IX: Add Line 25 C (administrative cost total) and Line 25 D (fundraising cost total) and divide by Part IX, Line 25, Column A (total expenses). c. Program expense$ 754,585 d. Total expenses:$ 879,424 e. Sources of revenue: Memberships/ individual contributions $ ________% Raised through fundraising activities $16,865 2% Government $88,270 9% Foundations $839,359 88% United Way $9,636 1% Fees for Service $______________ % Other (reimbursements, payments, $______________ % bequests, etc.) f. Total revenue: $ 954,130 2.What is the highest level of financial reporting required by your funders? Audit 3.Briefly describe your sustainability outlook for the project/program in the future. Our Partnership for Justice Campaign is taking a proactive approach to ensure our sustainability. Our goal is to expand our capacity to provide legal assistance to Ashland residents by building community support and our endowment fund. Our long-term focus is to expand our fund development capacity, building on our endowment fund and improving the energy efficiency of our building to reduce expenses to continue our work for justice. 4.a. Total organizational annual budget current ongoing fiscal year: $1,096,776 b. Total program/project budget current ongoing fiscal year: $65,00 5 ORGANIZATION BUDGET 2021-22 PROJECT PERIOD July 1, 2021 to June 30, 2022 RECIPIENT AGENCY Center for NonProfit Legal Services Pending Secured REVENUE Commitments Commitments City of Medford Funds $ 10,000 $ City of Ashland Funds $ 15,000 $ Jackson County Funds $ $41,610 CDBG (identify) Medford $ 10,000 $ Other State or Federal Funds (RVCOG) $ $ 28,660 United Way Funds $ 10,000$ Other Funds (identify) $ 367,309 $ 614,197 SUB TOTALS $ 412,309 $ 614,197 TOTAL REVENUE (Pending & Secured) $ 1.096,776 EXPENDITURES A.PERSONNEL SERVICES Total Salaries $ 722,073 Total Benefits $ 121,802 $ 843,875 TOTAL PERSONNEL SERVICES B.MATERIALS & SERVICES: (please detail other major budget categories) General $ 130,953 Technology $58,000 Supplies/Equipment $ 26,053 Occupancy $ 31,907 Professional Expenses: Insurance/Bond $ 5,988 $ TOTAL MATERIALS & SERVICES $252,901 C.CAPITAL OUTLAY (must constitute part or all of funded public service activity to be eligible expense) Equipment $ Furnishings $ Other capital expenses /Identify: $ TOTAL CAPITAL OUTLAY $ TOTAL EXPENDITURES (Sum of A, B & C) $ 1,096,776 6 PROGRAM BUDGET 2021-22 PROJECT PERIOD July 1, 2021 to June 30, 2023 RECIPIENT AGENCY Center for NonProfit Legal Services, Inc. Pending Secured REVENUE Commitments Commitments City of Medford Funds $ $ City of Ashland Funds $ 15,000 $ Jackson County Funds $ $ 1,600 CDBG (identify) $ $ Other State or Federal Funds $ $ United Way Funds $ $ Other Funds (identify) $ 8,400 $ 40,000 SUB TOTALS $ $ TOTAL REVENUE (Pending & Secured) $65,000 EXPENDITURES A.PERSONNEL SERVICES Total Salaries $ 47,000 Total Benefits $ 5,173 $ 52,173 TOTAL PERSONNEL SERVICES B.MATERIALS & SERVICES: (please detail other major budget categories) General $ 5,944 Technology $ 1,400 Supplies/Equipment $1,595 Occupancy $ 3,528 Professional Expenses: Insurance $ 360 $ TOTAL MATERIALS & SERVICES $ 12,827 C.CAPITAL OUTLAY (must constitute part or all of funded public service activity to be eligible expense) Equipment $ Furnishings $ Other capital expenses /Identify: $ TOTAL CAPITAL OUTLAY $ TOTAL EXPENDITURES (Sum of A, B & C) $ 65,000 7 CURRENT MEMBER/CLIENT DEMOGRAPHIC PROFILE (Use absolute numbers only –no percentages.) RECIPIENT AGENCY Center for NonProfit Legal Services, Inc. PROGRAM/PROJECT TITLE Access To Housing For Low-Income Ashland Residents # Whole Program # Ashland I. Gender Female Age* 174 13 Male 9 1 Other II. 1 1 Total Program 265 Total Ashland 17 0 to 5 2 6 to 12 45 1 13 to 17 92 7 18 to 30 30 1 31 to 50 96 8 51 to 61 62 + Unknown Total Program 265 Total Ashland 17 *at point of entry for service IV.Race/Ethnicity City of Medford and City of Ashland applicants fill out ethnicity and Medford/Ashland columns. United Way applicants fill out Whole Program and Ethnicity portions. #Whole Program Ethnicity # Hispanic/Latino* Ashland White _________164_ __________ _________13_ Black/African American __________5 __________ _________1_ American Indian/Alaskan Native __________6 __________ _________1_ Native Hawaiian/other Pacific Islander __________ __________ __________ American Indian/Alaskan Native and __________ __________ __________ White Black/African American and White __________ __________ __________ American Indian/Alaskan Native and Black/African American __________ __________ __________ Other Multi Racial __________90 __________83 __________2 Other __________ __________ __________ Totals __________ __________ __________ Ethnicity is a portion of each Race category listed and will likely not match the total demographic served – it would only match if 100% of your clients identify as Hispanic/Latino. 8 Agency Board Profile RECIPIENT AGENCY Center for NonProfit Legal Services, Inc. PROGRAM/PROJECT TITLE Access To Housing For Low-Income Ashland Residents 1. Number of board members required in bylaws? Minimum 9 Maximum 15 2. Number of board members currently active? # Voting 12 Vacancies 0 3. Average percentage board meeting attendance (over last completed year): 75 % 4. Percent of board in attendance required for a quorum: 51 % 5. List various board, advisory and ad hoc committees and the number of people on each. Committee Number of Members Personnel Committee3 Executive Committee 3 Finance Committee/Audit 4 Local Campaign for Equal Justice 10 Partnership for Justice 8 6. Characteristics of Board of Directors at time of application: Race/Ethnicity Number Ethnicity Identifying Hispanic/Latino* White 10 Black/African American 1 American Indian/Alaskan Native Native Hawaiian/other Pacific Islander American Indian/Alaskan Native and White Black/African American and White American Indian/Alaskan Native and Black/African American Other Multi Racial 1 1 Other Totals 12 1 * Fill out this column pertaining to board Ethnicity is a portion of each Race category listed. It will very likely not match the total board category – it would only match if 100% of your board identifies as Hispanic/Latino. 9 City of Ashland Social Service Grant Program Application and Forms 2021 - 2022 (RevisedJanuary 2021) ORGANIZATION LEGAL NAME _Community VolunteerNetwork ______DATE: _7//2021___ OTHER NAMES ORGANIZATIONKNOWN BY (DBA) _____________________________________ ADDRESS_____________________________________________________________________________ 1 W. Main St. Suite 303 Medford OR 97501 Street City State Zip 93-0892261 FEDERAL EMPLOYER ID NUMBER (FEIN) _________________________ PROGRAM/PROJECT TITLE ___________________________________________________________ RSVP/Call-A-Ride Program See MEMO forimportant information on goals and priorities forAshland. Increase transportation options/services Which strategic priority does yourprogram focus? _____________________________ AMOUNT REQUESTED fromthis funder for this program/project 2021-2022 $ ________________ 4,000 GRANT CONTACT (If other than Executive Director listed below) Name _________________________________________________________________________________ Telephone ____________________________ E-mail ___________________________________________ EXECUTIVE DIRECTOR INFORMATION Name _________________________________________________________________________________ Kristin Milligan Telephone ____________________________ E-mail __________________________________________ 541-857-7784 kmilligan@retirement.org CERTIFICATION The information contained in this application is true and correct to the best ofmyknowledge. ________________________________________________________________________________ Signature of Board President Signature of Executive Director/CEO Kristin Milligan Michele Jones ________________________________________________________________________________ Type Name Type Name 1 SUMMARY INFORMATION Community Volunteer Network RECIPIENT AGENCY __________________________________________________________ PROGRAM/PROJECT TITLE ____________________________________________________ RSVP/Call-A-Ride Program 1.Program/project is: new __ established/continuing __pilot __If pilot, expected X duration ___________ 2.Primary geographic location and population program funding will serve. (If funding awarded City of Ashland, will require tracking the number of city residents served for reporting purposes. RSVP of Jackson County is stationed out of Medford with volunteers placed at local non-profits throughout Jackson County. Additionally, RSVP has established direct service programs assisting the elderly and disabled, including the Call-A-Ride medical transportation program that provides service throughout Jackson County, including Ashland. Many of the individuals we serve are Ashland residents that must travel to Medford for medical appointments and procedures. 3.What will this funding enable? Funding will enable our program to continue to support Ashland’s elderly and disabled residents to get to their medical appointments. Ashland residents continue to seek our services and we increased the number of rides for Ashland residents by 24% from the prior year. Most of our Ashland clients require rides to and from Medford for their appointments. These trips can be challenging for our program to fill as they require extensive time and travel availability of our volunteers. Funding enables us to recruit, outreach and secure volunteers to provide these needed rides. 35 4.Number of volunteers this program/project will engage: __________ 1.25 Number of paid program employees this program/project will engage: __________ 5.Total number volunteers agency utilizes: __________ 4.5 Total number of paid agency employees: __________ 6.Outline key strategies of the project/program with timeline and staff structure. Key Strategies: Utilize volunteers to provide free medical transportation services to older adult (60+), in addition to disabled persons of all ages throughout Jackson County. Timeline: Services are provided year-round during normal medical appointment hours. Volunteers accommodate evening and sometimes weekend appointments for clients as needed. Staff Structure: Call-A-Ride Program Coordinator supports volunteers and clients and manages the day-to-day operations. The RSVP Program Specialist provides back up support and manages the data and required program reporting associated with all RSVP Programs including Call-A-Ride. Both the Call-A-Ride Program Coordinator and RSVP Program Specialist report to Community Volunteer Network's Executive Director. 7.Use this space for comments, explanations, and exceptions to questions on this application that can’t be included within the question format. You may also leave it blank. Please note that the Program budget identified is for the RSVP Program in its entirety, however; we are seeking funding specifically for our Call-A-Ride initiative within the RSVP Program. 2 AGENCY AND PROGRAM/PROJECT NARRATIVE Community Volunteer Network RECIPIENT AGENCY ___________________________________________________________ RSVP/Call-A-Ride Program PROGRAM/PROJECT TITLE _____________________________________________________ Answer all three narrative questions. Use only the space provided – place the question number and letter preceding each answer;the amount of space you allot for each response is your choice. Use Helvetica font – 11 point. 1.Description of organization (include inception date) and a.mission statement, purpose(s) and how this program/project fits with your mission. b.your organization’s unique qualifications to accomplish your program outcomes? c.what approach is your agency taking to serve clients and train staff on trauma informed care? 2.What: a.issues(s) is the project/program intended to impact, b.strategy for change your program will be based on, c.evidence do you have that the project/program will be successful in the proposed setting, and d.what tool(s) will you use to measure outcomes? 3.How would the community as a whole benefit if your program receives funding? (Include a description of collaborations and integration and the role program/project plays in the sector.) 1.a. Community Volunteer Network's (CVN) mission is to "provide meaningful volunteer opportunities for seniors to enrich the lives of people in their communities." The Call-A-Ride program is a perfect fit within our mission as the drivers are all volunteers 55 and older, and the medical transportation service is a great need in our community. 1.b CVN's Call-A-Ride program has been in service since the 1980s. The program’s sponsoring organization, Pacific Retirement Services, Inc. (PRS), has assisted the RSVP Program in building upon existing partnerships in addition to forming new ones increasing the organization's impact throughout the community. 1.c. CVN's approach to serving our senior volunteers and clients is to support their needs holistically, whether it be emotionally, socially, or by connecting them to our network of non-profits and resources when we are not the proper agency to fulfill their needs. Our Call-A- Ride volunteers attend an AARP driver's training course and are treated to special recognition events. Program staff attend a variety of senior focused trainings to ensure we are keeping up with trends and recognizing the needs of our volunteers. 2.a. According to the U.S. Census Bureau, the total population of those age 65 and above in Jackson County is 22.6%. Many of the individuals in this demographic, cannot operate a vehicle or use public transportation due to physical or mental limitations. Call-A-Ride provides a safe and individualized alternative for this segment of the population. As the program utilizes volunteer drivers, clients are instructed that rides should be requested at least three business days prior to the need. Call-A-Ride staff then coordinates drivers with the requested rides. Consideration is given to the geographic locations of clients and volunteers during the dispatching process. Volunteers wishing to participate in the program are thoroughly vetted prior to doing so. Driving records for these drivers are requested from the Department of Motor Vehicles, as are background checks through the Oregon State Police prior to their participation in the program; they also receive training from program staff. Volunteers may request mileage reimbursement of .30/mile, and are covered by supplemental liability insurance during their time of service. Due to the nature of the program, emotional bonds and relationships are formed between the volunteers and clients; request for specific drivers are not unusual and are accommodated when possible. Not only are these individuals receiving a necessary transportation service, their quality of life is improved by these relationships. 2.b. Data from the AARP tells us nationally that more than 50% of the non-driving population age 65+ stay at home on any given day because they lack access to transportation. Adults 65+ that have stopped driving make 15% fewer trips to the doctors. Our strategy for change is to remove transportation as a barrier in our community so that older adults get to their medical appointments while receiving companionship and comfort from our volunteers. 2.c. Evidence the program is successful is based on the number of individuals who benefit from the service and the number of rides provided. In the 2019-2020 fiscal year, 120 seniors and those with disabilities benefited from our services, receiving 2,980 rides; this was accomplished by 44 volunteers. Specifically in Ashland, we provided approximately 687 rides (a 24% increase from the year prior) for 25 Ashland residents. 2.d. The Call-A-Ride Volunteer Coordinator collects data and enters them into a dosage tracker which is used to measure the outcomes of our program. Data collected includes client and volunteer information such as appointment times, miles driven to and from appointment, number of trips, etc. This tool is used to ensure we are effectively serving as many clients as possible. 3. Call-A-Ride remains a steady and heavily relied upon program and caters to a significant portion of our population that is often overlooked and under-served. Supporting the medical transportation needs of seniors and those with disabilities free of charge is imperative to the overall health and well being of the community's aging population. Our organization relies on strong community partnerships and we collaborate with all local senior serving agencies including Ashland Senior Services Division, Rogue Valley Council of Governments; and our transportation partner in RVTD. 3 4 GENERAL FINANCIAL INFORMATION Community Volunteer Network RECIPIENT AGENCY __________________________________________________________ RSVP/Call-A-Ride Program PROGRAM/PROJECT TITLE ____________________________________________________ 1.For most recently completed 990: 07/2019 - 06/2020 a.FISCAL YEAR (mm/yyyy – mm/yyyy): ____________________ b. Administration & 64,112 10.89 Fundraising expense: $ _____________ ________% Administration & Fundraising (expressed as percent of total budget - also known as management and general, that portion of your expenses not dedicated solely to program or services), calculated directly from your IRS form 990. Part IX: Add Line 25 C (administrative cost total) and Line 25 D (fundraising cost total) and divide by Part IX, Line 25, Column A (total expenses). c.Program expense$ _____________ 524,586 588,698 d.Total expenses: $ _____________ e.Sources of revenue: Memberships/ individual contributions $______________________% Raised through fundraising activities $______________________% 69.6 Government $______________________% 409,780 9.4 Foundations $______________55,220________% 3.6 United Way $______________________% 21,391 Fees for Service $______________________% 0 17.4 Other (reimbursements, payments, $______________________% 102,546 bequests, etc.) f.Total revenue:588,937 $ _____________ 2.What is the highest level of financial reporting required by your funders? 3.Briefly describe your sustainability outlook for the project/program in the future. The program will continue to seek local monies to meet the 30% funding match required of the Federal AmeriCorps Seniors grant award. The program has been successful in acquiring funds from local and state governments, foundations, and the United Way of Jackson County. Pacific Retirement Services, Inc. has been a great partner and desires to continue providing valuable in-kind support in form of rent, utilities, and support costs including IT and accounting. 767,943 4.a. Total organizational annual budget current ongoing fiscal year: __________ 283,475 b.Total program/project budget current ongoing fiscal year:___________ ORGANIZATION BUDGET 2021-22 PROJECT PERIOD July 1, 2021to June 30, 2022 RECIPIENT AGENCY __________________________________________________________ Community Volunteer Network Pending Secured REVENUE Commitments Commitments City of Medford Funds $$ 15,000 4,000 City of Ashland Funds $$ Jackson County Funds $$ CDBG (identify) $$ Other State or Federal Funds $$ 418,827 United Way Funds $$ 21,500 Other Funds (identify) $$ 308,616 Foundation; school; in-kind SUB TOTALS $$ 440,327 327,616 767,943 TOTAL REVENUE (Pending &Secured) $ EXPENDITURES A.PERSONNEL SERVICES 206,619 Total Salaries $ Total Benefits $ 82,178 $ 288,797 TOTAL PERSONNEL SERVICES B.MATERIALS & SERVICES: (please detail other major budget categories) Payroll Taxes, Local Mileage, Travel and Education$ 28,572 $ Contract Services, Dues & Subscriptions, Insurance 15,600 $ Postage, Printing, Office Supplies and Phone 7,650 $ 280,860 Direct Volunteer; Stipends, Meals, Insurance, Physicals, Travel, Recognition $ Other Misc. 41,714 $ In-kind104,750 TOTAL MATERIALS & SERVICES $ 472,446 C.CAPITAL OUTLAY (must constitute part or all of funded public service activity to be eligible expense) Equipment $ Furnishings $ Other capital expenses /Identify: $ 0 TOTAL CAPITAL OUTLAY $ TOTAL EXPENDITURES (Sum of A, B & C) $ 767,943 5 PROGRAM BUDGET 2021-22 PROJECT PERIOD July 1, 2021to June 30, 2023 Community Volunteer Network RECIPIENT AGENCY __________________________________________________________ Pending Secured REVENUE Commitments Commitments City of Medford Funds $$ 8,000 City of Ashland Funds $$ 4,000 Jackson County Funds $$ 3,300 CDBG (identify) $$ Other State or Federal Funds $$ 13,000 61,200 United Way Funds $$ 9,000 Other Funds (identify) $$ Foundations, RVTD, RVCOG 116,72568,250 Misc. and in-kind SUB TOTALS $$ 145,050 138,450 283,475 TOTAL REVENUE (Pending & Secured) $ EXPENDITURES A.PERSONNEL SERVICES Total Salaries $ 114,166 Total Benefits $ 50,563 $ 164,729 TOTAL PERSONNEL SERVICES B.MATERIALS & SERVICES: (please detail other major budget categories) $ 14,275 Payroll Taxes, Mileage, Travel & Education $ Contract Services, Dues & Subscriptions & Insurance7,250 $ 4,100 Postage, Printing, Office Supplies and Phone $ 35,700 Direct Volunteer; Insurance, Travel/mileage & Recognition $ Other 17,671 $ In-Kind39,750 TOTAL MATERIALS & SERVICES $ 118,746 C.CAPITAL OUTLAY (must constitute part or all of funded public service activity to be eligible expense) Equipment $ Furnishings $ Other capital expenses /Identify: $ TOTAL CAPITAL OUTLAY $ 0 283,475 TOTAL EXPENDITURES (Sum of A, B & C) $ 6 CURRENT MEMBER/CLIENT DEMOGRAPHIC PROFILE (Use absolute numbers only – no percentages.) RECIPIENT AGENCY ________________________________________________________ Community Volunteer Network RSVP/Call-A-Ride Program PROGRAM/PROJECT TITLE _________________________________________________ # Whole Program # Ashland I. Gender Female Age* 98 20 ______ ______ Male 5 22 ______ ______ Other II. ______ ______ Totals 12025 ______ ______ 0 to 5 ______ ______ 6 to 12 ______ ______ 13 to 17 ______ ______ 18 to 30 4 ______ ______ 51 to 61 2 114 62 + ______ ______ 23 2 Unknown 31 - 50 25 Total 120 *at point of entry for service IV.Race/Ethnicity City of Medford and City of Ashland applicants fill out ethnicity and Medford/Ashland columns. United Way applicants fill out Whole Program and Ethnicity portions. #Whole Program Ethnicity # Hispanic/Latino* Ashland 7616 White __________ __________ __________ Black/African American __________ __________ __________ 1 American Indian/Alaskan Native __________ __________ __________ 1 Native Hawaiian/other Pacific Islander __________ __________ __________ American Indian/Alaskan Native and White __________ __________ __________ 2 Black/African American and White American __________ __________ __________ Indian/Alaskan Native and Black/African American __________ __________ __________ Other Multi Racial __________ __________ __________ 8 unknown 41 unknown Other __________ __________ __________ 25 Totals __________ __________ __________ 120 Ethnicity is a portion of each Race category listed and will likely not match the total demographic served – it would only match if 100% of your clients identify as Hispanic/Latino. Agency Board Profile Community Volunteer Network RECIPIENT AGENCY _______________________________________________________________ PROGRAM/PROJECT TITLE ________________________________________________________ RSVP/Call-A-Ride Program 5 9 1.Number of board members required in bylaws?Minimum ____ Maximum _____ 2.Number of board members currently active? # Voting ____ Vacancies _____ 7 7 3.Average percentage board meeting attendance (over last completed year): _____ % 91.75 4.Percent of board in attendance required for a quorum: _____ %51 5.List various board, advisory and ad hoc committees and the number of people on each. Committee Number of Members ____________________________________ ________________ CVN Board of Directors 7 ____________________________________ ________________ ____________________________________ ________________ ____________________________________ ________________ ____________________________________ ________________ 6. Characteristics of Board ofDirectors at time of application: Race/Ethnicity Number Ethnicity Identifying Hispanic/Latino* 7 White __________ __________ Black/African American __________ __________ American Indian/Alaskan Native __________ __________ Native Hawaiian/other Pacific Islander __________ __________ American Indian/Alaskan Native and White __________ __________ Black/African American and White __________ __________ American Indian/Alaskan Native and Black/African American __________ __________ Other Multi Racial __________ __________ Other __________ __________ Totals __________ __________ 7 * Fill out this column pertaining to board Ethnicity is a portion of each Race category listed. It will very likely not match the total board category –it would only match if 100% of your board identifies as Hispanic/Latino. 8 Buubdinfou3 Community Volunteer Network Board Member Roster 2020-2021 ChairMembersAt Large: MicheleJones, 2011 DougSpani, 2012 Retired, United Way, CVN Retired,Phoenix-Talent School District C:(541)261-1097 C:(541)944-7622 Michele.jones1097@gmail.com mspani@charter.net GregJones, 2008 Vice Chair Retired, CityofMedford, CCCS Tim Clayton, 2014 C: (541) 944-6291 US Bank Gregejones48@gmail.com W:541-776-2546 Timothy.clayton@usbank.com TimMartin, 2020 DigitalProduct Manager, Lithia Treasurer C:541-625-8491 NickParsons, 2013 Tmartin@lithia.com CommunityVolunteer C:541-227-8289 parsonspad2020@gmail.com John Howard, 2013 Retired, Congressman Walden’s office 541-292-4172 bboxtek@gmail.com Buubdinfou4 Buubdinfou5 City of Ashland Social Service Grant Program Application and Forms 2021 - 2022 (Revised January 2021) ORGANIZATION LEGAL NAME: La Clinica del Valle Family Health Care Center, Inc DATE: July 23, 2021 OTHER NAMES ORGANIZATION KNOWN BY (DBA): La Clinica ADDRESS: 973 Chevy Way, Medford, Oregon 97504 FEDERAL EMPLOYER ID NUMBER (FEIN): 94-30966772 PROGRAM/PROJECT TITLE: Mobile Health Center Which strategic priority does your program focus on? Services for people with mental health issues Services for people with drug and alcohol addiction Services for at-risk youth AMOUNT REQUESTED from this funder for this program/project 2021-2022: $ 10,000 GRANT CONTACT: Name: Ed Smith-Burns, Community Partnership Director Email: esmithburns@laclinicahealth.org Phone: 541-690-3512 EXECUTIVE DIRECTOR INFORMATION Name: Brenda Johnson, Chief Executive Officer Email: bjohnson@laclinicahealth.org Phone: 541-512-3151 CERTIFICATION The information contained in this application is true and correct to the best of my knowledge. ___________________________________ __________________________________ Signature of Board President Signature of Executive Director/CEO President Brenda Johnson, CEO 1 TVNNBSZ!JOGPSNBUJPO! SFDJQJFOU!BHFODZ!``Mb!Dmjojdb````````````````````````````! 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City of Ashland Social Service Grant Program Application and Forms 2021-2022 (Revised January 2021) ORGANIZATION LEGAL NAME Ashland Home Visit Conf.,St. Vincent de Paul DATE:7/12/2021 OTHER NAMES ORGANIZATION KNOWN BY(DBA) Society of St. Vincent de Paul ADDRESS 987 Hillview Drive, Ashland OR 97520 Street City State Zip FEDERAL EMPLOYER ID NUMBER (FEIN)93-0831082 PROGRAM/PROJECT TITLE Preventing Homelessness in Ashland, OR See MEMO for important information on goals and priorities for Ashland. Which strategic priority does your program focus? Placing and Keeping People in Housing AMOUNT from this funder for this program/project 2021-2022: $28,000 GRANT CONTACT (If other than Executive Director listed below) Name: Vicky Weiss, volunteer grant writer Telephone: (541) 708-5173 (h); (541) 499-2857 (cell) E-mail: vweiss590@gmail.com EXECUTIVE DIRECTOR INFORMATION Name: John Vinatieri Telephone: (541) 324-8672 (cell) E-mail: johnandrita.vinatieri@gmail.com CERTIFICATION SUMMARY INFORMATION RECIPIENT AGENCY: Ashland Home Visit Conference, St. Vincent de Paul PROGRAM/PROJECT TITLE: Preventing Homelessness in Ashland, OR If pilot, expected duration Program/project is: new__established/continuing _X_ pilot __ ___________ 2.Primary geographic location and population program funding will serve. (If funding awarded City of Ashland, will require tracking the number of city residents served for reporting purposes. . The goal of this program is to keep residents of Ashland housed by assisting with rental deposits, rental payments, closing costs, taxes, and utility payments. 3.What will this funding enable? With the moratorium on evictions set to expireand further assistance still in the planning stages, we anticipate a huge increase in the number of people who call on us for rental assistance.In reaching out to state legislators to learn what options will be available to those still in need of financial assistance, we have been told to expect a large increase in requests once the eviction moratorium and relief for landlords expire. Since receiving this message, the federal government has released aid to the states. How all of this will impact those in need in our community is unknown at this point. 4.Number of volunteers this program/project will engage: 28 Number of paid program employees this program/project will engage: 0 5.Total number volunteers agency utilizes: 300+ (in Medford, Ashland, Talent, Phoenix, and Central Point) Total number of paid agency employees: 0 6.Outline key strategies of the project/program with timeline and staff structure. Two volunteers respond to calls to our helpline fivedays a week. We are one ofvery few organizations in the Rogue Valley which respond with same-day assistance to those in need. (It is important to note here that we never dispense funds directly to individuals; payments are always made directly to the entity to which they are owed.) We employ a payment formula that allows clients a fixed annual assistance sum based on the size of the familyand the need. During the pandemic with so many unemployed, we have increased this allotment as our resources have allowed. 7.Use this space for comments, explanations, and exceptions to questions on this application that can’t be included within the question format. You may also leave it blank. With relief for landlords available and the moratorium on evictions in place, we have for the first time had more requests for help with utility payments than with rental assistance. The need on this front has become so dire that our volunteers find themselves dealing with collection agencies—something we have not encountered before. AGENCY AND PROGRAM/PROJECT NARRATIVE RECIPIENT AGENCY Ashland Home Visit Conference, St. Vincent de Paul PROGRAM/PROJECT TITLE Preventing Homelessness in Ashland, OR Answer all three narrative questions. Use only the space provided–place the question number and letter preceding each answer;the amount of space you allot for each response is your choice. Use Helvetica font –11 point. 1.Description of organization (include inception date) and a.mission statement, purpose(s) and how this program/project fits withyour mission. b.your organization’s unique qualifications to accomplish your program outcomes? c.what approach is your agency taking to serve clients and train staff on trauma informed care? 2.What: a.issues(s) is the project/program intended to impact, b.strategy for change your program will be based on, c.evidence do you have that the project/program will be successful in the proposed setting, and d.what tool(s) will you use to measure outcomes? 3.How would the community as a whole benefit if your program receives funding? (Include a description of collaborations and integration and the role program/project plays in the sector.) 1.a. and b. The Rogue Valley District Council of St. Vincent de Paul is dedicated to providing compassionate, prompt support and care to the poor and needy in Jackson County, regardless of age, race, religion, creed, sex, sexual preference or ethnic origin. Although the Society's name is recognized around the world, each Council is locally organized, funded, and staffed. Our Council has no financial connection or obligation to any church; no effort is made to preach, convert, or proselytize. Our Council was established in 1982 and has nine operating divisions or conferences, of which the Ashland/Talent Home Visit Conference is one. Because we have no paid employees and rely on volunteers to deliver all of our services, all of the funds we obtain are used to help those in Ashland and Talent, OR who are in need of housing or to keep those in danger of being homeless stay housed. Because we have worked in the Ashland and Talent area for so long and work so closely with a host of other agencies, we are well known. Many of our volunteers have worked with us for many years, so we have established networks that allow us to seek additional aid for individuals and families when it is needed. c. In our work we encounter clients from a wide range of diverse backgrounds and experiences. Our Rule and our ongoing training enable us to be sensitive to the impact upon our clients of both overt discrimination and frequent micro-aggressions.We endeavor to be a deeply respectful and supportive presence in their lives, while providing assistance in difficult times.Our organization of volunteers meets bi-monthly to discuss difficult cases, receive additional training, and review our Rule and Manual outlining the practice of trauma-informed care. Among our volunteers is Dr. Ellen Grush, a clinical psychologist who specializes in the treatment of trauma victims. 2.a. In fiscal year 2019-2020, 88% of our expenditures went to paying rent, rental deposits, and utility payments in an effort to keep housed those who called on us. This need became especially acute when businesses in Ashland began to close down, leaving those who had been working in the service industry without jobs. As the rent moratorium began to take effect, we found that requests for utility payments for the first time began to exceed requests for rental payments. In some cases we have been dealing directly with collection agencies—something we do not regularly see. In addition, many of those made homeless by the Almeda fire have sought temporary or permanent housing in Ashland, many arriving with almost 3 nothing. We have been working mightily along with other agencies to provide these folks with clothing, food, medicine, new ID’s, car repair in addition to housing costs—anything that can help stabilize a family. Our president meets every two weeks with the Emergency Shelter Task Force led by Jackson county officials as the group endeavors to keep track of the various groups offering assistance to those in need including county, state, and federal forms of assistance in addition to that offered by the various non-profit organizations in the area. The combination of rampant unemployment caused by the Covid-19 outbreak and the horrible Almeda fire has caused us to increase the annual allotment we assign to clients in an effort to keep housed those who call on us. The result is that we expended all the funds from our last Social Services grant from the city of Ashland well before the end of the biennium. 2. b. Strategy for change in this coming year will be based on the kinds of calls for assistance we receive as government assistance becomes available.Will it be sufficient to meet the needs of those who have been severely impacted by the wildfire and the loss of jobs? As fears of fire danger lead to the expulsion of the homeless from wooded areas along the Bear Creek Greenway and other areas, will we be able to meet the needs of those who are being displaced? With great need looming, St. Vincent de Paul is looking for new, additional funding sources in addition to those we have sought in the past. The need to work closely and cooperatively with other agencies—both public and private—has never been more crucial to the work we do. 2. c. and d. Our success in the work we do is the result of our long record of service to this community. Established in 1982, St. Vincent de Paul has helped those in need for many years, and many of our volunteers have worked here for so long that they have networks and contacts in place that allow us to address particular needs quickly and efficiently almost always on the same day the assistance is requested. We are oneof a very few agencies that provide same-day assistance to those in need. This kind of service, provided five days a week, means that we prevent utility shut-offs and address other emergency needs quickly and efficiently. To measure our success, we keep a monthly tally of the number of calls we receive and the kind of service provided. Our meetings once every two weeks allow us to discuss difficult cases with all of our volunteers, among whom are retired social workers, clinical psychologists, nurses, and doctors. Many of our most difficult cases require follow-up by those among our volunteers who are most familiar with the case and/or are best equipped to address the need. We track cases carefully. 3.Every day, especially during this past year of great need, we receive calls from people who have never called us before. Many of them never dreamed they would need the kind of assistance they are seeking from us. With the need so great, we are called upon not just by individuals and families but by other agencies looking to couple their efforts and financial assistance with ours. During the past year we have worked especially closely with OHRA, Maslow Project, United Way, ACCESS, Rogue Food Unites, RVTD, and the list goes on. Because we are well known to offer same-day assistance, St. Vincent de Paul in Ashland is an indispensable partner in our community’s efforts to keep its citizens housed and healthy. With emergency rental assistance approved by Congress and to be distributed by the states, the details concerning how to apply for these funds and the networks to be put in place for their distribution have (as of this writing) not yet been fully worked out. In the meantime, with a very limited Oregon Shakespeare schedule and few tourists, many in our community are still out of work and anxious as the rental moratorium expires. With the excessive heat of this summer, utility bills are soaring, leaving many families anxious. As we work diligently with other agencies, we want to be able to help all those we can. GENERAL FINANCIAL INFORMATION RECIPIENT AGENCY Ashland/Talent Home Visit Conference, St. Vincent de Paul PROGRAM/PROJECT TITLE: Preventing Homelessness in Ashland, OR 1.For most recently completed990: Available upon request a.FISCAL YEAR (mm/yyyy – mm/yyyy): 10/2019-09/2020 b. Administration & Fundraising expense: $ __2,292____ ____2____% (Phone, bank services, office supplies) Administration & Fundraising (expressed as percent of total budget -also known as management and general, that portion of your expenses not dedicated solely to program or services), calculated directly from your IRS form 990. Part IX: Add Line 25 C (administrative cost total) and Line 25 D (fundraising cost total) and divide by Part IX,Line 25, Column A (total expenses). Program expense $ __2,292.___________ Total expenses:$ __2,292___________ Sources of revenue: Memberships/ individual contributions $___96,000___________48____% Raised through fundraising activities $___41,809____________21_____% Government $___25,500____________12_____% Foundations $___35,438____________18_____% United Way $_______0__________0____% Fees for Service $_______0__________0_____% Other (reimbursements, payments, $___1,377___________ ___1____% bequests, etc.) f. Total revenue:$ _200,124 2.What is the highest level of financial reporting required by your funders? Financial Review 3.Briefly describe your sustainability outlook for the project/program in the future. The most recent 990 form is for the entire Rogue Valley Council of St. Vincent de Paul, rather than just the Ashland/Talent Home Visit Conference. The information above is for our Ashland/Talent Home Visit Conference only. “Memberships” includes our support from the Rogue Valley Council. 4.a. Total organizational annual budget current ongoingfiscal year:$184,500(Ashland/Talent only) b. Total program/project budget current ongoing fiscal year:134,000 5 ORGANIZATION BUDGET 2021-22 PROJECT PERIOD July 1, 2021to June 30, 2022 Please see next page RECIPIENT AGENCY Rogue Valley Council of St. Vincent de Paul __________________________________________________________ Pending Secured REVENUE Commitments Commitments City of Medford Funds $$ City of Ashland Funds $$ Jackson County Funds $$ CDBG (identify) $$ Other State or Federal Funds $$ United Way Funds $$ Other Funds (identify) $$ SUB TOTALS $$ TOTAL REVENUE (Pending & Secured) $ EXPENDITURES A.PERSONNEL SERVICES Total Salaries $ Total Benefits $ $ TOTAL PERSONNEL SERVICES B.MATERIALS & SERVICES: (please detail other major budget categories) $ $ $ $ $ $ TOTAL MATERIALS & SERVICES $ C.CAPITAL OUTLAY (must constitute part or all of funded public service activity to be eligible expense) Equipment $ Furnishings $ Other capital expenses /Identify: $ TOTAL CAPITAL OUTLAY $ TOTAL EXPENDITURES (Sum of A, B & C) $ 6 Rogue Valley Council ofSt. Vincent de Paul (Nine divisions of which Ashland/Talent is one) Budget FY 2020-21 (Oct. 1, 2020-Sept. 30, 2021) Actual FY 2019-20 Proposed FY 2020-21 Revenues Store Sales$532,770 $720,000 General Public Contributions225,059 225,000 Church Support 76,57165,000 Bequests106,595 55,000 Foundations and Trusts367,730290,000 Government Grants 314,103 175,000 Fundraiser Events 36,255 32,000 2020 Fire and Fire Project - 325,000 All Other 50,145 43,000 Total Revenues $1,709,228 $1,930,000 Expenditures Rent and Shelter $420,519 $495,000 Housing Assistance152,486 200,000 Utilities Assistance 171,138 294,000 Homeless Camping Supplies 32,10660,000 Emergency Assistance 14,485 24,500 Personal and Household 12,598 21,000 All Other 23,522 38,971 SubTotalfor Client Support $826,904 $1,133,471 2020 Fire and Fire Project - 325,000 Utilities 112,455 115,000 Maintenance and Repairs98,985 90,000 Insurance 36,984 36,000 Security 34,210 45,000 Supplies33,810 34,000 Computer/Data Processing 31,343 18,000 All Other 115,545 116,000 Total Expenditures$1,290,236$1,912,471 NET DIFFERENCE$418,992 $17,529 Note: Expenditures do not include donated goods or imputed services. PROGRAM BUDGET 2021-22 7 PROJECT PERIOD July 1, 2021to June 30, 2022 RECIPIENT AGENCY ____Ashland/Talent Home Visit Conference, St. Vincent de Paul Pending Secured REVENUE Commitments Commitments City of Medford Funds $$ City of Ashland Funds $ 28,000 $ Jackson County Funds $$ CDBG (identify) $$ Other State or Federal Funds $$ United Way Funds $$ Other Funds (identify) Council, grants, donations $$ 156,500 SUB TOTALS $ 28,000 $ 156,500 TOTAL REVENUE (Pending & Secured) $184,500 EXPENDITURES A.PERSONNEL SERVICES Total Salaries $ 0 Total Benefits $ 0 $ TOTAL PERSONNEL SERVICES B.MATERIALS & SERVICES: (please detail other major budget categories) Utility payments $ 52,000 Rent (Rental deposits, closing costs, taxes) $ 82,000 Transportation $ 3,500 Insurance & Registration $ 3,500 ID & DLs, car repair $ 3,050 Clothing, food, camping supplies, phone, medical needs $ 13,300 TOTAL MATERIALS & SERVICES $157,350 C.CAPITAL OUTLAY (must constitute part or all of funded public service activity to be eligible expense) Equipment Officesupplies $ 1,000 Furnishings $ Other capital expenses /Identify: Phone service, bank charges$ 500 TOTAL CAPITAL OUTLAY $1,500 TOTAL EXPENDITURES (Sum of A, B & C) $158,850 8 CURRENT MEMBER/CLIENT DEMOGRAPHIC PROFILE (Use absolute numbers only –no percentages.) RECIPIENT AGENCY ____Ashland Home Visit Conference_________________ PROGRAM/PROJECT TITLE_Preventing Homelessness in Ashland, OR I. # Whole Program # Ashland . Gender Age*Female 542_ 425 Male 435 331 Other 5 5 Totals 982 761 0 to 5 93 66 6 to 12 118 91 13 to 17 91 69 18 to 30 135 101 31 to 40 157 127 41 to 50 158 128 51 to 61 97 73 62 + 103 83 Unknown 30 23 Total 982 761(Ashland only) *at point of entry for service IV.Race/Ethnicity City of Medford and City of Ashland applicants fill out ethnicity and Medford/Ashland columns. United Way applicants fill out Whole Program and Ethnicity portions. #Whole Program Ethnicity # Hispanic/Latino* Ashland White ___929_______ __________ ___722_______ Black/African American ____20_____ __________ ____11______ American Indian/Alaskan Native ____13_____ __________ ____12______ Native Hawaiian/other Pacific Islander _____8_____ __________ _____6____ American Indian/Alaskan Native and White _____3_____ __________ _____1____ Black/African American and White American _____0____ __________ _____0____ Indian/Alaskan Native and Black/African American _____0_____ __________ _____0____ Other Multi Racial _____2_____ __________ _____2_____ Other _____7____ __________ _____7_____ Totals ____982______ ___143_______ ____761_____ Ethnicity is a portion of each Race category listed and will likely not match the total demographic served –it would only match if 100% of your clients identify as Hispanic/Latino. 9 Agency Board Profile RECIPIENT AGENCY _______Ashland/Talent Home Visit Conference, St. Vincent de Paul PROGRAM/PROJECT TITLE Preventing Homelessness in Ashland, OR 1.Number of board members required in bylaws? Minimum _21_ Maximum _30_ 2.Number of board members currently active? # Voting _21__Vacancies 7 3.Average percentage board meeting attendance (over last completed year): __ 75% 4.Percent of board in attendance required for a quorum: __51% 5.List various board, advisory and ad hoc committees and the number of people on each. Committee Number of Members _____Executive Committee___6_____________ ____________________________________ ________________ ____________________________________ ________________ ____________________________________ ________________ ____________________________________ ________________ 6. Characteristics of Board of Directors at time of application: Race/Ethnicity Number Ethnicity Identifying Hispanic/Latino* White __21________ ____1______ Black/African American __________ __________ American Indian/Alaskan Native __________ __________ Native Hawaiian/other Pacific Islander __________ __________ American Indian/Alaskan Native and White __________ __________ Black/African American and White __________ __________ American Indian/Alaskan Native and Black/African American __________ __________ Other Multi Racial __________ __________ Other __________ __________ Totals ___21_______ ____1______ * Fill out this column pertaining to board Ethnicity is a portion of each Race category listed. It will very likely not matchthe total board category –it would only match if 100% of your board identifies as Hispanic/Latino. 10 Society of St. Vincent de Paul Rogue Valley Council Board of Directors PositionNamePhoneContactJoined Board President*John Vinatieric-541-324-8672johnandrita.vinatieri@gmail.com2020 Past President*Kathy Begleyh 541-826-5722Begley2001@aol..com2012 c 541-951-6012 Past President*Socorro Hollowayh 541-776-4138socorro2@charter.net2009 c 541-821-5953 VP-Facilities*Dennis Mihockoc 541-531-38322007 dennissvdp@gmail.com VP –Grants*Rich Hansenh 541-770-6062richhansen39@charter.net2013 c 541-261-6855 Treasurer*Tom Flemingh 541-499-6466Tom.Fleming@svdpmedford.org2016 SecretaryNancy Fleming541-499-6466 h nldfleming@gmail.com2019 **Store ManagerKaren McNeillyh 541-855-2008patrickmcneilly@charter.net1995 Volunteer Coordinator ConferenceOfficersPhoneE-mail AddressJoined Board Marilyn Gradwell, Presidentc 541-944-3985marilyn.numaim@gmail.com2021 Social Services Fr. Jim Clifford, VPc 541-944-3536jim.clifford.osa@gmail.com Sacred Heart, Conference 1 2021 Ralph Browning, Presidentc 541-261-0866browningralph2015 Thrift Store @gmail.com Bl. Anna Maria, Conference 2 Charlotte Martinson, Mgrc 541-499-8992cmmartinson@charter.net2015 Kitchen Curt Swift, Presidentc 541-864-9232 cswift4444@gmail.com 2015 St. Teresa, Conference 3 Helen Smith,VPc 541-512-9153 hfsmithsmallsteps@gmail.com Urban Rest StopLee Myers, Presidentc 541-601-5273myersmanor1942@gmail.com2013 St. Francis of Assisi, Conference 4 TC Myers, VPc 541-301-0025 Nancy Fleming, Presidenth 541-499-6466nldfleming@gmail.com2016 Office St. Anna, Conference 5 John Engelhardt, Presidenth 541-482-8222jje@jeffnet.org2017 Ashland Social Services, c 541-324-9541 Conference 6 Beth Hunter, Mgrc 541 664-3481beth_j.hunter@q.com2016 Food Pantry Glenn Cote, c 541-261-8322 jcgcote@charter.net Shepherd of the Valley, Conference 7 Nancy Morrow. Presidentc 530-276-30222morrow@frontiernet.net2021 Family Shelter Nick Koutsouros, Mgr.c 541-778-8104 St. Anthony, Conference 8 Don Krolak, Presidentc 916-225-0223donkrolak@gmail.com2016 Home Visit/Med Assist St. Augustine, Conference 9 **Needy MedsDon Krolakc 916-225-0223donkrolak@gmail.com **SVDP Dental ProgramWyn LewisC 541-890-6016wynlewis0286@gmail. com *Executive committee member **Not a Board member 11 12 Attachment 4: Full financial Review of Fiscal Year 2019-2020, completed in January 2021 is lengthy. It is available upon request. 13