HomeMy WebLinkAbout2019-10-24 Housing & Human Services PACKET
Ashland Housing and Human
Services Commission
Regular Meeting Agenda
October 24, 2019: 4:00 6:00pm
Siskiyou Room of the Community Development Building
51 Winburn Way
1. (4:00) Approval of Minutes (5 min)
September 26, 2019
2. (4:05) Public Forum (5 min)
3. (4:10) OHRA - Winter Shelter Update (20 min)
4. (4:30) CEAP Presentation (25 min)
Stu Green, Conservation Specialist
5. (4:55) 2019 Buildable Lands Inventory Update (20 min)
Brandon Goldman, Senior Planner
6. (5:15) Housing Forum Debrief (10 min)
7. (5:25) Review and Approval of Annual Update to the City Council (10 min)
8. (5:35) Holiday Schedule Discussion (10 min)
9. (5:45) Liaison Reports discussion (10 min)
Liaison Reports
Council (Dennis Slattery)
SOU Liaison (vacant)
Staff (Linda Reid)
General Announcements
10. (5:55) November/December Schedule - TBD
Quorum Check Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
11. (6:00) Upcoming Events and Meetings
Next Housing Commission Regular Meeting
TBD
12. (6:00) Adjournment
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48
hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the
Ashland Housing and Human Services Commission
DraftMinutes
September26, 2019
Call to Order
Commission Chair Rohdecalled the meeting to order at 4:05pm in the Siskiyou Room at the Community
Development and Engineering Offices located at 51 Winburn Way, Ashland, Oregon, 97520.
Commissioners Present:Council Liaison
Rich RohdeDennis Slattery
Linda Reppond
Erin CrowleySOU Liaison
Tom GundersonNone appointed at this time
Heidi Parker
Staff Present:
Commissioners Not inAttendance:Linda Reid, Housing Program Specialist
Sarah SpansailLiz Hamilton, Permit Technician
Jackie Bachman
Joseph Tomlin
Gina Duquenne
Approval of Minutes
CommissionersTom Gunderson /Heidi Parkerm/s to approve the minutes ofAugust 22, 2019. Voice
Vote: All Ayes. Motion passed
Public Forum
Huelz Gutcheon talked to the commission about Climate changeand countingcarbons.
Annual Update to the City Council
It was decided that Rich Rhode and Eric Crowley will present to Councilon11/5.They will include information on
projectssuch as: Rent Forum,Social ServiceGrants,CDBG,Housing TrustFund, Senior Services,and the
Housing Element.
Consolidated Annual Performance Evaluation Report-Public Hearing
Commission reviewed information tables of the outcomes for CDBGrecipientsfor 2018.Discussion about
organizations that loan for ownership at 60% of median income levelinAshland.
CommissionersLinda Reppond/Erin Crowleym/s to accept The Consolidated Annual Performance
Evaluation Report. Voice Vote: All Ayes. Motion passed
Review and Discussion of Housing Bill 2916proposal
Commission decided to invite Pam Marsh to attend the annual retreat to gather more information onthishouse
bill and it’s use to move forward withtheissues of Homelessnessin Ashland
Discussion:Commissioner Attendance Policy
Commission discusses Joseph missing 3 meetings withno notice to Chair or Staff Liaison. Commission decided
to send letter to Joseph to determinehisintentions with his spot on the Commission
Rent Burden/106 Forum Planning Update
Rich Rhode presents information on panelistsand topics to discuss at the forum.
Liaison Reports discussion
Council–Dennis Slattery–gave report on budget meetings.Responded to questions on the canal project.
Staff Liaison–Linda Reid–Presents brochure for Jackson County &Ashland Population Forecast.Handout for
Fair Housing for Shelter Staff & Volunteers.
GeneralAnnouncements–Heidi Parker attended Homeless Task Force Meeting, gave info on emergency
shelters inMedford. Heidi Parker gave update on Ashland Winter Shelter.Tom Gunderson gives update on
Rogue Retreat opening a year roundhomeless shelter.
th
October 24, 2019 MeetingAgenda Items
Quorum Check–Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
Upcoming Eventsand Meetings
Rent Burden/Rent Stabilization Forum
6:30-8:00 PM, October 21, 2119 in the Andromeda Room of the Ashland Hills Inn and
Suites.
Next HousingCommission Regular Meeting
4:00-6:00 PM; October 24, 2019 in the Siskiyou Room of the Community Development Building
Adjournment:Rich Rohdeadjourned the meeting at 6p.m.
Respectfully submitted by Liz Hamilton
Memo
DATE: 10/24/2019
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: Options for Helping Residents of Ashland (OHRA) Presentation
______________________________________________________________________________
OHRA will be providing an update on the new Winter Shelter Program.
1
October 24, 2019
Ken Gudger, President
Michelle Arellano, Executive Director
Options for Helping Residents of Ashland
2
2019
-
Trinity Episcopal ChurchSouthern Oregon Jobs With JusticeAshland Culture of Peace CommissionCity of AshlandACCESS of Jackson CountyState of Oregon (SHAP & EHA grants)Rogue Valley UU
Fellowship: 1 night
Trinity Episcopal Church: 2 nights
Mid April 2019 154 nights
Winter 2018
-
1 night
Methodist Church9 Methodist Church, 1 Pioneer Hall
OHRA’s Winter Shelter Program
Maximum of 36 beds: 2 hosts and 34 guests
7 nights/week rotated between 4 churches
Mid November 2018
1 in January:
12 Community Partners
OHRA operated City’s “Extreme Weather Warming Center” 11 nights
10 in February:
Over 5200 volunteer hours! Average of 34 volunteer hours each winter night
First Presbyterian Church: 3 nights United Methodist Church:
Who: First Presbyterian ChurchFirst United Methodist Church of AshlandSouth Mountain Friends Meeting (Quakers) Temple Emek Shalom, Trinity EpiscopalUnited Congregational Church of ChristRV
Unitarian Universalists Fellowship When: Where: Also:
3
2019
-
People found permanent employment
Individual applied for SNAP benefits
Additional applied for subsidized housing
335510*
Chronic Homeless: 6135 over 50 years of age (12 women and 23 men)
* approximate
Winter 2018
Shelter Demographics
Case Management Results
Number of Homeless Served
(Based on 99 who were granted a shelter reservation)
Total of 1332 services provided to all 135 screened guests
OHRA’s Winter Shelter Program Results
(Case Management offered to all screened guests, Record Keeping: HMIS)
Shelter reservations granted
Homeless were screened at OHRA’s Resource Center (vulnerability assessment)
Individuals found housing Individuals secured OHPPeople found temp. jobs
99
7*
135
Gender: 32 women, 67 Men Age range: 18 to 77 years 1945
4
0
169
27094210
1332
Other
services
Services
provided
Essential
Total of all
00
37
27
10*
permanent
who found
Individuals
employment
:
00
7*3542
y job
Job Match Program
Temporarsuccesses
00
99
40*139
shelter
offered
Individuals
Essential Services (partial list)Birth Certificate, Oregon I.D., Internet, Telephone Access, Oregon Health Plan, Showers, Laundry, SNAP, mental health referrals, Bus passes, Navigation
of: legal aid, Social Sec. Benefits, VA Benefits
000
129129
from
Housed
families eviction
protected
OHRA Annual Results
Housing Program
00
194261
families housing
All outcomes credited to community collaborative
Unhoused
who found
Trailer
Totals
Shower
-
Shelter
Warming Center* Approximate
WinterResource CenterLaundryCity
5
still need Tue. & Sat.
–
Permit Secured !!!
–
2020
-
$150,000
Winter 2019
Winter Shelter Planning
OHRA and Community Partnership
2082 East Main (old Rogue Valley Church) OHRA holds Lease with Northwest Baptist Association3 years (6/19 to 6/22); Nov. 1 to Mar. 30, Winter Evening Shelter onlyMax. occupancy: 49
Beds (4 hosts and 45 guests)OHRA Shelter Director, OHRA Shelter Navigator + OHRA’s other staffShelter Steering Committee (OHRA & Community members)7 Shelter Sponsors, one for each
night of the week 2019/2020 OHRA Shelter Budget $267,000State/ACCESS funding approved
Where and When:Who: Funding:
6
$0$0$0
Not Yet
$63,000
Secured
$117,000
$180,000
$32,000$27,000
$21,000
Secured
Funding
$142,000$150,000$372,000
June 30, 2020
-
total
% of5.8%3.8%4.9%
100%
37.1%48.4%
July 1, 2019
OHRA Funding Status
$32,000$21,000$27,000
Funding
$205,000$267,000$552,000
Required
Totals
Funded case by case on a completed cost basis
Resource CenterWinter ShelterLaundry/Shower TrailerAdministrationFund Development
Extreme Weather Warming Center
Memo
DATE: 10/24/2019
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: Climate and Energy Action Plan (CEAP) Presentation
______________________________________________________________________________
Stu Green, the Citys Climate and Energy Analyst, will be presenting information about the
Citys Climate and Energy Action Plan.
Memo
DATE: October 24, 2019
TO: Housing and Human Services Commission
FROM: Brandon Goldman, Senior Planner
RE: 2019 Buildable Lands Inventory
ORDINANCE REFERENCE: BLI Proposed Resolution
Chapter XII of the Ashland Comprehensive Plan
Comprehensive Plan
Supporting Documents
REQUEST: Recommendation to the City Council regarding approval of a Resolution to update the
Buildable Lands Inventory (BLI) technical report as referenced in Appendix A of the Comprehensive
Plan.
Relevant Facts
Background
In 2011, the City of Ashland adopted a Buildable Lands Inventory which provided a complete
The
ordinance (ORD#3055) presented and approved at that time amended Appendix A of the
Comprehensive Plan to include the BLI by reference as a support document of the Ashland
Additionally, Ordinance number
3055 directed that future updates of the BLI are to be approved by Resolution of the Council to
account for consumption of land by development, and redevelopment, as reflected in the
issuance of Building Permits by the City.
The updated 2019 BLI document, and associated Geographic Information System (GIS)
database, provides a detailed inventory of the supply of residential, commercial and employment
lands. The BLI consists of a Geographic Information Systems (GIS) database that quantifies
buildable areas for all tax lots (UGB).
This technical report attached to this Staff Report, and associated BLI GIS Database describes:
the aggregate buildable area of parcels within each comprehensive plan designation;
allowable base densities by zone or comprehensive plan designation;
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
projected population growth and household size;
the size and locational characteristics of each parcel ;
the capacity of each parcel to accommodate future dwellings; and
the cumulative buildable acreage by zoning and comprehensive plan designation.
This update the BLI to reflects all development activity reflected through issuance of building
permits that had occurred between January 1, 2011 (the date of the prior BLI and June
30, 2019.
Conclusions and Recommendations
The prior adopted Buildable Lands Inventory (adopted in 1999, 2005, and 2011) does not reflect
development that has occurred subsequent to its adoption date. The BLI currently presented reflects
recent development, land consumption, and provides an adequate factual basis to evaluate land
Additionally, the BLI will provide necessary
data to update the Housing Needs Analysis.
Staff recommends the Housing and Human Services Commission forward a recommendation of
approval to the City Council for the resolution updating the BLI technical document.
Potential Motion
Move to recommend approval to the City Council of a Resolution updating the Buildable
Lands Inventory (2019) technical report referenced in the Comprehensive Plan Appendix
Attached:
2019 Buildable Lands Inventory Update
Resolution updating the BLI
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
1
RESOLUTION NO. 19-XX
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A RESOLUTION ADOPTING AN AMENDMENT TO THE ASHLAND COMPREHENSIVE
3 PLAN UPDATING THE BUILDABLE LAND INVENTORY AS A TECHNICAL
SUPPORTING DOCUMENT OF THE URBANIZATION ELEMENT
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RECITALS:
5
A. The City of Ashland (City) is required to update its buildable lands inventory in accordance
6
with the ORS 197.296(2) to demonstrate sufficiency of buildable lands within the urban growth;
7 and
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B. The City has prepared the Buildable Land Inventory update in compliance with ORS
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197.296(2) and consistent with definitions and safe harbors provided by Oregon Administrative
Regulations as relates to the calculation of buildable land; and
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C. The City, in accordance with Section 18.5.9 of the City of Ashland Municipal Code, initiated
a Type III Legislative amendment
12
Buildable Land Inventory and the official Buildable Lands Inventory Map; and
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D. The Buildable Land Inventory update does not amend any policies of the Ashland
15
inventory; and
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E. The Ashland Planning Commission conducted a duly noticed public hearing on _____ at
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which time it reviewed the City staff report and heard testimony and comments on the Buildable
18
Land Inventory; and
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F. The City Council approved Ordinance No. 3055 on November 15, 2011, directing that updates
20
of the Buildable Lands Inventory, a Technical Report in in support of Chapter XII \[Urbanization\]
21
of the Ashland Comprehensive Plan, may be approved by Resolution of the Council to account
22 for consumption of land by development, and redevelopment, as reflected in the issuance of
Building Permits by the City.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON,
25
RESOLVES AS FOLLOWS:
26
SECTION 1. The City of Ashland City Council does hereby accept, the 2019 update of the
27
adoption
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SECTION 2. This resolution is effective upon adoption.
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ADOPTED by the City Council this day of , 2019.
RESOLUTION NO. 19-XX Page 1 of 2
1
ATTEST:
2
3
_____________________________
4
Melissa Huhtala, City Recorder
5
6
SIGNED and APPROVED this ______ day of _______________, 2019.
7
8
_____________________________
9
John Stromberg, Mayor
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Reviewed as to form:
12
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___________________________
David H. Lohman, City Attorney
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RESOLUTION NO. 19-XX Page 2 of 2
Memo
DATE: 10/26/2019
TO: Housing and Human Services Commission
FROM: Linda Reid
RE: Moving Forward Forum Planning Update
st
The Moving Forward Forum took place on October 21. This is an opportunity for the Commission
members to debrief about the event.
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Memo
DATE: 10/24/2019
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: Housing and Human Services Commission Annual Update to the City Council
Final Draft
______________________________________________________________________________
th
The annual update to the council is scheduled for November 5. Below is the draft memo that
staff put together using the suggestions from the Commissioners at the last regular meeting.
Mayor and City Council,
The Housing and Human Services Commission is pleased to report on the work we have
undertaken this year, and to provide a brief overview of the ongoing work which will be carried
over in the next year.
Affordable Housing Trust Fund
The Housing and Human Services Commission oversaw the first ever grant awards of Affordable
Housing Trust funds to eligible organizations. In 2018 the Commission reviewed applications
and made award recommendations on this new source of funding to support the development of
needed housing within Ashland by recommending the award of funds to two organizations;
Columbia Care and Options for Helping Residents of Ashland. The awards to these two
organizations supported the highest priority identified through several adopted city documents,
the provision of affordable housing. The award of Affordable Housing Trust funds assisted these
two organizations in the development of at least 30 units of affordable housing, and in the long
term, the potential for a permanent shelter and/or transitional housing development. The City
will once again be offering Affordable Housing Trust Funds to eligible applicants in January
2020. Over the past two years the Commission has worked to evaluate the previous grant review
and recommendation process and will have a better more efficient process in the coming year as
a result.
Social Service Grant Program
City staff and the H&HS commission completed the process of reviewing and making award
recommendations regardi-
2021 Grant Cycle, the Housing and Human Services Commission undertook a two year long
look at the funding priorities and garnered community and grantee feedback on how best to
utilize the funding to meet the needs of the community. Along with a review of the funding
priorities identified in the strategic plan, the Commission evaluated the grant application and the
grant review processes to ensure the most thorough, and efficient review process, which provides
the most impact to identified needs in the community while utilizing the funding in the most
efficient manner. To that end the Commission recommended funding several projects, and not
funding others. The projects that were recommended targeted identified service shortfalls within
the community. One such project, the Addictions Recovery Center Community Engagement
Mobile Response Unit, a pilot program that provides transportation in emergency situations for
people experiencing drug induced crisis situations. This program addresses two priorities
identified in the strategic plan, transportation, and mental health resources. The program
offered an innovative solution to a problem, that is currently unmet within the community. The
Community Engagement Mobile Response Unit, similar to the CAHOOTS crisis response model,
provides emergency transportation to the detox center and will respond to calls from hospital
emergency rooms, law enforcement and non-profit, service providers as needed. Similarly, the
Commission recommended funding two organizations that have a long history of providing
services in Ashland but have not asked for funding in the past. The La Clinica mobile unit
provides, among other things, drop in mental health services, and Peace House, which provides
thousands of meals every year to homeless and low income community members, both provide
services identified by the strategic plan, to some of the most vulnerable populations in the
community. The Commission also recommended supporting organizations that had projects
funded in previous years. Those that were recommended for funding again, either provided
needed identified services, and/or are providing the biggest bang for the tax payer buck. The
activities funded in 2018 served a total of 6,327 individuals at a cost of approximately $21.18
Commission, and is a process which will continue to be improved over the next year to ensure
the wisest, most effective use of these valuable resources.
CDBG
City staff and H&HS commission completed the process of reviewing and making award
Funds. For the 2019 program year the Commission recommended funding projects that serve
vulnerable populations within the city including homeless youth, and at risk families and
children. This past year the Commission also evaluated and made recommendations on two
projects outside of the regular grant Cycle to expend surplus funding and provide for identified
needs within the community. One such project, the Ashland Housing Safety program is an
innovative partnership between Ashland Fire and Rescue and Rebuild Together, a local non-
profit serving seniors and peoples with disabilities. This program has already assisted 8
households with health and safety repairs to prevent falls and create a safer living environment.
Homeless Goals
The Housing and Human Services Commission has identified several goals related to alleviating
issues of homelessness. These goals are ongoing as addressing them is primarily a community
wide effort. The primary goals identified for the future are around generating resources to
provide mental health services, exploring resources to encourage the development of a tiny
house village, and supporting opportunities for the expansion of the car camping program. The
Commission also has followed and will continue to follow the Ashland Winter Shelter Program,
though the Commission itself had no direct impact on the creation of the One Site Shelter, many
of the individual Commissioners were very involved in that effort and continue to be involved in
a volunteer capacity.
Education and Outreach
In 2017 and 2018 members of the Housing and Human Services Commission worked with the
Planning Commission and Staff to elicit public Comment regarding an update of the Housing
Element goals and policies. The Commission hosted several meetings in which community
members could comment on the draft document. In 2018 the Council adopted the Housing
Element.
In November of 2018 The Housing and Human Services Commission held a Public forum to
discuss the issue of rent burden. The forum was attended by over 40 individuals concerned
about the issue of rent burden in the Ashland Community. The Commission Held an Education
and Community Engagement Forum in October of 2019 on Rental Housing Issues. The forum
featured four panelist and Senator Jeff Golden was the Key Note speaker. The forum was
attended by over ??? citizens who offered several solutions that the Commission will explore in
the coming year.
Memo
DATE: 10/24/2019
TO: Housing and Human Services Commission
FROM: Linda Reid, Housing Program Specialist
RE: Holiday Meeting Schedule
Every year the Housing and Human Services Commission members decide upon an alternate meeting
schedule for the months of November and December as the Commission
conflicts with major holidays. The commission has several options:
Schedule alternate meeting dates for both months meetings
Schedule an alternate meeting date for one month and skip meeting the other month
(commissions are allowed to skip one meeting a year)
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us