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HomeMy WebLinkAbout2013-06-26 Housing PACKET Ashland Housing Commission Regular Meeting Agenda June 26, 2013 4:00 – 5:45pm Council Chambers-1175 East Main Street 1. (4:00) Approval of Minutes (5 min) May 22,, 2013 2. (4:05) Liaison Reports discussion (15 min) Liaison Reports Council(Pam Marsh) Staff(Linda Reid) SOU (Andrew Ensslin) General Announcements 3.(4:20)Public Forum (5 min) 4.(4:25) Student Fair Housing Survey (20 min) Andrew Ensslin and Evan Lasley 5.(4:45)Landlord Tenant Resource Update and Recommendation (20 min) Linda Reid, Housing Program Specialist 6. (5:05) Homelessness Steering and Housing Commission Subcommittee Update and Timeline (25 min) Linda Reid, Housing Program Specialist 7.(5:20)CDBG allocation Update and Action Plan Revision(20 min) Linda Reid, Housing Program Specialist th 8.(5:40) July 24 2013 MeetingAgenda Items Commissioner items suggested(5 min) Quorum Check – Commissioners not available to attend upcoming regular meetings should declare their expected absence. 9. (5:45) Upcoming Events and Meetings Next Housing Commission Regular Meeting 4:00-5:45 PM; July 26, 2013 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title 1). ASHLAND HOUSING COMMISSION DRAFT MINUTES May 22, 2013 CALL TO ORDER ChairRegina Ayars called the meeting to order at 4:00 p.m. at Council Chambers located at 1175 East Main St. Ashland, OR 97520. Commissioners Present: Council Liaison Regina Ayars Pam Marsh Michael Gutman Barb Barasa SOU Liaison Gina DuQuenne Andrew Ensslin Staff Present: Linda Reid, Housing Specialist Commissioners Absent: Carolyn Schwendener, Admin Clerk APPROVAL OF MINUTES Gutman/Barasa m/s to approve the minutes of the April 24, 2013 regular Housing Commission meeting. Voice Vote: All Ayes; minutes were approved as presented. LIAISON REPORTS DISCUSSION Marsh – Marsh gave a report summarizing the discussion that City Council had regarding the merger of the Ad-Hoc Homelessness Steering Committee and the Housing Commission. The Council renewed the Ad-Hoc Committee for up to twelve months. The City Administrator has requested an update at the July Council meeting on how the prospect of a merger is proceeding. The City of Ashland requires a business license for property owners who have six or more units. In the process of amending the business license registry it was suggested to incorporate more landlords. The desire would be to include property owners who have less than five units as well as property owners who have more than one property that total over six units when added together. The Council at this time is focusing on just the issue of illegal Visitor Accommodations. Marsh explained that when the Visitors Accommodation issues come back to Council with changes to the Business licenses she will make a motion at that time for this issue of rental registry to come forward. Council is working on the budget process but Marsh did not believe there were any housing issues associated with that. In the draft money there is money designated for a Homeless Day center request for proposal (RFP). th Deadline for submittals is this Friday May 24. A compliance officer has also been added to this year’s budget with the intent to increase the ability to deal with code compliance. Reid – Reid mentioned that at the Homeless Task Force meeting yesterday they discussed Project Community Connect which is coming up at the end of this month. The Medford police department has donated quite a few bicycles as well as receiving the left over bicycles from the Ashland Bike Swap (approximately 19 bikes). From that meeting volunteers came forward to offer their assistance with any bicycles that might need repaired. Reid informed the Commission that Peter, the man from Portland with the program called “Showers to the People,” will not be able to attend. He is no longer operating due to lack of donations. He also had some issues surrounding where he parked. It was determined the cost to bring Peter down to the event would exceed five hundred dollars and the planning committee did not budget for that. Reid reminded everyone that the event takes place at the Medford Armory which does have showers. The committee will check into seeing if using them would be a possible next year. Ensslin – Ensslin met with Evan Lasley, past Housing Commission member who developed the questions for the Student Fair Housing Survey that will go to the Student Body. Ensslin is working with ASSOU student government to have the Communications Director get the survey out to the student body. We should be able to get the feedback from the students who respond by the end of the term, stated Ensslin. The survey will be open for about three th weeks. Ensslin will bring back the results and present at the June 26 Housing Commission meeting. PUBLIC FORUM No one spoke th MAY 8 JOINT HOMELESSNESS STEERING AND HOUSING COMMISSION MEETING DISCUSSION AND SUBCOMMITTEE MEMBER SELECTION th Ayars summarized the May 8 joint Homeless Steering/Housing Commission meeting and explained that an action item came out of that meeting. Each group will select two people to work on a subcommittee. Reid received direction to put together a draft ordinance. The ordinance is currently being reviewed by Bill Molnar, Community Development Director. After his feedback the ordinance will go to the subcommittee for their review and then the ordinance will come back to each of the individual groups. The Legal department will also review the ordinance before it goes to Council. The goal is to see the ordinance make it to City Council by August. Both Ayars and DuQuenne have agreed to be part of the subcommittee. Ayars called attention to an article she read in the paper regarding the proposalfor the Eugene homeless village. They are planning a hundred and twenty day pilot program. The idea is to create something comparable to Opportunity Village in Portland. LANDLORD TENANT BROCHURE PRESENTATION Barasa is interested in putting together a brochure for tenants to help answer specific questions regarding tenant rights and responsibilities. A website is a good choice but Barasa is somewhat concerned for those who do not have access to computers or the internet. The Commissioners discussed other ways to get the information out to the public. Reid suggested reproducing the website page as a handout with the resource information. Reid and Barasa will work together to create a page on the City’s website. This page will offer information that deals with issues that come up most frequently with tenant and landlords giving them resource information. Reid and Barasa will give an update at the next Housing Commission meeting. Louise Dix works for Fair Housing and Reid will ask her to come to the June Housing Commission meeting. Barasa wrote a letter addressed to the Budget Committee in support of reinstating the position of a code compliance officer. The Commission agreed it was important to show their support. Gina/Gutman m/s to approve the letter that Barasa wrote to the Budget Committee. All Ayes, motion passed unanimously. JUNE 26, 2013 MEETING AGENDA ITEMS Ensslin survey results Reid and Barasa will give an update on the landlord tenant webpage Report from the joint subcommittee meeting with recommendations and ordinance review Reid will give an update on the Project Community Connect event Reid will give an update on the RFP and check to see if Lousie Dix can attend the meeting UPCOMING EVENTS AND MEETINGS Next Housing Commission Regular Meeting 4:00-5:45 PM; May 22, 2013 ADJOURNMENT - The meeting was adjourned at 5:15 p.m. Respectfully submitted by Carolyn Schwendener City of Ashland, Oregon - Community Development -Planning Division -Housing ProgrPage 1of 2 ... Go Search... City of Ashland, Oregon / Community Development / Planning Division / Housing Program / Landlord/Tenant Resources Back To Housing Program Affordable Housing Income Limits Landlord/Tenant Resources 2013-2014 Affordable Housing Application The following links are provided to help guide citizens experiancing potiential landlord and tenant issues to the appropriate resources. The information provided here is not intended Analysis of Impediments to Fair to apply to every situation. The resources listed below containgeneral information and are Housing Choice provided for referral purposes only. CDBG Program Oregon State Bar Website: Landlord and Tenant law Fair Housing Center for Non-Profit Legal Services Landlord/Tenant Resources Help Now Advocacy Center Housing Documents Housing Projects Community Alliance of Tenants Housing Trust Fund Fair Housing Council of Oregon Housing Energy Efficiency Program MORE POPULAR PAGES CITY COMMISSIONS VideosAirport Commission Ashland Water Advisory Ad-Hoc What Do You Think? Committee Services Band Board CitiP http://www.ashland.or.us/Page.asp?NavID=156436/20/2013 City of Ashland, Oregon - Community Development -Planning Division -Housing ProgrPage 2of 2 ... Council BusinessCitizens' Budget Committee CONNECT SHARE City Municipal CodeConservation Commission Document CenterFirewise Commission Doing Business with …Forest Lands Commission EMAIL UPDATES TODAYS FIRE DANGER Register to receive email Map CenterHistoric Commission updates for Events & Important News Taxes Homelessness Steering Email Address Committee ad hoc Web Links Hospital Board Snow Plow Map Housing Commission Open City Hall LET US KNOW Municipal Audit Commission Flood Protection Inf… NamePhone or Email Parks & Recreation Commission Archived City Record… Question or Comment ALL COMMISSION PAGES >> Privacy&Terms http://www.ashland.or.us/Page.asp?NavID=156436/20/2013 Housing Commission Memo Title:Housing and Human Services Commission Timeline Date: June 26, 2013 Submitted By: Linda Reid, Housing Program Specialist Proposed Timeline for Housing and Human Services Commission Ordinance review and adoption 6/24/2013-Draft Ordinance to Joint Housing and Homeless Steering Committee Subcommittee 7/10/2013-Legal Review 7/24/2013-Review and Recommendations at Joint Housing and Homelessness Steering Committee meeting 7/24/2013-Housing Commission and Homelessness Steering Committee independently make recommendations and vote on the draft ordinance. st 8/20/2013-1 reading before the City Council 8/21/2013-Ordinance Revisions 8/22/2013-Legal Review nd 9/03/2013-2 Reading before the City Council 10/03/2013-Ordinance Codified by City Recorder (Enacted) Housing Commission Memo Title:CDBG Allocation Amendment Date: June 26, 2013 Submitted By: Linda Reid, Housing Program Specialist The City of Ashland anticipated an allocation of CDBG funds for the 2013 program year of approximately $156,255. This amount reflected an expected decrease in funding based on a letter received by the Department of Housing and Urban Development (HUD) notifying the City that the 2013 allocation would receive an estimated 5% reduction from the prior year (2012-2013) allocation due to sequestration. The City of Ashland awarded funds to four applicants for 2013 reducing all but one of the award requests according to the expected availability of funding. The applicants requested the following amounts: St. Vincent De Paul (SVDP)-$24,000 Maslow Project-$10,000 Living Opportunities-$24,000 Ashland Emergency Food Bank (AEFB)-$87,000 The City allocated funds as follows: St. Vincent De Paul (SVDP)-$16,607 Maslow Project-$6,831 Living Opportunities-$14,566 Ashland Emergency Food Bank (AEFB)-$87,000 In June the City received an update from Portland Field office Director Doug Carlson regarding final CDBG Program allocations and further details on how appropriation levels, sequestration and Census data have affected the City’s formula program funding for FY 2013. In summary the Community Development Block Grant Program (CDBG) experienced a net increase in funding from FY 2012 to FY 2013. (See attached for further details) Due to a reduced CDBG funding appropriation allocated for disaster recovery the funding available for formula distribution from FY 2012 to FY 2013 increased significantly. That set-aside for disaster recovery grants did not carry over to the FY 2013 which provided for additional CDBG formula funding. After the mandatory reductions due to sequestration and an across-the board recession, the net result was a 4.4% increase in National CDBG formula funding levels from FY 2012 to 2013. Not all grantees saw an increase of that magnitude, however, these changes did lead to an increase in the City’s formula allocation for FY 2013 providing the City with an additional $13,336 available for retroactive award. Staff is recommending that council award the full amount of funds available. The City would be allocating the additional unanticipated grant funds to grantees and projects that have already been awarded funds but whose requested grant amounts were reduced due the amount of funds available. If these funds were not granted at this time they would be carried over to next year. Staff is recommending that the council allocate the additional funds accordingly: St. Vincent De Paul- $17,808 Maslow Project-$7,632 Living Opportunities-$23,438 Untitled DocumentPage 1of 2 Fiscal Year 2013 CDBG and HOME Program Formula Allocations Fiscal Year 2013 CDBG Program Formula Allocations The Community Development Block Grant Program (CDBG) experienced a net increase in funding from FY 2012 to FY 2013. The FY 2012 HUD appropriations law directed that $300 million of the CDBG funding appropriation be allocated for disaster recovery; this reduced the funding available for formula distribution in FY 2012 to $2.94 billion. That set-aside for disaster recovery grants did not carry over to the FY 2013 Continuing Resolution, which provided $3.07 billion for CDBG formula funding. After the mandatory reductions due to sequestration and an across-the board recession, the result is a 4.4% increase in CDBG formula national funding levels from FY 2012 to 2013. However, not every CDBG grantee will see a 4.4% increase. Beginning in FY 2012, HUD uses Census Bureau American Community Survey (ACS) data as the source for most demographic data in computing formula allocations. ACS data is updated annually and is based on five year weighted average data, so every grantee's formula demographics will change every year as a new year’s data is introduced. The FY 2012 allocations were computed using 2005-2009. The FY 2013 allocations are computed using 2006-2010 ACS data, which relies on the Census 2010 counts as new weights for estimating the CDBG formula variables. The slight increase in funding ameliorates some of the effects caused by introducing new data. However, some CDBG grantees will see increases of more than 4.4% in their FY 2013 funding, while others will see a smaller increase or even a decrease. HUD has posted a new, interactive map tool on its website to illustrate the effects of the new data on individual grantees’ FY 2013 CDBG allocations. Viewers can click on any CDBG Entitlement jurisdiction in the country to see how each jurisdiction’s grant changes from replacing the 2005-2009 ACS data with newer 2006-2010 ACS data into the CDBG formula. This page also provides answers to Frequently Asked Questions about the use of ACS data in the CDBG program formula. HUD’s 2011 report, “Redistribution Effect of Introducing 2010 Census and 2005–2009 ACS Data into The CDBG Formula,” provides further information on how the CDBG formula works and on the initial effects of introducing ACS data into the formula in FY 2012. http://us5.campaign-archive2.com/?u=87d7c8afc03ba69ee70d865b9&id=9e35db225a&e=6/13/2013 ... Untitled DocumentPage 2of 2 Fiscal Year 2013 HOME Investment Partnerships Program Formula Allocations The FY 2013 HOME appropriation of $1 billion was reduced by 5.1 percent due to sequestration and then by another 0.2 percent as a result of an across the board rescission. The result was a HOME formula amount of $947 million. However, nearly $17 million was added back into the formula from funds recaptured from participating jurisdictions (PJs) that failed to meet HOME deadline requirements or that requested voluntary grant reductions in lieu of repayment for ineligible activities. Therefore, the HOME formula was run at $964 million. For FY 2013, there are 641 HOME PJs comprised of 52 states, 4 Insular Areas, and 585 local PJs including 142 consortia. Most PJs (426, 66%) experienced a decrease in their HOME allocation for FY 2013 due to sequestration; however many PJs’ (209 or 33%) allocations actually increased due to the use of 2006-2010 ACS data, which is weighted on the 2010 Census population and household numbers. In FY 2012, HUD used 2005-2009 ACS data which was weighted on 2010 Census population and household numbers. Because the HOME formula consists of six separate factors, the impact of the source data used may change the formula results for any or all of the formula factors, resulting in an increase or decrease in formula allocation when compared to allocations using previous data sources. For more information on HOME formula factors, see 24 CFR § 92.50(c). Visit the OneCPD Resource Exchange at https://www.onecpd.info This email was sent to reidl@ASHLAND.OR.US by news@mail.onecpd.info TM Update Profile/Email Address | Instant removal with SafeUnsubscribe | Privacy Policy U.S. Department of Housing and Urban Development I 451 7th Street S.W. I Washington I D.C. I 20410 http://us5.campaign-archive2.com/?u=87d7c8afc03ba69ee70d865b9&id=9e35db225a&e=6/13/2013 ...