HomeMy WebLinkAbout2013-06-26 Housing PACKET
Ashland Housing Commission
Regular Meeting Agenda
June 26, 2013
4:00 – 5:45pm
Council Chambers-1175 East Main Street
1. (4:00) Approval of Minutes (5 min)
May 22,, 2013
2. (4:05) Liaison Reports discussion (15 min)
Liaison Reports
Council(Pam Marsh)
Staff(Linda Reid)
SOU (Andrew Ensslin)
General Announcements
3.(4:20)Public Forum (5 min)
4.(4:25) Student Fair Housing Survey (20 min)
Andrew Ensslin and Evan Lasley
5.(4:45)Landlord Tenant Resource Update and Recommendation (20 min)
Linda Reid, Housing Program Specialist
6. (5:05) Homelessness Steering and Housing Commission Subcommittee
Update and Timeline (25 min)
Linda Reid, Housing Program Specialist
7.(5:20)CDBG allocation Update and Action Plan Revision(20 min)
Linda Reid, Housing Program Specialist
th
8.(5:40) July 24 2013 MeetingAgenda Items
Commissioner items suggested(5 min)
Quorum Check – Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
9. (5:45) Upcoming Events and Meetings
Next Housing Commission Regular Meeting
4:00-5:45 PM; July 26, 2013
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title 1).
ASHLAND HOUSING COMMISSION
DRAFT MINUTES
May 22, 2013
CALL TO ORDER
ChairRegina Ayars called the meeting to order at 4:00 p.m. at Council Chambers located at 1175 East Main St.
Ashland, OR 97520.
Commissioners Present: Council Liaison
Regina Ayars Pam Marsh
Michael Gutman
Barb Barasa SOU Liaison
Gina DuQuenne Andrew Ensslin
Staff Present:
Linda Reid, Housing Specialist
Commissioners Absent:
Carolyn Schwendener, Admin Clerk
APPROVAL OF MINUTES
Gutman/Barasa m/s to approve the minutes of the April 24, 2013 regular Housing Commission meeting. Voice
Vote: All Ayes; minutes were approved as presented.
LIAISON REPORTS DISCUSSION
Marsh – Marsh gave a report summarizing the discussion that City Council had regarding the merger of the Ad-Hoc
Homelessness Steering Committee and the Housing Commission. The Council renewed the Ad-Hoc Committee
for up to twelve months. The City Administrator has requested an update at the July Council meeting on how the
prospect of a merger is proceeding.
The City of Ashland requires a business license for property owners who have six or more units. In the process of
amending the business license registry it was suggested to incorporate more landlords. The desire would be to
include property owners who have less than five units as well as property owners who have more than one property
that total over six units when added together. The Council at this time is focusing on just the issue of illegal Visitor
Accommodations. Marsh explained that when the Visitors Accommodation issues come back to Council with
changes to the Business licenses she will make a motion at that time for this issue of rental registry to come
forward.
Council is working on the budget process but Marsh did not believe there were any housing issues associated with
that. In the draft money there is money designated for a Homeless Day center request for proposal (RFP).
th
Deadline for submittals is this Friday May 24. A compliance officer has also been added to this year’s budget with
the intent to increase the ability to deal with code compliance.
Reid – Reid mentioned that at the Homeless Task Force meeting yesterday they discussed Project Community
Connect which is coming up at the end of this month. The Medford police department has donated quite a few
bicycles as well as receiving the left over bicycles from the Ashland Bike Swap (approximately 19 bikes). From that
meeting volunteers came forward to offer their assistance with any bicycles that might need repaired. Reid informed
the Commission that Peter, the man from Portland with the program called “Showers to the People,” will not be able
to attend. He is no longer operating due to lack of donations. He also had some issues surrounding where he
parked. It was determined the cost to bring Peter down to the event would exceed five hundred dollars and the
planning committee did not budget for that. Reid reminded everyone that the event takes place at the Medford
Armory which does have showers. The committee will check into seeing if using them would be a possible next
year.
Ensslin – Ensslin met with Evan Lasley, past Housing Commission member who developed the questions for the
Student Fair Housing Survey that will go to the Student Body. Ensslin is working with ASSOU student government
to have the Communications Director get the survey out to the student body. We should be able to get the feedback
from the students who respond by the end of the term, stated Ensslin. The survey will be open for about three
th
weeks. Ensslin will bring back the results and present at the June 26 Housing Commission meeting.
PUBLIC FORUM
No one spoke
th
MAY 8 JOINT HOMELESSNESS STEERING AND HOUSING COMMISSION MEETING DISCUSSION AND
SUBCOMMITTEE MEMBER SELECTION
th
Ayars summarized the May 8 joint Homeless Steering/Housing Commission meeting and explained that an action
item came out of that meeting. Each group will select two people to work on a subcommittee. Reid received
direction to put together a draft ordinance. The ordinance is currently being reviewed by Bill Molnar, Community
Development Director. After his feedback the ordinance will go to the subcommittee for their review and then the
ordinance will come back to each of the individual groups. The Legal department will also review the ordinance
before it goes to Council. The goal is to see the ordinance make it to City Council by August. Both Ayars and
DuQuenne have agreed to be part of the subcommittee.
Ayars called attention to an article she read in the paper regarding the proposalfor the Eugene homeless village.
They are planning a hundred and twenty day pilot program. The idea is to create something comparable to
Opportunity Village in Portland.
LANDLORD TENANT BROCHURE PRESENTATION
Barasa is interested in putting together a brochure for tenants to help answer specific questions regarding tenant
rights and responsibilities. A website is a good choice but Barasa is somewhat concerned for those who do not
have access to computers or the internet. The Commissioners discussed other ways to get the information out to
the public. Reid suggested reproducing the website page as a handout with the resource information. Reid and
Barasa will work together to create a page on the City’s website. This page will offer information that deals with
issues that come up most frequently with tenant and landlords giving them resource information. Reid and Barasa
will give an update at the next Housing Commission meeting.
Louise Dix works for Fair Housing and Reid will ask her to come to the June Housing Commission meeting. Barasa
wrote a letter addressed to the Budget Committee in support of reinstating the position of a code compliance
officer. The Commission agreed it was important to show their support.
Gina/Gutman m/s to approve the letter that Barasa wrote to the Budget Committee. All Ayes, motion passed
unanimously.
JUNE 26, 2013 MEETING AGENDA ITEMS
Ensslin survey results
Reid and Barasa will give an update on the landlord tenant webpage
Report from the joint subcommittee meeting with recommendations and ordinance review
Reid will give an update on the Project Community Connect event
Reid will give an update on the RFP and check to see if Lousie Dix can attend the meeting
UPCOMING EVENTS AND MEETINGS
Next Housing Commission Regular Meeting
4:00-5:45 PM; May 22, 2013
ADJOURNMENT - The meeting was adjourned at 5:15 p.m.
Respectfully submitted by Carolyn Schwendener
City of Ashland, Oregon - Community Development -Planning Division -Housing ProgrPage 1of 2
...
Go
Search...
City of Ashland, Oregon / Community Development / Planning Division / Housing Program / Landlord/Tenant Resources
Back To Housing Program
Affordable Housing Income Limits
Landlord/Tenant Resources
2013-2014 Affordable Housing
Application
The following links are provided to help guide citizens experiancing potiential landlord and
tenant issues to the appropriate resources. The information provided here is not intended
Analysis of Impediments to Fair
to apply to every situation. The resources listed below containgeneral information and are
Housing Choice
provided for referral purposes only.
CDBG Program
Oregon State Bar Website: Landlord and Tenant law
Fair Housing
Center for Non-Profit Legal Services
Landlord/Tenant Resources
Help Now Advocacy Center
Housing Documents
Housing Projects
Community Alliance of Tenants
Housing Trust Fund
Fair Housing Council of Oregon
Housing Energy Efficiency Program
MORE POPULAR PAGES CITY COMMISSIONS
VideosAirport Commission
Ashland Water Advisory Ad-Hoc
What Do You Think?
Committee
Services
Band Board
CitiP
http://www.ashland.or.us/Page.asp?NavID=156436/20/2013
City of Ashland, Oregon - Community Development -Planning Division -Housing ProgrPage 2of 2
...
Council BusinessCitizens' Budget Committee CONNECT SHARE
City Municipal CodeConservation Commission
Document CenterFirewise Commission
Doing Business with …Forest Lands Commission
EMAIL UPDATES
TODAYS FIRE DANGER
Register to receive email
Map CenterHistoric Commission
updates for Events &
Important News
Taxes Homelessness Steering
Email Address
Committee ad hoc
Web Links
Hospital Board
Snow Plow Map
Housing Commission
Open City Hall
LET US KNOW
Municipal Audit Commission
Flood Protection Inf…
NamePhone or Email
Parks & Recreation Commission
Archived City Record…
Question or Comment
ALL COMMISSION PAGES >>
Privacy&Terms
http://www.ashland.or.us/Page.asp?NavID=156436/20/2013
Housing Commission Memo
Title:Housing and Human Services Commission Timeline
Date: June 26, 2013
Submitted By: Linda Reid, Housing Program Specialist
Proposed Timeline for Housing and Human Services Commission Ordinance review and adoption
6/24/2013-Draft Ordinance to Joint Housing and Homeless Steering Committee Subcommittee
7/10/2013-Legal Review
7/24/2013-Review and Recommendations at Joint Housing and Homelessness Steering Committee
meeting
7/24/2013-Housing Commission and Homelessness Steering Committee independently make
recommendations and vote on the draft ordinance.
st
8/20/2013-1 reading before the City Council
8/21/2013-Ordinance Revisions
8/22/2013-Legal Review
nd
9/03/2013-2 Reading before the City Council
10/03/2013-Ordinance Codified by City Recorder (Enacted)
Housing Commission Memo
Title:CDBG Allocation Amendment
Date: June 26, 2013
Submitted By: Linda Reid, Housing Program Specialist
The City of Ashland anticipated an allocation of CDBG funds for the 2013 program year of
approximately $156,255. This amount reflected an expected decrease in funding based on a letter
received by the Department of Housing and Urban Development (HUD) notifying the City that the 2013
allocation would receive an estimated 5% reduction from the prior year (2012-2013) allocation due to
sequestration. The City of Ashland awarded funds to four applicants for 2013 reducing all but one of the
award requests according to the expected availability of funding. The applicants requested the following
amounts:
St. Vincent De Paul (SVDP)-$24,000
Maslow Project-$10,000
Living Opportunities-$24,000
Ashland Emergency Food Bank (AEFB)-$87,000
The City allocated funds as follows:
St. Vincent De Paul (SVDP)-$16,607
Maslow Project-$6,831
Living Opportunities-$14,566
Ashland Emergency Food Bank (AEFB)-$87,000
In June the City received an update from Portland Field office Director Doug Carlson regarding final
CDBG Program allocations and further details on how appropriation levels, sequestration and Census
data have affected the City’s formula program funding for FY 2013. In summary the Community
Development Block Grant Program (CDBG) experienced a net increase in funding from FY 2012 to FY
2013. (See attached for further details) Due to a reduced CDBG funding appropriation allocated for
disaster recovery the funding available for formula distribution from FY 2012 to FY 2013 increased
significantly. That set-aside for disaster recovery grants did not carry over to the FY 2013 which
provided for additional CDBG formula funding. After the mandatory reductions due to sequestration
and an across-the board recession, the net result was a 4.4% increase in National CDBG formula funding
levels from FY 2012 to 2013. Not all grantees saw an increase of that magnitude, however, these
changes did lead to an increase in the City’s formula allocation for FY 2013 providing the City with an
additional $13,336 available for retroactive award.
Staff is recommending that council award the full amount of funds available. The City would be
allocating the additional unanticipated grant funds to grantees and projects that have already been
awarded funds but whose requested grant amounts were reduced due the amount of funds available. If
these funds were not granted at this time they would be carried over to next year. Staff is recommending
that the council allocate the additional funds accordingly:
St. Vincent De Paul- $17,808
Maslow Project-$7,632
Living Opportunities-$23,438
Untitled DocumentPage 1of 2
Fiscal Year 2013 CDBG and HOME Program
Formula Allocations
Fiscal Year 2013 CDBG Program Formula Allocations
The Community Development Block Grant Program (CDBG) experienced a net
increase in funding from FY 2012 to FY 2013. The FY 2012 HUD appropriations
law directed that $300 million of the CDBG funding appropriation be allocated for
disaster recovery; this reduced the funding available for formula distribution in FY
2012 to $2.94 billion. That set-aside for disaster recovery grants did not carry over
to the FY 2013 Continuing Resolution, which provided $3.07 billion for CDBG
formula funding. After the mandatory reductions due to sequestration and an
across-the board recession, the result is a 4.4% increase in CDBG formula
national funding levels from FY 2012 to 2013.
However, not every CDBG grantee will see a 4.4% increase. Beginning in FY
2012, HUD uses Census Bureau American Community Survey (ACS) data as the
source for most demographic data in computing formula allocations. ACS data is
updated annually and is based on five year weighted average data, so every
grantee's formula demographics will change every year as a new year’s data is
introduced. The FY 2012 allocations were computed using 2005-2009. The FY
2013 allocations are computed using 2006-2010 ACS data, which relies on the
Census 2010 counts as new weights for estimating the CDBG formula variables.
The slight increase in funding ameliorates some of the effects caused by
introducing new data. However, some CDBG grantees will see increases of more
than 4.4% in their FY 2013 funding, while others will see a smaller increase or
even a decrease.
HUD has posted a new, interactive map tool on its website to illustrate the effects
of the new data on individual grantees’ FY 2013 CDBG allocations. Viewers can
click on any CDBG Entitlement jurisdiction in the country to see how each
jurisdiction’s grant changes from replacing the 2005-2009 ACS data with newer
2006-2010 ACS data into the CDBG formula. This page also provides answers to
Frequently Asked Questions about the use of ACS data in the CDBG program
formula. HUD’s 2011 report, “Redistribution Effect of Introducing 2010 Census
and 2005–2009 ACS Data into The CDBG Formula,” provides further information
on how the CDBG formula works and on the initial effects of introducing ACS data
into the formula in FY 2012.
http://us5.campaign-archive2.com/?u=87d7c8afc03ba69ee70d865b9&id=9e35db225a&e=6/13/2013
...
Untitled DocumentPage 2of 2
Fiscal Year 2013 HOME Investment Partnerships Program Formula
Allocations
The FY 2013 HOME appropriation of $1 billion was reduced by 5.1 percent due to
sequestration and then by another 0.2 percent as a result of an across the board
rescission. The result was a HOME formula amount of $947 million. However,
nearly $17 million was added back into the formula from funds recaptured from
participating jurisdictions (PJs) that failed to meet HOME deadline requirements or
that requested voluntary grant reductions in lieu of repayment for ineligible
activities. Therefore, the HOME formula was run at $964 million. For FY 2013,
there are 641 HOME PJs comprised of 52 states, 4 Insular Areas, and 585 local
PJs including 142 consortia.
Most PJs (426, 66%) experienced a decrease in their HOME allocation for FY
2013 due to sequestration; however many PJs’ (209 or 33%) allocations actually
increased due to the use of 2006-2010 ACS data, which is weighted on the 2010
Census population and household numbers. In FY 2012, HUD used 2005-2009
ACS data which was weighted on 2010 Census population and household
numbers.
Because the HOME formula consists of six separate factors, the impact of the
source data used may change the formula results for any or all of the formula
factors, resulting in an increase or decrease in formula allocation when compared
to allocations using previous data sources. For more information on HOME
formula factors, see 24 CFR § 92.50(c).
Visit the OneCPD Resource Exchange at https://www.onecpd.info
This email was sent to reidl@ASHLAND.OR.US by news@mail.onecpd.info
TM
Update Profile/Email Address | Instant removal with SafeUnsubscribe | Privacy Policy
U.S. Department of Housing and Urban Development I 451 7th Street S.W. I Washington I D.C. I 20410
http://us5.campaign-archive2.com/?u=87d7c8afc03ba69ee70d865b9&id=9e35db225a&e=6/13/2013
...