HomeMy WebLinkAbout2019-08-22 Housing & Human Services PACKET
Ashland Housing and Human
Services Commission
Regular Meeting Agenda
August 22, 2019: 4:00 – 5:30pm
Siskiyou Room of the Community Development Building
51 Winburn Way
1.(4:00)Approval of Minutes (5 min)
July25, 2019
2.(4:05)Public Forum (5 min)
3.(4:10)Affordable Housing Program Update (15 min)
Linda Reid, Housing Program Specialist
4.(4:25)Social Service Grant Application Changes Memo(15 min)
Linda Reid, Housing Program Specialist
5.(4:40)Review and Discussion of Housing Bill 2916 (20 min)
6.(5:00)Rent Burden/106 Forum Planning Update (20 min)
7.(5:20)Liaison Reports discussion (10 min)
Liaison Reports
Council(Dennis Slattery)
SOU Liaison (vacant)
Staff(Linda Reid)
General Announcements
8.(5:30)September 22, 2019 MeetingAgenda Items
Quorum Check – Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
9.(5:30)Upcoming Events and Meetings
Next Housing Commission Regular Meeting
4:00-6:00 PM; September 22, 2019 in the Siskiyou Room of the Community Development
Building
10.(5:30)Adjournment
In compliancewiththe Americanswith Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development officeat 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meetingwill
enable the Cityto make reasonable arrangements to ensure accessibilitytothe meeting(28 CFR 35.102-35.104 ADA Title 1).
Ashland Housing and Human Services Commission
Draft Minutes
Date 7/25/2019
Call to Order
Commission Chair Rohde called the meeting to order at 4:02 pm in the Siskiyou Room at the Community
Development and Engineering Offices located at 51 Winburn Way, Ashland, Oregon, 97520.
Commissioners Present:Council Liaison
Rich Rohde Dennis Slattery
Gina Duquenne
Linda Reppond SOU Liaison
Tom Gunderson None appointed at this time
Heidi Parker
Sarah Spansail
Staff Present:
Jackie Bachman Linda Reid, Housing Program Specialist
Liz Hamilton, Permit Technician
Commissioners Not In Attendance:
Erin Crowley
Joseph Tomllin
Approval of Minutes
Commissioners Sarah Spansail / Jackie Bachman m/s to approve the minutes of June 27, 2019. Voice Vote: All
Ayes. Motion passed
Public Forum - none
Review and Discussion of State Housing Bills
Brandon Goldman / Senior Planner City of Ashland gave explanation of House Bill 2001 and how it will
effect the city of Ashland. The new bill states Cities with population of 10k – 25k should provide for duplexes on
single family zoned lots. City current rules only allow for duplexes on corner lots, the city will have to go thru a
land use amendment process to allow Duplexes in those single family Zones. Dept of Land Conservation and
Development will be developing a model code by December 2021 for communities to adopt by June 2022. The
State bill did state that a Transportation study will not be required in order to adopt this land use change.
Rich Rohde put forth for questions from commissioners.
Hedie Parker - will the process have to go by planning? Brandon Goldman – Yes, any Land use changes must
go thru planning commission and city council.
Linda Reppond – did I understand that all of the R-1 areas will be eligible for duplexes? Brandon Goldman -
yes. The bill is also redirecting Building Codes to look at amending restrictions for existing non-conforming units to
be allowed.
Jackie Bachman – did I hear there is an exemption to Historic Districts? Brandon Goldman – as it stands now
most of our Historic Districts are already Multi Family Zones.
Brandon Goldman provided spreadsheet of Housing Production units for 2018 in the City (see attached).
He gave info for 2019 approved multifamily units are 175 at this time.
Rich Rohde, Commission Chair reads summaries of each new housing bill thru State of Oregon.
Commission decides they want to look into the State Bill 2916 and discuss it more at next meeting.
Bellingham Washington Housing Levy Review and Discussion
Commission discusses the possibility of a Levy happening here in the Rogue Valley and the existing
Continuum of Care and what they are doing here in the Rogue Valley.
Housing Forum Planning Update
Gina Duquenne and Sarah Spansail– gave print out of recap for planning the Forum. They have settled
on a date of Oct 21,2019 at Ashland Hills Hotel. Rich askes for consensus that this is the direction the
commission wants to go. All agrees yes. More discussion at next meeting.
SS Grant Application Changes Suggestions
Linda Reid goes over examples of existing forms.Discussion about how to change the form or make a
new form. Decide that work group should meet again after some questions are answered from United Way,
maker of the form currently used. Work group will meet again in Sept
Liaison Reports discussion
Liaison Reports
Council(Dennis Slattery)
Ad Hoc committees being formed, commission will need to pay attention, as there is always
buzz about social service grants and housing trust fund.
SOU Liaison (vacant) – no report
Staff(Linda Reid) – HUD Continuum of Care Grant application is out.
General Announcements – Jackie Bachman, over night parking at multiple churches for
homeless. OHRA will do the vetting, permission is run thru city administration.
Next Housing Commission Regular Meeting
4:00-6:00 PM; August 22, 2019 in the Siskiyou Room of the Community Development Building
Adjournment:Rich Rohde adjourned the meeting at 5:40p.m.
Respectfully submitted by Liz Hamilton
Memo
DATE: 8/22/2019
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: Affordable Housing Program Update
At a Study Session held on December 17, 2018, Council directed staff to undertake an evaluation of the
affordable housing program resolution (Resolution 2006-013) and affordable housing standards with a
goal of balancing long term affordability while allowing a reasonable rate of return for homeowners and
developers. To that end Staff is proposing several key items to consider for inclusion in a revision.
Suggested Revisions:
Providing for a fixed rate formula calculation for establishing the maximum resale price at an
annual rate of increase of 1.5%. This fixed rate increase would be calculated from the
homeowner’s initial purchase price. This method would replace the current variable calculation
which incorporates lending interest rates, taxes, and homeowner association (HOA) dues. Under
the fixed rate appreciation method there would be a more predictable resale price for
homeowners within the affordable housing program. Further this new method of calculating
resale price would ensure homeowners are not faced with a stagnant home value due to
increasing HOA dues. In addition to amending the resale formula calculation to reflect a fixed
rate approach, Staff will also recommend amending the Ashland Land Use Ordinance Affordable
Housing Standards for purchase housing (section 18.2.5.050 C) to adjust asset limitations and
clarify how the maximum monthly payments are determined.
Removing the provisions within the Ashland Land Use Ordinance that target new
homeownership units to households earning 60% AMI. Adjusting the 60%AMI target to
households earning 80%AMI or below is necessary in Staff’s assessment as there are no longer
lending packages for this lower income bracket and units are therefore difficult to finance at
change of ownership.
The pool of eligible purchasers at or below the 60%AMI level that can meet rigid lending
requirements and have sufficient incomes to pay the monthly mortgage without being
overburdened is quite limited. For this reason, the 60% AMI level has typically been utilized for
the creation of subsidized rental housing within Ashland. Affordable ownership units under
Ashland’s housing program typically target households earning 80% AMI. Habitat for
Humanity is one of the few affordable housing providers that can create units for ownership at or
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
below the 60%AMI level given they are the lender on such projects and provide significant
subsidy through donations and in-kind contributions. Further their program allows the
homeowner to contribute 500 hours of sweat equity to effectively constitute a down payment.
However, in recent discussions with Habitat for Humanity they indicated that their typical
household has an income of approximately 70% AMI, and thus a requirement that affordable
housing units be targeted to households earning 60%AMI was no longer consistent with their
program or with the incomes of their qualifying households. Raising the qualifying incomes to
80%AMI would not preclude a household earing 60%AMI from purchasing a qualified unit, but
it would enable households earning up to 80%AMI to qualify.
Change the maximum rental amount calculation methodology to better align with State and
Federal programs. The maximum rental amounts within the Ashland Housing Program contained
within the Ashland Land Use Ordinance Affordable Housing Standards are currently calculated
as follows:
o 18.2.5.050 B.1: The rent charged for such affordable rental housing benefiting
households earning 80 percent AMI or greater, including any home-owners association or
maintenance fees, shall not exceed 23 percent of the qualifying monthly income
(qualifying family income divided by twelve) as provided in the following formulas:
o Table 18.2.5.050.B. Rent Charges for Affordable Rental Housing
Unit Type Maximum Rent Charges
Studio Apartment 23% of the average of 1 & 2 person qualifying monthly incomes
1 Bedroom 23% of the average of 2 & 3 person qualifying monthly incomes
2 Bedroom 23% of the average of 3, 4, & 5 person qualifying monthly incomes
3 Bedroom 23% of the average of 4, 5, 6, & 7 person qualifying monthly incomes
4 Bedroom 23% of the average of 5, 6, 7, & 8 person qualifying monthly incomes
o Amending the above methodology to better align with existing State programs, that
calculate the maximum rental amounts annually by income level (60, 80, 100,120%
AMI) and unit type, will allow for consistency with State or Federally funded housing
projects, and will allow rent consistency with other affordable housing located within the
Medford-Ashland Metropolitan Service Area.
Next Steps:
Attached to this memo are the current Affordable Housing Standards (18.2.5.050) within the
Ashland Land Use Ordinance, the adopted Resolution relating to qualified affordable housing units
(Resolution 2006-13), and a general hand out regarding Ashland’s Affordable Housing Program income
qualifications. This update is being presented to the Housing and Human Services Commission to
solicit initial comments, and address questions, before Staff initiates the formal code amendment and
resolution adoption process. As part of that formal process, the draft amendments will be presented to
the H&HSC for review and recommendations.
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
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Memo
DATE: August 22, 2019
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: Social Service Grant application recommendations
At a discussion on the 2019-2021 Social Service Grant application updates which took place during the
last regular meeting, July 25, 2019. The work group to review the SS grant application and recommend
changes to get specific information to better inform the commission’s award process prior to the next
Cycle made the following recommendations.
Ask if the applicant is applying for a grant from the City of Medford or the City of Ashland.
Create two columns for outcomes, one for Medford and one for Ashland.
Include a question that asks the amounts they are requesting from each jurisdiction.
Include a question that asks how many people they have served in each jurisdiction in the last
program year.
It was suggested that the instructions for the Ashland grant delineate a set aside amount of
funding for specific activities prioritized per grant cycle.
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Memo
DATE: August 22, 2019
TO: Housing and Human Services Commission
FROM: Linda Reid
RE: HB 2916
th
At the Regular Housing and Human Services Commission meeting held on July 25. The
Commissioners expressed an interest in learning more about House Bill 2916. Attached are several
summaries and the original Oregon Revised Statute that relates to transitional housing.
Staff Measure Summary March 2019
Staff Measure Summary March-May
League of Oregon Cities Support letter
ORS 446.265
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
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Memo
DATE: August 22, 2019
TO: Housing and Human Services Commission
FROM: Linda Reid
RE: Rent Burden/SB 608 Forum Planning
th
The planning workgroup Met on August 16, and will provide any materials and a verbal update at the
meeting.
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us