HomeMy WebLinkAbout2011-04-27 Housing PACKET
Ashland Housing Commission
Regular Meeting Agenda
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Wednesday, April 27, 2011: 4:30 – 6:30pm
Council Chambers – 1175 East Main Street
1. (4:30) Approval of Minutes (5 min)
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March 23 2011
2. (4:35) Public Forum (5 min)
3. (4.40) ACLT-Update on Activities (20 min)
Steve Ennis-ACLT
4.(5:00)Southern Oregon Housing Resource Center-Overview (30 min)
Karen Cooper- ACCESS, Inc.
5.(5:30) Community And Shelter Assistance Corp. Meeting Overview (5 min)
Barbara Barasa
6.(5:35) Action Plan Review and Approval (10 min)
Public Hearing
7. (5:45) Housing Commission Goal Review and Discussion (20 min)
8.(6:05)Liaison Reports (15 min)
Liaison Reports
Council (Mike Morris)
Parks Commission(Billin & Waters)
School Board(Dills)
Planning Commission(Pons)
Transportation (Ayars)
SOU
Staff(Linda Reid)
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9.(6:20)May 25, 2011 MeetingAgenda Items (5 min)
Commissioner items suggested(5 min)
Quorum Check – Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
10.(6.25)Upcoming Events and Meetings
Homeless Task Force Meeting- May 17, 2011: 10:30-12:00: Housing Authority
Conference Room 2231 Table Rock Road, Medford
Next Housing Commission Regular Meeting
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4:30-6:30 PM; May 25, 2011
11. (6:30) Adjournment
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title 1).
ASHLAND HOUSING COMMISSION
MINUTES
March 23, 2011
CALL TO ORDER
ChairRegina Ayars called the meeting to order at 4:30 p.m. at the Council Chambers located at 1175 East Main St.
Ashland, OR 97520.
Commissioners Present:Council Liaison
Jody WatersMike Morris
Regina Ayars
Barb Barasa
Staff Present:
Ben ScottLinda Reid, Housing Specialist
Richard Billin Carolyn Schwendener, Account Clerk
Nikki Pons
Commissioners Absent:
James Dills, excused
APPROVAL OF MINUTES
Billin/Scott m/s to approve the minutes of the February 23, 2011 regular Housing Commission meeting. Voice
Vote: All Ayars. The minutes were approved as presented.
PUBLIC FORUM
Sherry Smilo, who lives at the Tolman Creek Park, the manufactured home park located at 215 Tolman spoke. Ms.
Smilo shared her concerns regarding the proposed pathway from Clay Street to Tolman Creek Road. She does not
want to see any new walking paths or Streets by their homes as it creates more noise, litter and light pollution. Ms.
Smilo said the traffic is already overwhelming and the residents at the park do not need to deal with any more.
Barasa suggested that Ms Smilo contact Jim Olson in the public works department to discuss any traffic studies
that have been done. It might help her case if she had some data to support her claim.
TGM GRANT APPLICATION-NORMAL AVE NEIGHBORHOOD PLAN
Brandon Goldman, City of Ashland Senior Planner, explained the Transportation Growth Management (TMG)
application. At their March 1, 2011 meeting the City Council directed staff to prepare an application for the TGM
program to fund the preparation of an area plan for the North Normal Avenue neighborhood. Goldman has
requested that the Housing Commissions sign a letter of support for the project that could be included with the
Grant Application. The Commissioners voted in favor of signing the letter.
CDBG PRESENTATIONS
Public Service Applications
Children Advocacy Center – Mark Huddleston, District Attorney and Board Member with the Children’s Advocacy
Center presented the proposal. CAC has been providing services to youth and families in Jackson County since
1998. They serve over 800 youth per year. The requested funds in the amount of $30,000 will be used for staff
members who provide direct vital services to victims of child abuse. Project objectives for the Ashland residents
include providing child and teen abuse services to 45 victims and at least 5 training and education outreach events
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March 23, 2011
to several groups to prevent abuse. Mr. Huddleston said CAC appreciates any support that the Commission can
offer and will proceed with their goals even if they are not awarded this grant.
Questions from Commissioners
Are your programs available in Ashland?
Yes. CAC has been awarded a small grant through the City’s General Fund Social Service grant program.
Without these monies what will happen to your services being offered?
We have many fund raisers throughout the year including a Charity Ball that raises fifteen to twenty thousand. We
are always continuing to look for new ways of funding.
What is your total agency budget?
Total cost of the Social Service Proposals is $979,269
St. Vincent DePaul – Volunteers Rich Hanson and Charlotte Dorsey were present to review and answer questions
about their application. St. Vincent DePaul has applied for funds in the amount of $30,000 to help low-income
families achieve affordable housing and move toward economic self-sufficiency. This grant specifically will help
them defray the costs of rent relief for people facing eviction notices. The monies will be used by the staff Ashland
Home Visitation Team which serves southern Jackson County primarily in Ashland and Talent.
St. Vincent DePaul received last year’s grant money and has already utilized that money assisting with over 30
families totaling 84 individuals to either stay in their homes or move into affordable housing. The grant money has
allowed them to assist a family with rent for up to three months rather than once every twelve months as allowed
through the St. Vincent regulations.
All funds received will go directly to helping the poor, they have no paid employees. Mr. Hanson commented that
as much as they need the grant money they also need volunteers.
Capital Improvement Applications
Access, Inc. – Merry Hart, Development Coordinator for Access, gave the presentation. Access is requesting
$166,000 for the acquisition and predevelopment of a deed restricted parcel of land off of Dollarhide to be
developed as six units of affordable rental housing. It is anticipated that there would be three- one bedroom units,
one- two bedroom units and two- three bedroom units. Their target population will be those with 50% to 60% Area
Median Income and below with rents initially set at 50%.
Questions from Commissioners
What will the money be used for?
Acquisition of the property itself as well as predevelopment fees such as building permits.
Will you need to go through a planning action?
Yes, this is expected to be accomplished later in the development process. An application was previously approved
and we will need to be consistent with that approval.
System Development Charges will be waived though Engineering and Community Development fees will not.
The units could easily all be made into one bedroom units and meet the needs of the Community stated Pons.
Will there be services/a manager on site?
No.
Will this project be feasible if you receive less money then you have requested?
The most important part is to be able to cover the cost of the land purchase and closing costs.
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March 23, 2011
Community Health Center – Peg Crowley, Executive Director of the Community Health Center gave the
presentation. The Community Health Center was founded in Ashland in 1972 by volunteers to promote the health
of low-income, working uninsured and other vulnerable children and adults in Jackson County. The Center is asking
for $14,900 to install ADA accessible automatic door systems for the Community Health Center’s Ashland clinic
site. The Center is located at 99 Central Ave. There are becoming an increasing number of people who need this
assistance. In recent years more previously homebound/mobility impaired people are getting out and about.
Questions from the Commissioners
What will happen if you don’t receive the funds?
We will continue to search for other grant money.
How much social services money did you receive?
$37,000
Ms. Crowley acknowledged the wonderful work that St. Vincent DePaul does in our community and commented
“We would stand aside on this to give them the money”
Living Opportunities – No one was present to give a presentation.
Staff Recommendations – Reid did an evaluation of the five applications received to determine whether they meet
the Federal CDBG regulations and address the priorities identified within the City of Ashland 2010-2014
Consolidated Plan.
Staff recommends that the Access, Inc proposal be funded in the amount of $163,142 and recommends that the St.
Vincent DePaul-Home Visitation proposal be fully funded in the amount of $30,000.
Staff’s motion: To recommend funding the ACCESS, Inc – Hyde Park acquisition proposal $163,142 to purchase
on Dollarhide on which to develop six units of affordable housing targeting families and individuals making 60% of
the AMI or below for a period of not less than 60 years, and to fund the St. Vincent DePaul-Home Visitation
Program for $30,000 to provide emergency rent and utility assistance to low-income populations in an effort to
avoid homelessness.
The Commissioners discussed the recommendation.
Waters/Billin m/s to accept the staff recommendation. Voice Vote: All ayes. Motion passed unanimously.
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The motion will be forwarded to the City Council and final award will take place at the April 5 meeting.
REPORTS AND UPDATES
Liaison Reports
Council – Morris said the Council approved raising the water and sewer rates. Social Service grants were
awarded. The Council is still working on the budget.
Parks– No report
School Board – No report
Planning – No report
Transportation – No report
SOU- Jordan Espinoza has applied to be on the Housing Commission as a student Liaison. Not sure if that
appointment has happened yet.
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March 23, 2011
Staff – Reid announced the date for Project Homeless Connect has been set for June 22 at the Medford
Armory. There are many volunteer opportunities as well as the need for donations. La Clinica has already
offered 40 dental appointments, a dental van, meals will be served, a veterinarian, etc. A flyer with details
will be handed out in the near future.
APRIL 27, 2011 MEETING AGENDA ITEMS
Approval of the draft Action Plan after the award is presented at Council
ACLT would like to speak at the next meeting regarding some organizational changes.
Dills and Billin will get together to discuss ideas for the Housing Trust Fund and present at the May meeting.
Invite former chair of Medford Housing and Community Development Commission to discuss their proposals for
funding an affordable housing trust fund.
A representative from the Southern Oregon Housing Resource Center will be there to discuss ideas for a
foreclosure prevention event
An update and discussion on how the commission is addressing the five goals
This was Commissioner Pons last meeting as she will be returning to Oklahoma to look for work. The
Commissioners thanked her for her service and wished her well.
Quorum Check – Billin will be gone. Billin would like his mail sent to his home address at 520 Dogwood Way.
UPCOMING EVENTS AND MEETINGS
Homeless Task Force Meeting – April 19, 2011: 10:30-12:00 Housing Authority Conference Room 2231, Table
Rock Rd
City Council Meeting (ad-hoc Committee appointment & final grant awards)-April 5, 2011: 7:00 PM Council
Chambers
Next Housing Commission Regular Meeting
4:30-6:30 PM; April 27, 2011, Council Chambers, 1175 East Main Street
ADJOURNMENT - The meeting was adjourned at 6:20 p.m.
Respectfully submitted by Carolyn Schwendener
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March 23, 2011
FINAL ACTION PLAN: ONE YEAR USE OF FUNDS
Program Year 2011
(July 1, 2011 – June 30, 2012)
Prepared for:
The U.S. Department of Housing and Urban Development
By:
The City of Ashland
Department of Community Development
Planning Division
Ashland, Oregon
One Year Use of Funds
Action Plan for CDBG Funds
Program Year 2011
Mission Statement
The following mission statement is taken from the City of Ashland’s current Strategic Plan.
H OUSING
The City has a responsibility to ensure that proper amounts of land are set aside to
accommodate the various housing needs in the City, and that its land development ordinances
are broad enough to allow for variation in housing type and density.
E CONOMY
The City seeks to provide opportunities for a variety of economic activities in the City, while
continuing to reaffirm the economic goals of Ashland citizens. Economic development in
Ashland should serve the purpose of maintaining and improving the local quality of life.
S OCIAL AND H UMAN S ERVICES
To ensure that all people in Ashland live in a safe, strong, and caring community, the City seeks
to enhance the quality of life and promote self-reliance, growth and development of people. To
these ends, the City will strive to provide resources and services to meet basic human needs.
Executive Summary
The City of Ashland is an Entitlement community. The city anticipates an annual allocation of
$224,545 in Community Development Block Grant funds for Program Year 2011 (July 1, 2011-
June 30, 2012) by the Department of Housing and Urban Development (HUD). Additionally in
the coming program year the City will utilize $13,522 in 2010 carry over funds that were
unallocated.
This document, the CDBG Action Plan for Program Year 2011 describes the project(s) that the
City will undertake and the manner in which the project(s) are consistent with the priorities of the
Five-Year Consolidated Plan. Within this document is a table summarizing the projects to be
funded by CDBG dollars in Program Year 2011 (page 3).
Following the recommendation of the Housing Commission, the City Council approved an award
to fund ACCESS, Inc. – Hyde Park acquisition proposal in the amount of $163,142 to purchase
a property on Dollar hide on which to develop 6 units of affordable housing targeting families
and individuals making 60% of the AMI or below for a period of not less than 60 years, and to
fund the St. Vincent De Paul-Home Visitation Program for $30,000 to provide emergency rent
and utility assistance to low-income populations in an effort to avoid homelessness.
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 2
The table provided below shows the projects awarded CDBG funds in Program Year
2010:
CDBG Funded Projects for Program Year 2010
Project ID Recipient Activity Name Location CDBG # Households or
Organization Funds Persons Assisted
Annually
2011-1 City of Ashland CDBGCity Wide $44,909 city wide
Administration
(Consolidated Plan
Goal 14)
Home Visitation City Wide $30,000 60 low income
2011-2 St. Vincent De Program-Homeless households
(Consolidated Plan Paulprevention
Goals 8.1 & 8.2)
2011-3 ACCESS, Inc. Acquisition and Tax lot 391E 11CB $136,142 6 low income
predevelopment of 1035 households
(Consolidated Plan
a parcel of land to
Goals 8.1 & 8.2)
be developed as 6
units of rental
housing affordable
to households
earning 60% AMI.
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 3
Citizen Participation
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A Public hearing was held on March 23 2011 to consider comments on the potential uses of the 2011
CDBG allocation. Additionally at that meeting the Ashland Housing Commission reviewed the
applications submitted for CDBG grant awards. After opening a hearing to solicit comments about how
the City should apply the CDBG funds (no public testimony provided), the Housing Commission
forwarded an award recommendation to the City Council. The City Council held a public hearing on April
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5 2011, at which time only the CDBG applicants testified during the public hearing and the Council
selected award recipients.
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The Housing Commission held a public hearing on April 272011 to elicit comments on the draft Action
Plan and provide recommendations for potential changes. The public comment period on the 2011 one
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year Action Plan began on April 11 and ran through May 11.
All meetings were noticed in the Legal Notices section in The Ashland Daily Tidings, and posted on the
City of Ashland website. The availability of the draft plan was also posted on the City of Ashland web
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page on April 11, 2011 and an Adobe Portable document (PDF) of the Action Plan was available for
download throughout the public comment period.
An advertisement notifying the public of the availability of the draft Action Plan and the comment period
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was published on April 11 2011 in The Ashland Daily Tidings.
Sources of Funds
There are several available private and public funding sources to assist developers of affordable housing,
area non-profit service providers, and organizations that assist at risk and low-income populations. This
section provides an overview of the potential funding sources for projects or services provided to the
aforementioned populations. Only the programs and resources most likely to be utilized by organizations
providing services to City of Ashland residents or that provide area wide benefit will be included in this
narrative. The City of Ashland is an Entitlement Jurisdiction for Community Development Block Grant
funds. Most other resources are provided on a competitive basis through state or federal programs.
1)Community Development Block Grant (CDBG) Program
CDBG funds are an entitlement received by the City of Ashland based on a formula allocation. The City
expects to receive $224,545 in formula grant funds for fiscal year 2011. The eligible uses of these funds
permit the city to provide direct funding for community development projects such as streets, sidewalks
and other public infrastructure in low-income neighborhoods. The City of Ashland also awards funds to
agencies and organizations that provide housing and related services to low to moderate income and
special populations through a competitive process that requires a 10% match. Similarly CDBG funds
often allow the grantees to leverage substantial resources from state and federal funding sources. The
City of Ashland has instituted a 15% set aside for public service projects that benefit low to moderate
income populations and homeless, at-risk and special needs populations.
Summary of Available CDBG Resources
Total Fiscal Year 2011-2012 resources available for allocation in this program year
Community Development Block Grant Fund $ 224,545
2009 Unallocated Carry-over Funds $ 13,522
Total Funds Available $ 238,067
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 4
The funds identified above represent both federal and local CDBG resources available for allocation to
eligible activities. The City intends that 100% of these funds will be invested in or support the delivery of
activities that primarily benefit very low, low, and moderate income persons. This table does not reflect
funding sources provided by federal, state, and local resources out side of the CDBG program which may
be utilized in projects and services that help to meet goals identified in the City’s five year Consolidated
Plan. The City has not received program income from the Housing Rehabilitation Loan program since
2007. The cumulative total comprised of pay-offs received since the close of fiscal year 1997, the year
that the first Home Rehabilitation Loan program was awarded a City of Ashland CDBG grant, is $49,217.
Three projects were completed in PY 2010 expending all but $46 of the program income. For fiscal year
2011 the Housing Authority of Jackson County does not expect to receive any program income from the
City of Ashland’s Housing Rehabilitation Loan Program. Program income derived from Housing
Rehabilitation Loan repayments are only eligibly for use in further Housing Rehabilitation Loan projects
2)Home Program
The City of Ashland is not currently a participating jurisdiction for HUD’s HOME funds. Some local
developers of affordable housing are eligible to apply to Oregon Housing and Community Services
Department which allocates funds based on a statewide Consolidated Plan.
3)Low-Income Energy Assistance and Weatherization
ACCESS, Inc. serves as the CAP agency providing service to all of Jackson and most of Josephine
County. ACCESS, Inc. receives U.S. Department of Energy funds which are distributed through Oregon
Housing and Community Services. These funds are used to provide low-income households with help in
paying their energy bills and weatherizing their homes. Furthermore, the City of Ashland owns and
operates the Electric Utility; the City is in the unique position to assist very-low income households in
meeting their energy needs, specifically during the winter months when energy costs and use are
highest.To this end the City targets assistance to Low-income Ashland utility customers who need help
to pay their heating bills over the course of each winter. Applicants must have an active electric utility
account with the City and the Applicant’s household income may not exceed 125% of the Federal
Poverty Guidelines. The City of Ashland also offers a Senior and Disabled Discount on electric usage
charges. Last year the cumulative total the city provided out of the general fund toward this program was
$113,538.25,serving 286 households.
4)Low-income Housing Tax Credit Program
The Federal Low-Income Housing Tax Credit Program assists both for-Profit and non-profit housing
developers in financing affordable housing projects for low-income families and individuals. Some local
developers of affordable housing are eligible to apply to Oregon Housing and Community Services
Departmentwhich allocates funds based on a statewide Consolidated Plan. The Housing Authority of
Jackson County recently completed a 60 unit housing project financed with tax credits. The development
is fully leased and has a waiting list of applicants.
5)Exemptions from Local Property Taxes
Non-profits that provide services for low and moderate income persons are often eligible for exemptions
from local property taxes. ACCESS, Inc. and the Housing Authority of Jackson County are two such
entities.
6)Homeless Populations
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 5
Oregon Housing and Community Services receives federal and state resources to be used to support
services for homeless populations. They include: Emergency Housing Account, Emergency Shelter
grants, State Homeless Assistance Program, Shelter Plus Care, and Supplemental Assistance for
Facilities to Assist Homeless. Additionally, under the Federal Continuum of Care program administered
by HUD, local governments and agencies can apply for federal funding for programs and services to
prevent and combat homelessness. The Jackson County Continuum of Care is an annual recipient of
McKinney Vento funds. The City of Ashland does not directly receive any funds to assist homeless
persons or persons at risk of becoming homeless, and there is no longer a local organization that
provides services to homeless populations; however City of Ashland residents can access available
services, programs and funds through ACCESS, Inc. the regional CAP agency that serves Jackson and
Josephine Counties. Similarly, many non-profit agency’s that provide housing or support services for
homeless populations are eligible to apply for funds through Oregon Housing and Community Services or
through the Jackson County Continuum of Care.
7)Public Housing Assistance-Section 8 Housing Choice Voucher Program
The Housing Authority of Jackson County is the local provider of HUD funded housing programs such as
the Housing Choice Voucher program and the Public Housing program. The Housing Authority also
operates a Family Self sufficiency program for families receiving federal housing assistance. The family
self sufficiency program offers an Individual Development Account program that provides a three to one
savings match to promote self sufficiency through furthering education, providing down payment
assistance for homeownership and the promotion of micro-enterprise. Currently the Housing Authority
receives approximately 1390 Housing Choice Vouchers for all of Jackson County. Just over 100 of those
vouchers are provided to City of Ashland residents.
8)USDA Rural Development Mutual Self Help Home Loans/SHOP
The Department of Agriculture’s Rural Development offers several loan options to assist low to moderate
income households attain homeownership. In recent years the City of Ashland has awarded Rogue
Valley Community Development Corporation CDBG funds to help leverage funds and initiate two Self
help homeownership projects that utilized funds from Rural Development programs.Rogue Valley
Community Development Corporation has utilized Self Help Ownership Program (SHOP) grant funds
awarded to Community Frameworks from HUD on these projects. Similarly USDA Rural Development
also offers low-interest loans and grants to assist low to moderate homeowner’s complete health and
safety repairs on their homes.
9)City General Fund Grants
The City of Ashland offers two types of grants, Social Service Grants and Economic Development
Grants. The City’s Social Service Grant program allocates approximately $118,000 annually to help fund
public service agencies and organizations providing essential safety net services for City of Ashland
residents. The City’s Economic Development Grant program provides over $150,000 in grants annually.
10)Land Donation/Systems Development Charge Deferrals/Fee Waivers
In recent years the City of Ashland has offered city owned land to developers of affordable housing
through a competitive RFP process to assist in buying down the land costs thereby encouraging the
development of affordable housing. In program year 2008 the City traded four city owned properties
valued at $1.7 Million to assist in acquiring land for the purpose of developing an affordable housing
project in conjunction with the Housing Authority of Jackson County and yet to be identified developer(s)
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 6
of affordable housing. The City of Ashland also provided $620,000 in direct contribution from the General
Fund in order to assist with this acquisition. Most recently the City awarded a parcel of land to RVCDC
on which to develop five units of affordable ownership housing. The City offers incentives to private
developers and affordable housing developers by deferring Systems Development Charges and waiving
Community Development Fees for providing ownership and rental units priced for low and moderate
income households. These incentives result in the non-collection of funds that would otherwise
contribute to the City’s General Fund.
Summary of Specific Annual Objectives
The Action Plan allocates $224,545 in new 2011-2012 CDBG funds and $13,522 in unallocated carryover
funds from program year 2010-2011. The funds will be used to support the following activities:
Emergency Rental and Utility Assistance- St. Vincent De Paul-Home Visitation Program was
awarded $30,000 in public service funds to provide emergency rental and utility assistance to qualified
households.
Outcome Statement:Availability/Accessibility of Decent Housing
Acquisition of land for the development of affordable housing- ACCESS, Inc. –Hyde Park project
was awarded $163,142 in Capitol Improvement funds to cover acquisition and predevelopment costs on
a parcel of land on which to develop six units of housing affordable to families and individuals making
60% of the Area Median Income and below.
Outcome Statement:Availability/Accessibility of Decent Housing
Program Administration -$44,909 will be used for general program administration.
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 7
Table 3-A Summary of Specific Annual Objectives
Outcome/Objective
SpecificYear to be Expected Actual
Projects
Performance Indicators Percent
Obj. # (CDBG Funded) completed NumberNumber
Specific Annual Objectives
DH-1 Availability/Accessibility of Decent Housing
DH-1.1 Provide assistance to non-Home Visitation Number of 201060
profit organizations that assist Program St. Vincent households at risk of
the homeless and those at De Paul homelessness that
risk of homelessness, provide
have received
transition assistance to the
services designed to
homeless and help prevent
improve health and
homelessness. safety, and
counseling.
HUD Matrix = 05 Q
DH-2.1 Accessibility of Decent Housing
DH-2.1 To encourage the acquisition ACCESS, Inc. Number of new rental 20116
and construction of affordable units affordable to,
rental housing. and occupied by,
lower-income
households.
HUD Matrix = 01
Outcome measures
In addition to the table above, included in this submission is Table ‘3C’ (OMB 2506-0117) for each of the
activities receiving CDBG funds for the 2011 program year. Within the 3C tables the City has indicated
the Objective and Outcome categories and incorporated the identification of the CPD outcome statement
as an Objective number.
Allocation priorities and Geographic Distribution
The City of Ashland is a small entitlement community with limited resources to apply to CDBG funded
activities. As the City of Ashland primarily uses CDBG funds to assist projects that seek to create or
retain affordable housing (these priorities are noted in Housing Goals 1-3 in the City’s 2010-2011
Consolidated Plan). The City aims to utilize CDBG funds to benefit the greatest number of households
as opposed to a direct application of funds to a particular neighborhood as part of a revitalization
strategy. With a limited number of applications received for CDBG funds the City has not had to further
delineate a spending priority based on location as selection criteria in evaluation of proposals. However,
as land values are slightly lower in designated low-moderate income census block groups the City is
often in the position of making awards to acquire property or rehabilitate housing in such neighborhoods.
The jurisdiction has no plans to dedicate a percentage of CDBG funds to any one area.
For a number of years the City has struggled to retain existing and create new affordable rental housing
units. An insufficient quantity of new affordable rental housing units have been built within the City in
recent years, this has been attributed to the high cost of land, which despite the recent economic
downturn continues to remain higher (decrease at a lesser rate) than that of the surrounding cities in
Jackson County. The goals specified in the 2010-2014 Consolidated Plan that aimed to provide services
to homeless, at-risk, and special needs populations have suffered due to the lack of support services for
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 8
homeless populations within the City. The loss of the Interfaith Care Community of Ashland, who was the
sole provider of homeless support services (aside from meals and the City’s Emergency shelter program
which only operates in extreme weather conditions), has had a severe impact on the amount of
homeless, at-risk and special needs populations that the City has been able to provide assistance for.
Homeless populations and those at risk of homelessness still have access to regional service providers,
most of which are located in and around the City of Medford approximately 13 miles from Ashland,
however, there is no system in place to track the services provided by the numerous agencies by locality
or without duplication. The 2010-2014 Consolidated Plan established the goal (6) of providing support
services for homeless prevention and transition. The goal further states that services that are part of a
comprehensive approach to improve the living conditions of clients are a priority The City received one
proposal in 2011 which will assist the City in addressing this goal.
Annual Affordable Housing Goals
Goal 1: To increase the supply of affordable rental housing for extremely low-, low- and moderate-
income families. Where possible, give funding priority to those projects that will provide benefits to
residents with the lowest incomes.
Goal 2: To increase the homeownership opportunities for extremely low-, low-, and moderate-income
households. Where possible, give funding priority to those projects that will provide benefits to residents
with the lowest incomes.
Goal 3: To maintain the existing affordable housing supply. Where possible, give funding priority to
those projects that will provide benefits to residents with the lowest incomes. Also, give funding priority to
those programs which retain the units as affordable in perpetuity, or recapture the rehabilitation costs for
further use in Ashland.
During the 2011 CDBG Program Year the City of Ashland expects a number of affordable housing
projects to be underway. Access, Inc. has purchased a parcel of land on which to develop six units of
affordable housing pending funding from the State Consolidated Funding Cycle. Groundworks
Community Development Corporation (formerly known as Rogue Valley Community Development
Corporation) is actively involved in the pre-development process to develop the property that was
awarded to them by the City in 2008 through an RFQ process. Groundworks CDC is also binging the
second phase of the 15 unit Mutual Self Help Homeownership project utilizing funding from HUD in the
form of SHOP grants and from USDA’s department of Rural Development known as Rice Park, the
second set of 8 units to be built expect to be completed by Fall 2012. Ashland Community Land Trust is
expected to begin the construction of two new low-income ADA accessible homeownership units on land
originally purchased with CDBG funds. ACLT’s two units and RVCDC’s 13 units may be completed
within the 2012 program year. Although all of these projects are underway and will go a long way toward
helping the city meet the goals proposed in the five year Consolidated plan, none of these projects is
expected to be completed within this program year.
Needs of Public Housing
The City of Ashland does not own or operate any public housing within the City. Additionally, the
Housing Authority of Jackson County which serves the Ashland area in this regard does not currently
own or operate any Public Housing units located within the city. The Housing Authority has no proposed
Public Housing projects within the Ashland City limits for the 2011 CDBG program Year.
Homelessness and other Special Needs Populations
Goal 6: Support services for homelessness prevention and transition. Where possible, give funding
priority to services that are part of a comprehensive approach that improves the living conditions of
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 9
clients. Safety net services or services that meet basic needs shall only be funded with CDBG dollars if it
can be demonstrated that clients receiving those benefits are part of a program that will eventually help
them obtain self-sufficiency.
Goal 7: Encourage the development of emergency and transitional housing for homeless families with
children and/or individuals.
Goal 8: To support housing and supportive services for people with special needs. People with special
needs include the elderly, the frail elderly, persons with developmental disabilities, persons with physical
disabilities, persons with severe mental illness, persons with alcohol or other drug dependencies and
persons with HIV/AIDS or related illness.
In prior years the City awarded CDBG funds and provided social service grant funds through the city’s
general fund to Interfaith Care Community of Ashland (ICCA) to provide services to homeless individuals
and improve access to transitional housing. For Program Year 2011, the City has awarded public service
funds to the St. Vincent De Paul, Home Visitation program in an effort to prevent homelessness. The city
does continue to support regional service providers through the City of Ashland’s general fund social
service grants to organizations that provide services to homeless, at-risk, and special needs populations.
As mentioned previously, the City of Ashland’s Community Emergency Response Team organizes
emergency shelters through area churches and public buildings in times of extreme weather conditions.
Further, populations needing assistance not offered locally have the ability to access a variety of safety
net services through ACCESS, Inc, the regional provider of Community Action Programs, as well as other
social service providers located in Medford and surrounding areas. The city continues to partner with
other governmental jurisdictions, agencies and organizations, in an effort to address homelessness and
other special needs populations. The city also continues to be an active member in the Homeless Task
Force, a sub-group of the Jackson County Community Services Consortium to address the needs of the
homeless on a regional scale, and make referrals to the appropriate agencies when necessary.
Each year the Homeless Task Force conducts a one night homeless shelter survey, through a
coordinated effort of the task force members, emergency shelters, social service agencies, and
organizations that provide support services to homeless and special needs populations. This annual
survey allows jurisdictions and agencies to track the progress, or lack of progress on addressing the
issues of homelessness in the region as well as to recognize gaps in services. The city may attain a
percentage of the goals as outlined in DH1.1 -1.3; assistance and support services for special needs and
homeless populations, (3 group homes, 3 individuals, and 400-500 homeless individuals receiving
services county wide) through support of St. Vincent de Paul’s program, through the use of City of
Ashland general funds in the form of Social Service grants to area organizations offering services to at-
risk, homeless, and special needs populations, and through staff’s work with the Homeless Task force
and the City’s involvement in the Project Homeless Connect event, a one day event to provide outreach,
services, and resources to homeless and at-risk populations.
In 2011 the City Council adopted the goal of appointing an ad-hoc committee to make recommendations
to the City Council by December 31, 2011 about how the City and partner organizations can work
together in the long run to address the needs of homeless people and to reduce homelessness in the
community. The first meeting of the ad hoc committee will take place in April.
Racial/Minority Populations
According to the 2000 Census there were no block groups where 20% or more of the population is
comprised of racial or ethnic minorities. Consequently the City does not intend to direct any 2011 CDBG
funds to any one block group for this purpose. The City does however intend to direct resources toward
furthering fair housing and implementing the recommendations identified in the 2008 Analysis of
Impediments to Fair Housing Choice. Specific actions the City is currently undertaking include;
partnering with the City of Medford to bring Fair Housing Trainings to targeted groups identified in the AI,
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 10
supporting the Center for Non-Profit legal services through City General Fund Social Service Grants,
working with the City of Medford to host the Fair Housing Display in Southern Oregon, and lastly, the City
of Ashland’s Housing Commission is working on implementing several of the recommendations identified
in the AI, including an update of the City’s Fair Housing Ordinance.
Barriers to Affordable Housing
Goal 4: Remain aware of the barriers to affordable housing in Ashland, and where it is within
the City’s ability; take steps to overcome such barriers.
Education and Outreach is a significant role of the Housing Commission and such activities often have
the benefit of not just disseminating information, but collecting information as well. Such a dialogue
within the City facilitates an awareness of the barriers to affordable housing and highlights mechanisms
available to address such barriers. In the 2011 CDBG program year the Housing Commission will
continue its ongoing efforts to produce informational material to raise awareness and understanding of
issues that surround affordable housing. Specifically, the Housing Commission has selected as an
annual goal education and outreach to homeowners dealing with the issues of foreclosure. The Housing
Commission has created a Finance Sub-Committee to work toward identifying a permanent funding
source to support the Housing Trust Fund. The Housing Trust Fund Ordinance was adopted in late 2008
in an effort to promote the development of affordable housing by assisting developers in overcoming the
barriers of land and development costs when developing affordable housing.
The City of Ashland Housing Commission, Planning Commission, and City Council have initiated an
examination of regulatory barriers and land use ordinance barriers to the promotion and development of
affordable housing. Similarly, the Housing Commission and city staff continue to research and implement
incentives to promote the development of affordable housing.
Anti-Poverty Strategy
Goal 13: To reduce the number of people living in poverty in the City of Ashland.
Goal 14: Promote and support activities in the community that improve or provide access to economic
opportunities for extremely low- and low-income residents of Ashland.
The Housing and Community Development Act of 1992 requires communities to include in their
Consolidated Plan a description of an anti-poverty strategy. This strategy takes into consideration factors
over which the City has control. The City of Ashland has limited resources for addressing the issues
involved in reducing poverty and improving the self-sufficiency of low-income residents. Affordable
housing is one of the factors directly related to poverty that the City of Ashland does have some ability to
influence. In addition, the City supports housing, social service, and economic development programs
targeted at the continuum of care needs of the homeless.
Goals 13 and 14 of the five year consolidated plan target reducing the number of people living in poverty,
to this end the City adopted a Living Wage Ordinance in 2001 that stipulated that all employees,
contractors, or recipients of city grants or funds must meet minimum living wage requirements adjusted
annually to the Consumer Price Index. The Living wage ordinance continues to provide the benefits of a
higher wage scale for all people working to provide the City with services, or working on City funded
projects. Similarly economic development grants funded through the City’s General Fund provide
support for non-profit organizations that create living wage employment opportunities and fund programs
that provide job training for low-income, at-risk and special needs populations as well as supporting
humanities and the arts. The City of Ashland recently added the position of Economic Development
coordinator to increase the number of living wage jobs located within the city by promoting the expansion,
retention and relocation of local and national businesses.
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 11
The City of Ashland provides funding to agencies that address the needs of low income and homeless
residents through a Social Service Grant program. The goal of this program is to improve living
conditions and self sufficiency for residents by meeting such basic needs as food, shelter, clothing,
counseling and basic health care. The goal is carried out by providing funds in excess of $100,000 every
other year to various area agencies whose focus meets one or more of these targeted needs. Similarly,
the City of Ashland’s utilities department through the Ashland Low-Income Energy Assistance Program
(ALEAP) provides reduced cost energy bills and bill payment assistance to qualifying low-income, elderly,
and disabled residents in an effort to reduce cost burden. Both of these programs are paid out of the
City’s General Fund.
An Affordable Housing Committee was formed in 1990 and reconvened in 1994 to search for ways to
provide economical housing in Ashland. In 1995 a formal Housing Commission was formed. The
Housing Commission has endeavored to create policies that will allow additional housing opportunities
for low- and moderate- income Ashland households.
Lead-Based Paint
Goal 12: Assure activities assisted by the City are conducted in compliance with state and federal
laws that apply to lead-based paint hazards, and the information distributed about lead-based
paint is in compliance with current state and federal laws.
The City of Ashland is acutely aware of the dangers posed by lead based paint poisoning. In goal
number 10 of the five year Consolidated Plan, the city prioritized the goal of assuring that CDBG funded
activities would be in compliance with all state and federal laws regarding Lead Based Paint safe work
practices in federally assisted projects in an effort to reduce the number of housing units containing Lead
Based Paint Hazards and thereby reduce the number of children affected by lead based paint poisoning.
The city provides information regarding lead based paint hazards in the home, and information regarding
lead based paint safe work practices as requested. Lastly, The Housing Authority of Jackson County
hosts periodic Lead Based Paint Safe work practices training and certification which benefits local
contractors and the general public. The City of Ashland’s Housing Program Specialist is certified in lead
based paint safe work practices. The City sponsored housing rehabilitation program utilizing program
income has the potential to involve issues of lead based paint. The City has in the past and will continue
to ensure that lead testing and clearance is completed on any federally funded project involving a
structure built prior to 1978.
Monitoring
The City of Ashland employs a full time Housing Program Specialist to oversee the Community
Development Block Grant program, the City of Ashland’s affordable Housing Program, and to work with
the City of Ashland’s Housing Commission in identifying the City’s housing needs, foster knowledge of
those needs and promote the development of needed housing types. The Housing Program Specialist is
responsible for monitoring the City’s progress in meeting the stated goals and objectives set forth in the 5
year Consolidated Plan annually, and to ensure that CDBG awards and the yearly Action Plans are
developed to meet the intended goals. Specifically, the development of housing that is affordable to low-
moderate and extremely low income households will be quantified each year. Throughout the year each
new unit that is developed, through grant assistance or through the private market to meet regulatory
requirements, will be deed restricted to ensure a period of affordability (typically 30 years or greater), The
development of both rental and owner occupied affordable housing will be compared to the targets
established in the Consolidated Plan and subsequent years CDBG awards will be targeted to those types
of housing that are not keeping pace with projections.
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 12
City staff will complete an Annual Performance Evaluation Report which will quantify both housing and
homeless accomplishments after the conclusion of each program year. Housing accomplishments will be
broken into the income and occupancy type categories identified in the 5-year Consolidated Plan.
The success of the Ashland CDBG program, SDC deferral program, Accessory Residential Unit
development, and Land Use requirements and incentives for affordable housing, will be examined and
presented to the Ashland Housing Commission for evaluation. This information will inform potential
modifications to existing or future programs to meet the goals outlined in the Consolidated Plan. The
information contained in the Annual Performance Evaluation Report will assist in informing the CDBG
award selection process undertaken in February-March of the following year.
Sub-recipient Monitoring-The City of Ashland, as the grantee for CDBG grants, will monitor the sub-
recipients on a quarterly basis. The Housing Program Specialist maintains a close working relationship
with the CDBG sub-recipients. One benefit of being a small entitlement community with a limited grant
amount is that the City typically provides only one or two awards per program year. This enables the City
Staff to closely follow the progress of CDBG projects and maintain open communication with Sub-
recipients.
The City is committed to ensuring that CDBG funds are used as specified in State and Federal
regulations through: public and City Council monitoring, through public hearings, staff evaluation, annual
evaluation of the priorities set forth in the Consolidated Plan, periodic site visits and program evaluations,
financial monitoring, record keeping, and financial and beneficiary reporting requirements.
The City requires recipients of CDBG funds to provide a project timeline with benchmarks for completion
which is incorporated into the Sub-recipient Agreement for use of CDBG funds. The City remains in
regular contact with each sub-recipient throughout the project’s development to monitor their
accomplishments to ensure they are meeting the projected benchmarks, and to provide ongoing
guidance on CDBG regulations.
For currently funded projects in development, at a minimum the City CDBG administration staff will meet
with each sub-recipient’s designated representative to review their project’s accomplishments and
investigate any failures to meet anticipated benchmarks at quarterly intervals. If deemed necessary, the
City of Ashland CDBG administrative staff will conduct a formal monitoring visit to evaluate the following
items as they relate to CDBG funded projects. If at any point the City CDBG administration staff
determines a project is failing to move forward the sub-recipient will be required to complete a Corrective
Action Plan as described below.
Financial management-The extent to which program participants account for and manage financial
resources in accordance with approved financial management standards. Additionally this criterion
relates to the amount of potential monetary exposure to the City, and the Department of Housing and
Urban Development.
Analysis to include assessment of:
Amount of current/total funding obligated and/or expended
Audits and/or Investigations
Staff experience with CDBG
History of performance
Physical asset maintenance and operation-The extent to which HUD-funded physical assets are
maintained and operated.
Analysis to include assessment of:
History of Performance
Condition of HUD funded physical assets
City of Ashland
CDBG Action Plan for Fiscal Year 2011
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Use of facilities or physical assets in conformance with CDBG regulations
Management-The extent which the program participant has the administrative capacity to carry out
CDBG requirements.
Analysis to include assessment of:
Experience level of Key staff particularly as it relates to CDBG funded activities
Program History including performance indicators
Reporting consistency
Satisfaction-Extent to which clients express satisfaction or dissatisfaction with the delivery of the
program services.
Analysis to include assessment of:
Types of program activities
Complaints or compliments received
Services-Extent to which HUD program participants effectively and efficiently deliver
services to the intended beneficiaries/clientele.
Analysis to include assessment of:
Types of program activities
Accomplishments
Timeliness
Project development including timing benchmarks
Corrective Action Plan-If the activities funded with CDBG dollars are not being accomplished in a timely
manner, as set forth in the sub-recipient agreements the City of Ashland may issue a written notice
requiring the submission of a corrective action plan that is subject to the approval of the City. The City
shall provide the sub-recipient 14 days, or such time as City deems appropriate, to develop a corrective
action plan that is acceptable to the City for correcting the problem. At a minimum, the corrective action
plan must include;
(1) A written performance measure to be implemented by the Sub-recipient that corrects the specific
area(s) of noncompliance and how performance measure will be established and executed by the Sub-
recipient’s organization, including subcontractors and;
(2) Designates the person with authority within the Sub-recipient’s organization charged with the
responsibility of accomplishing and monitoring compliance.
Acceptance of the Corrective Action Plan by the City will establish the curative period necessary to bring
the project into compliance. If the Sub-recipient has not submitted a corrective action plan that is
acceptable to the City within the specified time frame or does not implement or complete the corrective
action plan within the specified time frame, the City shall proceed with other enforcement remedies as
outlined in the Sub-recipient Agreement.
Coordination
Goal 5: To provide institutional structure and intergovernmental cooperation.
The City of Ashland’s Housing Program Specialist will continue to provide institutional structure as well as
examine and implement expanded opportunities for intergovernmental cooperation. City of Ashland Staff
will continue to; work with providers of public, private and assisted housing in an effort to promote the
development of affordable ownership and rental housing; with social service agencies to maintain,
expand, or bring needed services to homeless, at-risk, and special needs populations, and with other
municipalities and government entities to coordinate services to avoid duplication and serve the identified
needs of low-income populations throughout the region. City staff will provide technical assistance about
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 14
City programs, regulatory requirements and incentives as well as the CDBG program to area non-profits
and social service providers. The staff will also continue to work closely with and offer support to the City
of Ashland Housing Commission.
The Southern Oregon Housing Resource Center provides a clearing house for housing related resources
within Jackson and Josephine Counties. It is a collaborative effort between county governments, Access,
Inc., the Housing Authority of Jackson County, and several municipalities including the cities of Medford
and Ashland. The Housing Program Specialist sits on the Board of the Southern Oregon Housing
Resource Center to assist in regional coordination of their efforts. SOHRC is the mechanism for
allocating revolving loan funds derived from program income generated by state funded CDBG grants
awarded to Jackson and Josephine Counties.
Currently, the City of Ashland’s Housing Program Specialist is the Chair of the Homeless Task Force,
which coordinates the efforts of city and county governments, social service agencies, federal agencies,
and non-profit organizations to address affordable housing and homeless issues on a regional level. The
Homeless Task force is also the Continuum of Care administrator for McKinney-Vento funds for the
region.
The City of Ashland established a Housing Commission to address issues relating to housing
accessibility and affordability within the City. Serving in an advisory capacity to the City Council on
housing related issues, the Housing Commission is charged with the review and recommendation on all
CDBG related activities undertaken by the City. The Housing Program Specialist is the staff liaison to the
Housing Commission and works closely with that body in disseminating information regarding fair
housing and the needs of the community with regard to housing. Similarly staff and the Housing
Commissioners act as a conduit between the residents and the city government allowing for public input
and participation on issues of affordable housing and the CDBG program.
City of Ashland general funds help to support coordination activities undertaken by the Housing Program
Specialist and are also utilized to contribute toward CDBG program administration as well as staff support
of non-profit organizations and intergovernmental cooperation.
Program Benefit and Location-Low/Mod Benefit
In the 2011 program year all CDBG funded activities, 100% of the intended beneficiaries are to be
qualified as extremely-low, low or moderate-income or reside in a predominantly low to moderate income
census block group. With a limited number of applications received for CDBG funds the City has not had
to further delineate a spending priority based on location as selection criteria in evaluation of proposals.
However, as land values are slightly lower in designated low-moderate income census block groups the
City is often in the position of making awards to acquire property or rehabilitate housing in such
neighborhoods.
Impediments to Fair Housing and Fair Housing Activities
Goal 9: To affirmatively further fair housing.
An Analysis of Impediments (AI) is a review of impediments or barriers that affect the rights of fair
housing choice. It covers public and private policies, practices, and procedures affecting housing choice.
Impediments to fair housing choice are defined as: any actions, omissions, or decisions that restrict, or
have the effect of restricting, the availability of housing choices, based on race, color, religion, sex,
disability, familial status, or national origin.
The AI serves as the basis for fair housing planning and provides essential information to the city of
Ashland as well as local housing providers, lenders, and housing advocates. The City Contracted with
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 15
the Fair Housing Council of Oregon to undertake an update to the AI during the 2008 CDBG program
Year. In June of 2009, the draft AI was presented to the City of Ashland Housing Commission. The final
Draft of the AI was completed in September of 2009. In the 20010-2014 Consolidated Plan the City has
identified a plan for corrective actions the city may need to address to remove impediments or barriers
that exist in the community that have an affect on the housing choices of its residents based on the
recommendations asserted in the 2008 Analysis of Impediments.
The Fair Housing Council of Oregon continues to offer annual training workshops for social service
agencies on fair housing issues, as well as offering a fair housing hotline for all Oregon residents to seek
assistance regarding issues of fair housing. The City of Ashland partnered with the City of Medford and
the Fair Housing Council of Oregon in 2007 to create four separate web casts targeting realtors,
landlords and tenants, housing advocates, and architects in an effort to provide fair housing education
and training to those populations. The City of Ashland provides a link to one of these fair housing web
casts filmed by RVTV on its website. The City’s of Ashland and Medford continue to work together to
bring more advocacy and information to the Southern Oregon region and are currently planning to
sponsor the fair housing display.
The City of Ashland’s Social Service Grant program offers annual support to the Center for non-profit
Legal Services to advocate for tenants rights and offer advice on issues of fair housing.
Underserved Needs
The City of Ashland in its five year Consolidated Plan has identified far more needs within the community
than its limited resources can meet. Consequently, the City has prioritized those needs through a ranking
system which targets limited CDBG funds to those projects that offer the most benefit to those
populations with the greatest need, i.e. long term affordability targeted to extremely-low, and low-income
populations.
Some underserved needs are supported through programs funded out of the City of Ashland’s general
fund, such as Social Service and Economic Development grants to area non-profits, safety net service
providers, agencies that offer support services to homeless, at-risk, and special needs populations, as
well as helping to support medical services for low-income populations. Many of these providers address
goals identified in the City’s Consolidated Plan which could not otherwise be met with the City’s limited
CDBG funds.
In recent years the City has worked to create incentives and regulations designed to promote and protect
affordable housing. Incentives for both non-profit developers of affordable housing as well as private
developers to build affordable ownership and rental housing such as SDC deferral, community
development fee waiver and density bonus programs have served to create affordable units without
relying on CDBG funds. Similarly, the City has adopted regulations that promote the retention of
affordable housing types (such as the condo-conversion ordinance), and further the development of
needed housing types (such as the annexation and zone change ordinances). Without such programs
the City could not expect to meet the goals as outlined in the five year Consolidated Plan.
Community Development
Goal 10: To provide safe and convenient access to alternative transportation routes in extremely low-,
low-, and moderate-income neighborhoods.
Goal 11: To make City facilities easier and safer to use for people with disabilities.
Goal11.1:Make accessibility improvements to city-owned facilities.
In 2010 the City awarded the $27,623 in CDBG fund to complete public facilities improvements in
designated low to moderate income census block groups. This activity will assist the city in obtaining the
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 16
community development goals identified in the five year consolidated plan. This activity will serve to
provide safe and convenient access for all City of Ashland residents including those residents with
special needs. Further, this project may assist in fostering alternative transportation through the
improvement of bicycle and pedestrian connectivity to needed services. This project was not completed
in the 2010 program year. Staff expects this project to be completed in the 2011 program year.
Beginning in 2009-2010 the City of Ashland will begin the installation of sidewalks along Laurel Street, as
a local improvement district project. This project will provide new sidewalk access Helman School,
assisting children and people with disabilities by providing a safer more accessible pedestrian route.
Strategy Implementation
The following is a listing of the goals and strategies that will be implemented in the 2011-2012 Program
Year. Each strategy is followed by the activity that will implement the goal and strategy. Where
appropriate, the activity is followed by the proposed accomplishments of the activity for the year.
Goal 6: Support services for homelessness prevention and transition. Where possible, give funding
priority to services that are part of a comprehensive approach that improves the living conditions of
clients. Safety net services or services that meet basic needs shall only be funded with CDBG dollars if it
can be demonstrated that clients receiving those benefits are part of a program that will eventually help
them obtain self-sufficiency.
Objective 1.2-Provide assistance to non-profit organizations that assist the homeless and those at
risk of homelessness, provide transition assistance to the homeless, and help prevent
homelessness.
Location:Citywide/low income benefit
Sub-recipient: St. Vincent De Paul Home Visitation Program
Funding: $30,000
Outcome: Number of homeless, or households at risk of homelessness that have received services
designed to improve health and safety, and counseling.
Availability/Accessibility of Decent Housing (DH-1)
Activity Description: St. Vincent De Paul Home Visitation Program was awarded $30,000 in CDBG grant
funds to provide emergency assistance to households threatened with eviction and utility disconnection.
St. Vincent volunteers will work with staff to provide resources and counseling to improve conditions.
Goal 1:To increase the supply of affordable rental housing for extremely low-, low- and moderate-
income families. Where possible, give funding priority to those projects that will provide benefits to
residents with the lowest incomes.
Objective 1.1-Encourage the acquisition, preservation and construction of affordable rental
housing.
Objective 1.2- Support the acquisition, preservation and development of affordable rental housing
units through a sustainable program, which retains the units as affordable in perpetuity, such as
a land trust.
Location:Citywide/low income/special needs benefit
Sub-recipient: ACCESS, Inc.
Funding: $163,142
Outcome: Number of affordable rental units for low, and moderate income families.
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 17
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Ashland
Priority Need
Homeless Prevention-Emergency Services
Project Title:
St. Vincent De Paul Home Visitation Program
Description:
Public Service Activity: Emergency Rental and Utility Assistance.
Objective category:Suitable Living Environment Economic Opportunity
Outcome category: X Availability/Accessibility Sustainability
Location/Target Area:
City Wide
Objective Number Project ID
Funding Sources:
DH-1.1IDIS ID 2011-2
HUD Matrix Code CDBG Citation
CDBG $30,000
05Q570.201E
ESG
Type of Recipient CDBG National Objective
HOME
Non-Profit570.208a -LMC
HOPWA
Start Date Expected Completion Date
Total Formula
July 1, 2011 June 30, 2012
Assisted Housing
Performance IndicatorsAnnual Units
PHA
#of homeless or at risk
600
Other Funding - SHOP
households receiving services
City of Ashland (SDC)
RD Loans
Total
Local IDUnits Upon Completion
2010-3
The primary purpose of the project is to help: X the Homeless Persons
with HIV/AIDS Persons with Disabilities Public Housing Needs
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 18
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction’s Name: City of Ashland
Priority Need:
Affordable housing for low-income populations
Project Title:
ACCESS, Inc.-Hyde Park Acquisition and Predevelopment
Description:
Acquisition and predevelopment of a parcel of land on which to develop 6 units of affordable rental
housing
Objective category:Suitable Living Environment Economic Opportunity
Outcome category: X Availability/Accessibility Sustainability
Location/Target Area:
Dollar hide Taxlot 391E 11CB 1035
Objective Number Project ID
DH-1.1IDIS ID 2011-3
Funding Sources:
HUD Matrix Code CDBG Citation
01 LMH 570.201 (a)
CDBG $163,142
Type of Recipient CDBG National Objective
ESG
Non-Profit570.208(2)(a) -LMC
HOME TBD
Start Date Expected Completion Date
HOPWA
July 1, 2011 June 30, 2012
Total Formula
Performance IndicatorsAnnual Units
Assisted Housing
#of units of affordable
6
PHA
housing
Other Funding - SHOP
City of Ashland (SDC)
RD Loans
Local IDUnits Upon Completion
Total
2011-3 6
The primary purpose of the project is to help: the Homeless Persons
with HIV/AIDSPersons with Disabilities Public Housing Needs
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 19
ONE-YEAR ACTION PLAN EXPENDITURES
Description of Activities
Direct Grant Assistance to Capitol Improvement Projects: $163,142
Public Service : $ 30,000
Program Administration:
Delivery of technical assistance, maintenance of program $ 44,909
compliance, preparing and submitting reports to HUD regarding
program activities, management and monitoring of grant financial
and sub-recipient activities, compliance with federal and local
public participation plans, planning and delivery of fair housing
activities, and fostering relationships with area non-profit
organizations, affordable housing developers, and social service
agencies.
Program Administration Total $ 44,909
Program Income
Home Repair Program $ 46
Program Income Total $ 46
TOTAL PROGRAM EXPENDITURES $238,097
City of Ashland
CDBG Action Plan for Fiscal Year 2011
Page 20
Memo
DATE: 4/25/2011
TO: City Council
FROM: Housing Commission
RE: Housing Commission goals 2011
The following goals and associated priority rankings were identified by the Housing Commission on
December 11, 2010 in an effort to forward to the City Council specific items for consideration in
establishing the Council goals for the coming year. The Housing Commission would also like to
encourage the council to provide input to the Housing Commission on these goals, which will be put
forward for adoption at the Housing Commission’s regular meeting to be held on January 26, 2011.
1. Evaluate Housing/demographic mix to better promote needed housing types that match the
demographics of the Ashland community. This will be accomplished through;
Assessment of housing inventory through an updated housing needs analysis
Implementation of a rental registry program that gathers demographic data on rental households
Review of 2010 Census data as it becomes available
Evaluation of market changes
Provide education regarding housing needs
Explore incentives to encourage the construction and rental of housing types that are needed and
not available in the current housing inventory.
2. Preservation of vulnerable properties
3. Clay Street- remaining acre developed as workforce housing.
4. Foreclosure Prevention
Put together an informational brochure of resources for homeowners facing foreclosure
Provide education and outreach to homeowners facing foreclosure to insure that they are able to
maintain stable housing options.
5. Identify a permanent funding source for the Housing Trust Fund
DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 E. Main Street Fax: 541-488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us