HomeMy WebLinkAbout2010-05-27 Housing PACKET
Ashland Housing Commission
Regular Meeting Agenda
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Thursday May 27 2010: 4:30 – 6:30pm
Community Development Building - 51 Winburn Way
1. (4:30) Approval of Minutes (5 min)
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March 25, 2010
2. (4:35) Public Forum (5 min)
3. (4:40) New Member introductions (5 min)
4. (4:45) Sub-committee Reports (10 min)
Subcommittee Reports Liaison Reports
Finance (none) Council (Navickas)
Education (none) Parks Commission(Hauck)
Land Use (none) School Board(Frost)
Planning Commission(Benjamin)
SOU(???)
Staff(Linda Reid)
5.(4.55)2010 CDBG Annual Action Plan Public Hearing(10 min)
Draft Review and Approval
6.(5:05)Review and Discussion of New Boards and Commissions Rules(20 Min)
7.(5:25)Discuss Council Homeless Goal and HC involvement (20 Min)
8.(5:45) Discussion about potential recruits and member removal (15 min)
9. (6:00)SubcommitteeDiscussion (15 min)
Regina Ayars-absentee e-mail recommendation
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10.(6:15)June 24 2010 MeetingAgenda Items (10 min)
Commissioner items suggested(5 min)
Quorum Check – Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
11.(6.25)Upcoming Events and Meetings (5 min)
None
Next Housing Commission Regular Meeting
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4:30-6:30 PM; Thursday June 24 2010 Community Development Building
12. (6:30) Adjournment
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title 1).
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CALL TO ORDER – Chair Steve Hauck called the meeting to order at 4:35 p.m. at the Community Development and
Engineering Services Building, 51 Winburn Way, Ashland, OR.
Council Liaison
Commissioners Present:
Graham Lewis Eric Navickas, absent
Regina Ayars
Aaron Benjamin
Staff Present
Steve Hauck Linda Reid, Housing Specialist
Richard Billin Carolyn Schwendener, Account Clerk
Commissioners Absent:
Nick Frost
APPROVAL OF MINUTES
Minutes from the January 28, 2010 meeting were approved as presented.
PUBLIC FORUM
No one present
SUBCOMMITTEE REPORTS
Sub-committee Reports
Finance – No report
Education – No report
Land Use - No report
Liaison Reports
Council – No report
Parks - No report
School Board - No report
Planning Commission - Benjamin reported that on April 6, 2010 the City Council will be making
the final decision on the Croman project.
Staff - Reid explained that she reissued the RFP for the remaining CDBG funds, and received an
application whose representatives are present at this meeting.Reid did a mailing for the recovery
act, which has been renamed the Energy Efficiency Program. Out of the fifty-two mailings she has
received fifteen replies from home owners who are interested in taking advantage of the $3,000
grant that was approved with the Recovery Act funds. Because of the great response Reid
suggested that the Commission might be interested in allocating some of the regular CDBG
program funds to help fill the gap. Initially the City Council allocated $30,000 to the
Conservation Program and $16,500 to the Public Works department for repairs of handicapped
accessible wheelchair ramps. The Public Works department was able to use other monies to do
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March 25, 2010
the handicapped accessible wheelchair ramp repairs. We now need to ask the council to re-
allocate the $16,500 to the conservation program giving them a total of about $50,000 to do the
activity, stated Reid. The request will go before the Council as a Consent Agenda item on April
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20. Reid will also need to amend the Action Plan to reflect the change.
Transportation Growth Management (TGM) Grant Application
The Planning Department has applied for a grant from TGM to create a Land Use and Transportation Plan
for the Normal Avenue area. It is an approximately ninety-four acre developable parcel located in the
Urban Growth Boundary. The City is asking for a grant to develop a plan to see how the space could be
used. Two of the components of this project would be to update the Buildable Lands Inventory and create
a new Housing Needs Analysis which would be of interest to the Housing Commission.
Graham/Ayars m/s motion for Hauck to sign a letter of support for this Grant Application.
Voice Vote: all AYES. Motion passed
CDBG Program Public Hearing and Award Recommendation
Reid explained that for the 2010 Community Development Block Grant year the City of Ashland is
expecting a total allocation of approximately $207,000, $30,000 of which is available for public service
projects. The City received one application for public services from St. Vincent De Paul. Their goal is to
provide emergency housing and utility assistance to qualified low income households within the City of
Ashland. Last year St. Vincent De Paul helped 587 low income households with $65,000. This year the
goal is to help 620 household with the help of the $30,000 grant money. St. Vincent De Paul will be
providing matching funds in the amount of $37,000. Staffs recommendation is to fully fund this activity.
Applicant Presentation - Rich Hansen, Foundation Liaison and volunteer Charlotte Dorsey were present
to represent St. Vincent De Paul. Mr. Hansen explained they have no paid employees and depend on over
250 volunteers to supply all staffing and services. Because there is no paid staff they can guarantee that
100% of the money they receive will go to help the poor in their moment of crisis. With today’s economy
the needs have increased and the $30,000 would go a long way to help, stated Mr. Hansen. Their
objective is to avoid homelessness.
Question and Answer Discussion -
What’s the typical profile of your clients?
The majority of people they deal with in Ashland and Talent are low income families or
individuals struggling with the economy due to the job situations. Most clients are families or
single parents who have no job and rent becomes an issue.
What percentage would you say are families with children?
50%
What percentage are single parents?
Not sure at this time but they are the minority rather then the majority.
What kind of paperwork is required?
Reid explained that she is required to report on the use of the money and show that it is being used
to serve people who are 80% or below AMI. Currently St. Vincent De Paul does not require
income verification and prides themselves in being blind to race, religion, color, age and creed.
HUD wants to see the trends and asks for demographics, race, and female head of household,
seniors, disabilities and income categories. St. Vincent De Paul will now need to record these
demographics.
Do you have any statistic showing a focus on chronology age groups?
Age 0 to 17 is 28%,
Age 24 to 44 25%
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Age 55 to 69 6%
Is any focus being placed on homeless youth or the elderly?
The elderly have a lot more places to be referred to for housing, thanks to the government and the
Community Action Agency, ACCESS, Inc.
Typically what’s the period of time you work with a client and how many visits do you make.
In past years one visit was typically made to do an initial screening to find out the medical
and other immediate need. Now with the changes in the economy and with the increase in
joblessness and homelessness they are returning more often.
Graham thanked Mr. Hansen and said that as a staff of the United Methodist Church he really appreciates
St. Vincent De Paul’s promptness and what they have been able to do for folks.
Billin/Ayars m/s to approve the recommendation made by City staff to “Recommend funding St. Vincent
De Paul – Home Visitation Program $30,000 to fund emergency rent and utility assistance for people to
prevent homelessness.” Roll Call Vote: Commissioners Billin, Ayars, Graham and Benjamin, Yes.
Motion passed.
New application for Capital Funds from Ashland Supportive Housing
Reid stated this is an eligible activity as a rehabilitation of a home that will be serving, low income
populations, since peoples with disabilities are presumed benefit by HUD. Though Reid has not had the
sufficient time to evaluate this application it is her belief that staff will recommend to fund this project.
Applicant Presentation - Sue Crader, Executive Director of ASH and Judy Byers Assistant Director
were present to discuss their application. They are requesting $110,861.00 CDBG funds to renovate an
existing structure. The organizational match is $30,994 funds and $2,700 from United Way. The total
project cost is $143, 755.
ASH owns a home located on the corner of Walker and Clark Street that they previously used as a group
home for developmentally disabled adults from the early 1990’s until 2004. Having no money to put
towards the renovation of the house they moved their clients into two other homes. ASH put the home on
the market. Unfortunately the market fell apart and the house sat for a year and a half until it was leased
by some folks who turned it into a kindergarten. Their business failed and ASH received the property
back in January of this year.
ASH would like to create a respite home, a place where people with disabilities can spend time out of
their own homes for one, two, three nights even up to 60 days. This gives caregivers a break as well as
the person who needs care a break. It offers a temporary placement within their community. ASH would
like the grant money so they can fix up the property to meet this need. ASH has been in business since
1982 with 26 full time employees paid at a living wage with full medically and dental benefits. This
project would create 9 full time positions.
Funding will be provided primarily through creative supports and the state of Oregon. They will also be
opening up beds for private pay. Their goal is to have the project completed by the end of the year and
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then hire a staff and open the doors by March 15 of 2011.
Discussion and questions -
If you don’t get the funds will this project not go forward?
It would not be easy but they will still try to make it happen. They would need to find other
places to get the funds.
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Graham/Billin m/s that we approve (this presentation) with the caveat that if another proposal comes in
before the deadline we will reconvene with a public hearing to hear that proposal but if we don’t get
another one in forget it. Roll Call Vote: Billin, Ayars, Graham and Benjamin, Yes. Motion passed
Public Hearing-Draft Consolidated Plan Review
The Consolidated plan is a document that needs to be drafted every five years for the City to continue to
receive Community Development Block Grant Funds. The Consolidated plan has to encompass all
activities that CDBG could undertake although the City does not intend to undertake all the activities that
are eligible for CDBG funding.
Reid reviewed how the City did with the goals previously and what the new goals are. Out of the focus
group meeting there were three priority goals.
1.Affordable and Workforce Housing
2.Homeless, At-Risk and Special Needs Populations
3.Economic and Community Development
Reid commented that a one item she found to be quite interesting was that the percentage of families and
individuals in poverty is greater in Ashland then it is in Jackson County, in the State of Oregon as well as
the United States as a whole. The percentage is higher here then the national average. Our community has
a lot more needs then people realize, stated Reid.
The Commissioners congratulated Reid on a job well done with the Consolidated Plan.
Billin/Graham m/s to recommend approval of the 2010-2014 Consolidated Plan.Roll Call Vote: Billin,
Ayars, Graham and Benjamin, Yes. Motion passed
Hunger and Homelessness Forum Report
Hauck thanked Regina for stepping in for him as he had other obligations and was not able to attend the
forum. Ayars reported that approximately forty people attended mostly students, homeless people and
stake holders in the community. They had a panel consisting of the woman who started the food bank,
the man who started the Ashland food project, Jody Waters a professor at SOU who teaches homeless and
hunger class, Ayars, the Mayor and a man living at the Gospel Mission.
Regina shared that the Housing Commission’s role is prevention of homelessness by promoting
affordable housing. Two communities of homeless people were present, those who choose homelessness
as a life style and those who do not choose homelessness. The students who organized this did a really
good job said Ayars though she was not sure what is going to happen with the information. Oregon has
the highest concentration of homeless population of all states, one in every 250 stated Reid.
Subcommittee Discussion
This discussion was moved to next month’s meeting. Regina will not be present at next month’s meeting
and will turn in a written report.
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April 22 2010 Meeting Agenda Items and Quorum Check
Regina will not be present.
Upcoming Events and Meetings
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April 20 2010 7PM City Council Meeting-CDBG Program Award
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April 20 2010 7PM City Council Meeting-Consolidated Plan Public Hearing
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April 22 2010 4:30-6:30 PM Thursday Regular Housing Meeting
ADJOURNMENT - The meeting was adjourned at 6:35 p.m.
Respectfully submitted by,
Carolyn Schwendener
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DRAFT ACTION PLAN: ONE YEAR USE OF FUNDS
Program Year 2010
(July 1, 2010 – June 30, 2011)
Prepared for:
The U.S. Department of Housing and Urban Development
By:
The City of Ashland
Department of Community Development
Planning Division
Ashland, Oregon
One Year Use of Funds
Action Plan for CDBG Funds
Program Year 2010
Mission Statement
The following mission statement is taken from the City of Ashland’s current Strategic Plan.
H OUSING
The City has a responsibility to ensure that proper amounts of land are set aside to
accommodate the various housing needs in the City, and that its land development ordinances
are broad enough to allow for variation in housing type and density.
E CONOMY
The City seeks to provide opportunities for a variety of economic activities in the City, while
continuing to reaffirm the economic goals of Ashland citizens. Economic development in
Ashland should serve the purpose of maintaining and improving the local quality of life.
S OCIAL AND H UMAN S ERVICES
To ensure that all people in Ashland live in a safe, strong, and caring community, the City seeks
to enhance the quality of life and promote self-reliance, growth and development of people. To
these ends, the City will strive to provide resources and services to meet basic human needs.
Executive Summary
The City of Ashland is an Entitlement community. The city anticipates an annual allocation of
$224,545 in Community Development Block Grant funds for Program Year 2010 (July 1, 2010-
June 30, 2011) by the Department of Housing and Urban Development (HUD). Additionally in
the coming program year the City will utilize $2,370 in 2009 carry over funds that were
unallocated.
This document, the CDBG Action Plan for Program Year 2010 describes the project(s) that the
City will undertake and the manner in which the project(s) are consistent with the priorities of the
Five-Year Consolidated Plan. Within this document is a table summarizing the projects to be
funded by CDBG dollars in Program Year 2010 (page 3).
Following the recommendation of the Housing Commission, the City Council approved an award
of $30,000 to St. Vincent de Paul-Home Visitation Program to provide emergency rental and
utility assistance to qualified low-income households, and $110,861 to Ashland Supportive
Housing (ASH) to rehabilitate an existing house to be used as a respite home. The un-
requested remaining balance of $27,623 (based on the prior years allocation) was dedicated to
completing ADA and Public Facilities improvements in qualified low to moderate income census
block groups. The remainder of funds is to be applied to administration of the program (20% of
annual award).
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 2
The table provided below shows the projects awarded CDBG funds in Program Year
2010:
CDBG Funded Projects for Program Year 2010
Project ID Recipient Activity Name Location CDBG # Households or
Organization Funds Persons Assisted
Annually
2010-1City of Ashland CDBGCity wide $44,909city wide
Administration
(Consolidated
Plan Goal 14)
2010-2AshlandRehabilitation of a 1016 Clark Street, $110,861 416 special needs
Supportivehousing unit to be Ashland, OR client annually
(Consolidated
Housingused as a respite
Plan Goals 8.1 &
home for peoples
8.2)
with disabilities.
2010-3
620 Low income
Home Visitation City Wide $30,000
St. Vincent De
(Consolidated
Program
households
Paul
Plan Goals 6.1)
City of Ashland ADA
2010-4
City Wide $27,6232,379 peoples with
Public Works Improvements
(Consolidated
disabilities reside in
Department
Plan Goal #7)
Ashland (2000
Census)
To Be
$13,522
Unallocated Grant
Determined
Funds
TBD
Housing
City wide $43,978
2009-5HousingBetween 2 and 5
Authority of
(ConsolidatedRehabilitationhouseholds
Jackson County
Plan Goal #3) Program-(Program
Income)
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 3
Citizen Participation
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A Public hearing was held on March 25 2010 to consider comments on the potential uses of the 2010
CDBG allocation. Additionally at that meeting the Ashland Housing Commission reviewed the
applications submitted for CDBG grant awards. After opening a hearing to solicit comments about how
the City should apply the CDBG funds (no public testimony provided), the Housing Commission
forwarded an award recommendation to the City Council. The City Council held a public hearing on April
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20 2010, at which time only the CDBG applicants testified during the public hearing and the Council
selected award recipients.
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The Housing Commission held a public hearing on April 22 to elicit comments on the draft Action Plan
and provide recommendations for potential changes. The public comment period on the 2010 one year
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Action Plan began on April 26 and ran through May 26.
No public testimony was received and the Housing Commission motioned to accept the 2010 CDBG
Action Plan as presented.
All meetings were noticed in the Legal Notices section in The Ashland Daily Tidings, and posted on the
City of Ashland website.
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The availability of the draft plan was also posted on the City of Ashland web page on April 26, 2010 and
an Adobe Portable document (PDF) of the Action Plan was available for download throughout the public
comment period.
An advertisement notifying the public of the availability of the draft Action Plan and the comment period
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was published on April 26 2010 in The Ashland Daily Tidings.
Sources of Funds
There are several available private and public funding sources to assist developers of affordable housing,
area non-profit service providers, and organizations that assist at risk and low-income populations. This
section provides an overview of the potential funding sources for projects or services provided to the
aforementioned populations. Only the programs and resources most likely to be utilized by organizations
providing services to City of Ashland residents or that provide area wide benefit will be included in this
narrative. The City of Ashland is an Entitlement Jurisdiction for Community Development Block Grant
funds. Most other resources are provided on a competitive basis through state or federal programs.
1)Community Development Block Grant (CDBG) Program
CDBG funds are an entitlement received by the City of Ashland based on a formula related to
populations and other parameters. The City expects to receive $224,545 in formula grant funds for fiscal
year 2010. The eligible uses of these funds permit the city to provide direct funding for community
development projects such as streets, sidewalks and other public infrastructure in low-income
neighborhoods. The City of Ashland also awards funds to agencies and organizations that provide
housing and related services to low to moderate income and special populations through a competitive
process that requires a 10% match. Similarly CDBG funds often allow the grantees to leverage
substantial resources from state and federal funding sources. The City of Ashland has instituted a 15%
set aside for public service projects that benefit low to moderate income populations and homeless, at-
risk and special needs populations.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 4
Summary of Available CDBG Resources
Total Fiscal Year 2010-2011 resources available for allocation in this program year
Community Development Block Grant Fund $ 224,545
2009 Unallocated Carry-over Funds $ 2,370
CDBG Program Income (HAJC-Rehab loan repayments) $ 43,978
Total Funds Available $ 270,893
The funds identified above represent both federal and local CDBG resources available for allocation to
eligible activities. The City intends that 100% of these funds will be invested in or support the delivery of
activities that primarily benefit very low, low, and moderate income persons. This table does not reflect
funding sources provided by federal, state, and local resources out side of the CDBG program which may
be utilized in projects and services that help to meet goals identified in the City’s five year Consolidated
Plan. Program income derived from Housing Rehabilitation Loan repayments are only eligibly for use in
further Housing Rehabilitation Loan projects. The amount of program income shown is a cumulative total
comprised of pay-offs received since the close of fiscal year 1997, the year that the fist Home
Rehabilitation Loan program was awarded a City of Ashland CDBG grant. This amount is not solely
reflective of repayments received or expected to be received in a single fiscal year. For fiscal year 2010
the Housing Authority of Jackson County does not expect to receive any program income from the City of
Ashland’s Housing Rehabilitation Loan Program.
2)Home Program
The City of Ashland is not currently a participating jurisdiction for HUD’s HOME funds. Some local
developers of affordable housing are eligible to apply to Oregon Housing and Community Services
Department which allocates funds based on a statewide Consolidated Plan.
3)Low-Income Energy Assistance and Weatherization
ACCESS, Inc. serves as the CAP agency providing service to all of Jackson and most of Josephine
County. ACCESS, Inc. receives U.S. Department of Energy funds which are distributed through Oregon
Housing and Community Services. These funds are used to provide low-income households with help in
paying their energy bills and weatherizing their homes. Furthermore, the City of Ashland owns and
operates the Electric Utility; the City is in the unique position to assist very-low income households in
meeting their energy needs, specifically during the winter months when energy costs and use are
highest.To this end the City targets assistance to Low-income Ashland utility customers who need help
to pay their heating bills over the course of each winter. Applicants must have an active electric utility
account with the City and the Applicant’s household income may not exceed 125% of the Federal
Poverty Guidelines. The City of Ashland also offers a Senior and Disabled Discount on electric usage
charges. Last year the cumulative total the city provided out of the general fund toward this program was
$107,326.80,serving 504 households.
4)Low-income Housing Tax Credit Program
The Federal Low-Income Housing Tax Credit Program assists both for-Profit and non-profit housing
developers in financing affordable housing projects for low-income families and individuals. Some local
developers of affordable housing are eligible to apply to Oregon Housing and Community Services
Departmentwhich allocates funds based on a statewide Consolidated Plan. The City of Ashland has not
benefited from the use of these credits/funds in recent years. However a tax credit project is currently
underway and the City expects to see that project completed in the near future.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 5
5)Exemptions from Local Property Taxes
Non-profits that provide services for low and moderate income persons are often eligible for exemptions
from local property taxes. ACCESS, Inc. and the Housing Authority of Jackson County are two such
entities.
6)Homeless Populations
Oregon Housing and Community Services receive federal and state resources to be used to support
services for homeless populations. They include: Emergency Housing Account, Emergency Shelter
grants, State Homeless Assistance Program, Shelter Plus Care, and Supplemental Assistance for
Facilities to Assist Homeless. Additionally, under the Federal Continuum of Care program administered
by HUD, local governments and agencies can apply for federal funding for programs and services to
prevent and combat homelessness. The Jackson County Continuum of Care is an annual recipient of
McKinney Vento funds. The City of Ashland does not directly receive any funds to assist homeless
persons or persons at risk of becoming homeless, and there is no longer a local organization that
provides services to homeless populations; however City of Ashland residents can access available
services, programs and funds through ACCESS, Inc. the regional CAP agency that serves Jackson and
Josephine Counties. Similarly, many non-profit agency’s that provide housing or support services for
homeless populations are eligible to apply for funds through Oregon Housing and Community Services or
through the Jackson County Continuum of Care.
7)Public Housing Assistance-Section 8 Housing Choice Voucher Program
The Housing Authority of Jackson County is the local provider of HUD funded housing programs such as
the Housing Choice Voucher program and the Public Housing program. The Housing Authority also
operates a Family Self sufficiency program for families receiving federal housing assistance as well as an
Individual Development Account program. Currently the Housing Authority receives approximately 1390
Housing Choice Vouchers for all of Jackson County. Just over 100 of those vouchers are provided to
City of Ashland residents.
8)USDA Rural Development Mutual Self Help Home Loans/SHOP
The Department of Agriculture’s Rural Development offers several loan options to assist low to moderate
income households attain homeownership. In recent years the City of Ashland has awarded Rogue
Valley Community Development Corporation CDBG funds to help leverage funds and initiate two Self
help homeownership projects that utilized funds from Rural Development programs.Rogue Valley
Community Development Corporation has utilized Self Help Ownership Program (SHOP) grant funds
awarded to Community Frameworks from HUD on these projects. Similarly USDA Rural Development
also offers low-interest loans and grants to assist low to moderate homeowner’s complete health and
safety repairs on their homes.
9)City General Fund Grants
The City of Ashland offers two types of grants, Social Service Grants and Economic Development
Grants. The City’s Social Service Grant program allocates approximately $118,000 annually to help fund
public service agencies and organizations providing essential safety net services for City of Ashland
residents. The City’s Economic Development Grant program provides over $150,000 in grants annually.
10)Land Donation/Systems Development Charge Deferrals/Fee Waivers
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 6
In recent years the City of Ashland has offered city owned land to developers of affordable housing
through a competitive RFP process to assist in buying down the land costs thereby encouraging the
development of affordable housing. In program year 2008 the City traded four city owned properties
valued at $1.7 Million to assist in acquiring land for the purpose of developing an affordable housing
project in conjunction with the Housing Authority of Jackson County and yet to be identified developer(s)
of affordable housing. The City of Ashland also provided $620,000 in direct contribution from the General
Fund in order to assist with this acquisition. The City offers incentives to private developers and
affordable housing developers by deferring Systems Development Charges and waiving Community
Development Fees for providing ownership and rental units priced for low and moderate income
households. These incentives result in the non-collection of funds that would otherwise contribute to the
City’s General Fund.
Summary of Specific Annual Objectives
The Action Plan allocates $224,545 in new 2010-2011 CDBG funds and $2,370 in unallocated carryover
funds from program year 2009-2010. The funds will be used to support the following activities:
Emergency Rental and Utility Assistance- St. Vincent De Paul-Home Visitation Program was
awarded $30,000 in public service funds to provide emergency rental and utility assistance to qualified
households.
Outcome Statement:Availability/Accessibility of Decent Housing
Respite Home Rehabilitation- Ashland Supportive Housing-Respite Home Rehabilitation was awarded
$110,861 in Capitol Improvement funds to complete repairs on an existing home to utilize as a respite
care home for peoples with disabilities.
Outcome Statement:Availability/Accessibility of Decent Housing, Sustainability of Decent Housing
ADA Improvements: The City is utilizing $27,623 in un-requested grant funds to complete ADA
improvements in qualified low to moderate income areas throughout the City.
Outcome Statement:Availability/Accessibility of Suitable Living Environment, Affordability of Suitable
Living Environment
Home Repair Program- the Housing Authority of Jackson County was awarded CDBG funds to
administer a Home Repair Program within the City of Ashland in 1997, 1998 and 2000. The Home
Repair Program is a revolving loan funds which uses loan repayments to further the program. Currently
the cumulative total of repayments received totals $43,978. This Program Income will be used to
complete needed health and safety repairs for between 2 and 5 households.
Outcome Statement: Sustainability of Decent Housing.
Program Administration -$44,909 will be used for general program administration.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 7
Table 3-A Summary of Specific Annual Objectives
Outcome/Objective
SpecificProjectsYear to be Expected Actual
Performance Indicators Percent
Obj. # (CDBG Funded) completed NumberNumber
Specific Annual Objectives
DH-1 Availability/Accessibility of Decent Housing
Provide assistance to non-Home Visitation Number of
DH-1.2 2010620
profit organizations that assist Program St. Vincent households at risk of
the homeless and those at De Paul homelessness that
risk of homelessness, provide have received
transition assistance to the services designed to
homeless and help prevent improve health and
homelessness. safety, and
counseling.
HUD Matrix = 05 LMC
DH-3 Sustainability of Decent Housing
DH-3.3 Rehabilitation of an existing housing units occupied by low to moderate 20103
income homeowners.
HUD Matrix=14A LMH
City of Ashland Home Repair Program-HAJC
Number of households assisted
DH-1 Accessibility of Decent Housing
To Support Housing and Ashland Supportive Number of group 2011
DH-1.3 1
supportive services for Housing homes or other
people with special needs. supportive housing
People with special needs developed for the
includes; elderly, the frail elderly or individuals
elderly, persons with with special needs.
developmental disabilities,
persons with physical
disabilities, persons with
severe mental illness,
persons with alcohol or other
drug dependencies and
persons with HIV/AIDS or
related illnesses.
improvements
HUD Matrix = 14A LMH
SL-1Accessibility/Availability of Suitable Living Environoments
SL-1.1 To provide safe and City of Ashland Public TBD 2010TBD
convenient access to Works Department
alternative transportation
routes in extremely low-, low,
and moderate income
neighborhoods.
HUD Matrix = 03 LMA
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 8
Outcome measures
In addition to the table above, included in this submission is Table ‘3C’ (OMB 2506-0117) for each of the
activities receiving CDBG funds for the 2010 program year. Within the 3C tables the City has indicated
the Objective and Outcome categories and incorporated the identification of the CPD outcome statement
as an Objective number.
Allocation priorities and Geographic Distribution
The City of Ashland is a small entitlement community with limited resources to apply to CDBG funded
activities. As the City of Ashland primarily uses CDBG funds to assist projects that seek to create or
retain affordable housing (these priorities are noted in Housing Goals 1-3 in the City’s 2005-2009
Consolidated Plan). The City aims to utilize CDBG funds to benefit the greatest number of households
as opposed to a direct application of funds to a particular neighborhood as part of a revitalization
strategy. With a limited number of applications received for CDBG funds the City has not had to further
delineate a spending priority based on location as selection criteria in evaluation of proposals. However,
as land values are slightly lower in designated low-moderate income census block groups the City is
often in the position of making awards to acquire property or rehabilitate housing in such neighborhoods.
In 2010 the City will utilize $27,623 in CDBG funds to complete ADA improvements in yet to be
determined locations throughout the City. The jurisdiction has no plans to dedicate a percentage of
CDBG funds to any one area.
In recent years the city has encountered two main obstacles to addressing and meeting two of the priority
goals identified within the 2005-2009 Consolidate Plan. These are the retention and/or creation of
existing and new affordable rental housing units. An insufficient quantity new affordable rental housing
units have been built within the City in recent years, this has been attributed to the high cost of land,
which creates market conditions that are more favorable to for sale/ownership housing opportunities than
to rental housing development and places developers at a further disadvantage by creating a more
lucrative market for market rate developments. Similarly, the housing market has put stress on the
existing affordable and market rate rental housing stock by making it more lucrative to condominimize
those rental properties. The goals specified in the 2005-2009 Consolidated Plan that aimed to provide
services to homeless, at-risk, and special needs populations have suffered due to the lack of support
services for homeless populations within the City. The loss of the Interfaith Care Community of Ashland,
who was the sole provider of homeless support services (aside from meals and the City’s Emergency
shelter program which only operates in extreme weather conditions), has had a severe impact on the
amount of homeless, at-risk and special needs populations that the City has been able to provide
assistance for. Homeless populations and those at risk of homelessness still have access to regional
service providers, most of which are located in and around the City of Medford approximately 13 miles
from Ashland, however, there is no system in place to track the services provided by the numerous
agencies by locality or without duplication. The 2005-2009 Consolidated Plan established the goal (4) of
providing support services for homeless prevention and transition. The goal further states that services
that are part of a comprehensive approach to improve the living conditions of clients are a priority The
City received one proposal in 2010 which will assist the City in addressing this goal.
Annual Affordable Housing Goals
Goal 1: To increase the supply of affordable rental housing for extremely low-, low- and moderate-
income families. Where possible, give funding priority to those projects that will provide benefits to
residents with the lowest incomes.
Goal 2: To increase the homeownership opportunities for extremely low-, low-, and moderate-income
households. Where possible, give funding priority to those projects that will provide benefits to residents
with the lowest incomes.
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CDBG Action Plan for Fiscal Year 2010
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Goal 3: To maintain the existing affordable housing supply. Where possible, give funding priority to
those projects that will provide benefits to residents with the lowest incomes. Also, give funding priority to
those programs which retain the units as affordable in perpetuity, or recapture the rehabilitation costs for
further use in Ashland.
During the 2010 CDBG Program Year the City of Ashland expects a number of affordable housing
projects to be underway. The Housing Authority of Jackson County is currently working on construction
on a 60 unit low-income rental housing development in the fall of 2009 and expects construction to be
completed by fall of 2010. Ashland Community Land Trust in partnership with Habitat for Humanity
Rogue Valley is expected to begin the construction of two new low-income ADA accessible
homeownership units on land originally purchased with CDBG funds. Rogue Valley Community
Development Corporation has applied for building permits for a 15 unit Mutual Self Help Homeownership
project utilizing funding from HUD in the form of SHOP grants and from USDA’s department of Rural
Development. Similarly RVCDC is expected to start work on a 5 unit workforce housing project utilizing
SHOP funds. ACLT’s two units and RVCDC’s 15 units may be completed within the 2009 program year.
Although all of these projects are underway and will go a long way toward helping the city meet the goals
proposed in the five year Consolidated plan, only two of these projects is expected to be completed
within this program year and therefore the city does not expect to attain the one year goals as outlined,
specifically, Goals DH 2.1; the creation or acquisition of 2 affordable rental units by non-profit and private
developers. (In 2009, Ashland’s land use ordinances that require a percentage of affordable units be
created when certain conditions apply in condo conversions, annexations, and zone changes will add 15
additional affordable housing units to Ashland’s Inventory, as mentioned earlier those units will be built by
RVCDC), and DH 3.1; the acquisition and development of 10 affordable rental housing units through
sustainable programs. The Housing Authority of Jackson County continues to administer the City of
Ashland’s Homeowner Repair Program utilizing Program income from that program’s revolving loan fund.
Although the City has met its Consolidated Plan goal of assisting 3 homeowners complete needed
repairs, both the City and the Housing Authority will continue to offer the repair program for low income
homeowners with loan repayment funds.
Needs of Public Housing
The City of Ashland does not own or operate any public housing within the City. Additionally, the
Housing Authority of Jackson County which serves the Ashland area in this regard does not currently
own or operate any Public Housing units located within the city. The Housing Authority has no proposed
Public Housing projects within the Ashland City limits for the 2010 CDBG program Year.
Homelessness and other Special Needs Populations
Goal 4: Support services for homelessness prevention and transition. Where possible, give funding
priority to services that are part of a comprehensive approach that improves the living conditions of
clients. Safety net services or services that meet basic needs shall only be funded with CDBG dollars if it
can be demonstrated that clients receiving those benefits are part of a program that will eventually help
them obtain self-sufficiency.
Goal 5: Encourage the development of emergency and transitional housing for homeless families with
children and/or individuals.
Goal 6: To support housing and supportive services for people with special needs. People with special
needs include the elderly, the frail elderly, persons with developmental disabilities, persons with physical
disabilities, persons with severe mental illness, persons with alcohol or other drug dependencies and
persons with HIV/AIDS or related illness.
In prior years the City awarded CDBG funds and provided social service grant funds through the city’s
general fund to Interfaith Care Community of Ashland (ICCA) to provide services to homeless individuals
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 10
and improve access to transitional housing; however the city no longer has a local provider of support
services for homeless populations since the loss of ICCA. For Program Year 2010, the City has awarded
public service funds to the St. Vincent De Paul, Home Visitation program in an effort to prevent
homelessness. The city does continues to support regional service providers through the City of
Ashland’s general fund social service grants to organizations that provide services to homeless, at-risk,
and special needs populations. As mentioned previously, the City of Ashland’s Community Emergency
Response Team organizes emergency shelters through area churches and public buildings in times of
extreme weather conditions. Further, populations needing assistance not offered locally have the ability
to access a variety of safety net services through ACCESS, Inc, the regional provider of Community
Action Programs, as well as other social service providers located in Medford and surrounding areas.
The city continues to partner with other governmental jurisdictions, agencies and organizations, in an
effort to address homelessness and their special needs populations. The city also continues to be an
active member in the Homeless Task Force, a sub-group of the Jackson County Community Services
Consortium to address the needs of the homeless on a regional scale, and makes referrals to the
appropriate agencies when necessary.
Each year the Homeless Task Force conducts a one night homeless shelter survey, through a
coordinated effort of the task force members, emergency shelters, social service agencies, and
organizations that provide support services to homeless and special needs populations. This annual
survey allows jurisdictions and agencies to track the progress, or lack of progress on addressing the
issues of homelessness in the region as well as to recognize gaps in services. The city may attain a
percentage of the goals as outlined in DH1.1 -1.3; assistance and support services for special needs and
homeless populations, (3 group homes, 3 individuals, and 400-500 homeless individuals receiving
services county wide) through support of St. Vincent de Paul’s program, through the use of City of
Ashland general funds in the form of Social Service grants to area organizations offering services to at-
risk, homeless, and special needs populations, and through staffs work with the Homeless Task force
and the City’s involvement in the Project Homeless Connect event, a one day event to provide outreach,
services, and resources to homeless and at-risk populations.
Racial/Minority Populations
According to the 2000 Census there were no block groups where 20% or more of the population is
comprised of racial or ethnic minorities. Consequently the City does not intend to direct any 2010 CDBG
funds to any one block group for this purpose. The City does however intend to direct resources toward
furthering fair housing and implementing the recommendations identified in the 2008 Analysis of
Impediments to Fair Housing Choice. Specific actions the City is currently undertaking include;
partnering with the City of Medford to bring Fair Housing Trainings to targeted groups identified in the AI,
supporting the Center for Non-Profit legal services through City General Fund Social Service Grants, and
lastly, the City of Ashland’s Housing Commission is working on implementing several of the
recommendations identified in the AI, including an update of the City’s Fair Housing Ordinance.
Barriers to Affordable Housing
Goal 13: Remain aware of the barriers to affordable housing in Ashland, and where it is within
the City’s ability; take steps to overcome such barriers.
Education and Outreach is a significant role of the Housing Commission and such activities often have
the benefit of not just disseminating information, but collecting information as well. Such a dialogue
within the City facilitates an awareness of the barriers to affordable housing and highlights mechanisms
available to address such barriers. In the 2010 CDBG program year the Housing Commission will
continue its ongoing efforts to produce informational material to raise awareness and understanding of
issues that surround affordable housing. The Housing Commission has created a Finance Sub-
Committee to work toward identifying a permanent funding source to support the Housing Trust Fund.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
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The Housing Trust Fund Ordinance was adopted in late 2008 in an effort to promote the development of
affordable housing by assisting developers in overcoming the barriers of land and development costs
when developing affordable housing.
The City of Ashland Housing Commission, Planning Commission, and City Council have initiated an
examination of regulatory barriers and land use ordinance barriers to the promotion and development of
affordable housing. Similarly, the Housing Commission and city staff continue to research and implement
incentives to promote the development of affordable housing.
Anti-Poverty Strategy
Goal 11: To reduce the number of people living in poverty in the City of Ashland.
Goal 12: Promote and support activities in the community that improve or provide access to economic
opportunities for extremely low- and low-income residents of Ashland.
The Housing and Community Development Act of 1992 requires communities to include in their
Consolidated Plan a description of an anti-poverty strategy. This strategy takes into consideration factors
over which the City has control. The City of Ashland has limited resources for addressing the issues
involved in reducing poverty and improving the self-sufficiency of low-income residents. Affordable
housing is one of the factors directly related to poverty that the City of Ashland does have some ability to
influence. In addition, the City supports housing, social service, and economic development programs
targeted at the continuum of care needs of the homeless.
Goals 11 and 12 of the five year consolidated plan target reducing the number of people living in poverty,
to this end the City adopted a Living Wage Ordinance in 2001 that stipulated that all employees,
contractors, or recipients of city grants or funds must meet minimum living wage requirements adjusted
annually to the Consumer Price Index. The Living wage ordinance continues to provide the benefits of a
higher wage scale for all people working to provide the City with services, or working on City funded
projects. Similarly economic development grants funded through the City’s General Fund provide
support for non-profit organizations that create living wage employment opportunities and fund programs
that provide job training for low-income, at-risk and special needs populations as well as supporting
humanities and the arts. The City of Ashland recently added the position of Economic Development
coordinator to increase the number of living wage jobs located within the city by promoting the expansion,
retention and relocation of local and national businesses.
The City of Ashland provides funding to agencies that address the needs of low income and homeless
residents through a Social Service Grant program. The goal of this program is to improve living
conditions and self sufficiency for residents by meeting such basic needs as food, shelter, clothing,
counseling and basic health care. The goal is carried out by providing funds in excess of $100,000 every
other year to various area agencies whose focus meets one or more of these targeted needs. Similarly,
the City of Ashland’s utilities department through the Ashland Low-Income Energy Assistance Program
(ALEAP) provides reduced costs energy bills and bill payment assistance to qualifying low-income,
elderly, and disabled residents in an effort to reduce cost burden. Both of these programs are paid out of
the City’s General Fund.
An Affordable Housing Committee was formed in 1990 and reconvened in 1994 to search for ways to
provide economical housing in Ashland. In 1995 a formal Housing Commission was formed. The
Housing Commission has endeavored to create policies that will allow additional housing opportunities
for low- and moderate- income Ashland households.
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CDBG Action Plan for Fiscal Year 2010
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Lead-Based Paint
Goal 10: Assure activities assisted by the City are conducted in compliance with state and federal
laws that apply to lead-based paint hazards, and the information distributed about lead-based
paint is in compliance with current state and federal laws.
The City of Ashland is acutely aware of the dangers posed by lead based paint poisoning. In goal
number 10 of the five year Consolidated Plan, the city prioritized the goal of assuring that CDBG funded
activities would be in compliance with all state and federal laws regarding Lead Based Paint safe work
practices in federally assisted projects in an effort to reduce the number of housing units containing Lead
Based Paint Hazards and thereby reduce the number of children affected by lead based paint poisoning.
The city provides information regarding lead based paint hazards in the home, and information regarding
lead based paint hazards as requested. Lastly, The Housing Authority of Jackson County hosts periodic
Lead Based Paint Safe work practices training and certification which benefits local contractors and the
general public. The City of Ashland’s Housing Program Specialist is certified in lead based paint safe
work practices. One projects funded in the 2010 program year has the potential to involve issues of lead
based paint, also the City housing rehabilitation program utilizing program income has the potential to
involve issues of lead based paint. The City has in the past and will continue to ensure that lead testing
and clearance is completed on any federally funded project involving a structure built prior to 1978.
Monitoring
The City of Ashland employs a full time Housing Program Specialist to oversee the Community
Development Block Grant program, the City of Ashland’s affordable Housing Program, and to work with
the City of Ashland’s Housing Commission in identifying the City’s housing needs, fostering knowledge of
those needs and promoting the development of needed housing types. The Housing Program Specialist
is responsible for monitoring the City’s progress in meeting the stated goals and objectives set forth in the
5 year Consolidated Plan annually, and to ensure that CDBG awards and the yearly Action Plans are
developed to meet the intended goals. Specifically, the development of housing that is affordable to low-
moderate and extremely low income households will be quantified each year. Throughout the year each
new unit that is developed, through grant assistance or through the private market to meet regulatory
requirements, will be deed restricted to ensure a period of affordability (typically 30 years or greater), The
development of both rental and owner occupied affordable housing will be compared to the targets
established in the Consolidated Plan and subsequent years CDBG awards will be targeted to those types
of housing that are not keeping pace with projections.
The City staff will complete an Annual Performance Evaluation Report which will quantify both housing
and homeless accomplishments after the conclusion of each fiscal year. Housing accomplishments will
be broken into the income and occupancy type categories identified in the 5-year Consolidated Plan.
The success of the Ashland CDBG program, SDC deferral program, Accessory Residential Unit
development, and Land Use requirements and incentives for affordable housing, will be examined and
presented to the Ashland Housing Commission for evaluation. This information will inform potential
modifications to existing or future programs to meet the goals outlined in the Consolidated Plan. The
information contained in the Annual Performance Evaluation Report will assist in informing the CDBG
award selection process undertaken in February-March of the following year.
Sub-recipient Monitoring-The City of Ashland, as the grantee for CDBG grants, will monitor the sub-
recipients on a quarterly basis. The Housing Program Specialist maintains a close working relationship
with the CDBG sub-recipients. One benefit of being a small entitlement community with a limited grant
amount is that the City typically provides only one award per program year. This enables the City Staff to
closely follow the progress of CDBG projects and maintain open communication with Sub-recipients.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 13
The City is committed to ensuring that CDBG funds are used as specified in State and Federal
regulations through: public and City Council monitoring through public hearings; staff evaluation; annual
evaluation of the priorities set forth in the Consolidated Plan; periodic site visits and program evaluations;
financial monitoring, record keeping, and financial and beneficiary reporting requirements.
The City requires recipients of CDBG funds to provide a project timeline with benchmarks for completion
which is incorporated into the Sub-recipient Agreement for use of CDBG funds. The City remains in
regular contact with each sub-recipient throughout the projects development to monitor their
accomplishments ensure they are meeting the projected benchmarks, and provide information on CDBG
regulations.
For currently funded projects in development, at a minimum the City CDBG administration staff will meet
with each sub-recipient’s designated representative to review their project’s accomplishments and
investigate any failures to meet anticipated benchmarks at quarterly intervals. If deemed necessary, the
City of Ashland CDBG administrative staff will conduct a formal monitoring visit to evaluate the following
items as they relate to CDBG funded projects. If at any point the City CDBG administration staff
determines a project is failing to move forward the sub-recipient will be required to complete a Corrective
Action Plan as described below.
Financial management-The extent to which program participants account for and manage financial
resources in accordance with approved financial management standards. Additionally this criterion
relates to the amount of potential monetary exposure to the City, and the Department of Housing and
Urban Development.
Analysis to include assessment of:
Amount of current/total funding obligated and/or expended
Audits and/or Investigations
Staff experience with CDBG
History of performance
Physical asset maintenance and operation-The extent to which HUD-funded physical assets are
maintained and operated.
Analysis to include assessment of:
History of Performance
Condition of HUD funded physical assets
Use of facilities or physical assets in conformance with CDBG regulations
Management-The extent which the program participant has the administrative capacity to carry out
CDBG requirements.
Analysis to include assessment of:
Experience level of Key staff particularly as it relates to CDBG funded activities
Program History including performance indicators
Reporting consistency
Satisfaction-Extent to which clients express satisfaction or dissatisfaction with the delivery of the
program services.
Analysis to include assessment of:
Types of program activities
Complaints or compliments received
Services-Extent to which HUD program participants effectively and efficiently deliver
services to the intended beneficiaries/clientele.
Analysis to include assessment of:
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CDBG Action Plan for Fiscal Year 2010
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Types of program activities
Accomplishments
Timeliness
Project development including timing benchmarks
Corrective Action Plan-If the activities funded with CDBG dollars are not being accomplished in a timely
manner, as set forth in the sub-recipient agreements the City of Ashland may issue a written notice
requiring the submission of a corrective action plan that is subject to the approval of the City. The City
shall provide the sub-recipient 14 days, or such time as City deems appropriate, to develop a corrective
action plan that is acceptable to the City for correcting the problem. At a minimum, the corrective action
plan must include;
(1) A written performance measure to be implemented by the Sub-recipient that corrects the specific
area(s) of noncompliance and how performance measure will be established and executed by the Sub-
recipient’s organization, including subcontractors and;
(2) Designates the person with authority within the Sub-recipient’s organization charged with the
responsibility of accomplishing and monitoring compliance.
Acceptance of the Corrective Action Plan by the City will establish the curative period necessary to bring
the project into compliance. If the Sub-recipient has not submitted a corrective action plan that is
acceptable to the City within the specified time frame or does not implement or complete the corrective
action plan within the specified time frame, the City shall proceed with other enforcement remedies as
outlined in the Sub-recipient Agreement.
Coordination
Goal 14: To provide institutional structure and intergovernmental cooperation.
The City of Ashland’s Housing Program Specialist will continue to provide institutional structure as well as
examine and implement expanded opportunities for intergovernmental cooperation. City of Ashland Staff
will continue to; work with providers of public, private and assisted housing in an effort to promote the
development of affordable ownership and rental housing; with social service agencies to maintain,
expand, or bring needed services to homeless, at-risk, and special needs populations, and with other
municipalities and government entities to coordinate services to avoid duplications and serve the
identified needs of low-income populations throughout the region. City staff will provide technical
assistance about City programs, regulatory requirements and incentives as well as the CDBG program to
area non-profits and social service providers. The staff will also continue to work closely with and offer
support to the City of Ashland Housing Commission
The Southern Oregon Housing Resource Center provides a clearing house for housing related resources
within Jackson and Josephine Counties. It is a collaborative effort between county governments, Access,
Inc., the Housing Authority of Jackson County, and several municipalities including the cities of Medford
and Ashland. The Housing Program Specialist sits on the Board of the Southern Oregon Housing
Resource Center to assist in regional coordination of their efforts. SOHRC is the mechanism for
allocating revolving loan funds derived from program income generated by state funded CDBG grants
awarded to Jackson and Josephine Counties.
As mentioned before, the City of Ashland’s Housing Program Specialist is a member of the Homeless
Task Force, which coordinates the efforts of city and county governments, social service agencies,
federal agencies, and non-profit organizations to address affordable housing and homeless issues on a
regional level.
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CDBG Action Plan for Fiscal Year 2010
Page 15
The City of Ashland established a Housing Commission to address issues relating to housing
accessibility and affordability within the City. Serving in an advisory capacity to the City Council on
housing related issues, the Housing Commission is charged with the review and recommendation on all
CDBG related activities undertaken by the City. The Housing Program Specialist is the staff liaison to the
Housing Commission and works closely with that body in disseminating information regarding fair
housing and the needs of the community with regard to housing. Similarly staff and the Housing
Commissioners act as a conduit between the residents and the city government allowing for public input
and participation on issues of affordable housing and the CDBG program.
City of Ashland general funds help to support coordination activities undertaken by the Housing Program
Specialist and are also utilized to contribute toward CDBG program administration as well as staff support
of non-profit organizations and intergovernmental cooperation.
Program Benefit and Location-Low/Mod Benefit
In the 2010 program year all CDBG funded activities, 100% of the intended beneficiaries are to be
qualified as extremely-low, low or moderate-income or reside in a predominantly low to moderate income
census block group. With a limited number of applications received for CDBG funds the City has not had
to further delineate a spending priority based on location as selection criteria in evaluation of proposals.
However, as land values are slightly lower in designated low-moderate income census block groups the
City is often in the position of making awards to acquire property or rehabilitate housing in such
neighborhoods. In 2010 the City will utilize $27,623 in CDBG funds to complete public facilities
improvements in qualified low to moderate income census block groups. The remaining expenditure of
CDBG funds will constitute 100% of the competitively awarded CDBG funds to directly benefit low to
moderate-income households.
Contingency
The City of Ashland does set aside 10% of grant funds for contingency purposes.
Impediments to Fair Housing and Fair Housing Activities
Goal 9: To affirmatively further fair housing.
An Analysis of Impediments (AI) is a review of impediments or barriers that affect the rights of fair
housing choice. It covers public and private policies, practices, and procedures affecting housing choice.
Impediments to fair housing choice are defined as: any actions, omissions, or decisions that restrict, or
have the effect of restricting, the availability of housing choices, based on race, color, religion, sex,
disability, familial status, or national origin.
The AI serves as the basis for fair housing planning and provides essential information to the city of
Ashland as well as local housing providers, lenders, and housing advocates. The City Contracted with
the Fair Housing Council of Oregon to undertake an update to the AI during the 2008 CDBG program
Year. In June of 2009, the draft AI was presented to the City of Ashland Housing Commission. The final
Draft of the AI was completed in September of 2009. In the 20010-2014 Consolidated Plan the City has
identified a plan for corrective actions the city may need to address to remove impediments or barriers
that exist in the community that have an affect on the housing choices of its residents based on the
recommendations asserted in the 2008 Analysis of Impediments.
The Fair Housing Council of Oregon continues to offer annual training workshops for social service
agencies on fair housing issues, as well as offering a fair housing hotline for all Oregon residents to seek
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 16
assistance regarding issues of fair housing. The City of Ashland partnered with the City of Medford and
the Fair Housing Council of Oregon in 2007 to create four separate web casts targeting realtors,
landlords and tenants, housing advocates, and architects in an effort to provide fair housing education
and training to those populations. The City of Ashland provides a link to one of these fair housing web
casts filmed by RVTV on its website. The City’s of Ashland and Medford continue to work together to
bring more advocacy and information to the Southern Oregon region and are currently planning to
sponsor two trainings aimed at targeted populations identified in the AI.
The City of Ashland’s Social Service Grant program offers annual support to the Center for non-profit
Legal Services to advocate for tenants rights and offer advice on issues of fair housing.
Underserved Needs
The City of Ashland in its five year Consolidated Plan has identified far more needs within the community
than its limited resources can meet. Consequently, the City has prioritized those needs through a ranking
system which targets limited CDBG funds to those projects that offer the most benefit to those
populations with the greatest need, i.e. long term affordability targeted to extremely-low, and low-income
populations.
Some underserved needs are supported through programs funded out of the City of Ashland’s general
fund, such as Social Service and Economic Development grants to area non-profits, safety net service
providers, agencies that offer support services to homeless, at-risk, and special needs populations, as
well as helping to support medical services for low-income populations. Many of these providers address
goals identified in the City’s Consolidated Plan which could not otherwise be met with the City’s limited
CDBG funds.
In recent years the City has worked to create incentives and regulations designed to promote and protect
affordable housing. Incentives for both non-profit developers of affordable housing as well as private
developers to build affordable ownership and rental housing such as SDC deferral, community
development fee waiver and density bonus programs have served to create affordable units without
relying on CDBG funds. Similarly, the City has adopted regulations that promote the retention of
affordable housing types (such as the condo-conversion ordinance), and further the development of
needed housing types (such as the annexation and zone change ordinances). Without such programs
the City could not expect to meet the goals as outlined in the five year Consolidated Plan.
Community Development
Goal 7: To provide safe and convenient access to alternative transportation routes in extremely low-, low-
, and moderate-income neighborhoods.
Goal 8: To make City facilities easier and safer to use for people with disabilities.
Goal 9: Make accessibility improvements to city-owned facilities.
The City has awarded the $27,623 in CDBG fund to complete public facilities improvements in
designated low to moderate income census block groups. This activity will assist the city in obtaining the
community development goals identified in the five year consolidated plan. This will activity will serve to
provide safe and convenient access for all City of Ashland residents including those residents with
special needs. Further, this project may assist in fostering alternative transportation through the
improvement of bicycle and pedestrian connectivity to needed services.
Beginning in 2009-2010 the City of Ashland will be installing sidewalks along Laurel Street, as a local
improvement district project. This project will provide a new sidewalk to access Helman School, assisting
children and people with disabilities in having a safer more accessible pedestrian route.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
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Strategy Implementation
The following is a listing of the goals and strategies that will be implemented in the 2010-2011 Program
Year. Each strategy is followed by the activity that will implement the goal and strategy. Where
appropriate, the activity is followed by the proposed accomplishments of the activity for the year.
Goal 6: Support services for homelessness prevention and transition. Where possible, give funding
priority to services that are part of a comprehensive approach that improves the living conditions of
clients. Safety net services, or services that meet basic needs shall only be funded with CDBG dollars if
it can be demonstrated that clients receiving those benefits are part of a program that will eventually help
them obtain self-sufficiency.
Objective 1.2-Provide assistance to non-profit organizations that assist the homeless and those at
risk of homelessness, provide transition assistance to the homeless, and help prevent
homelessness.
Location:Citywide/low income benefit
Sub-recipient: St. Vincent De Paul Home Visitation Program
Funding: $30,000
Outcome: Number of homeless, or households at risk of homelessness that have received services
designed to improve health and safety, and counseling.
Availability/Accessibility of Decent Housing (DH-1)
Activity Description: St. Vincent De Paul Home Visitation Program was awarded $30,000 in CDBG grant
funds to provide emergency assistance to households threatened with eviction and utility disconnection.
St. Vincent volunteers will work with staff to provide resources and counseling to improve conditions.
Goal 8:To support housing and supportive services for people with special needs. People with special
needs include the elderly, the frail elderly, persons with developmental disabilities, persons with physical
disabilities, persons with severe mental illness, persons with alcohol or other drug dependencies and
persons with HIV/AID or related illnesses.
Objective 8.1-Encourage development of transitional and supportive housing for extremely low-
and low-income special needs populations.
Objective 8.2-Provide assistance to non-profit organizations that provide support services for
extremely low-and low-income special needs populations.
Location:Citywide/low income/special needs benefit
Sub-recipient: Ashland Supportive Housing
Funding: $110,861
Outcome: Number of group homes or other supportive housing developed for the elderly, or
individuals with special needs.
Availability/Accessibility of Decent Housing (DH-1.3)
Activity Description: Ashland Supportive Housing was awarded $110,861 in CDBG grant funds to
rehabilitate and existing housing unit to be utilized as a respite home for peoples with disabilities.
Goal 7: To provide safe and convenient access to alternative transportation routes in extremely low-, low-
and moderate-income neighborhoods.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 18
Objective-Construct new sidewalks and/or other public facilities improvements in extremely low-,
low- and moderate-income neighborhoods.
Location:Citywide/low income benefit
Sub-recipient: City of Ashland Public Works department
Funding: $27,623
Outcome: Public facilities improvements to low and moderate-income, and special needs residents.
Availability/Accessibility of Suitable Living Environments 1.1
Accessibility-Availability of improved public infrastructure serving low-moderate income and special need
populations.
Activity Description: The City Council voted to utilize the remaining balance of unrequested CDBG grant
funds in the amount of $27,623 to complete infrastructure improvements in to be determined low to
moderate income census block groups.
Goal 3: To maintain the existing affordable housing supply. Where possible, give funding priority to
those projects that will provide benefits to residents with the lowest incomes. Also, give funding priority to
those programs which retain the units as affordable in perpetuity, or recapture the rehabilitation costs for
further use in Ashland.
Objective: DH-3.3-Retain existing affordable housing, rental and ownership, by supporting
rehabilitation programs which recapture the rehabilitation costs for further use in Ashland.
Location:Citywide/low income benefit
Sub-recipient: Housing Authority of Jackson County
Funding: Program Income from revolving loan fund $43,978
Outcome: Assist between 2 and 5 low- to moderate-income home owners complete needed home
repairs.
Sustainability of Decent Housing 3.3
Activity Description: The Housing Authority will utilize Program Income from a revolving loan fund in the
amount of $43,978 to complete needed home repairs for between 2 and 5 qualified low- to moderate-
income home owners within the City of Ashland.
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 19
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Ashland
Priority Need
Homeless Prevention-Emergency Services
Project Title:
St. Vincent De Paul Home Visitation Program
Description:
Public Service Activity: Emergency Rental and Utility Assistance.
Objective category:Suitable Living Environment Economic Opportunity
Outcome category: X Availability/Accessibility Sustainability
Location/Target Area:
City Wide
Objective Number Project ID
Funding Sources:
SL-1.2IDIS ID 2009-2
HUD Matrix Code CDBG Citation
CDBG $30,000
05 LMC 570.201E
ESG
Type of Recipient CDBG National Objective
HOME
Non-Profit570.208a -LMC
HOPWA
Start Date Expected Completion Date
Total Formula
July 1, 2010 June 30, 2011
Assisted Housing
Performance IndicatorsAnnual Units
PHA
#of homeless or at risk
620
Other Funding - SHOP
households receiving services
City of Ashland (SDC)
RD Loans
Total
Local IDUnits Upon Completion
2010-3
The primary purpose of the project is to help: X the Homeless Persons
with HIV/AIDS Persons with Disabilities Public Housing Needs
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 20
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Ashland
Priority Need:
Supportive Housing for Special Needs populations
Project Title:
Ashland Supportive Housing-Respite Home Rehabilitation
Description:
Rehabilitation of an existing housing unit to be used as a respite home for peoples with disabilities.
Objective category:Suitable Living Environment Economic Opportunity
Outcome category: X Availability/Accessibility Sustainability
Location/Target Area:
1016 Clark Street
Objective Number Project ID
DH-1.2IDIS ID 2010-3
Funding Sources:
HUD Matrix Code CDBG Citation
14A LMH 570.201C
CDBG $110,861
Type of Recipient CDBG National Objective
ESG
Non-Profit570.208(2)(a) -LMC
HOME
Start Date Expected Completion Date
HOPWA
July 1, 2010 June 30, 2011
Total Formula
Performance IndicatorsAnnual Units
Assisted Housing
#of group homes or other
1
PHA
supportive housing for the
Other Funding - SHOP
elderly or individuals with
City of Ashland (SDC)
special needs
RD Loans
Local IDUnits Upon Completion
Total
2010-2 1
The primary purpose of the project is to help: the Homeless Persons
with HIV/AIDS X Persons with Disabilities Public Housing Needs
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 21
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Ashland
Priority Need:
ADA/Public Facilities Improvements
Project Title:
ADA/Public Facilities Improvements
Description:
ADA/Public Facilities Improvements in qualified low to moderate income census block groups.
Objective category:X Suitable Living Environment Economic Opportunity
Outcome category: X Availability/Accessibility Sustainability
Location/Target Area:
City Wide
Objective Number Project ID
Funding Sources:
SL-1.1IDIS ID 2010-4
HUD Matrix Code CDBG Citation
CDBG $27,623
03 LMA 570.201C
ESG
Type of Recipient CDBG National Objective
HOME
Municipality570.208(1) -LMA
HOPWA
Start Date Expected Completion Date
Total Formula
July 1, 2010 June 30, 2011
Assisted Housing
Performance IndicatorsAnnual Units
PHA
TBD
TBD
Other Funding - SHOP
City of Ashland (SDC)
RD Loans
Total
Local IDUnits Upon Completion
2010-4 N/A
The primary purpose of the project is to help: the Homeless Persons
with HIV/AIDS X Persons with Disabilities Public Housing Needs
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 22
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Ashland
Priority Need
Affordable Housing
Project Title:
Home Repair Program
Description:
Provide needed home repairs for low- to moderate income home owners.
Objective category:X Suitable Living Environment Economic Opportunity
Outcome category: Availability/Accessibility X Sustainability
Location/Target Area:
City Wide
Objective Number Project ID
Funding Sources:
DH-3.3IDIS ID 2010-5
HUD Matrix Code CDBG Citation
CDBG $43,798
14A LMH 570.202
ESG
Type of Recipient CDBG National Objective
HOME
Public Housing Authority 570.208a3 -LMH
HOPWA
Start Date Expected Completion Date
Total Formula
July 1, 2010 June 30, 2011
Assisted Housing
Performance IndicatorsAnnual Units
PHA TBD
Number of households
2-5
Other Funding - SHOP
assisted
City of Ashland (SDC) TBD
RD Loans
Total TBD
Local IDUnits Upon Completion
2010-5 2-5
The primary purpose of the project is to help: the Homeless
Persons with HIV/AIDS Persons with Disabilities Public Housing
Needs
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 23
ONE-YEAR ACTION PLAN EXPENDITURES
Description of Activities
Direct Grant Assistance to Capitol Improvement Projects: $110,861
Public Service : $ 30,000
Un-requested Grant funds for Public Improvements: $ 27,623
Program Administration:
Delivery of technical assistance, maintenance of program $ 44,909
compliance, preparing and submitting reports to HUD regarding
program activities, management and monitoring of grant financial
and sub-recipient activities, compliance with federal and local
public participation plans, planning and delivery of fair housing
activities, and fostering relationships with area non-profit
organizations, affordable housing developers, and social service
agencies.
Program Administration Total $ 44,909
Program Income
Home Repair Program $ 43,798
Program Income Total $ 43,798
TOTAL PROGRAM EXPENDITURES $257,191
City of Ashland
CDBG Action Plan for Fiscal Year 2010
Page 24
Chapter 2.10
UNIFORM POLICIES AND OPERATING PROCEDURES FOR ADVISORY
COMMISSIONS AND BOARDS
Sections:
2.10.005 Purpose
2.10.010 Created or Established.
2.10.015 Appointment.
2.10.020 Terms, Term Limits and-Vacancies.
2.10.025 Meetings and Attendance.
2.10.030 Removal.
2.10.035. Public Meeting Law.
2.10.040 Quorum-and Effect of Lack Thereof.
2.10.045 Council Liaison.
2.10.050. Election of Officers, Secretary, and Subcommittees.
2.10.055. Role of Staff.
2.10.060 Agendas and Minutes.
2.10.065. Goals.
2.10.070. Rules and Regulations.
2.10.080. Code of Ethics.
2.10.085. Deliberation.
2.10.090. Council as Final Decision-Maker.
2.10.095 Gifts.
2.10.100 Budget, Compensation and Expenses.
2.10.105 Reports.
2.10.110. Lobbying and Representing the City.
Section 2.10.005 Purpose
Advisory commissions and boards (advisory bodies) require uniform rules, policies and operating
procedures to assure maximum productivity and fairness for members and the public. Except where
otherwise provided in this Code, the following policies and procedures govern all the City's commissions
and boards, as well as ad ho entities. Nothing herein removes the requirement for compliance with more
specific regulations and guidelines set forth by state statute, administrative rule, ordinance, or resolution
specific to the advisory body. These rules do not apply to the elected Parks and Recreation Commission.
(Ord 3003, added, 02/18/2010)
Section 2.10.010 Created or Established.
See individual Commission or Board Code Chapters codified between AMC 2.11 and AMC 2.25.
(Ord 3003, added, 02/18/2010)
Section 2.10.015 Appointment.
See AMC 2.04.090.C.
(Ord 3003, added, 02/18/2010)
Section 2.10.020 Terms, Term Limits and-Vacancies.
All successors to original members of an advisory commission or board, shall have a three (3) year term,
except as otherwise provided in the appointment order. Notwithstanding the three year limitation,
Planning Commissioners shall serve four (4) year terms. All regular terms shall commence with
appointment and shall expire on April 30 of the third year, unless otherwise provided in the appointment
order. The appointing authority may stagger terms in the original appointment order as necessary.
Members may serve three (3) terms on any single commission or board, after which time the Mayor and
Council will give due consideration to other qualified candidates before making a reappointment. Any
vacancy shall be filled by appointment by the Mayor, with confirmation by the City Council, for any
unexpired portion of the term as provided in AMC 2.04.090.C.
(Ord 3003, added, 02/18/2010)
Section 2.10.025 Meetings and Attendance.
Unless otherwise provided by law, the number of meetings related to business needs of an advisory
commission, or boards may be set by the advisory body. All members are expected to attend all regularly
scheduled meetings, study sessions and special meetings, when applicable. If a member will be absent
from a meeting the member must notify the chair or the staff liaison at least two hours prior to the
meeting. Any member who has two or more unexcused absences in a six month period \[i.e. January 1–
June 30 or July 1 - December 31\] shall be considered inactive and the position vacant. Further any
member not attending a minimum of two-thirds (2/3) of all scheduled meetings (inclusive of study
sessions and special meetings) shall be considered inactive and the position vacant. Attendance shall be
reviewed by the commission or board during the regularly scheduled meetings in January and July, with a
report sent to the Mayor and City Council advising of the need for appointment or re-appointment, if
necessary.
(Ord 3003, added, 02/18/2010)
Section 2.10.030 Removal.
See AMC 2.04.090.F.
(Ord 3003, added, 02/18/2010)
Section 2.10.035. Public Meeting Law.
All meetings of advisory commissions and boards are subject to strict compliance with public meeting
laws of the State of Oregon. Notwithstanding notice requirements under Oregon law, advance notice of at
least 36 hours shall be provided for all meetings. Notice shall be sent to a newspaper with general local
circulation and posted on the city’ s website. In the case of emergency or when a state of emergency has
been declared, notice appropriate to the circumstances shall be provided and reasons justifying the lack of
36-hour notice shall be included in the minutes of such meeting.
(Ord 3003, added, 02/18/2010)
Section 2.10.040 Quorum-and Effect of Lack Thereof.
A meeting of greater than one-half of the regular members constitutes a quorum. Non-voting ex officio
members, staff and liaisons do not count toward the quorum. A majority of the quorum is necessary to
adopt any motion. Members need not be physically present at a meeting if another means of attendance
(e.g. telephonic, internet etc.) has been established by the membership and public meetings law
requirements are met. If there is no quorum for a meeting, no official business shall be conducted and all
matters advertised shall automatically be continued to the next regularly scheduled meeting.
(Ord 3003, added, 02/18/2010)
Section 2.10.045 Council Liaison.
See AMC 2.04.100.
(Ord 3003, added, 02/18/2010)
Section 2.10.050. Election of Officers, Secretary, and Subcommittees.
At its first meeting of the year the advisory commission or board shall elect a chair and a vice chair who
shall hold office at the pleasure of the advisory body. Neither the chair nor vice-chair shall serve as an
officer for more than two consecutive terms. Without the need for an appointment, the head of the City
Department staffing the commission, committee or board shall be the Secretary and shall be responsible
for keeping an accurate record of all proceedings. The Department head may delegate such tasks to a
staff liaison. Subcommittees may be formed for the purpose of gathering information and forming a
recommendation to be brought forward to the full advisory body. Provided however, only the full body
can make recommendations to the City Council. Subcommittees must comply fully with the requirements
of Oregon Public Meetings law.
(Ord 3003, added, 02/18/2010)
Section 2.10.055. Role of Staff.
At least one staff person is assigned to work with each advisory commission or board. The staff liaison
provides professional guidance, continuity, and insight into City policy and attends all regular and special
meetings and workshops. The staff liaison supports the group as a whole and shall not do work at the
request of individual members. Each staff liaison has a limited amount of time to devote to the group. If
additional staff time is needed the request should be made to the City Administrator or appropriate
Department Head.
(Ord 3003, added, 02/18/2010)
Section 2.10.060 Agendas and Minutes.
The chair or staff liaison will be responsible for the agenda of all meetings of advisory commissions and
boards. A member or staff liaison will be responsible for taking minutes. Agendas and minutes will be
posted on the city's web site. Members are encouraged to access those documents from the web site.
Staff will email or mail documents to members upon request. The Council Liaison shall periodically be
given the opportunity to report to the commission or board.
(Ord 3003, added, 02/18/2010)
Section 2.10.065. Goals.
Advisory commissions and boards are encouraged to establish annual goals and action items that reflect
the body’ s charge as stated in the specific commission ordinance. Advisory bodies are expected to
suggest, support and advance Council goals and are encouraged to look for ways within their own unique
responsibilities to do so.
(Ord 3003, added, 02/18/2010)
Section 2.10.070. Rules and Regulations.
The advisory commission or board may make such rules and regulations as are necessary for its
governance, including the conduct of meetings, when not inconsistent with Ashland City Charter,
Ashland Municipal Code or Oregon law. These rules may be less formal than Roberts Rules of Order. In
the event of conflicts that cannot be resolved less formally, Roberts Rules of Order shall be used as the
standard for meeting rules and procedures. Failure to strictly follow Roberts Rules of Order shall not be
cause to void or otherwise disturb a decision or action. The body will strive to be clear in its proceedings.
(Ord 3003, added, 02/18/2010)
Section 2.10.080. Code of Ethics.
The City of Ashland is committed to the highest ethical standards for its public officials. To ensure public
confidence, all members of advisory commissions and boards must be independent, impartial, responsible
and not use their position for personal gain or to benefit or harm others. Advisory commissions and
boards shall operate in the general public interest serving the community as a whole and shall serve no
special interests. Advisory commission and board members shall not endorse in their official capacity
any commercial product or enterprise. Members should be aware the criminal codes, ethics and conflict
of interest laws set forth in state statutes and city ordinances, including but not limited to the State of
Oregon Criminal Code, ORS 244 and in AMC Chapter 3.08.
(Ord 3003, added, 02/18/2010)
Section 2.10.085. Deliberation.
It is the duty of the chair or presiding officer to ensure that each member has the opportunity to speak.
Members speak only for themselves and shall be open, direct and candid. Members shall strive to
deliberate to a decision and shall rely upon the chair to keep the discussion moving. No member shall
speak more than once until every member choosing to speak shall have spoken or waived their right to do
so. No member shall speak more than twice on the same motion without leave of the presiding officer.
(Ord 3003, added, 02/18/2010)
Section 2.10.090. Council as Final Decision-Maker.
With the exception of certain delegated quasi-judicial actions, most advisory commissions and boards do
not make final decisions subject to appeal but rather make recommendations to, or act in an advisory
capacity to the council. The City Council is the final decision-maker on all city policies and the use of
city resources.
(Ord 3003, added, 02/18/2010)
Section 2.10.095 Gifts.
Subject to the acceptance of the City Council, an advisory body may receive gifts, bequests or devises of
property in the name of the City to carry out any of the purposes of the advisory commission or board,
which funds, if required by the terms of the gift, bequest or devise, shall be segregated from other funds
for use with the approval of the City Council.
(Ord 3003, added, 02/18/2010)
Section 2.10.100 Budget, Compensation and Expenses.
Money is set aside in department budgets for Commission and Board expenses. Should an advisory body
require additional funds, requests should be submitted to the department head through the staff liaison.
Regular members of the advisory commissions and boards shall receive no compensation for services
rendered. Members must receive permission and instructions from the staff liaison in order to be
reimbursed for training or conferences and associated travel expenses related to official business.
(Ord 3003, added, 02/18/2010)
Section 2.10.105 Reports.
Advisory commissions and boards shall submit copies of its minutes to the city council and shall prepare
and submit such reports as from time to time may be requested by the Mayor and City Council. Unless
otherwise expressly provide in the Ashland Municipal Code or State Law, all reports or recommendations
of City advisory bodies committee shall be considered advisory in nature and shall not be binding on the
mayor or city council.
(Ord 3003, added, 02/18/2010)
Section 2.10.110. Lobbying and Representing the City.
Members shall only represent the opinion or position of the advisory body if specifically authorized by
the full membership at a duly advertised meeting. Unless specifically directed by the City Council to
state the city's official position on federal, state or county legislative matters, no lobbying before other
elected bodies or committees will be undertaken by members of advisory commissions and boards. An
individual member is free to voice a position on any issue as long as it is made clear that the speaker is
not speaking as a representative of the city or as a member of an advisory commission or board.
Advisory body members are prohibited from engaging in political activity in accordance with ORS
260.432.
(Ord 3003, added, 02/18/2010)
Chapter 2.19
HOUSING COMMISSION
Sections:
2.19.005 Purpose and Mission.
2.19.010 Established-Membership.
Section 2.19.005 Purpose and Mission.
The mission of the Ashland Housing Commission is to encourage housing that is available and affordable
to a wider range of city residents, to enhance cooperation between the public and private sectors, to
encourage financial entities to support housing programs in the city, to coordinate housing and supportive
services programs and to educate the citizenry and promote public knowledge and understanding of the
benefits of affordable housing.
(Ord 3003, added, 02/18/2010)
Section 2.19.010 Established-Membership.
The Housing Commission is established and shall consist of nine (9) voting members and one (1) non-
voting ex-officio member who shall be the City Housing Program Specialist.
(Ord 3003, added, 02/18/2010)
(4/16/2010) Linda Reid - Agenda April 22Page 1
From:"Regina Ayars" <reginariley@jeffnet.org>
To:<stephenhauck@yahoo.com>, "'Graham Lewis'" <glewis@97520.net>
CC:"'Linda Reid'" <reidl@ashland.or.us>, "'Regina Ayars'" <reginariley@jeff...
Date:3/26/2010 8:22 AM
Subject:Agenda April 22
Chair and Vice Chair of the Housing Commission
I am recommending a discussion of restructuring the Commission's use of
committees. None of the commission's three subcommittees (land use, finance,
and education) are active. I am proposing that we dissolve these
subcommittees and create a process of creating ad hoc committees on specific
projects rather than standing committees.
I request that this topic be added to the April 22nd agenda for discussion.
I will be absent.
Regina Ayars
Housing Commission
Housing in the NEWS
Ashland Housing Commission Packet