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Home My WebLink About2019-09-26 Housing & Human Services PACKET Ashland Housing and Human Services Commission Regular Meeting Agenda September 26, 2019: 4:00 – 6:00pm Siskiyou Room of the Community Development Building 51 Winburn Way 1. (4:00) Approval of Minutes (5 min) August 22, 2019 2. (4:05) Public Forum (5 min) 3.(4:10)Annual Update to the City Council(20 min) Linda Reid, Housing Program Specialist 4. (4:30) Consolidated Annual Performance Evaluation Report-Public Hearing(20 min) Linda Reid, Housing Program Specialist 5.(4:50)Review and Discussion of Housing Bill 2916 proposal (20 min) 6. (5:10) Discussion: Commissioner Attendance Policy (15 min) 7.(5:25)Rent Burden/106 Forum Planning Update (15 min) 8.(5:40)Liaison Reports discussion (15 min) Liaison Reports Council(Dennis Slattery) SOU Liaison (vacant) Staff(Linda Reid) General Announcements th 9.(5:55)October 24, 2019 MeetingAgenda Items Quorum Check – Commissioners not available to attend upcoming regular meetings should declare their expected absence. 10.(6:00)Upcoming Events and Meetings Rent Burden/Rent Stabilization Forum 6:30-8:00 PM, October 21, 2119 in the Andromeda Room of the Ashland Hills Inn and Suites. Next Housing Commission Regular Meeting 4:00-6:00 PM; October 24, 2019 in the Siskiyou Room of the Community Development Building 11. (6:00) Adjournment In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title 1). Ashland Housing and Human Services Commission Draft Minutes August 22, 2019 Call to Order Commission Chair Rohde called the meeting to order at 4:03 pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland, Oregon, 97520. Commissioners Present:Council Liaison Rich Rohde Dennis Slattery - ABS Gina Duquenne Tom Gunderson SOU Liaison Heidi Parker None appointed at this time Sarah Spansail Jackie Bachman Staff Present: Linda Reid, Housing Program Specialist Liz Hamilton, Permit Technician Commissioners Not In Attendance: Joseph Tomlin Linda Reppond Erin Crowley Approval of Minutes Commissioners Jackie Bachman / Heidi Parker m/s to approve the minutes as amended of July 25, 2019. Voice Vote: All Ayes. Motion passed Public Forum No Public speaking soRich Rohde has the commission go around the table for new news information. Affordable Housing Program Update Linda Reid gave information on the preliminary updated City of Ashland Affordable Housing Program and the new formula for income threshold levels. Discussion by commissioners to clarify what the new formula could be. Social Service Grant Application Changes Memo Linda Reid reviewed the info that the commission went over at last meeting and let them know that she will get with Jan at United Way about getting an updated form. Review and Discussion of Housing Bill 2916 Commission discussed how to get the information out to the public. Commission agrees to have this topic as an agenda topic in Sept. Commission discuss how to make a future recommendation to the city council that there is an opportunity to use House Bill 2916 as positive response to Homelessness in Ashland and perhaps include a request for a study session with a list of available city owned property that fits with the bill’s parameters. Tom Gunderson & Heidi Parker agree to meet with Pam Marsh for clarification of the Legislature’s ides included in HB2916. Rent Burden/106 Forum Planning Update Gina Duquenne presents the list of possible agenda for the forum event on Oct 21. Work group will work on getting a Facilitator and inviting JPR to attend forum and possible broadcast. They will report back at Sept meeting. Liaison Reports discussion Council(Dennis Slattery) – Rich Rohde reads email from Dennis Slattery. Staff(Linda Reid) – Jackson County Continuum of Care put out request for proposals with high response. General Announcements – Rich Rohde states that mental health homeless issues needs to be a future consideration for commission. Upcoming Events and Meetings Next Housing Commission Regular Meeting 4:00-6:00 PM; September 26, 2019 in the Siskiyou Room of the Community Development Building Adjournment:Rich Rohde adjourned the meeting at 5:50p.m. Respectfully submitted by Liz Hamilton Memo DATE: 09/26/2019 TO: Housing and Human Services Commission FROM: Linda Reid, Housing Program Specialist RE: Housing and Human Services Commission Annual Update to the City Council 2019 ______________________________________________________________________________ th The annual update to the council is scheduled for November 5. Below is the report from last year. Staff would like the Commissioners to discuss what items should be included in the upcoming report. Some items not included in last year’s report that the commission might consider including in the current report include: The Social Service grant awards and updates to the process What the Commission will be working on in the coming year (Affordable Housing Trust Funds/HB 2916 proposal solicitation?) Mayor and City Council, The Housing and Human Services Commission is pleased to report on the work we have undertaken this year. Affordable Housing Trust Fund For the first time the City offered Affordable Housing Trust funds to the Community. The Commission reviewed applications and made award recommendations on this new source of funding to support the development of needed housing within Ashland. CDBG City staff and H&HS commission completed the process of reviewing and making award recommendations regarding the City’s allocation of Community Development Block Grant Funds. Funding several projects that serve vulnerable populations within the city including homeless youth, at risk families and children and families involved in the foster care system as well as recommending funding to support the development of new affordable rental and ownership housing. Homeless Goals The Housing and Human Services Commission has identified several goals related to alleviating issues of homelessness. These goals are ongoing as addressing them is primarily a community wide effort. The commission was very happy to hear that there are now seven shelter nights available between the City and the Presbyterian Church and that the City is providing an additional restroom facility on the South Side of town. Education and Outreach In 2017 members of the Housing and Human Services Commission worked with a subcommittee of the Planning Commission to elicit public Comment regarding an update of the Housing Element goals and policies. The subcommittee of Housing and Planning Commissioners planned and hosted two events; a community open house, and a forum in March of that year. Since then the Commission has held two meetings to review and make comments on the revised draft. The Commission will be hosting a public hearing to receive public comment on the goals and policies of the draft document and to have a community discussion about rent burden causes and potential solutions. Furthermore, the commission attended a training on Landlord/Tenant rights form the Center for Non-Profit Legal Services. Housing and Human Services Commission Memo TITLE: 2018 CAPER Overview DEPT: Community Development DATE: September 26, 2019 SUBMITTED BY: Linda Reid, Housing Program Specialist The City of Ashland is an entitlement city under the U.S. Department of Housing and Urban Development’s (HUD) CDBG Program. The City of Ashland receives approximately $175,000 each year from HUD to apply toward housing and community development projects that benefit low- and moderate-income persons in Ashland. The Consolidated Annual Performance Evaluation Report (CAPER) summarizes the individual project status (physical and financial) of those improvements funded with CDBG funds for the Program year 2018. The CAPER reports the accomplishments generated by the activities funded in Program Year 2018 and how those activities allow the City to make progress in meeting the outcomes and goals identified in the 2015-2019 Consolidated plan. This report must be completed and submitted to HUD as a part of the requirements the City must meet to continue to receive CDBG funding. CAPER 2018 For the Program Year 2018 The City of Ashland awarded 4 projects with CDBG funds: Maslow Project - A social service grant for $7,143 was awarded to the Maslow Project to provide education, outreach, resources, referrals and case management to Homeless and at-risk youth and families in the Ashland school district. This activity helped the city continue to work toward reducing homelessness among youth in the Ashland School District. This activity served 99 homeless youth St. Vincent De Paul- A social service grant for $16,665 was awarded to the St. Vincent De Paul Home Visitation Program to provide rent and security deposit assistance. This activity assisted the City in working to prevent and reduce the incidence of homelessness. This activity assisted 36 individuals attain or retain housing thus far. Public Works-Audible signal installation. The City awarded the Public Works Department a grant of $20,000 to install audible crosswalk signals in the public right of way. This improvement is estimated to benefit approximately 981 visually impaired individuals within the City of Ashland (according to census data), there is no way to estimate the number of visually impaired visitors that this improvement may benefit. Ashland Fire and Rescue-Housing Safety Program. The City awarded Ashland Fire and Rescue a $50,000 grant to complete repairs and improvements on homes occupied by frail, elderly and disabled residents to prevent falls and improve the health and safety of those individuals while allowing them to stay safely in their homes for a longer period of time. To date this program has assisted 15 households. For full details on these activities and to review the goals and outcomes for all years of the 2015-2019 Consolidated Plan, please refer to the City of Ashland Website: http://www.ashland.or.us/Page.asp?NavID=16688 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) Program year 2018 (July 1, 2018 June 30, 2019) Date of Report September 1, 2019 Prepared for: The U.S. Department of Housing and Urban Development By: The City of Ashland Department of Community Development Planning Division Ashland, Oregon CAPER 1 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) ŷźƭ ĭƚǒƌķ ĬĻ ğƓ ƚǝĻƩǝźĻǞ ƷŷğƷ źƓĭƌǒķĻƭ ƒğƆƚƩ źƓźƷźğƷźǝĻƭ ğƓķ ŷźŭŷƌźŭŷƷƭ ƷŷğƷ ǞĻƩĻ ƦƩƚƦƚƭĻķ ğƓķ ĻǣĻĭǒƷĻķ ƷŷƩƚǒŭŷƚǒƷ ƷŷĻ ƦƩƚŭƩğƒ ǤĻğƩ͵ The City of Ashland is an entitlement jurisdiction, receiving an annual allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). As a recipient of CDBG funds, the City is required to prepare a five-year strategic plan that identifies housing and community needs, prioritizes these needs, identifies resources to address the needs, and establishes annual goals and objectives to meet the identified needs. This five year plan is known as the Consolidated Plan. The purpose of the Consolidated Plan is to outline a strategy for the City to follow in using CDBG Ʒƚ ķĻǝĻƌƚƦ ǝźğĬƌĻ ǒƩĬğƓ ĭƚƒƒǒƓźƷźĻƭ ĬǤ ƦƩƚǝźķźƓŭ ķĻĭĻƓƷ ŷƚǒƭźƓŭ ğƓķ ğ ƭǒźƷğĬƌĻ ƌźǝźƓŭ ĻƓǝźƩƚƓƒĻƓƷ ğƓķ ĻǣƦğƓķźƓŭ ĻĭƚƓƚƒźĭ ƚƦƦƚƩƷǒƓźƷźĻƭ ƦƩźƓĭźƦğƌƌǤ ŅƚƩ ƌƚǞΏ ğƓķ ƒƚķĻƩğƷĻΏźƓĭƚƒĻ ƦĻƩƭƚƓƭ (CAPER) Addresses the goals identified in the 2015-2019 Consolidated Plan which was approved in April of 2015. Each year the City is required to provide the public and HUD with an assessment of its accomplishments toward meeting the priority goals outlined in the Five Year Consolidated Plan. This annual assessment is known as the Consolidated Annual Performance and Evaluation Report (CAPER). annual goals and outcomes as outlined in the Action Plan for the Program Year 2018-2019 as well as the larger five year goals of the 2015-2019 Consolidated Plan. The CDBG Program Year begins July 1st and During PY 2018 the City of Ashland continued working toward meeting its homeless, at-risk and special needs priorities for supportive services through activities such as emergency rent and utility funding for low-income households at risk of homelessness by supporting the St. Vincent De Paul Home Visitation Program as well as Maslow Project, by providing assistance to homeless school children. The City awarded funds to Columbia Care to complete the acquisition of land on which to build a low income housing complex for peoples with mental illness. The City also awarded funding to the Public Works department to install audible crosswalk signals for peoples with hearing impairment, and to Ashland Fire and Rescue to complete safety repairs in households occupied by low income seniors and peoples with disabilities. Lastly, the City awarded funding to Habitat for Humanity to purchase land on which to build five units of affordable ownership housing. Neither Columbia Care nor Habitat have completed the housing projects. The tables that fol CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the Goal Category Source Indicator Unit of Expected Actual Percent / Measure Strategic Complete Amount Strategic Plan Plan Create and Affordable Housing Maintain Household Homeless CDBG: Rental units Affordable Housing 50 0 Non-Homeless $50000 constructed 0.00% Housing Unit Special Needs Units/Units Create and Affordable Housing Maintain Household Homeless CDBG: Homeowner Affordable Housing 0 0 Non-Homeless $50000 Housing Added Housing Unit Special Needs Units/Units Create and Affordable Housing Maintain Homeowner Household Homeless CDBG: Affordable Housing Housing 15 9 Non-Homeless $50000 60.00% Housing Rehabilitated Unit Special Needs Units/Units Create and Affordable Housing Maintain Homeless CDBG: Affordable Other Other 15 0 Non-Homeless $50000 0.00% Housing Special Needs Units/Units Public Facility or Infrastructure Improve safety Community Activities other and access in Development/Public Persons than 0 0 neighborhoods Facilities Assisted Low/Moderate and are Improvements Income Housing Benefit Improve safety Community and access in Development/Public Other Other 15 981 neighborhoods Facilities 6,540.00% and are Improvements CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) Public Facility or Improve Homeless Infrastructure Transportation Non-Homeless Activities other Persons Options for Special Needs than 25 0 Assisted 0.00% low-income Public Facilities Low/Moderate and Improvements Income Housing Benefit Public service Support activities other Economic Homeless CDBG: than Persons Development Non-Homeless 0 61 $7143 Low/Moderate Assisted activities that Special Needs Income Housing assis Benefit Support Economic Homeless CDBG: Development Non-Homeless Other Other 20 0 $7143 0.00% activities that Special Needs assis Public Facility or Support Infrastructure housing and Non-Homeless CDBG: Activities for Households services for 10 0 Special Needs $50000 Low/Moderate Assisted 0.00% peoples with Income Housing spec Benefit Public service Support activities other housing and Non-Homeless CDBG: than Persons services for 25 0 Special Needs $50000 Low/Moderate Assisted 0.00% peoples with Income Housing spec Benefit Support housing and Household Non-Homeless CDBG: Rental units services for Housing 0 0 Special Needs $50000 rehabilitated peoples with Unit spec Support housing and Homeowner Household Non-Homeless CDBG: services for Housing Housing 0 5 Special Needs $50000 peoples with Rehabilitated Unit spec CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) Public service Support activities other Services for CDBG: than Persons Homelessness Homeless 500 485 $16655 Low/Moderate Assisted 97.00% outreach, Income Housing preven Benefit Support Public service Services for activities for CDBG: Households Homelessness Homeless Low/Moderate 100 36 $16655 Assisted 36.00% outreach, Income Housing preven Benefit Support Homeless Services for CDBG: Person Persons Homelessness Homeless 0 0 $16655 Overnight Assisted outreach, Shelter preven Support Services for CDBG: Homelessness Persons Homelessness Homeless 0 48 $16655 Prevention Assisted outreach, preven Table 1 - Accomplishments Program Year & Strategic Plan to Date specific objectives identified in the plan, giving special attention to the highest priority activities identified. In April of 2015, the City of Ashland adopted the Five-Year Consolidated Plan (2015-2019). Eleven priorities (goals) are identified in the Five-Year Consolidated Plan. The priorities are not ranked in order of importance, however some have a higher priority than others. The assessment provided in this CAPER covers the 2018 Program year (July 1, 2018-June 30, 2019). For the 2018 Program year the City continued to support several activities which had been supported in previous years. These activities continue to provide supportive services to some of the most vulnerable populations in the City while also meeting several goals of the 2015-2019 Consolidated Plan. Affordable and Workforce Housing: In the five year strategic plan the City identified several numerical goals for the creation, preservation, and maintenance of new and existing housing units to be occupied by low income households. Since the adoption of the Five Year Consolidated Plan the City has added 1 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) rental unit targeted to low-income populations and deed restricted for long term affordability. In Program Year 2018 the City did not add any new deed restricted affordable ownership units. The City did award funds to an affordable housing project in 2018 utilizing remaining 2017 funds. Unfortunately, the project was unable to utilize the CDBG funding as the stormwater mitigation required to meet NEPA standards increased the cost to the point of making the project unfeasible even with the addition of CDBG funds. Consequently the grantee declined the award. One new affordable housing project were submitted for funding in program year 2018, however that project has not moved forward. Please see tables 2A, 1C, 2C, and 3A for details. Homeless, At-Risk and Special Needs Populations: The five year strategic identifies four specific activities to assist homeless, special needs, and senior populations. In program year 2018 the City continued to make progress on these goals for homeless, at-risk and special needs populations. In 2018 the City funded two projects that serve homeless and populations at-risk of homeless; Maslow Project which served 70 homelessness and at-risk youth with a variety of services ranging from resource referrals to ongoing case-management, St. Vincent De Paul Home program was able to prevent homelessness for 12 individuals by assisting them to obtain or maintain housing. The City also awarded funds in the 2018 program year to Ashland Fire and Rescue to complete repairs to prevent falls and provide basic health and safety needs in the homes of elderly and disabled citizens. Lastly, the City provided funding to the public works department to install audible crosswalk signals to aid the hearing impaired. All of these activities taken together have allowed the City to make headway on the identified numerical goals for the year. Economic and Community Development: CDBG funds were not used in direct support of this goal in program year 2018. CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 124 Black or African American 1 Asian 0 American Indian or American Native 4 Native Hawaiian or Other Pacific Islander 1 Total 130 Hispanic 15 Not Hispanic 109 Table 2 Table of assistance to racial and ethnic populations by source of funds Narrative While the racial make up of those assisted with CDBG funds in the 2018 Program Year is prodominantly white, the demographics of the populations assisted is reflective of the population as a whole. 2014 American Community Survey Data shows that 9% of the total population of Ashlaand identifies as white and 95.7% of the population identifies as not Hispanic or Latino. CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG public - federal 197,282 120,533 Table 3 - Resources Made Available Narrative Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Narrative Description Allocation Allocation None 0 None Table 4 Identify the geographic distribution and location of investments Narrative The City of Ashland is a relatively small community both in population and incorporated area. Ashland is 4.4 miles long and 1.7 miles wide and comprises seven census tracks and 20 block groups. Of those 20 block groups 8 qualify as Low- to Moderate- Income area benefit block groups. the City. 92% in 2000. The City of Ashland does not have any designated Revitalization Neighborhoods nor does the City have any areas that quality as being affected by slum or blight conditions. Consequently, the city did not target any CDBG funds to a designated area. The City utilizes a declining amount of CDBG funding to work toward meeting the goals identified in the five year strategic plan. The City also utilizes some general fund money to address the needs identified in the five year strategic plan, however, the City does not require reporting from all agencies receiving funding on the use of those funds, consequently the City will report on those outcomes within the numerical goals listed. CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. Applicants who applied for CDBG funding identified over $222,615 in matching funds from federal, state, local, and private sources. For the 2018 program year the City awarded $146,314 in grant funding. While the City itself did not use CDBG funds to leverage other public and private resources, local non-profits have reported the CDBG funds to be essential in obtaining private donations and other public and private grants. With regard to projects funded in PY 2018 the amount leveraged from other sources totals $222,615. CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 25 128 Number of Non-Homeless households to be provided affordable housing units 3 0 Number of Special-Needs households to be provided affordable housing units 5 990 Total 33 1,118 Table 5 Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 20 13 Number of households supported through The Production of New Units 10 0 Number of households supported through Rehab of Existing Units 3 9 Number of households supported through Acquisition of Existing Units 0 0 Total 33 22 Table 6 Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The city has a difficult time meeting the housing related goals for a few different reasons. Chief among them is th on a housing project in Ashland. in the Rogue Valley requires more incentive to level the playing field. Similarly, there is a relative scarcity of multi-family zoned, flat, readily developable land within the City which can make it more expensive and more difficult for affordable housing develpers to site projects in Ashland. Lastly, like many communities, issues of NIMBY-ism can cause costly delays and potentially derail an affordable housing project in a small community such as Ashland. Recently the City participated in a regional planning process to look at strategies to meet housing demand across the valley. The plan identified several barriers to the development of multi-family rental housing within the Ashland market. These barriers are detailed below. CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) Median Home prices and rents in Ashland are higher than surrounding areas New development must capture premium rents or sales prices to be financially viable given current construction costs and high land prices. Narrow niche markets such as medium-term (e.g. 3- to 6-month) rentals and housing aimed at university students are among the only segments that can currently sustain high enough rents to cover the costs of new development. Securing financing for apartment projects in small markets like Ashland is a challenge. Few local real estate investors have enough capital to buy an apartment building (vs. a single condominium or town home unit), and outside investors rarely show interest in small markets. Condominium conversions can displace tenants, but for an apartment property in financial distress, converting to condominiums allows the owner to sell some units andpotentially refinance the remainder. Discuss how these outcomes will impact future annual action plans. year consolidated plan. meet the affordable housing goals that are the highest priority need in the future. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 127 0 Low-income 1 0 Moderate-income 9 0 Total 137 0 Table 7 Number of Households Served Narrative Information The City has awarded funding to five projects; one affordable housing development expected to produce 25-30 units of affordable housing for low income households with some units reserved for peoples experiancing severe persistant mental illness was funding in the previous program year, but did not move forward due primarily to a large funding gap to cover precipitously rising construction costs. Similarly the applicant returned to CDBG funding due to the increased cost related to stormwater requirements through the enviornomental review process. This is not the first time that the City has had difficutlites getting affordable housing providers to accept federal funding due to the regulatory constraints. Of the five projects awarded none of them created or retained new or existisng affordable housing. CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City has done a very good job of meeting the specific objectives for reducing homelessness identified in the five year consolidated plan. The City is fortuneate to have several providers in the region who partner effectively around the issues of homelessness. Similarly, the City continues its strong committement to involvement in the Jackson County Homeless Task Force the Jackson County Continuum of Care Board, of which the City's leadership is represented. Program year 2018 was the eleventh year that the HTF organized a Project Community Connect Event. In the 2009 program year the City of Ashland in partnership with the many other individual members and organizations of the Homeless Task Force put on the first annual Project Homeless Connect Event in Jackson County. Since that time new partner organizations and private sector businesses have donated their time and services to the event. Over the past few years the coordination effort has become more efficient, organized, and inclusive. The purpose of the event is always to connect homeless populations and those at risk of homelessness to service providers, government agencies and community resources. The Project Community Connect event also serves as an opportunity for individual community members to welcome those experiencing homelessness or on the verge of homelessness back into the community through volunteerism and recognition. The event provided a hot meal and resources from partner agencies such as La Clinica, a community health center, The year the event was attended by approximately 485 participants. The Jackson County Ten Year Plan to end homelessness is available on the Jackson County Website at: http://www.co.jackson.or.us/files/10-Year_Plan_to_End_Homelessness.pdf The City of Ashland continues to contribute to a coordinated effort to serve the Homeless populations and those at risk of homelessness by working to carry out the six strategies identified in the plan. Addressing the emergency shelter and transitional housing needs of homeless persons There are currently no permanent overnight shelters or transitional housing options located within the City of Ashland. In Program year 2018 Options for Homeless Residents of Ashland (OHRA) in coordination with Access, the community action agency of Jackson County, the City of Ashland, members of the faith community, and dedicated volunteers worked diligently to identify a location and support services to offer a seven day a week shelter in one location to the most vulnerable citizens in a comprehensive and coordinated way. To that end, the work group identified a location in the County which could serve as a single site location for the seven day a week shelter continuously from November CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) through April. The work group submitted a planning application to the County, and while waiting for a decision from the County, community volunteers, churches and the City coordinated to offer five nights of shelter every week and during incidents of extreme bad weather throughout the winter months of 2018-2019. CDBG funding is not used to support this effort. Currently the City is continuing to work with community volunteers and Access to implement the 7 night a week shelter in the County approved location that will continue to be staffed by volunteers from November through April. The City is also working regionally to develop a regional year round emergency shelter. CoC Awards FY 2018 $246,953 Community Works TLP Renewal $117,618 Access-HMIS $8,000 Access-Planning Project $13,743 Access-Woodrow Pines Renewal $11,863 Community Works-DV Bonus $50,324 RVCOG-Home At Last Renewal $45,405 Table 8 - Medford/Ashland/Jackson County CoC Grants Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City directs over $100,000 in general fund dollars to safety net services each year. Awards to selected service providers are made on a two year cycle, with recipients receiving the full award amount on July 1st, of each year. Therefore the award indicated in table 2 below is an annual allocation and the recipient ultimately receives twice the amount listed. Several homeless service providers, low income health care, and essential continuum of care services are funded each year. In the 2018 program year the Social Service Grants awarded totaled $134,00. Given the relatively small size of the award requests, -profits to direct the award to services with a minimal amount of grant administration costs. The City has not directed funds specifically toward addressing the needs of persons with special needs that may require supportive housing (such as persons with HIV/AIDs) preferring instead to target funding and staff time to serving the needs of all populations experiencing or at risk of homelessness. If an affordable housing provider applied for CDBG funds to support the development of permanent supportive or transitional housing for those experiencing homelessness, at risk of homelessness, or living with a disease that necessitated supportive housing that application would meet several of the The Jackson County Continuum of Care received renewal awards totaling $246,953 for all of the programs funded in the prior program year as well as an additional bonus project. For complete CoC grant award details see table 1 above. The City has, for a number of years, supported two organizations that do extensive outreach to unsheltered persons. CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) visitation program do extensive outreach to homeless and at risk residents. Organization Funding Amount Options for Helping Residents of Ashland $25,000 St. Vincent De Paul-Home Visitation Program $29,831 Center for Non-Profit Legal Services $10,555 CASA $4,818 Community Volunteer Network-Foster Grandparents $1,147 Community Volunteer Network-RSVP $2,294 RVCOG-Meals on Wheels $14,227 Community Works-Dun House $7,343 Community Works- HelpLine $6,884 Community Works-Sexual Assault Victimâ¿¿s Services $3,442 Rose Circle $3,442 Maslow $11,473 First Presbyterian $1,147 Jackson County SART $6,657 Southern Oregon Jobs With Justice $5,736 Table 9 - 2017-2018 City Social Service Grant Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again As mentioned previously in the document the City awarded funds to the St. Vincent De Paul Home visitation program and the Maslow project, both activities work with homeless and at-risk populations to stabilize and improve their situations. The St. Vincent De Paul program primarily assists homeless and those at risk of homelessness to obtain and maintain housing through security deposit and rental assistance and case management. Often the volunteers in this program are able to offer such support services as obtaining SSI and SSD, or assisting with job search and employment. Though these activities are not directly captured in reporting data, the service is part of the mission of the Home Visitation program and as such can contribute to a reduction of the number of people living in poverty. Similarly, Maslow Project provides resources, referrals, and case management for homeless and at-risk populations, along with other services which are also not captured in the CDBG reporting data. The Jackson County Homeless Task Force and Continuum of Care members (which includes representation from Ashland) works with publicly funded institutions and systems of care to coordinate around discharge planning. Lastly, the Ashland Community Resource Center, which is supported in part by City of Ashland social service grant funds assists homeless and at risk populations in a variety of ways, including employment and housing and shelter supports, life skills and case management supports, laundry and shower services as well as general resource referral. CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The Housing Authority of Jackson County operates all Public Housing Units in Jackson County. In 2006 HAJC filed for disposition of all of their public housing units, three of which were in the City of Ashland. Consequently there are no Public Housing Units within the City of Ashland. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership N/A Actions taken to provide assistance to troubled PHAs N/A CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City continues to consider the potential impacts to affordable housing that changes in the Ashland Land Use Ordinance (ALUO) may have, as well as to look at ways that the ALUO needed to be updated in order to promote affordable housing and housing types. Similarly, the City staff is working on updated t support the development of affordable housing. To that end in 2018, with a grant for the Department of Land Conservation, the City was able to hire a consultant, EcoNorthwest, to undertake an evaluation , and determine what measures, if any, could remove barriers or provide incentives to the development of multifamily rental housing. The Study was called the Ashland Housing Strategies Plan. The strategies considered within that document were identified in a recent regional housing study: Increases to maximum allowed density (i.e., dwelling units per acre), height limits, and lot coverage allowances in the R-2 (Medium Density Residential) and R-3 (High Density Residential). Decreases to parking requirements for multifamily housing. A property tax abatement program for multifamily housing that meets locally established criteria. The study identified that the most limiting development code factor is the maximum density (dwelling units per acre) standard. density, and parking ratios offer some construction cost savings, but their main impact is to spread the cost of land over more units. If construction costseven with greater building efficienciesare so high relative to rents or sales prices that a development cannot afford to pay for land at all, adding more units makes a project less, not more, viable. As market conditions evolve over time, the details of which developments are viable will shift and change. However, any multifamily development that can balance rents or sales prices with development costs will be able to better afford the high costs of land in Ashland if they can achieve higher densities. While the multiple unit tax exemption program has limitations, it benefits multifamily developments that are marginally feasible but cannot afford high land costs. If applied specifically to rental housing, the tax abatement could help apartments compete with Ultimately the Study surmised that there is little the City can do to overcome financing challenges for apartment development in small markets. However, the study identified that the City does have some abilty to impact outcomes by removing zoning code obstacles to multifamily development to avoid being part of the problem. The study also identified additional actions the City can take such as offering incentives for development of multifamily rental housing at a range of price points to become a larger CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) -rate and affordable housing developers and helps supply keep pace with demand, preventing a greater affordability Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) No specific actions were taken during 2018 that are not identified elsewhere in the Consolidated Annual Performance and Evaluation Report. Task Force and the Continuum of Care is instrumental in assessing the needs and resources of homeless populations. general fund helps to offset the lack of resources and helps to support local providers of services to those populations. See table 2 above for details. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) No projects were funded in 2018 that had issues of lead based paint or that required any testing or remediation. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The Housing and Community Development Act of 1992 requires communities to include in their Consolidated Plan a description of an anti-poverty strategy. The City of Ashland has limited resources for addressing the issues involved in reducing poverty and improving the self-sufficiency of low-income residents. Affordable housing is one of the factors directly related to poverty that the City of Ashland does have some ability to influence, and the related goals are covered in the Housing Goals section. In addition, the City supports housing, social service, and economic development programs targeted at the continuum of care needs of the homeless. In another effort to address poverty within Ashland, during 2001-2002 the City of Ashland passed a Living Wage Ordinance. This ordinance requires that employees of the City, or employers receiving financial assistance or business from the City in excess of approximately $15,000 (adjusts annually) must pay a minimum of $14.19 per hour (adjusted annually) to employees engaged in work related to the City project or service contract. The City of Ashland operates a variety of funding and other assistance programs which, together, strategically address the goals of reducing poverty and improving the self- sufficiency of low-income residents. The activities undertaken in conjunction with this anti-poverty strategy can be separated into two primary areas of effort: human services programs targeted at the continuum of care needs; and affordable housing programs. The City of Ashland provides funding to agencies that address the needs of low income and homeless residents through a Social Service Grant program. The goal of this program is to improve living conditions and self sufficiency for residents by meeting such basic needs as food, shelter, clothing, counseling and basic health care. The goal is carried out by providing funds in excess of $100,000 every year to various area agencies whose focus meets one CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) or more of these targeted needs. The Social Service Grant program is funded entirely with general fund dollars from the City of Ashland budget. The award process is coordinated with the City of Medford and the United Way of Jackson County. Local agencies and organizations providing continuum of care activities in the Rogue Valley coordinate their applications through a Community Services Consortium. The coordination of services and related funding requests through the consortium attempts to insure that the broad range of needs is met without overlap or duplication of service. -poverty strategy targets the development and retention of affordable housing. The City of Ashland has made a serious effort to address the issues of housing affordability. Actions taken to develop institutional structure. 91.220(k); 91.320(j) City of Ashland Staff provides support to the City of Ashland Housing and Human Services Commission including a Housing Program Specialist, which helps provide institutional structure as well as to examine and implement opportunities for intergovernmental cooperation. City staff also contintues with regional partners to maintain and promote further regional coordination and partnership in housing and community development related activities. Ashland continues to work with the Jackson County Continuum housing and resources for homeless and at risk populations at a regional level. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) As mentioned previously in years past the City of Ashland worked with the Housing Authority of Jackson County to complete a sixty unit affordable rental housing development. The City also worked with ACCESS on a project to create six new affordable rental units targeted to low income households. More recently the City has worked with Columbia Care and the Housing Authority to help facilitate the predevelopment activities in support of 90 units of affordable housing between the two agencies. The City continues to look for opportunities to work with for profit and non-profit housing The City of Ashland Housing and Human Services Commission continue to explore opportunities to In the last year the City dedicated an ongoing funding source for the City of Ashland Affordable Housing Trust Fund, as well as working toward finding new resources Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Since the Analysis of Impediments to fair house choice was drafted in 2009, the City has undertaken numerous activites to address the public sector and private sector impediments identified in that CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) document. Some examples of activities that the City has undertaken include; trainings to targeted groups, fair housing testing, support of a local staff person to conduct trainings and promote fair housing throughout Jackson County, financial sponsorhip and staff support for education and outreach events and lastly, policy review and amendment to include expanded fair housing language. Most recently the City sponsored a fair housing training for landlords and property managers and provided fair housing training to City commissioners. the City also provides ongoing support for the Fair Housing Council of Oregon's fair housing hotline, and regulary engages with that organization around trainings and events. The City will continue to look for ways to address identified impediments. CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Each Community Development Block Grant (CDBG) Program Year the City reviews each CDBG activity that was underway and ranks the sub- criteria on the form provided. The designated points on the rating form are established to prove a means of quantifying a Risk Factor and are useful as tools in determining the extent of monitoring for a given activity. Other factors, as deemed relevant by the City of Ashland, can be used in establishing a higher or lower risk factor than the numerical rating system. A CDBG monitoring visit may consist of an on-site monitoring or a desk monitoring. All CDBG grantees will be monitored once prior to a contract being administratively closed. The areas monitored may include: The CDBG staff objectives for monitoring are to determine if grantees are: Carrying out their CDBG-funded activities as described in their contracts (as modified or amended); Carrying out the program or project in a timely manner in accordance with the schedule included in the CDBG contract; Charging costs to the program or project which are eligible under applicable regulations; Complying with other applicable laws, regulations and terms of the CDBG contract; Conducting the program in a manner which minimizes the opportunity for fraud, waste and mismanagement; and Have a continuing capacity to carry out the approved program or project. Overall management system, record keeping and progress in activities. When a grantee is found to be out of compliance, CDBG staff will identify a specific period of time in which compliance should be achieved. Usually the grantee will have 30 days to correct deficiencies. Copies of supporting documentation demonstrating that corrective action has been taken will be required. Additional time for corrective action may be allowed on a case by case basis. Failure by the grantee to correct deficiencies may result in funds being withheld and possible restrictions on future grants. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) The availability of the Consolidated Annual Performance and Evaluation Report (CAPER) for the use of 2018 CDBG funds was advertised in the September 10, 2019 edition of the Ashland Daily Tidings and was posted on the City of Ashland web site from for public comment. Additionally the Housing and Human Services Commission reviewed the CAPER at their September 26, 2019 Regular meeting and held a public hearing to obtain comments. No comments were recieved. The 2018 CAPER document remains archived on the City website. CR-45 - CDBG 91.520(c) and indications of how the jurisdiction would change its programs as a result of its experiences. N/A Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No \[BEDI grantees\] Describe accomplishments and program outcomes during the last year. CAPER 21 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-45 - CDBG 91.520(c) and indications of how the jurisdiction would change its programs as a result of its experiences. N/A Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No \[BEDI grantees\] Describe accomplishments and program outcomes during the last year. CAPER 22 OMB Control No: 2506-0117 (exp. 06/30/2018) 1 $0.00 13:38 09-09-19 $30,545.98$49,653.00$19,336.00$10,547.23$14,609.12$35,085.00 Disbursed $80,198.98$19,336.00$25,156.35$35,085.00 $159,776.33 Total Activities 2111222 3242 11 DATE: TIME: PAGE: Count Program Year $0.00$0.00$0.00 Activities $49,653.00$19,336.00$10,547.23$35,085.00 Disbursed Completed $49,653.00$19,336.00$10,547.23$35,085.00 $114,621.23 0111202 12227 Count Completed $0.00$0.00$0.00$0.00$0.00 $0.00$0.00 $30,545.98$14,609.12 Disbursed $30,545.98$14,609.12$45,155.10 Open Activities 2000020 20204 ASHLAND Program Year: 2018 Open Count Metrics f0000000 CDBG Summary of Accomplishments Office of Community Planning and Development Integrated Disbursement and Information System U.S. Department of Housing and Urban Development Count of CDBG Activities with Disbursements by Activity Group & Matrix Code Activity CategoryRehab; Single-Unit Residential (14A)Rehab; Multi-Unit Residential (14B)Total HousingFacility for Persons with Disabilities(03B)Other Public Improvements Not Listedin 03A-03S (03Z)Total Public Facilities andImprovementsYouth Services (05D)Subsistence Payment (05Q)Total Public ServicesGeneral Program Administration (21A)Total General Administration andPlanning Activity GroupHousingPublic Facilities and ImprovementsPublic ServicesGeneral Administration andPlanningGrand Total 16117025 2 27 981185 210 1,0511,288 Totals 13:38 09-09-19 Program Year 00 1170 11 DATE: TIME: PAGE: 981185 185 1,0511,247 Completed Count 0000 0 1625 162541 Open Count Metrics ASHLAND Accomplishment TypeHousing UnitsHousing UnitsPublic FacilitiesPublic FacilitiesPersonsPersons Program Year: 2018 CDBG Summary of Accomplishments Office of Community Planning and Development Integrated Disbursement and Information System U.S. Department of Housing and Urban Development CDBG Sum of Actual Accomplishments by Activity Group and Accomplishment Type Matrix CodeRehab; Single-Unit Residential (14A)Rehab; Multi-Unit Residential (14B)Total HousingFacility for Persons with Disabilities (03B)Other Public Improvements Not Listed in 03A-03S(03Z)Total Public Facilities and ImprovementsYouth Services (05D)Subsistence Payment (05Q)Total Public Services Activity GroupHousingPublic Facilities andImprovementsPublic ServicesGrand Total 00000000000000000 000 3 13:38 09-09-19 Households Total Hispanic 000000000000000 0 2727 DATE: TIME: PAGE:2727 Total Households 000000000000000 0 2424 2424 Persons Total Hispanic 0572437572437 0 1717 1,2161,216 1,2611,261 Total Persons Metrics ASHLAND Program Year: 2018 Source Type(for FundingFact Source)MCMCMCMCMCMCMCMCMCMCMCMCMCMCMCMCMC CDBG Summary of Accomplishments Office of Community Planning and Development Integrated Disbursement and Information System U.S. Department of Housing and Urban Development CDBG Beneficiaries by Racial / Ethnic Category RaceWhiteTotal HousingWhiteBlack/African AmericanAmerican Indian/Alaskan NativeNative Hawaiian/Other Pacific IslanderAmerican Indian/Alaskan Native & WhiteAsian & WhiteBlack/African American & WhiteOther multi-racialTotal Non HousingWhiteBlack/African AmericanAmerican Indian/Alaskan NativeNative Hawaiian/Other Pacific IslanderAmerican Indian/Alaskan Native & WhiteAsian & WhiteBlack/African American & WhiteOther multi-racialTotal Grand Total Housing-Non HousingHousingNon HousingGrand Total 000000100 4 1,1081,1091,109 13:38 Persons 09-09-19 000000000000 DATE: TIME: PAGE: Renter Occupied 900909000000 Owner Occupied Metrics STMCMCMCMCMCMCMCMCMCMCMCMC ASHLAND Program Year: 2018 CDBG Summary of Accomplishments CDBG Beneficiaries by Income Category Office of Community Planning and Development Integrated Disbursement and Information System U.S. Department of Housing and Urban Development Income LevelsExtremely Low (<=30%)Low (>30% and <=50%)Mod (>50% and <=80%)Total Low-ModNon Low-Mod (>80%)Total BeneficiariesExtremely Low (<=30%)Low (>30% and <=50%)Mod (>50% and <=80%)Total Low-ModNon Low-Mod (>80%)Total Beneficiaries HousingNon Housing Office of Community Planning and Development DATE:09-17-19 U.S. Department of Housing and Urban Development TIME:17:52 Integrated Disbursement and Information System PAGE:1 PR26 - CDBG Financial Summary Report Program Year 2018 ASHLAND , OR Metrics GranteeASHLAND , OR Program Year2,018.00 PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR0.00 02 ENTITLEMENT GRANT175,425.00 03 SURPLUS URBAN RENEWAL0.00 04 SECTION 108 GUARANTEED LOAN FUNDS0.00 05 CURRENT YEAR PROGRAM INCOME0.00 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE)0.00 06 FUNDS RETURNED TO THE LINE-OF-CREDIT0.00 06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE0.00 08 TOTAL AVAILABLE (SUM, LINES 01-07)175,425.00 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION124,691.33 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10)124,691.33 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION35,085.00 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS0.00 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES0.00 15 TOTAL EXPENDITURES (SUM, LINES 11-14)159,776.33 16 UNEXPENDED BALANCE (LINE 08 - LINE 15)15,648.67 PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS0.00 18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING0.00 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES75,038.33 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT0.00 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)75,038.33 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)60.18% LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATIONPY: PY: PY: 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION0.00 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS0.00 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24)0.00% PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES25,156.35 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR0.00 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR0.00 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS0.00 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30)25,156.35 32 ENTITLEMENT GRANT175,425.00 33 PRIOR YEAR PROGRAM INCOME27,484.47 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP0.00 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)202,909.47 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35)12.40% PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION35,085.00 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR0.00 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS0.00 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40)35,085.00 42 ENTITLEMENT GRANT175,425.00 43 CURRENT YEAR PROGRAM INCOME0.00 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP0.00 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)175,425.00 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)20.00% Office of Community Planning and Development DATE:09-17-19 U.S. Department of Housing and Urban Development TIME:17:52 Integrated Disbursement and Information System PAGE:2 PR26 - CDBG Financial Summary Report Program Year 2018 ASHLAND , OR LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 IDISMatrixNational Plan YearIDIS ProjectActivity Name ActivityCodeObjectiveDrawn Amount 20176130StarThistle Rehabilitation14BLMH$49,653.00 14BMatrix Code 14B $49,653.00 Total $49,653.00 LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 VoucherMatrixNational Plan YearIDIS ProjectIDIS ActivityActivity Name NumberCodeObjectiveDrawn Amount 201881366261810Audible Signals03BLMC$19,336.00 03BMatrix Code 03B $19,336.00 201721266172300Maslow Project School Based Services05DLMC$690.23 201821326237800Maslow Project School Based Services05DLMC$7,401.00 201821326266287Maslow Project School Based Services05DLMC$2,456.00 05DMatrix Code 05D $10,547.23 201711276172344St. Vincent De Paul Home Visitation Program05QLMC$1,000.00 201711276234762St. Vincent De Paul Home Visitation Program05QLMC$2,777.00 201811316234769St. Vincent De Paul Home Visitation Program05QLMC$35.00 201811316251019St. Vincent De Paul Home Visitation Program05QLMC$2,232.25 201811316257625St. Vincent De Paul Home Visitation Program05QLMC$4,847.37 201811316267581St. Vincent De Paul Home Visitation Program05QLMC$3,717.50 05QMatrix Code 05Q $14,609.12 201741296250838Housing Rehabilitation Program RL funded Projects14ALMH$16,535.00 201851356242775AFR Housing Safety Program14ALMH$1,186.19 201851356250841AFR Housing Safety Program14ALMH$3,920.00 201851356254250AFR Housing Safety Program14ALMH$493.95 201851356257625AFR Housing Safety Program14ALMH$826.91 201851356263787AFR Housing Safety Program14ALMH$4,000.00 201851356268987AFR Housing Safety Program14ALMH$1,794.50 201851356272493AFR Housing Safety Program14ALMH$1,789.43 14AMatrix Code 14A $30,545.98 Total $75,038.33 LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 VoucherMatrixNational Plan YearIDIS ProjectIDIS ActivityActivity Name NumberCodeObjective Drawn Amount $690.23 201721266172300Maslow Project School Based Services05DLMC $7,401.00 201821326237800Maslow Project School Based Services05DLMC $2,456.00 201821326266287Maslow Project School Based Services05DLMC 05DMatrix Code 05D $10,547.23 $1,000.00 201711276172344St. Vincent De Paul Home Visitation Program05QLMC $2,777.00 201711276234762St. Vincent De Paul Home Visitation Program05QLMC $35.00 201811316234769St. Vincent De Paul Home Visitation Program05QLMC $2,232.25 201811316251019St. Vincent De Paul Home Visitation Program05QLMC $4,847.37 201811316257625St. Vincent De Paul Home Visitation Program05QLMC $3,717.50 201811316267581St. Vincent De Paul Home Visitation Program05QLMC 05QMatrix Code 05Q $14,609.12 Total $25,156.35 Office of Community Planning and Development DATE:09-17-19 U.S. Department of Housing and Urban Development TIME:17:52 Integrated Disbursement and Information System PAGE:3 PR26 - CDBG Financial Summary Report Program Year 2018 ASHLAND , OR LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 VoucherMatrixNational Plan YearIDIS ProjectIDIS ActivityActivity Name NumberCodeObjective Drawn Amount $31,736.64 201841346248496Program Administration21A $3,348.36 201841346261840Program Administration21A 21AMatrix Code 21A $35,085.00 Total $35,085.00 PAGE: 1/6 Outcomes321033122011 DATE: 9/17/2019 TIME: 5:26:28 PM Objectives121012222011 StatusCOCCOCOCXCOC MTX03Z05Q05D21A14A14B05Q05D0121A14A03B PctLM000000000000 NatObjLMCLMCLMC0LMHLMHLMCLMCLMH0LMHLMC DescriptionRehabilitation and energy efficiency upgrades ofan existing facility that serves youth experiencingsevere emotional and behavioral issues withpsychiatric day treatment, group and familytherapy and education services. Repairs to include gutter, window, and HVACreplacement.000Repairs to homes owned by qualified low incomehomeowners utilizing repayments from previouslyfunded home repair loans.Rehabilitation of a HUD assisted housing unitoccupied by peoples experiencing mental illness. Rehabilitation work to include exterior paint androof replacement.Rent and security deposit assistance for low-income households and homeless householdsCase management for homeless and at riskyouth enrolled in the Ashland School DistrictAcquisition of property on which to buildaffordable housing.General Administration of the CDBG ProgramHealth and safety repairs to homes occupied byseniors and peoples with disabilities to preventfalls and provide a safe environment.installation of audible signals on existingcrosswalks to aid hearing impaired peoples. 1/6 DEVELOPMENT Address1836 Fremont St Ashland, OR 97520-2537987 Hillview Dr PO Box 215 Ashland, OR97520-3521500 Monroe St 500 Monroe Street Medford,OR 97501-3522 ,20 E Main St 20 East Main Ashland, OR97520-18141971 Siskiyou Blvd Ashland, OR 97520-2534987 Hillview Dr Ashland, OR 97520-352120 E Main St Ashland, OR 97520-181420 E Main St Ashland, OR 97520-1814 ,20 E Main St Ashland, OR 97520-181420 E Main St 20 E. Main Street OR Ashland,OR 97520-1814 PR03- BOSMAC (original) U.S. DEPARTMENT OF HOUSING AND URBAN OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT Activity NameFamily Solutions Ashland Facility RehabSt. Vincent De Paul Home Visitation ProgramMaslow Project School Based ServicesCDBG AdministrationHousing Rehabilitation Program RL funded ProjectsStarThistle RehabilitationSt. Vincent De Paul Home Visitation ProgramMaslow Project School Based ServicesRVHFH-Katherine Mae SubdivisionProgram AdministrationAFR Housing Safety ProgramAudible Signals IDISActivity#125127126128129130131132133134135136 Project NameFamily Solutions Ashland Facility RehabSt. Vincent De Paul Home Visitation ProgramMaslow Project School Based ServicesAdministrationHousing Rehabilitation Program RL funded projectsStarthistle RehabilitationSt. Vincent De Paul Home Visitation ProgramMaslow Project School Based ServicesRVHFH-Katherine Mae SubdivisionProgram AdministrationAFR Housing Safety ProgramAudible Signals PID000900010002000300040006000100020003000400050008 IDIS Year201620172017201720172017201820182018201820182018 PAGE: 2/6 DATE: 9/17/2019 TIME: 5:26:28 PM Owner+Renter-XLow000027000090 Renter-PCTLM000000000000 Renter-Total0000011000000 Renter-NonLM000000000000 Renter-LowMod000003000000 Renter-Low000001000000 Renter-XLow000007000000 Owner-PCTLM000000000000 Owner-Total000070000090 2/6 DEVELOPMENT Owner-NonLM000000000000 PR03- BOSMAC (original) Owner-LowMod000000000000 U.S. DEPARTMENT OF HOUSING AND URBAN Owner-Low000050000000 OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT Owner-XLow000020000090 TotalRace701270071113115009981 ActualByYear701270071113115009981 ReportYear201620172017020172017201820180020182018 AccompType110101010100101001011 Balance0.000.000.000.001,687.130.005,624.880.000.000.0035,989.020.00 Draw InAmount0.003,777.00690.230.0016,535.0049,653.0010,832.129,857.000.0035,085.0014,010.9819,336.00 DrawThruAmount59,348.0016,126.006,911.7530,718.0075,011.3449,653.0010,832.129,857.000.0035,085.0014,010.9819,336.00 Funded59,348.0016,126.006,911.7530,718.0076,698.4749,653.0016,457.009,857.000.0035,085.0050,000.0019,336.00 IDIS Fund Dt10/4/20172/23/20182/23/20182/23/20184/12/20189/25/20182/11/20192/20/20192/20/20192/20/20192/20/20195/1/2019 WhiteHOwner000000000000 PAGE: 3/6 WhitePersons709510001194000981 DATE: 9/17/2019 TIME: 5:26:28 PM WhiteRenter0000011000000 WhiteOwner000070000090 Fem HsHldOwner+Renter000000000090 FemHsHldRenter000000000000 FemHsHldOwner000000000090 Persons-PCT-LM111000110001 Persons-Total70127000013115000981 Persons-NonLM000000000000 Persons-Mod010000000000 3/6 DEVELOPMENT Persons-Low1050000100000 PR03- BOSMAC (original) Persons-XLow6067000012115000981 U.S. DEPARTMENT OF HOUSING AND URBAN OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT Owner+Renter-PCTLM000000000000 Owner+Renter-Total000000000000 Owner+Renter-NonLM000000000000 Owner+Renter-LowMod000003000000 IDIS Owner+Renter-Low000051000000 AiAnWHPersons000000000000 PAGE: 4/6 AiAnWHRenter000000000000 DATE: 9/17/2019 TIME: 5:26:28 PM AiAnWHOwner000000000000 AiAnWPersons004000000000 AiAnWRenter000000000000 AiAnWOwner000000000000 NHPIHPersons000000000000 NHPIHRenter000000000000 NHPIHOwner000000000000 NHPIPersons001000010000 NHPIRenter000000000000 NHPIOwner000000000000 AiAnHPersons000000000000 AiAnHRenter000000000000 AiAnHOwner000000000000 4/6 AiAnPersons030000220000 AiAnRenter000000000000 DEVELOPMENT PR03- BOSMAC (original) AiAnOwner000000000000 AsianHPersons000000000000 U.S. DEPARTMENT OF HOUSING AND URBAN AsianHRenter000000000000 OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT AsianHOwner000000000000 AsianPersons000000000000 AsianRenter000000000000 AsianOwner000000000000 BlackHPersons000000000000 BlackHRenter000000000000 BlackHOwner000000000000 BlackPersons004000010000 BlackRenter000000000000 BlackOwner000000000000 WhiteHPersons0090001140000 IDIS WhiteHRenter000000000000 PAGE: 5/6 AsianPIPersons000000000000 DATE: 9/17/2019 AsianPIRenter000000000000 TIME: 5:26:28 PM AsianPIOwner000000000000 OtherMRHPersons000000000000 OtherMRHRenter000000000000 OtherMRHOwner000000000000 OtherMRPersons0000000170000 OtherMRRenter000000000000 OtherMROwner000000000000 AiAnBlkHPersons000000000000 AiAnBlkHRenter000000000000 AiAnBlkHOwner000000000000 5/6 AiAnBlkPersons000000000000 DEVELOPMENT AiAnBlkRenter000000000000 PR03- BOSMAC (original) AiAnBlkOwner000000000000 BlackWHPersons000000000000 U.S. DEPARTMENT OF HOUSING AND URBAN BlackWHRenter000000000000 OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT BlackWHOwner000000000000 BlackWPersons007000000000 BlackWRenter000000000000 BlackWOwner000000000000 AsianWHPersons000000000000 AsianWHRenter000000000000 AsianWHOwner000000000000 AsianWPersons003000000000 AsianWRenter000000000000 IDIS AsianWOwner000000000000 PAGE: 6/6 DATE: 9/17/2019 TIME: 5:26:28 PM 6/6 DEVELOPMENT PR03- BOSMAC (original) Accomplishment Narrative(PY16): Improved facilities to serve childrenand families with behavioral health issues.(PY17): Number of households who obtainedor maintained housing.(PY17): Case management services andresources for at risk and homeless studentsand families enrolled in the Ashland SchoolDistrict.0(PY17): Number of qualified low incomehouseholds benefiting from Home repairloans to complete emergency and neededrepairs.(PY17): Repairs were completed which willensure longevity of the complex, and that itwill continue to benefit the target population;low income households experiencing mentalillness.(PY18): St. Vincent De Paul served a total of13 families with rent and security depositassistance between July 2018 and March of2019.(PY18): During the first quarter of thisprogram year, Maslow Project Worked with61 unduplicated clients in Ashland, 14 ofwhom were receiving case managementservices. 100% of those worked withqualified as extremely low income and 17 ofthe individuals were unsheltered. During theremainder of the program year Maslowworked with an additional 54 clients.00(PY18): Homeowners that are seniors or aredisabled who have received health andsafety repairs and upgrades to safely remainin their homes.(PY18): Number of hearing impairedindividuals who benefit from the addition ofaudible traffic signals in the public right ofway. U.S. DEPARTMENT OF HOUSING AND URBAN TotalH0090001140000 Total701270071113115009981 OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT HispanicHPersons000000000000 HispanicHRenter000000000000 HispanicHOwner000000000000 HispanicPersons000000000000 HispanicRenter000000000000 HispanicOwner000000000000 AsianPIHPersons000000000000 AsianPIHRenter000000000000 IDIS AsianPIHOwner000000000000 900000000651216900000000707367900000000651217900000000700340 PAGE: 1/2 AccomplishmentNarrative 701151213 TotalRace DATE: 9/17/2019 TIME: 5:28:00 PM 01010101 AccompType $0.00$0.00$0.00$5,624.88 Balance $690.23$9,857.00$3,777.00$10,832.12 Draw InAmount $6,911.75$9,857.00$16,126.00$10,832.12 DrawThruAmount $6,911.75$9,857.00$16,126.00$16,457.00 Funded 2/23/20182/20/20192/23/20182/11/2019 Fund Dt 1221 Outcomes 1222 Objectives CCOO Status 05D05D05Q05Q MTX 0000 PctLM LMCLMCLMCLMC NatObj 1/2 DEVELOPMENT 0Case management for homeless and at riskyouth enrolled in the Ashland School District0Rent and security deposit assistance for low-income households and homeless households Description PR03c-Public Service Activities U.S. DEPARTMENT OF HOUSING AND URBAN OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT 500 Monroe St 500 Monroe StreetMedford, OR 97501-352220 E Main St Ashland, OR 97520-1814987 Hillview Dr PO Box 215 Ashland, OR97520-3521987 Hillview Dr Ashland, OR 97520-3521 Address Maslow Project School Based ServicesMaslow Project School Based ServicesSt. Vincent De Paul Home VisitationProgramSt. Vincent De Paul Home VisitationProgram Activity Name 126132127131 IDISActivity# Maslow Project School Based ServicesSt. Vincent De Paul Home VisitationProgram Project Name IDIS 2018 RptProgramYear PAGE: 2/2 DATE: 9/17/2019 TIME: 5:28:00 PM 2/2 DEVELOPMENT PR03c-Public Service Activities U.S. DEPARTMENT OF HOUSING AND URBAN OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT 99992536 PropUnits 0000 ActualUnits 91401 TotalH IDIS (PY17): Case management services andresources for at risk and homeless studentsand families enrolled in the Ashland SchoolDistrict.(PY18): During the first quarter of thisprogram year, Maslow Project Worked with61 unduplicated clients in Ashland, 14 ofwhom were receiving case managementservices. 100% of those worked withqualified as extremely low income and 17 ofthe individuals were unsheltered. During theremainder of the program year Maslowworked with an additional 54 clients.(PY17): Number of households who obtainedor maintained housing.(PY18): St. Vincent De Paul served a total of13 families with rent and security depositassistance between July 2018 and March of2019. Accomplishment Narrative 85.71% Year Activities % of PR03 PAGE: 1/3 6 Year PR03 Activities DATE: 9/17/2019 TIME: 5:29:17 PM 0.00% Accomp not Completed and Without % of PR03 prior years Activities Narrative Completed and Without Accomp Count of PR03 prior years Activities not 33.33% completed prior years not % of PR03 Activities of 4 Completed of prior years not Count of PR03 Activities 1/3 91.67% DEVELOPMENT Cancelled PR03-Main BOSMAC Report years that have not been % of PR03 Activities of prior 11 U.S. DEPARTMENT OF HOUSING AND URBAN OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT Cancelled years that have not been Count of PR03 Activities of prior 91.67% Cancelled years that have not been % of PR03 Activities of all 11 Cancelled years that have not been Count of PR03 Activities of all Metrics 2018 RptProgramYear IDIS ASHLAND Grantee PAGE: 2/3 $35,000/Job DATE: 9/17/2019 TIME: 5:29:17 PM Count of Job Activities (All_Years) with 0 Accomp or > 0.00% Expenditures % of PR03 Year Activities with Zero with Zero Expenditure PR03 Year Activities 0.00% Expenditures % of Prior Years Activities with Zero with Zero Expenditures Prior years Activities 16.67% DATA 2/3 % of Completed Activities (All_Years) with NO Accomp 2 DEVELOPMENT PR03-Main BOSMAC Report Accomp DATA (All_Years) with NO Completed Activities U.S. DEPARTMENT OF HOUSING AND URBAN 14.29% OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT Narrative without Accomp % of PR03 Year Activities 1 Narrative without Accomp PR03 Year Activities 28.57% Completed Activities NOT % of PR03 Year 2 PR03 YearCompleted Activities NOT Metrics 2018 RptProgramYear IDIS ASHLAND Grantee PAGE: 3/3 DATE: 9/17/2019 TIME: 5:29:17 PM 3/3 Flag Balance PI Exceed DEVELOPMENT 20.00% PR03-Main BOSMAC Report ACTIVITIES PERCENT FUNDS OBLIGATED FOR PA U.S. DEPARTMENT OF HOUSING AND URBAN 12.39% OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT ACTIVITIES PERCENT FUNDS OBLIGATED FOR PS 0 Amount Draw to Latest Grant Ratio of Balance of PI to 0.00% $35,000/Job with 0 Accomp or > % of Job Activities (All_Years) Metrics 2018 RptProgramYear IDIS ASHLAND Grantee PAGE: 1/1 DATE: 9/17/2019 TIME: 5:31:58 PM $0.00$0.00$0.00$0.00 Amount Drawn in $9,857.00 $10,832.12$35,085.00$14,010.98$19,336.00 Report Year Draw $0.00$0.00$0.00$0.00$0.00$0.00$0.00 Amount $5,624.88 $35,989.02 Available to Year $0.00$0.00$0.00$0.00 $9,857.00 $10,832.12$35,085.00$14,010.98$19,336.00 Thru Report Amount Drawn $0.00$0.00$0.00$0.00 Amount $9,857.00 Commited $16,457.00$35,085.00$50,000.00$19,336.00 1/1 Year Project Estimate $9,876.00 $15,834.00$50,000.00$35,085.00$50,000.00$16,437.00$10,950.00$20,000.00$20,000.00 DEVELOPMENT Metrics ProgramCDBGCDBGCDBGCDBGCDBGCDBGCDBGCDBGCDBG U.S. DEPARTMENT OF HOUSING AND URBAN PR06 - Summary of Consolidated Plan Projects for Report OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT Emergency rent and security deposit assistance.St. Vincent De Paul-Home Visitation Program wasawarded $16,655 in public service funding toassist qualified low-income households andhomeless families and individuals to maintainand/or secure affordable stable housing.Maslow Project provides case management tohomeless and at risk families and individualswithin the Ashland school district to promotesuccessful educational outcomes.land acquisition for the purpose of developing 4-5units of affordable ownership housing.General Administration of the CDBG programRepairs to homes occupied by low-income seniorsand peoples with disabilities to prevent falls andincrease safety.Rent and Security Deposit assistance to qualifiedlow-income households and homelesshouseholds.Case management for homeless and at risk youthenrolled in the Ashland School DistrictInstallation of audible signals in the public right ofwayAudible Signals to be placed on existingcrosswalks to aid hearing impaired individuals. Project Title and DescriptionSt. Vincent De Paul Home Visitation ProgramMaslow Project School Based ServicesRVHFH-Katherine Mae SubdivisionProgram AdministrationAFR Housing Safety ProgramSt. Vincent De Paul-Home Visitation ProgramMaslow ProjectAudible SignalsPublic Works Audible Signals IDISProject123456789 IDIS PlanYear2018 Memo DATE: September 26, 2019 TO: Housing and Human Services Commission FROM: Linda Reid RE: HB 2916 Next Steps Update and Discussion nd At the Regular Housing and Human Services Commission meeting held on August 22, the Commissioners expressed an interest in developing a plan to educate the public about the changes enacted in HB 2916, and to develop recommendations to the city council for the potential use of HB 2916 as tool to alleviate issues of Homelessness in Ashland. Two action items discussed were: to request for a study session with a list of available city owned property that fits with the bill’s parameters, and for commissioners to meet with Pam Marsh for clarification of the Legislature’s ideas included in HB 2916. DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us Memo DATE: 9/26/2019 TO: Housing and Human Services Commission FROM: Linda Reid, Housing Program Specialist RE: Commissions Attendance Policy 2.10.025 Meetings and Attendance A. Unless otherwise provided by law, the number of meetings related to business needs of an advisory commission, or boards may be set by the advisory body. B. The Planning Commission and Budget Committee shall set their own meeting attendance requirements. All members of other Regular or ad hoc advisory bodies must attend at least seventy-five percent (75%) of the full advisory body’s noticed meetings, study sessions and special meetings in each full year of their tenure. A person removed from the advisory body for noncompliance with attendance requirements subsequently may be appointed to fill the vacancy on the advisory body by means of the normal appointment process of that advisory body. C. A member should provide at least 48-hour notice to both the chair of the advisory body and the staff liaison regarding any planned absence from a scheduled meeting of the advisory body. In the event an unexpected emergency will cause a member to be absent from the meeting, the member must, if possible, notify the chair or the staff liaison within a reasonable time in advance of the meeting. D. Generally, advisory bodies may not allow alternates to represent or stand in for a member at a meeting. Notwithstanding the foregoing preclusion of alternates, on Regular and ad hoc advisory bodies with some members who are appointed by an entity other than the Mayor and City Council and who serve as a representative of the appointing entity, an alternate may participate and vote for the named member by proxy at any meeting of the advisory body. Such participation by the alternate will be deemed to be attendance by the named member. Individuals directly appointed by the Mayor and approved by the Council may not be represented by alternates. E. Each advisory body should review member attendance and report to the City Recorder approximately every six months. City Recorder will advise the Mayor on the need for appointments or re-appointments, if necessary. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/2010) DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us 2.10.030 Removal See AMC 2.04.090.F. (Ord. 3003, added, 02/18/2010) F. Regular Membership Removal Process. The City Council, with or without cause, may by majority vote of the City Council at a Regular Meeting, remove any regular commission or board member prior to the expiration of the term of the appointment. Written notice of removal to the affected member shall be provided. Removal shall be handled with respect and courtesy. If a member resigns or is removed, the Mayor shall appoint a replacement for the remainder of the term in accordance with paragraph C. above. Notwithstanding the above procedure, removal of a Planning Commissioner shall be governed by the procedures in ORS 227.030 and removal of any member of the Recreation Commission or the Planning Commission is not subject to this section. Hearings under ORS 227.030 are hereby delegated by the governing body to the City Administrator or Hearings Officer in accordance with the AMC 2.30, the Uniform Administrative Appeals Ordinance. DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us Memo DATE: 09/26/2019 TO: Housing and Human Services Commission FROM: Linda Reid RE: Moving Forward Forum Planning Update th The planning workgroup Met on September 12 to discuss and decide upon an advertising and outreach plan for the event. The advertising materials are provided as an attachment to this memo. DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us