HomeMy WebLinkAbout2009-05-28 Housing PACKET
Ashland Housing Commission
Regular Meeting Agenda
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Thursday May 28 2009: 4:30 – 6:30pm
Community Development Building - 51 Winburn Way
1. (4:30) Approval of Minutes (5 min)
rd
April 23 2009, regular meeting Minutes
2. (4:35) Public Forum (5 min)
3.(4:40)Sub-committee Reports (25 min)
Subcommittee Reports Liaison Reports
Finance 5-12-09 Council (Voisin)
Education (none) Parks Commission(Hauck)
Land Use 5-06-09 School Board(Frost)
Planning Commission(Benjamin)
SOU(Amoratico)
Staff(Linda Reid)
4.(5.05)Community Development Block Grant Program – Recovery Act (25 min)
CDBG-R Recovery Act Fund Summary
Public Hearing on Draft Action Plan Amendment
Commission Discussion, Deliberation, and Motion/Recommendation
5.(5:30)Consolidated Plan Development (30 min)
Overview of the Consolidated Plan Components
Ad-hoc Sub-Committee Involvement discussion
Creation of Ad-Hoc Sub-committee
6.(6:00)Homeless liaison Report (20 min)
Graham Lewis and Nick Frost
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7.(6:20)June 25 2009 MeetingAgenda Items (5 min)
Commissioner items suggested(5 min)
Quorum Check – Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
8.(6.25)Upcoming Events and Meetings (5 min)
nd
June 2 2009 7PM City Council Meeting-CDBG Recovery Act Grant Award
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July 7 2009 7PM City Council Meeting-HC Ordinance 1 Reading
stnd
July 21 2009 7PM City Council Meeting-HC Ordinance 2 Reading
Next Housing Commission Regular Meeting
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4:30-6:30 PM; Thursday June 25 2009 Community Development Building
9. (6:30) Adjournment
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADATitle 1).
Minutes: Land Use Subcommittee
May 6th, 2009
Commissioners Present: Alice Hardesty, Bill Smith, Graham Lewis, Regina Ayars
Staff Present: Linda Reid, Brandon Goldman
Public Present: Madeline Hill
Discussion:
Agreed: Primary focus of Land Use subcommittee will be the development of the Clay
Street property whether it turns out to be 1.25 or total of 5 acres. Factor will be whether
meals tax gets extended by community so that Parks can purchase 4 acres for park.
Sub Committee will develop an RFP with some criteria as follows
1.. rental versus ownership
2.. conservation
3.. income levels
4.. size of units
5.. type of units
HUD has a "Good Neighborhood Program" - targets teachers, fire fighters, police
Secondary Priority is Vertical Housing city owned land
Actions: Linda Reid to provide Commissioners with a "job description" of what she
needs from the commissioners in order to complete Comsolidated Plan
Linda Reid to add to HC Goals - 1.25 parcel of Clay Street development
Regina Ayars to be part of the Comprehensive Plan Sub Committee
Alice Hardesty to up date HC on Land Use meeting at next full meet May 28th
Public Input: Madeline Hill - provided information about FHA and HUD rules for loans
on multi use (commercial/residential) structures regarding the square foot ratio of
commercial to residential.
Next Meeting: June 10th
3-5PM (2 hours)
Presentation from ACLT and site visit to Clay Street
Housing Commission Memo
Title:CBDG-R Overview
Date: May 28, 2009
Submitted By: Linda Reid, Housing Program Specialist
CDBG-R Recover Act/Stimulus Funds Summary
CDBG enables state and local governments to undertake a wide range of activities intended to create
suitable living environments, provide affordable housing and create economic opportunities for low and
moderate income families. The City of Ashland is a CDBG fund entitlement community and as such has
received additional funds through the American Recovery and Reinvestment Act. The City has been
allocated $55,622 in CDBG-Recovery Act funds (CDBG-R). These funds must be treated as a separate
grant. The department of Housing and Urban Development released guidelines for the use of CDBG-R
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funds on May 5 2009 which provide information on how the use and award of Recovery Act funds
differ from regularly received CDBG funds. The percentage of funds eligible for administrative
purposes has been reduced from 20% to 10%, leaving $50,000 in funds available for award. Due to the
accelerated timeline for committal of funds and the relatively short amount of time given to grantees to
identify a project and draft a substantial amendment to the 2008 Action Plan, HUD has waived the
requirement that grantees follow their citizen participation plans and has shortened the minimum time
for citizen comments to 7 calendar days. This will facilitate grantees meeting the amendment
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submission deadline of June 5 2009. Failure to submit a substantial amendment to HUD by June 5
2009 will result in funds being reallocated to another formula grantee.
Under the Recovery Act, recipients shall give priority to prudent projects that can award contracts based
on bids within 120 days of the grant agreement. In selecting activities for CDBG-R funding, grantees
are encouraged to carefully consider the language in the CDBG-R Notice concerning responsible
spending and The Recovery Act’s objectives and goals, and to identify activities that will best address
these objectives as well as local needs. Grantees should work to ensure merit-based decision making for
grants and other forms of federal financial assistance under the recovery act. Agencies shall develop
transparent, merit based selection criteria that will guide their available discretion in committing,
obligating, or expending funds under the Recovery Act for grants and other forms of Federal financial
assistance.
Proposed projects must be consistent with the goals of the Recovery act and will maximize job creation
and economic benefit in relation to the funds obligated. The proposed projects should address the
Recovery Act by;
Preserving and creating jobs and promoting economic recovery;
Assisting those most impacted by the recession;
Providing investment needed to increase economic efficiency;
Investing in transportation, environmental protection, or other infrastructure that will provide
long-term economic benefits;
Minimizing or avoiding reductions in essential services; or
Fostering energy independence.
Modernize infrastructure
Improve energy efficiency
Expand educational opportunities and access to health care
HUD recommends that CDBG-R grantees evaluate proposed projects for consistency with the
overarching goals of the Recovery Act. To this extent, HUD strongly urges grantees to use CDBG-R
funds for hard development cost associated with infrastructure activities that provide basic services to
residents or activities that promote energy efficiency and conservation through rehabilitation or
retrofitting of existing building.
CDBG-R funds cannot be used to support projects of the type described in section1604 of Division A of
the Recovery Act, which states that “None of the funds appropriated or otherwise made available in this
Act may be used by any State or local government, or any private entity, for any casino or other
gambling establishment, aquarium, zoo, golf course, or swimming pool.”
CDBG-R Project Proposal Description
Project Title:
Conservation Program-Weatherization
Brief project Summary:
This project would utilize $45,000 in CDBG-R funds to replace inefficient heat
systems in rental and ownership units that also receive weatherization measures through
the City’s conservation program. Units that are inhabited by income eligible participants
will be eligible to receive up to $3,000 in CDBG-R funds to assist with the cost of
upgrading existing inefficient heating systems and replacing them with new systems that
meet the energy efficiency standards as specified by the City’s Conservation Program.
Applicants who receive grant funds will be required to bring existing insulation in the
unit up to current code in order to maximize conservation measures.
The City’s Conservation Program offers a 5 year 0% interest loan of up to $7,500 to
pay for weatherization in owner occupied units, or rebates of up to 40% of the total cost
of eligible weatherization measures for rental units. Utilizing the CDBG-R funds in
conjunction with the City’s existing Conservation Program allows the City to further the
grant funds by leveraging Conservation Program funds and assist more households.
Similarly, utilizing the funds in a manner that furthers an existing program provides for
greater energy efficiency measures not able to be offered by through the Conservation
Program while promoting economic efficiency by streamlining implementation through
an existing program. This program would be advertised through the same manner as the
Conservation Program, as well as through ads in the Daily Tidings and on the City’s
website. The program would target; projects assisted with past CDBG awards that may
not currently have weatherization measures that meet code or which could benefit from
an upgrade, households that received ALIEP assistance in the past year, and housing
units which are heated through electric resistance heating systems, which are recognized
by the Conservation and Electric Departments as one of the most inefficient heating types
found in the City of Ashland. All applications received will be date stamped and will
offered funding on a first come first serve basis.
CDBG Program Objectives
1.) Describe how this project benefits Low-Moderate income populations:
This project is estimated to serve between 15 and 20 low to moderate income households.
This project will be 100% Low-Moderate benefit. Each household will be income
verified for eligibility.
2.) Will this project require an Environmental Review; Will the E.R. process
impede implementation of the activity beyond Recovery Act targeted timelines?
(Contract by 5-17-09, implementation by 10-15-09):
This project is a categorically exempt project, it is categorically excluded from NEPA
requirements under 58.35(a)(1)and will require site specific Environmental Review only.
Therefore it will not impede implementation of the activity beyond the targeted
guidelines.
3.) Does this activity trigger Davis-Bacon Wage rates? Will prevailing wage
requirements harm the economic viability of the project?
HUD has not determined whether this activity will trigger Davis-Bacon Wage rates at
this time. This activity is not expected to be deemed economically unfeasible if
prevailing wage is required.
CDBG-R Program Priorities
4.) Does this project Preserve or Create Jobs? Please describe and quantify job
retention or creation (including permanent, part-time, and temporary jobs, refer to
HUD job creation guidelines for CDBG-R funded projects for specifics):
Since HUD’s job creation guidelines have not been made available at this time, it is
estimated that this project will require approximately 8 hours of work for two people (for
both insulation/weatherization and heating and air contractors). It is estimated that 15
projects can be completed with the available funding, for a total of 240 hours worth of
work. That is the equivalent of 6 weeks of full time employment for one person.
5.) How will this project promote economic activity?
This project will promote economic activity by introducing a new source of funds into the
local economy (CDBG-R funds), by offering an economic incentive to promote and
maximize participation in an existing program, and lastly, the creation of more energy
efficient units will save the low to moderate income individuals money on utility bills
thereby reducing cost burden and freeing up more income for discretionary spending. A
simple example of the extent of the economic benefit to the local economy is to use the
Oregon Housing and Community Services estimate contained in the document “Housing
as and Economic Stimulus”, every dollar spent on labor equates to $2.77 in spending.
Therefore $50,000 in recovery act funds spent on labor will translate into $138,500 in
economic activity.
6.) How will this project assist those most impacted by the recession?
This project targets employment activities to those most affected by the collapse of the
housing market, those in the construction industry. Similarly this project directs funds to
those populations most vulnerable to volatile economic shifts, low wage service sector
workers, frail, elderly and special needs populations, families with children, and single
parents.
7.) Does this project minimize or avoid reductions in essential services (CDBG-R
funds can only be used for this purpose if applicant can prove that there is not other
funding available for this purpose):
N/A
8.) Does this project provide investment that will increase economic efficiency?
N/A
9.) Does this project provide investment in transportation, environmental
protection, or infrastructure that will provide long term economic benefit? Please
describe:
Replacing resistance electric heat with high efficiency ductless heat pumps will reduce
the demand for electricity. Typical electricity generation methods impact the environment
significantly, from emitting greenhouse gasses and other pollutants to negatively altering
habitat of endangered species. Conserving electricity by implementing this more efficient
technology can avoid dependence on generation methods most harmful to the
environment. It can also avoid dependence on the more expensive generation methods,
and therefore provide long term economic benefit.
10.) Describe how the activity will promote energy conservation, smart growth,
green building technologies, or reduced pollution emissions, if applicable:
This project promotes energy conservation through weatherization and energy efficiency
measures. It will also serve to promote the use of a cleaner more environmentally
friendly energy source, hydro-electric over less sustainable coal by reducing the local use
of hydro-electric generated power thereby freeing up the unused electricity to replace that
which would have been generated by burning coal to meet demands elsewhere.
11.) Does this project help to foster energy independence? Please explain:
See the answers to questions 9 and 10 above.
12.) Does this project serve to modernize infrastructure? Please describe the need
and the benefit:
N/A
13.) Does this project improve energy efficiency? Please explain:
This project will target households whose primary source of heat is electric resistance
heat. For each electric resistance heating system replaced with a more energy efficient
system (ideally a ductless split mini system) the Co-efficiency of performance (COP) will
go from a COP of 1 to a COP of 2.5.
14.) Does this project expand educational opportunities or provide access to
healthcare? Please explain:
N/A
15.) Is this a project that can be contracted (based on bids) within 120 of February
th
17 2009? HUD/Recovery Act is giving fund recipients 120 from enactment of the
th
act, or until June 17 2009 to commit funds these funds to an eligible project).
Yes.
16.) Is this a project that can be implemented (underway) 120 days from the date of
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contract? (October 15 2009).
Yes.
17.) Will this project leverage funds from other sources, if other Recovery Act
funds are leveraged please describe what time and the percentage of matching
funds. For all other leveraged funds please describe and provide a percentage for
total funds leveraged.
This project will leverage State of Oregon and BPA funds in the amount of $7,500 per
owner occupied project or a 40% rebate (on average $1,500-$2,000) on all eligible
conservation measures undertaken by property owners of rental properties. The
leveraged funds per project will range from 60% in matching funds for rental households
to 250% in matching funds for owner occupied households.
1 point for each requirment that the proposed activity meets
111111310% Match=1, 20-50% Match=2, 50-100%=3
CDBG-R PROJECT EVALUATION FORM
PROJECT TITLE: Conservation Program-WeatherizationCDBG Program RequirementsYes/NoRating CDBG-R Program PrioritiesOther FactorsTOTAL12
Meets National Objective:YesLow-Moderate Income Housing Activities (LMH)Low-Moderate Income BenefitYesElimination of Slum or BlightUrgent NeedEligible ActivityYesRequires Environmental
ReviewYesCategorically Excluded Activity-Site Specific onlyTriggers Davis-Bacon Wage Rate???Preserves or Creates Jobs 2Rating # is the # of jobs created or preserved by activityPromotes
Economic Recovery1Assists those most impacted by RecessionMinimizes or avoids reductions in essential servicesProvides investments that increase economic efficiencyInvests in transportation/environm
ental protection/or infrastructure that provides long term economic benefitFosters energy independenceModernizes infrastructureImproves Energy EfficiencyExpands educational opportunites
and/or access to healthcareActivity can be under contract by June 17thActivity can be under way by October 15thLeverages Funds
CDBG-R Project Proposal Description
Project Title:
Parks Department-Garfield Park Improvements
Brief project Summary:
The Parks department has three proposed projects that would benefit from CDBG-
Recovery act funds; all three projects would take place at Garfield Park which is in a
neighborhood identified as having a population that is comprised of households that are
60-70% below 80% of Area Median Income (AMI).
Project 1: would be resurfacing of the basketball pad, using $20,000 in CDBG-R funds.
Project 2: would be to resurface the skate board area with cement, utilizing $10,000 in
CDBG-R funds.
Project 3: Replace playground at park. Would require approximately $35,000 in CDBG-
R funds.
Funding one of the three projects or any combination of the three would be eligible so
long as the combined total for the projects funded did not exceed the amount available.
CDBG Program Objectives
1.) Describe how this project benefits Low-Moderate income populations:
This project will be located in a recognized Low to Moderate income neighborhood. It
will qualify under the Low-Mod Area (LMA) Benefit National objective.
2.) Will this project require an Environmental Review; Will the E.R. process
impede implementation of the activity beyond Recovery Act targeted timelines?
(Contract by 5-17-09, implementation by 10-15-09):
This project will consist of the replacement of surfaces or equipment in areas whith
existing surfaces or equipment, and does not propose to add new impervious surface or
change the footprint of the existing surfaces in any way. It is categorically excluded from
NEPA requirements under 58.35(a)(1), therefore it will require a site specific
Environmental Review only which will not impede activity implementation.
3.) Does this activity trigger Davis-Bacon Wage rates? Will prevailing wage
requirements harm the economic viability of the project?
This project will may trigger Davis-Bacon wage rates, since the overlay paving project
will trigger Bureau of Labor and Industry (BOLI) wage rates which are often higher than
prevailing wage it is not expected to raise project costs enough to be deemed
economically unfeasible.
CDBG-R Program Priorities
4.) Does this project Preserve or Create Jobs? Please describe and quantify job
retention or creation (including permanent, part-time, and temporary jobs, refer to
HUD job creation guidelines for CDBG-R funded projects for specifics):
This project may preserve and create jobs, how many is unclear at this time. HUD
guidelines will be consulted when they are made available.
5.) How will this project promote economic activity?
This project will promote economic activity by introducing a new source of funds into the
local economy (CDBG-R funds). A simple example of the extent of the economic
benefit to the local economy is to use the Oregon Housing and Community Services
estimate contained in the document “Housing as and Economic Stimulus”, every dollar
spent on labor equates to $2.77 in spending. Amounts will be dependent on which
project or projects receive funding.
6.) How will this project assist those most impacted by the recession?
This project targets employment activities to those most affected by the collapse of the
housing market, those in the construction industry.
7.) Does this project minimize or avoid reductions in essential services (CDBG-R
funds can only be used for this purpose if applicant can prove that there is not other
funding available for this purpose):
N/A
8.) Does this project provide investment that will increase economic efficiency?
N/A
9.) Does this project provide investment in transportation, environmental
protection, or infrastructure that will provide long term economic benefit? Please
describe:
N/A
10.) Describe how the activity will promote energy conservation, smart growth,
green building technologies, or reduced pollution emissions, if applicable.
N/A
11.) Does this project help to foster energy independence? Please explain:
N/A
12.) Does this project serve to modernize infrastructure? Please describe the need
and the benefit:
N/A
13.) Does this project improve energy efficiency? Please explain:
N/A
14.) Does this project expand educational opportunities or provide access to
healthcare? Please explain:
N/A
15.) Is this a project that can be contracted (based on bids) within 120 of February
th
17 2009? HUD/Recovery Act is giving fund recipients 120 from enactment of the
th
act, or until June 17 2009 to commit funds these funds to an eligible project).
16.) Is this a project that can be implemented (underway) 120 days from the date of
th
contract? (October 15 2009).
17.) Will this project leverage funds from other sources, if other Recovery Act
funds are leveraged please describe what time and the percentage of matching
funds. For all other leveraged funds please describe and provide a percentage for
total funds leveraged.
1 point for each requirment that the proposed activity meets
111110% Match=1, 20-50% Match=2, 50-100%=3
CDBG-R PROJECT EVALUATION FORM
PROJECT TITLE: Parks Department-Garfield ParkCDBG Program RequirementsYes/NoRating CDBG-R Program PrioritiesOther FactorsTOTAL6
Meets National Objective:YesLow Mod Area BenefitLow-Moderate Income Benefityes Elimination of Slum or BlightUrgent NeedEligible ActivityRequires Environmental ReviewYesCategorically
excludedTriggers Davis-Bacon Wage RateYesPreserves or Creates Jobs 1Rating # is the # of jobs created or preserved by activityPromotes Economic Recovery1Assists those most impacted
by RecessionMinimizes or avoids reductions in essential servicesProvides investments that increase economic efficiencyInvests in transportation/environmental protection/or infrastructure
that provides long term economic benefitFosters energy independenceModernizes infrastructureImproves Energy EfficiencyExpands educational opportunites and/or access to healthcareActivity
can be under contract by June 17thActivity can be under way by October 15thLeverages Funds
CDBG-R Project Proposal Description
Project Title:
Public Works - Iowa Street ADA Accessibility Requirements
Brief project Summary:
This project would utilize approximately $16,500 in CDBG-R funds to replace 11
wheelchair ramps along five blocks of Iowa street to bring them in line with ADA
requirements. This 5 block stretch of Iowa street, between North Mountain Avenue and
Wightman street is in a designated low to moderate income neighborhood which is
identified by the 2000 census as a block group that is 60-70% comprised of populations
below 80% of the Area Median Income (AMI). This project is located in an area that will
serve to provide better access to 4 schools. This project will be carried out in conjunction
with a Recovery Act funded overlay paving project being carried out by the Oregon
Department of Transportation and the City of Ashland’s Public Works Department on 5
blocks of Iowa Street between North Mountain Avenue and Wightman Street.
CDBG Program Objectives
1.) Describe how this project benefits Low-Moderate income populations:
This project will be located in a recognized Low to Moderate income neighborhood. It
will qualify under the Low-Mod Area (LMA) Benefit National objective.
2.) Will this project require an Environmental Review; Will the E.R. process
impede implementation of the activity beyond Recovery Act targeted timelines?
(Contract by 5-17-09, implementation by 10-15-09):
This project will consist of the installation of ADA accessible sidewalk ramps in the
existing right-of way. It is categorically excluded from NEPA requirements under
58.35(a)(1), therefore it will require a site specific Environmental Review only which
will not impede activity implementation.
3.) Does this activity trigger Davis-Bacon Wage rates? Will prevailing wage
requirements harm the economic viability of the project?
This project will may trigger Davis-Bacon wage rates, since the overlay paving project
will trigger Bureau of Labor and Industry (BOLI) wage rates which are often higher than
prevailing wage it is not expected to raise project costs enough to be deemed
economically unfeasible.
CDBG-R Program Priorities
4.) Does this project Preserve or Create Jobs? Please describe and quantify job
retention or creation (including permanent, part-time, and temporary jobs, refer to
HUD job creation guidelines for CDBG-R funded projects for specifics):
This project will preserve and create jobs, how many is unclear at this time. HUD
guidelines will be consulted when they are made available.
5.) How will this project promote economic activity?
This project will promote economic activity by introducing a new source of funds into the
local economy (CDBG-R funds). A simple example of the extent of the economic
benefit to the local economy is to use the Oregon Housing and Community Services
estimate contained in the document “Housing as and Economic Stimulus”, every dollar
spent on labor equates to $2.77 in spending. Therefore $16,500 in recovery act funds
spent on labor will translate into $45,700 in economic activity.
6.) How will this project assist those most impacted by the recession?
This project targets employment activities to those most affected by the collapse of the
housing market, those in the construction industry.
7.) Does this project minimize or avoid reductions in essential services (CDBG-R
funds can only be used for this purpose if applicant can prove that there is not other
funding available for this purpose):
N/A
8.) Does this project provide investment that will increase economic efficiency?
N/A
9.) Does this project provide investment in transportation, environmental
protection, or infrastructure that will provide long term economic benefit? Please
describe:
This project provides investment in infrastructure that will provide benefits to the
populations in and around this low-to moderate income neighborhood by facilitating the
mobility of peoples with disabilities. Similarly, since this area serves four different
schools it will also further the health and safety of the pedestrian traffic to and from those
schools.
10.) Describe how the activity will promote energy conservation, smart growth,
green building technologies, or reduced pollution emissions, if applicable
N/A
11.) Does this project help to foster energy independence? Please explain:
N/A
12.) Does this project serve to modernize infrastructure? Please describe the need
and the benefit:
This project will serve to modernize infrastructure by bringing 11 the wheel chair ramps
along this five block stretch of Iowa street up to ADA accessibility requirements.
13.) Does this project improve energy efficiency? Please explain:
N/A
14.) Does this project expand educational opportunities or provide access to
healthcare? Please explain:
N/A
15.) Is this a project that can be contracted (based on bids) within 120 of February
th
17 2009? HUD/Recovery Act is giving fund recipients 120 from enactment of the
th
act, or until June 17 2009 to commit funds these funds to an eligible project).
Yes.
16.) Is this a project that can be implemented (underway) 120 days from the date of
th
contract? (October 15 2009).
Yes.
17.) Will this project leverage funds from other sources, if other Recovery Act
funds are leveraged please describe what time and the percentage of matching
funds. For all other leveraged funds please describe and provide a percentage for
total funds leveraged.
Yes, this project will leverage over $500,000 in Recovery Act funds.
1 point for each requirment that the proposed activity meets
11111310% Match=1, 20-50% Match=2, 50-100%=3
CDBG-R PROJECT EVALUATION FORM
PROJECT TITLE: Public Works-Iowa street ADA RampsCDBG Program RequirementsYes/NoRating CDBG-R Program PrioritiesOther FactorsTOTAL10
Meets National Objective:YesLow-Mod Area benefitLow-Moderate Income BenefitYesElimination of Slum or BlightUrgent NeedEligible ActivityYesRequires Environmental ReviewYesTriggers Davis-Bacon
Wage RateYesPreserves or Creates Jobs 1Rating # is the # of jobs created or preserved by activityPromotes Economic Recovery1Assists those most impacted by RecessionMinimizes or avoids
reductions in essential servicesProvides investments that increase economic efficiencyInvests in transportation/environmental protection/or infrastructure that provides long term economic
benefitFosters energy independenceModernizes infrastructureImproves Energy EfficiencyExpands educational opportunites and/or access to healthcareActivity can be under contract by June
17thActivity can be under way by October 15thLeverages Funds
Housing Commission Memo
Title:Consolidated Plan-Ad-Hoc Subcommittee-Responsibilities
Date: May 28, 2009
Submitted By: Linda Reid, Housing Program Specialist
Primary Responsibilities:
Discuss survey methods and distribution-handout provided on HUD approved survey methods
Draft Surveys-refer to prior consolidated plan
Distribute Surveys
Discuss Key interviewees/research on available resources-refer to prior consolidated plan
Draft interview questions- refer to prior consolidated plan
Conduct interviews of major public and private agencies responsible for administering programs
covered by the consolidated plan:
General- consult with public and private agencies that provide health services, social and fair housing
services (including those focusing on services to children, elderly persons, persons with disabilities,
persons with HIV/AIDS and their families, homeless persons) during the preparation of the plan.
Homeless strategy-consult with public and private agencies that provide assisted housing, health
services, and social services to determine what resources are available to address the needs of any
persons that are chronically homeless.
Lead –Based Paint Hazards- consult with state or local health and child welfare agencies and examine
existing data related to lead-based paint hazards and poisonings.
Metropolitan Planning-consult with adjacent units of general local government, including local
government agencies with metropolitan-wide planning responsibilities, particularly for problems and
solutions that go beyond a single jurisdiction, i.e. transportation, workforce, etc.
Public Housing-consult with the local public housing agency concerning public housing needs, planned
programs, and activities.
Gather information from interviews and surveys
Organize data
Analyze data
Discuss all information gained from research/interviews/surveys
Generate priority needs based on conclusions drawn from collected data, Specifically;
Housing Needs; Estimate the housing needs projected for the next five year period for the following
categories: Extremely low, low, moderate-income and middle income families
Housing Commission holds public hearing to share information and gain input from the public
(see City of Medford handout)
Categorize priority needs according to HUD’s guidelines
Assign quantitative goals for each priority need
Review and edit draft plan
Housing Commission holds public hearing for comments on draft plan
Housing Commission accepts draft plan and forwards it to the City Council for approval