HomeMy WebLinkAbout2013-05-22 Housing MIN
ASHLAND HOUSING COMMISSION
APPROVED MINUTES
May 22, 2013
CALL TO ORDER
Chair Regina Ayars called the meeting to order at 4:00 p.m. at Council Chambers located at 1175 East Main St.
Ashland, OR 97520.
Commissioners Present: Council Liaison
Regina Ayars Pam Marsh
Michael Gutman
Barb Barasa SOU Liaison
Gina DuQuenne Andrew Ensslin
Staff Present:
Commissioners Absent: Linda Reid, Housing Specialist
Carolyn Schwendener, Admin Clerk
APPROVAL OF MINUTES
Gutman/Barasa m/s to approve the minutes of the April 24, 2013 regular Housing Commission meeting. Voice
Vote: All Ayes; minutes were approved as presented.
LIAISON REPORTS DISCUSSION
Marsh – Marsh gave a report summarizing the discussion that City Council had regarding the merger of the Ad-Hoc
Homelessness Steering Committee and the Housing Commission. The Council renewed the Ad-Hoc Committee
for up to twelve months. The City Administrator has requested an update at the July Council meeting on how the
prospect of a merger is proceeding.
The City of Ashland requires a business license for property owners who have six or more units. In the process of
amending the business license registry it was suggested to incorporate more landlords. The desire would be to
include property owners who have less than five units as well as property owners who have more than one property
that total over six units when added together. The Council at this time is focusing on just the issue of illegal Visitor
Accommodations. Marsh explained that when the Visitors Accommodation issues come back to Council with
changes to the Business licenses she will make a motion at that time for this issue of rental registry to come
forward.
Council is working on the budget process but Marsh did not believe there were any housing issues associated with
that. In the draft money there is money designated for a Homeless Day center request for proposal (RFP).
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Deadline for submittals is this Friday May 24. A compliance officer has also been added to this year’s budget with
the intent to increase the ability to deal with code compliance.
Reid – Reid mentioned that at the Homeless Task Force meeting yesterday they discussed Project Community
Connect which is coming up at the end of this month. The Medford police department has donated quite a few
bicycles as well as receiving the left over bicycles from the Ashland Bike Swap (approximately 19 bikes). From that
meeting volunteers came forward to offer their assistance with any bicycles that might need repaired. Reid informed
the Commission that Peter, the man from Portland with the program called “Showers to the People,” will not be able
to attend. He is no longer operating due to lack of donations. He also had some issues surrounding where he
parked. It was determined the cost to bring Peter down to the event would exceed five hundred dollars and the
planning committee did not budget for that. Reid reminded everyone that the event takes place at the Medford
Armory which does have showers. The committee will check into seeing if using them would be a possible next
year.
Ensslin – Ensslin met with Evan Lasley, past Housing Commission member who developed the questions for the
Student Fair Housing Survey that will go to the Student Body. Ensslin is working with ASSOU student government
to have the Communications Director get the survey out to the student body. We should be able to get the feedback
from the students who respond by the end of the term, stated Ensslin. The survey will be open for about three
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weeks. Ensslin will bring back the results and present at the June 26 Housing Commission meeting.
PUBLIC FORUM
No one spoke
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MAY 8 JOINT HOMELESSNESS STEERING AND HOUSING COMMISSION MEETING DISCUSSION AND
SUBCOMMITTEE MEMBER SELECTION
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Ayars summarized the May 8 joint Homeless Steering/Housing Commission meeting and explained that an action
item came out of that meeting. Each group will select two people to work on a subcommittee. Reid received
direction to put together a draft ordinance. The ordinance is currently being reviewed by Bill Molnar, Community
Development Director. After his feedback the ordinance will go to the subcommittee for their review and then the
ordinance will come back to each of the individual groups. The Legal department will also review the ordinance
before it goes to Council. The goal is to see the ordinance make it to City Council by August. Both Ayars and
DuQuenne have agreed to be part of the subcommittee.
Ayars called attention to an article she read in the paper regarding the proposal for the Eugene homeless village.
They are planning a hundred and twenty day pilot program. The idea is to create something comparable to
Opportunity Village in Portland.
LANDLORD TENANT BROCHURE PRESENTATION
Barasa is interested in putting together a brochure for tenants to help answer specific questions regarding tenant
rights and responsibilities. A website is a good choice but Barasa is somewhat concerned for those who do not
have access to computers or the internet. The Commissioners discussed other ways to get the information out to
the public. Reid suggested reproducing the website page as a handout with the resource information. Reid and
Barasa will work together to create a page on the City’s website. This page will offer information that deals with
issues that come up most frequently with tenant and landlords giving them resource information. Reid and Barasa
will give an update at the next Housing Commission meeting.
Louise Dix works for Fair Housing and Reid will ask her to come to the June Housing Commission meeting. Barasa
wrote a letter addressed to the Budget Committee in support of reinstating the position of a code compliance
officer. The Commission agreed it was important to show their support.
Gina/Gutman m/s to approve the letter that Barasa wrote to the Budget Committee. All Ayes, motion passed
unanimously.
JUNE 26, 2013 MEETING AGENDA ITEMS
Ensslin survey results
Reid and Barasa will give an update on the landlord tenant webpage
Report from the joint subcommittee meeting with recommendations and ordinance review
Reid will give an update on the Project Community Connect event
Reid will give an update on the RFP and check to see if Lousie Dix can attend the meeting
UPCOMING EVENTS AND MEETINGS
Next Housing Commission Regular Meeting
4:00-5:45 PM; May 22, 2013
ADJOURNMENT - The meeting was adjourned at 5:15 p.m.
Respectfully submitted by Carolyn Schwendener