HomeMy WebLinkAbout2013-05-22 Housing PACKET
Ashland Housing Commission
Regular Meeting Agenda
May 22, 2013
4:00 – 5:45pm
Council Chambers-1175 East Main Street
1. (4:00) Approval of Minutes (5 min)
April 24, 2013
2. (4:05) Liaison Reports discussion (15 min)
Liaison Reports
Council(Pam Marsh)
Staff(Linda Reid)
General Announcements
3.(4:20)Public Forum (5 min)
th
4.(4:25) May 8 Joint Homelessness Steering and Housing Commission
Meeting Discussion and Subcommittee member selection (25 min)
Regina Ayars
5.(4:50)Landlord Tenant Brochure Presentation (15 min)
Barbara Barasa
6. (5:05) Rental Registry update and discussion (15 min)
Ayars, Gutman, Barasa
th
7.(5:20)May 22 2013 MeetingAgenda Items
Commissioner items suggested(5 min)
Quorum Check – Commissioners not available to attend upcoming regular meetings
should declare their expected absence.
8.(5:25) Upcoming Events and Meetings
Next Housing Commission Regular Meeting
4:00-5:45 PM; June 26, 2013
9. (5:30) Early Adjournment-Due to Budget Committee Meeting
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title 1).
ASHLAND HOUSING COMMISSION
DRAFT MINUTES
April 24, 2013
CALL TO ORDER
ChairRegina Ayars called the meeting to order at 4:00 p.m. at Council Chambers located at 1175 East Main St.
Ashland, OR 97520.
Commissioners Present: Council Liaison
Regina Ayars Pam Marsh, excused absent
Michael Gutman
Barb Barasa SOU Liaison
Evan Lasley Andrew Ensslin, absent
Staff Present:
Brandon Goldman, Senior Planner
Commissioners Absent:
Carolyn Schwendener, Admin Clerk
Linda Reid, absent
APPROVAL OF MINUTES
Gutman/Lasley m/s to approve the minutes of the March 27, 2013 regular Housing Commission meeting. Voice
Vote: All AYES; minutes were approved as presented.
LIAISON REPORTS DISCUSSION
Marsh – Ayars reported for Pam Marsh who was not able to be at the meeting. She gave an update from the City
Council meeting where they discussed the merger of the Housing Commission with the Homeless Steering
Committee. The Council directed staff, the Housing Commission and the Ad Hoc Committee to work on creating a
new Commission that would consolidate the two. The Council would like feedback regarding what they would like
the powers and duties of the new Commission to be. The Ad Hoc Committee will be extended for a period of
twelve months and during that time a new Commission will be created with new members and charter. It was
decided to have a joint meeting on Wednesday May 8, 2013 from 4:00 to 6:00 p.m. The meeting will take place in
the Ashland Public Library.
PUBLIC FORUM
No one spoke
NORMAL AVENUE PLAN UPDATE
Goldman, City of Ashland Senior Planner, presented an update on the Normal Neighborhood Master Plan. This is a
ninety-four acre area outside the City limits but within the Urban Growth Boundary encompassing twenty-six home
owners. Goldman pointed out that this is not a development proposal but planning for the Comprehensive Plan
designations for the area. This plan defines where future streets would be and where housing density would be
located. The plan being discussed looks at the importance of keeping the wetlands and natural areas maintained or
enhanced. The transportation network shows a framework of streets to create walkable small grids. One of the
reasons this was funded through the Transportation Growth Management Plan (TGM) is that TGM and Oregon
Department of Transportation has a goal of reducing greenhouse gases. By designing a housing development in
which people have transportation alternatives it’s good in terms of reducing greenhouse gases, stated Goldman.
The plan shows the different types of housing in demand in the area including, Single-Family homes, Townhouses,
Cottage housing and potentially facilities that combine healthcare with housing such as assisted living. Goldman
called attention to the fact that as the process moves forward the Planning Commission and City Council is hearing
from property owners that are concerned about the rural character of their neighborhood changing. The Planning
department is trying to look long term and how to meet the City’s housing needs and accommodate the future
growth of the City. Sometimes these positions are in conflict with each other. If development would happen at this
time property owners would have to develop at County standards or request annexation into the City.
Upon completion of this project the Normal Avenue Neighborhood Plan, and codified implementing ordinances, will
provide a framework for the orderly development of the area. Annexation of the plan area is not proposed as part
of this master planning effort and as such each future development application will still be required to submit a
formal application for their individual proposals. Goldman thanked those Commissioners who had participated in
thedesign charrettes. Goldman explained that a revised draft is being put together with suggestions put forth from
the Planning Commission. The goal would be in the next six to eight months a final plan would be put together and
the public review process would then start. The desire would be to have the plan completed and adopted by
December of 2013.
STUDENT SURVEY RESULTS
Lasley was not able to meet with SOU Liaison Ensslin but finished compiling the questions for the survey. Next
week Lasley will go to SOU Student Government taking with him the approved minutes showing the direction from
the Housing Commission. During last month’s meeting Reid mentioned she might be able to put the link to the
survey in the City Source. Because information for the City Source must be submitted to the administration
department one month prior to publication that will not be able to happen. Lasley will send the link to Reid so she
can post it on the City Website. Starting next Thursday the survey will run for about a three week time period.
Lasley was able to recruit some students to stand out in front of the Stevenson Union to do surveys in person.
Lasley and Ennslin will come to the next meeting and give an update on the results.
CDBG ACTION PLAN REVIEW AND APPROVAL
Goldman summarized the Final Action Plan for the program year 2013. After staff received notice from HUD that
there would be a five percent reduction of funds Reid adjusted the Housing Commission recommendations to City
Council to reflect that reduction. At their April 2, 2013 meeting the City Council approved to award the CDBG
funds as follows;
$31,251 Administration
$16,607 to St. Vincent de Paul-Home Visitation Program
$6,831 to Maslow Project for outreach and case management for homeless youth
$87,000 to Ashland Food Bank
$14,566 to Living Opportunities
The Council made one change to the Housing Commission recommendations. They awarded $14,566 to Living
Opportunities to remodel the exterior of their ACES employment building rather than City of Ashland energy
efficiency program.
Ayars opened the Public Hearing. Having no one present to speak Ayars closed the Public Hearing.
Lasley/Gutman m/s to approve the CDBG Final Action Plan for 2013. Voice Vote; All Ayes, motion passed
unanimously
LANDLORD – TENANT BROCHURE
Postponed until the May Meeting Agenda
RENTAL REGISGTRY UPDATE AND DISCUSSION
Ayars spoke regarding her conversation with Eric Schmitz, the Community Development Director in Gresham
Oregon who had started their Rental Registry Program. She explained Mr. Schmitz was willing to come to Ashland
and speak with the Housing Commission about their program. Ayars discovered that their program is well staffed
and funded with three enforcement officers and an administrator. Their goal is to improve Housing conditions and
Community livability. They are totally self-sufficient from the monies they receive. Gresham has a population of
102,000 with approximately 17,000 units being tracked in their data base. The program has been in existence since
2007. The Commission felt this program was a good model to use for a City of Ashland’s Rental Registry program
modifying it for our small community needs.
Ayars also took a look at Medford’s Rental Registry Program. They currently have no funding or staff managing the
program. After Louise Dix left no one else continued with the program. Their purpose is to educate property
owners and tenants to decrease the number of code violations and assist in developing in updating the City wide
data base of Housing inventories. The benefits were to assist City Emergency Services and notifying property
owners of the hazardous situations, protect citizens, establish and maintain a safe and clean environment and
assist City Planning with future Housing growth.
After their discussion the Commissioners decided it would be necessary to get more information regarding rental
registries before moving forward. Ayars will call Mr. Schmitz from Gresham to get more detail information regarding
what their budget is verses the revenue. What does their revenue pay for? Where does it go? Ayars clarified that
after five years Gresham has reviewed their program making the following changes;
Create a more concise checklist after the inspections take place
Create an incentive program for apartment owners who had fewer complaints. Fewer complaints would
mean a reduced fee.
Spread out the inspections further if there were no complaints.
Goldman called attention to the fact that the City Council is currently revisiting the business license registry
program. An ordinance is being drafted. The Commissioners agreed that now would be the time to speak with
Council regarding how the licensing program could benefit the rental registry program. Currently the business
license is required when a property owner has six or more rental units. The Commission would like to see that
threshold number reduced to two. They would also like to see additional information collected at the same time to
create a new housing data base. Ayars will speak with City Administrator Dave Kanner, and Council liaison Pam
Marsh to discuss the Commission’s ideas on this.
MAY 22, 2013 MEETING AGENDA ITEMS
Student Survey results – Lasley and Ensslin
Landlord Tenant Brochure - Barasa
th
May 8 joint Homelessness Steering & Housing Commission Update
Rental Registry Update - Ayars
UPCOMING EVENTS AND MEETINGS
Next Housing Commission Regular Meeting
4:00-5:45 PM; May 22, 2013
ADJOURNMENT - The meeting was adjourned at 5:55 p.m.
Respectfully submitted by Carolyn Schwendener
Draft Minutes
May 08, 2013
Joint Meeting Ad-Hoc Homelessness Steering Committee and Housing Commission
Ashland Library
4:00 - 6:00 p.m.
Attendance
Ayars, Parker, O’Bryon, Sohl, Lewis, Rohde, Barasa, DuQuenne, Gutman, Reid (Staff), Marsh
(Council)
Absent
Hopkins-Powell, Saldana
Guests
???
Agenda Item #1: Call to Order
Rohde called the meeting to order at 4:07 p.m.
Agenda Item #2: Approval of Minutes
Parker/O’Bryon m/s to approve the minutes as presented, Voice Vote-Motion passed.
Agenda Item #3: Merger Discussion:
Marsh provided a brief overview of the reasons around proposing a merger of the Housing
Commission and the Homelessness Steering Committee. Marsh stated that the timeframe for the
merger is twelve months; however, if the group were ready to move forward sooner than Marsh
could bring it forward to the Council. If the two groups see validity in the process then the group
could set a schedule to work it out. Lewis pointed out that the motion tasks the two groups with
helping staff build the framework for the ordinance. The two groups discussed the missions of
the respective commission/committees, and the current goals and projects underway. It was
suggested that the two groups select two members from each group who will then form a
subcommittee. The subcommittee will schedule a joint meeting timeline and suggest potential
changes to the mission proposed in the resolution, and powers and duties for the new
commission. The subcommittee members will bring back the suggestions to their respective
groups for approval. At their next regular meetings the two groups will appoint two members to
the subcommittee. It was suggested that the next joint meeting be a longer retreat meeting.
Agenda Item #4: Veteran’s Court Update:
O’Bryon spoke with Paul Skinner from the VA. The idea is work at the county level to try and
get services at this level.Skinner presented to a group of 22 attorneys throughout the valley and
has built some support.
Adjourn-6:00
Next meeting: June 12, 2013 4:00-6:00 P.M.
Ashland Library
Respectfully Submitted by Linda Reid, Housing Program Specialist
Page 1 of 1