HomeMy WebLinkAbout2009-03-28 Housing PACKET
Ashland Housing Commission
Retreat
March 28, 2009
Siskiyou Room of the Community Development Building
(1:00) Goal Review and Discussion (40 min)
a. Review previous years goals and accomplishments
b. Review 2007 Council Goals & 2009 Planning Commission Goals
c. Additions or deletions
i. Fair Housing Ordinance for Students
ii. Transit Oriented Districts (A-1 &A-2 of Affordable Housing Action
Plan Strategies)
iii. Consolidated Plan
(1:40) Brainstorm and Refine goals(20 minutes)
(2:00) Break and Goal prioritization (dot exercise) (20 minutes)
(2:20) Review Goal selections for recommendation to Council (20 min)
(2:40) Motion to forward HC goals to Council (5 min)
(2:45) HC Ordinance Review (15 min)
(3:00) Commissioner suggested discussion items (30 min)
(3:30)Adjournment
Please bring your Housing Commission Binders and your copy of the Housing
Work Plan
Goal Setting
Housing Commission
03-19-2009
A goal is a general statement of what the Housing Commission intends to
Accomplish. As the Commission receives direction from the City Council on
broad policy issues this goal setting process will be useful in advance of the
Councils Goal Setting to forward items to the City Council for their consideration
in establishing the 2009-2010 Goals for the City as a whole.
In developing annual goals it is important to ensure that the selected Goals
provide an evaluation measure to determine what has been accomplished over
the year.
Goals should be:
Short– A goal should be brief and to the point so that it can be committed to
memory. If a goal is more than a short paragraph, it may actually be two separate
goals.
Achievable – Too often the reason we fail is because the initial goal was not
realistic or attainable. Set goals that are realistic given available resources and
time. They should be high but not so high that you can never attain them.
Measurable– Don’t use vague or unclear terms in your goals. Make your goals
quantifiable.
Time sensitive – Your goal will be broad so you will need to create objectives
that determine the exact action that will be taken to achieve the goals. The
objectives will have a set starting time and a definitive completion date. This will
help you stay focused and will lead to success as well as distinguish between
long term (multi-year) and annual goals.
Goal Setting Process
I. What is the Commission’s purpose? (5 min)
The mission of the Ashland Housing Commission is to encourage housing that is
available and affordable to a wider range of city residents and preserves the
diversity and character of the community by providing opportunities to enhance
cooperation between the public and private sectors, encouragement of financial
entities to support housing programs in the city, and coordination of housing and
supportive services programs.
II. Brainstorm (10 min)
• Examining past goals and needs for relevance, which have been accomplished? Which are
pressing? Which can be implemented in the short term? Which are long term goals?
III. Refine brainstorming to create goals (20 min)
•Suggest 2007-2008 Goals - list suggested goals on sheets
IV. Refine Priorities (20 min)
•Discuss suggested goals, their feasibility, resource needs, and urgency (10 min)
•Of the suggested goals place three dots on the individual goals you prefer to
forward to Council (5 min)
Red dot = #1 Priority
Green dot = # 2 Priority
Yellow = #3 Priority
•Tally dots and determine priority goals. (5 min)
VI. Review Goal selections for recommendation to Council (5 min)
•The Chair will be responsible to articulate the priority goals for inclusion in a
letter to the City Council identifying the full Commissions priority goals.
Housing Commission Annual Goals
2007
The following goals and associated priority rankings were identified by the Housing
Commission on June 28,2007 in an effort to forward to the City Council specific items for
consideration in establishing the Council goals for the period of July 2007 through
December 2008 .
The Affordable Housing Action Plan provides the adopted housing goals however the
Housing Commission added specific goals they deemed necessary to support affordable
housing preservation or creation. The listing provided below does not include the array
of Action Plan items but instead included the Affordable Housing Action Plan by
reference.
Priority
Goal
points
Collaborate with Staff and the City Council to identify a piece of city
14
land to accommodate housing for a whole range of City employees
12
Complete the Housing Trust Fund (framework and funding source)
4
Complete the Annexation Ordinance
3
Develop an RFP for housing above an identified parking lot
Establish a Rental Assistance Program and/or Down payment
1
Assistance Program
Provide assistance to non-profit organizations that assist the
1
homeless and those at risk of homelessness
1
Examine the feasibility of zoning incentives to create rental housing
Identification of land to purchase with proceeds from the sale of the
(no dots)
Strawberry Lane property
Limit the development of for-purchase housing on multifamily zoned
(no dots)
property
Raise awareness through establishing a public information program
(no dots)
(educational goal)
(no dots)
Examine expanding financing options – bonds, tax credits
(no dots)
Document lessons from Lithia Lot
(no dots)
Build relations with the Planning Commission
(no dots)
Create a plan to preserve vulnerable properties
The numerical value to the left of each identified goal above was derived through
a selection process where commissioners had three colored dots to apply to their
top three priority uses.
Red: first priority = 3 pts Green: second priority = 2 pts Yellow: third priority = 1 pt.
Affordable Housing Action Plan Strategies (adopted May 2003)
Status as of June 2008
Strategy 1-Funding
A. Facilitate the Process of applying for
Ongoing
funds by Non-Profits
Underway - Platform Development nearly complete
B. Form Housing Trust Fund
Underway -Second Phase of the HTF Development
C. Develop long term Funding Sources
D. Convene Employers group to develop
Ashland Employer Assisted Housing Workshop 12-2005
Workforce Housing Summit 2-2006
employer assistance approaches
Strategy 2 -Reduce Development and
Operating Costs
Completed
A1. SDC Deferral
Deferral Program changes (2005-06)
No limit yet established
A2. Limit SDC waiver total
Completed
B1. Reduce Planning, Utility fees
Eliminated Community Development and Engineering Fees (2005-06)
No limit yet established
B2. Determine annual limit of fees waived
Strategy 3 -Land Use
Has only been done on a site by site basis, a comprehensive review and
A1.Identify Land for rezoning
rezoning has not occurred
Lithia Lot proposal was originally considered at length. A re-evaluation of that
A2. Identify target (city owned) site for
site or others more suitable for a larger scale project to take advantage of tax
vertical housing
credits could be examined.
DLCD task force now charged to look at accelerated UGB Expansions for
A3. Feasibility of UGB amendment
affordable housing (2008)
B. Restrict Single Family in Multifamily
Initial scoping work done in 2005-2006 but has not gone forward. Measure 37
implications stalled this item.
zones
The Housing Commission made a recommendation that the Land Use
C.1 ARUs as permitted use in Single Family
Ordinance revisions proposed in 2007-2008 include ARUs as a permitted use in
zones
Single Family Zones, but that provision was not included in the final revisions.
C.2 Reduce maximum lot size coverage
No action to date
requirements.
D.Allow or Require a percentage of small
No action to date
lots in new subdivisions.
Strategy 4 -Preserve and Create
Affordable Housing
Ongoing – see Housing Projects section
A. Work with non-profits
B. Require long term affordability for fee
Completed
waivers (IE 30 years)
Strategy 5 -Develop organizational
Capacity
Completed
A Create Housing Coordinator Position
Strategy 6 Build Understanding and
Support
Ongoing
Work completed in recent years includes the Housing Notebook
(www.ashland.or.us/housingnotebook) , RVTV shows/videos, flyers, Summits,
A. Public information program (Education)
workshops, website development, and other activities to promote public
awareness and access to information .
1
ASHLAND PLANNING COMMISSION
SPECIAL MEETING
MINUTES
FEBRUARY 24, 2009
CALL TO ORDER
Chair Michael Dawkins called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers, 1175 East Main Street.
Commissioners Present: Staff Present:
Michael Dawkins Bill Molnar, Community Development Director
Mike Morris Brandon Goldman, Senior Planner
Debbie Miller Richard Appicello, City Attorney
Pam Marsh April Lucas, Administrative Assistant
Melanie Mindlin
Dave Dotterrer
Larry Blake
Absent Members: Council Liaison:
Tom Dimitre Eric Navickas
ANNOUNCEMENTS
New Planning Commissioner Larry Blake was introduced to the group.
Community Development Director Bill Molnar noted the Council’s approval of the Croman Mill Redevelopment Plan and
indicated staff and the Planning Commission would soon begin working on implementation.
PUBLIC FORUM
Julie Norman/596 Helman/Spoke regarding the herbicide issue in the proposed Water Resource Protection Zones ordinance.
Ms. Norman encouraged the City to steadily reduce the use of herbicides. She stated she is a member of the Northwest
Coalition for Alternatives to Pesticides and explained this group has worked with cities, colleges, and agencies throughout the
Northwest to perform steady transitions away from chemicals. She submitted written material to the Commission for their
review, and stated her goal is to help make the ordinance precise, enforceable, and headed toward reducing herbicide use.
Angie Thusius/897 Beach/Also spoke regarding herbicide use. Ms. Thusius shared her concerns regarding herbicides and
explained many herbicides that were once deemed safe are not recommended for use anymore. She commented on the
glyphosate product, which is referenced in the proposed Water Resource Protection Zones ordinance, and encouraged the
City to do more research before this herbicide is allowed. Ms. Thusius noted that 17 cities throughout the Northwest have
parks that are either transitioning away from herbicide use or are already herbicide free, and noted the maintenance costs for
these parks have not increased.
PUBLIC HEARINGS
A.PLANNING ACTION: 2008-02013
APPLICANT: City of Ashland
DESCRIPTION: Public Hearing regarding Ordinance Amendments to the Sign Regulation Chapter (18.96) of the
Ashland Land Use Ordinance, relating to changes in the type, size, number and materials of signage allowed within
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residential and commercial zones. (This is a continuation from the February 10 meeting. The Public Hearing is closed
and the Planning Commission is in deliberations. )
Senior Planner Brandon Goldman reviewed the recent changes to the ordinance that address the comments received at the
February 10 public hearing.
Ashland Planning Commission
February 24, 2009
Page 1 of 3
1)Wall Graphics. Staff had initially recommended the prohibition on wall graphics be removed, but following the
concerns raised at the public hearing, staff is now recommending the prohibition language be retained in the
ordinance.
2)Portable Signs. Staff is recommending new language that limits the placement of portable signs to within 10 ft.
of the business entrance.
3)Flags. Mr. Goldman stated if the Commission wants to allow Tibetan prayer flags, staff recommends inserting
language for wind signs with specific limitations on height, location and size.
4)3D Signs. It was clarified “fiberglass” has been inserted as an allowable durable material.
5)Public Art. Mr. Goldman explained if the public art provision is removed from the Sign Code, there is a strong
rational to allow for review of public art when it is altering the façade of a historic building. Staff is proposing
additional language to AMC 18.72.030 which would state “or includes the installation of public art.” This would
require the addition of public art on a historical building to have a review process that includes review by the
Historic Commission before it comes to the Planning Commission.
Mr. Goldman commented on the signage allowance for buildings with multiple frontages, and clarified the draft ordinance
rdthstnd
includes an allowance for the 3 and 4 frontage to have half the signage amount that would be allowed for the 1 or 2
frontage. Mindlin expressed concern with this language and felt equal signage should be allowed for each side of the building
when there are different businesses housed inside. Marsh voiced her support for the proposed language. She noted they are
expanding the signage amount that is currently allowed and felt this was a good compromise. It was noted that Brent
Thompson, who is the citizen who originally raised this issue, has indicated his support for the provision provided by staff.Mr.
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Molnar used the back wall in the Council Chamber to give a realistic example of how much signage the 3 or 4 side of a
building would get given the proposed language.
Mr. Goldman clarified the provision that would allow for Sound Peace’s prayer flags. He noted the limit for free standing signs
and clarified wind signs are classified as portable signs and the flags would need to be taken down each night. He added staff
did not want to create a window of opportunity for various banner signs and the intent of the language is to create a narrow
window to accommodate a narrow circumstance. Comment was made expressing concern with the proposed language,
indicating it would not accommodate the Sound Peace prayer flags. Mr. Goldman suggested Sound Peace would likely need
to lower the flags on the pole in order to come into compliance with the proposed language.
Comment was made expressing concern with whether the proposed 3D provision would successfully accommodate the
Alfredo statue outside Wiley’s Pasta. Mr. Goldman commented on statue’s 4 in. base and indicated the business owner may
need to sink the base two inches in order to bring Alfredo into compliance.
Commissioner Dotterrer/Marsh m/s to recommend to the City Council the approval of the amendments as presented
to Chapter 18.96 and 18.72.030 of the Ashland Land Use Ordinance.Roll Call Vote: Commissioners Dotterrer, Marsh,
Miller, Mindlin and Dawkins, YES. Motion passed 5-0.
OTHER BUSINESS
A.Planning Commission Goals
Commissioner Mindlin noted the City Council will be discussing their goals next month and encouraged the Planning
Commission to have a discussion on this so that they can provide input during that process. Dotterrer voiced his support for
this discussion and stated the Planning Commission should provide input on land use planning goals and have the Council
make a determination during their goal setting on which priorities they would like the Commission to work on.
Staff noted the following planning related City Council goals that have not yet been completed:
Water Resource Protection Zones Ordinance
Develop Strategy for the Railroad Property
Downtown Planning Process
Affordable Housing Goal
Ashland Planning Commission
February 24, 2009
Page 2 of 3
Mr. Molnar also noted the TSP update and explained the Planning Commission will have a substantial role in this project as
well. He voiced his support for the Commission providing input to the Council, but reminded the Commission of the economic
situation the City is in and noted the recent 20% reduction in Planning staff.
The Commission continued their discussion on possible goals they would like to bring forward to the City Council. Several
suggestions were made, including the following:
Encourage Council to complete Visioning Process and offer the Planning Commission’s involvement in anyway that
would be helpful.
Revision of the land use areas of the Comprehensive Plan
Transportation Planning
Water Infiltration
Changing Design Standards to incorporate Solar Orientation issues
Complete second portion of Sustainability Work Groups task (determine what other government agencies are doing)
Implement Croman Mills Redevelopment Plan
Mr. Molnar commented that staff envisions a number of these aspects (water infiltration, solar orientation, sustainability) being
addressed as part of the Croman Mills plan. He added the policies that are developed could be applied city wide, and not just
the Croman property.
Council Liaison Eric Navickas voiced his support for the Planning Commission providing input on the Council’s goals and
stated he would share the Commission’s desires with the Council.
Commissioners Marsh/Dotterrer m/s to recommend the following goals to the City Council: 1) Strategic
Vision/Visioning, and offer the Planning Commission’s involvement in anyway that is helpful, 2) Transportation
Planning if the TSP goes forward, and incorporating a planning vision and active participation in that process, 3)
Continue with the Croman planning process and incorporate potential issues such as solar orientation and water
infiltration design standards, and 4) Indicate the Planning Commission’s desire to specifically look at sustainability in
terms of researching what other municipal entities have done. DISCUSSION: Mr. Molnar commented on the
implementation phase of the Croman Plan and recommended the Planning Commission and City Council come to an
agreement on the scope and timeline early in the process. Miller voiced concern with the number of jobs the consultants have
proposed for the Croman property and stated if they are going to address sustainability issues with this plan they need to have
an awareness of their limitations in terms of capacity. Comment was made that the Commission will be able to have a more
detailed discussion on these items at a later date, and the motion on the table is the recommendation of these items as goals.
Roll Call Vote: Commissioners Blake, Dotterrer, Marsh, Miller, Mindlin, Morris and Dawkins, YES. Motion passed 7-0.
ADJOURNMENT
Meeting adjourned at 8:50 p.m.
Respectfully submitted,
April Lucas, Administrative Assistant
Ashland Planning Commission
February 24, 2009
Page 3 of 3
City of Ashland, Oregon - 2007-08 Council GoalsPage 1of 1
City of Ashland, Oregon / Document Center / 2007-08 Council Goals
2007-08 Council Goals
Council Goals
2007-08
The following were adopted by the City Council on July 18, 2007
Given
Implement Community Policing
Complete Planning Process for Croman MillSite
Complete the Arts Master Plan
Provide timely response to the AFR w/in the USFS
schedule
Work regionally to resolve funding forlibrary
Adoption of Riparian Ordinance
Goals
Develop a City-led Comprehensive Economic
Development Strategy with an Emphasis on Local
Economy, Diverse Population, Risks of Over-Reliance on
Single-Industry, and Living Wage
Develop City-Employee ContinuityStrategy
Develop a City-Wide TransportationStrategy
Complete a City-wide VisioningPlan
Develop plan to establish fiscal stability, manage costs,
prioritize services, and insure key revenuestreams
Generate Net Increase in Affordable/Workforce Housing
by a Minimum of 200 Units by 2010
Increase Effectiveness in Conservation programs and
Identify Specific targets in Energy and Resource
Consumption
Implement Program to Provide Workforce Housing for
City Employees
Develop a Long-Term Plan for all City Facilities and
Properties
Develop a Strategy for the RailroadProperty
Complete Downtown PlanningProcess
http://www.ashland.or.us/Page.asp?NavID=10413&Print=True3/20/2009
ORDINANCE NO. __________
AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE, TO
INCLUDE CHAPTER 2.18 ESTABLISHING THE ASHLAND HOUSING
COMMISSIONS, ITS QUORUM, POWERS AND DUTIES, AND OTHER
REQUIREMENTS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
Annotated to show deletions and additions to the code sections being modified.
Deletions are lined through and additions are in bold. Additions to the text of
Resolution 1995-18 are underlined, deletions are lined through. .
WHEREAS, in 1995, the City of Ashland passed Resolution no 1995-25
which established the Ashland Housing Commission.
WHEREAS, in 1996, the City of Ashland passed Resolution no 1996-18
which amended resolution NO 1995-25 to modify the Ashland Housing
Commission’s duties to eliminate responsibilities regarding the Community
Development Block Grant Program.
WHEREAS, in 2000, the City of Ashland Housing adopted the 2000-2005
Community Development Block Grant Consolidated Plan which re-
instituted the Housing Commissions role as a recommending body for the
Community Development Block Grant Program.
WHEREAS, the city desires to repeal resolution no 1996-18 in its entirety,
and to establish and ordinance to incorporate the rules governing the
establishment of the Housing Commission into the Ashland Municipal
Code.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
Resolution 1996-18 is hereby repealed in its entirety and a new ordinance is
hereby established governing the Housing Commission as follows:
SECTION 1. Section 2.18 is included in the Ashland Municipal Code to add
the Housing Commission, its objectives and responsibilities.
2.18 Housing Commission
2.18.010 Established-Membership
The Housing Commission is hereby established and shall consist of nine
voting members, one of which shall be a city councilor appointed by the
Mayor as liaison to the commission and one non-voting ex-officio member
who shall be the City Housing Program Specialist. The voting members
shall be appointed by the Mayor, with confirmation by the City Council.
2.18.020 Term-Vacancies
The tem of eight of the voting members shall be for three years expiring on
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April 30 of each year. The term of the council liaison shall be for one year.
Any vacancy shall be filled by appointment by the Mayor, with confirmation
by the City Council, for any unexpired portion of the term. The terms of the
initial eight members shall be two for one year, three for two years, and
three for three years. Any commissioner who is absent from four or more
meetings in any one calendar year, without being excused, shall be
considered no longer active and the position vacant, and a new
commissioner shall be appointed to fill the vacancy.
2.18.030 Quorum-Rules and Regulations
Five voting members of the commission shall constitute a quorum. A
quorum shall be defined as one-half the number of sitting Commissioners,
plus one. But in no case less than three. If there is no quorum, no official
Commission business shall be conducted and all matters advertised shall
automatically be continued to the next regularly scheduled meeting. At its
first meeting of the year the commission shall elect a chair and a vice chair
and secretary, who shall hold office at the pleasure of the commission.
The commission may make rules and regulations for its governance and
shall meet at least once every month.
2.18.040 Mission
The mission of the Ashland Housing Commission is to encourage housing
that is available and affordable to a wider range of city residents, to
enhance cooperation between the public and private sectors, to encourage
financial entities to support housing programs in the city, to coordinate
housing and supportive services programs and to educate the citizenry
and promote public knowledge and understanding of the benefits of
affordable housing..
2.18.050 Powers and Duties-Generally
The powers and duties of the commission shall be as follows:
A. To develop and recommend coordinated housing and supportive
services programs;
B. To recommend housing and supportive services priorities for the
city;
C. To review and make recommendations to the City Council on
Community Development Block Grant (CDBG) and related allocations;
D. To review and make recommendations to the City Council on the
Housing Trust Fund and related allocations;
E. To investigate federal, state, county and private funding for
implementation of city housing programs;
F. To act in an advisory capacity and to provide advice and guidance
to the City Council and other commissions on housing related matters;
G. To oversee the dissemination of accurate information on the city’s
housing supply and affordability;
H. To monitor projects funded with the Community Development
Block Grant (CDBG) and the Housing Trust Fund;
I. To foster public knowledge and support of official city housing
programs
2.18.060 Reports
The commission shall submit copies of its minutes to the city council and
shall prepare and submit such reports as from time to time may be
requested by the Mayor and City Council.
2.08.070 Compensation
Voting Members of the commission shall receive no compensation for
services rendered. The commission may receive gifts, bequests or devises
of property to carry out any of the purposes of this resolution, which shall
be segregated from other funds for use by the commission with the
approval of the City Council.